WH: 2ows/oer aa: BHT fava: yea aA STAT (REP) FRAT | SAEST-PICASSO-NACIV, Pulchowk, Lalitpur ff TECHNOCRAT-NREMCN-CITRONIC JV, Hadigaon, Kathmandu fy SHRESTHA-GES-INNOVATIVEJY, Jawagal, Lalitpur AFT Grid Consult Pvt. Ltd., Baneshwor, Kathmandu 8) Executive Consulting Engineering and Planner, Pabitra Nagar, Kathmandu AAT Lumbini Environmental Services Pvt. Ltd., Kathmandu vege faerar are Prete afaferat faftt ZowoOKRe AT GATT Area Identification, Mapping and Socio- Economic Analysis of Grasses Kush, Kash, Siru, Babio etc in the Chure Region of Nepal Hated HAGA, ATT STTTaT EA TATE MT WeTaRS Heres Tat PHfer Rowsoggs wt froharpareat wat afrAT wef ameter fife RowonoIo wa erat 42 as ara Ta grater cat eat ae oa car anita vera Aer rh ET artsiae |ite ta Yous aT wHT ay ATE at GENTE ara oF ubeqat anya & | ves werd feeqa Prawn ¢ arddara eee aad waare dar GI ‘Din gan dee mati@ichurekoard ‘SP vy 2q27g, xeRew9s gra : ¥4RON99 website : www.chureboard.gov.np. em:VA Standard Request for Proposals Selection of Consultants Lump-Sum Public Procurement Monitoring Office (PPMO) Tahachal, Kathamndu October 2017 (1*'Revision May, 2018) (2 Revision May, 2019) (3" Revision June, 2019) (4" Revision August, 2019) ee | dr - yee LEX a oe* as i Ae This document is subject to ¢épyright. \_ol This document may be used and reproduced for non-commercial purposes. Any commercial ee including without limitation reselling, cherging to access, redistribute, or for dervative works ‘such as unofficial translations based on these documents is not allowed. iiii Foreword ‘This Standard Request for Proposals (‘SRFP") has been prepared by the Public Pa a earee Monitoring Office PPMC") for use by Government of Nepal (GoN) and te implementing agencies in the selection of Consultants, This SRFP i for use i selection of ape ttants for value of consultancy services more than NRs 0.5 Milion (or National Shonisting and International Shorlisting). The SRFP can be used with the different sretion methods, ie, Qualty- and Cost-Based Selection (QCBS), Quality-Based seieiion (OBS), Fixed Budget selection (FBS) and Least Cost Selection (LCS) Before preparing a Request ForProposal (RFP), the user must be familar with the procedures for selection of Consultants in accordance with the requirements of Public ao ceeinent Act and Public Procurement Regulation DP guidelinesforDPfunded projects eornareL Have chosen an appropriate method of selection, and the most suitable for of contract. ‘The SRFP may be used for Lump —Surn assignment. “The prefaces of these forms of contracts inaicate the circumstances in whieh thelr use S most appropriate. ARFP normally includes @ Letter of Invitation, Information to Consultants, Data Sheet Aart io te cand in the Technical ancl Financial Proposals, Terms of Reference and ine Forme oe ontrack. The standard Information to Consultants and the standard General Eom tons in tne Form of Contract should not be modified. Any special conditions relating {eine assignment should be described in the Data Sheet or Special Conditions of Contract. The text shown in Italics is "Notes to the Client, It provides guidance to the ently. preparing a specific RFP. ‘Notes to the Client” should be deleted from the final RFP issued to the shortlisted Consultants. it any provision of this document is inconsistent with Public Procurement Act (PPA) 2083 1 any Are procurement Regulations (PPR) 2064, the provision of this document shat De oe vote extent of such inconsistency and the provision of PPA and PPR shall prevalmsultants — SREP ‘Dactment for Selection of C SUMMARY DESCRIPTION STANDARD REQUEST FOR PROPOSALS PART | - SELECTION PROCEDURES AND REQUIREMENTS Section 4: Letter of Invitation (LOI: This Section is a template of a letter from the Client addressed to a shortlisted canaulting firm inviting tt to submit a proposal for a consulting assignment. The LOI includes a list of all shortlisted firms to whom similar letters of invitation are sent, and a sreurenes to the selection method and aaplicable guidelines or policies that govern the selection and award process. Section 2: Instructions to Consultants, Data Sheet This Section consists of two parts: “Instructions to Consultants’ and “Data Sheet Inctrugtions. to Consultants” contains provisions that are fo be used without modifications. “Data Sheet” contains information specific to each selection and corresponds to the clauses in Instructiors to Consultants” that call for selection-specific information to be added. This Section provides information to help shortlisted Consultants prepare their proposals. Information is also provided on the submission pening and evaluation of proposals, contract negotiation and award of contract Section 3: Technical Proposal — Standard Forms This Section includes the forms that are to be completed by the shortlisted consultants and submitted in accordance with the requirements of Section 2 Section 4: Financial Proposal — Standard Forms This Section includes the financial forms that are to be completed by the shortlisted oie ents, includingthe consultant's costing of its technical proposal, which are to be submitted in accordance with the requirements of Section 2. Section 5: Eligible Countries This Section contains information regarding eligible countries. Section 6:GoNIDP Policy - Fraud and Corruption Fe Section provides shorllisted consultants with the reference to the Bank's policy in regard to corrupt and fraudulent practices applicable to the selection processDocument for Sel ction of Consultants Section 7: Terms of Reforénce (TORs| Faw Section describes the scope of services, objectives, goals, specific tasks required to implement the assignment, and relevant background information; provides details on the required qualifications of the key experts; and lists the expected deliverables. This Section shall not be used to over-write provisions In Section 2.SELECTION OF CONSULTANTS REQUEST FOR PROPOSALS RFP No.: PCTMCDB/2077-78/RFP/04 Selection of Consulting Services for: ‘Area identification, mapping and socio-economic analysis of grasses ( Kush, Kash, Khar, Siru, Babio etc.) in the Chure region of Nepal socio-economic analysis Project: Area identification, mapping and etc.) in the Chure region of grasses ( Kush, Kash, Khar, Siru, Babio of Nepal Office Name: President ChureTeraiMadhesh Conservation Development Board Office Address:Khumaltar, Lalitpur Financing Agency: Government Budget Issued on:4 January 2021 (20 Poush 2077) vii __ wtTABLE OF CONTENTS Section 1 — Letter of Invitation Section 2 — Instr uctions to Consultants and Data Sheet Section 3 — Technical Proposal ~ Standard Forms Section 4 — Financial Proposal — Standard Forms Section 5 — Eligible Countries Section 6 — Corrupt and Fraudulent Practices Section 7-Terms of Reference Section 8- Cond tions of Contract and Contract Forms“TABLE OF CLAUSES Section 1. Lotter of Invitation Section 2, Instructions to Consultants and Data Sheet A. General Provisions 4.Definitions 2.Introduction 3.Confict of Interest 4.Untair Competitive Advantage 5 Corrupt and Fraudulent Practices 6 Eligibility B. Preparation of Proposals 7.General Considerations 8.Cost of Preparation of Proposal 9.Language 40,Documents Comprising the Proposal 11.Only One Proposal 42.Proposal Validity 13.Clarification and Amendment of RFP 414,Preparation of Proposals — Specific Considerations 18 Technical Proposal Format and Content 46 .Financial Proposal . Submission, Opening and Evaluation 417 Submission, Sealing, and Marking of Proposals 18.Confidentiality 19. Opening of Technical Proposals 20.Proposals Evaluation 21.Evaluation of Technical Proposals 22.Financial Proposals for QBS 23 Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods) 24 Correction of Errors 25 Taxes 26.Conversion to Single Currency ix27. Combined Quality and Cost EvaiiaGn 28.Negotiations © aft 29.Conclusion of Negotiations 30.Award of Contract D. Negotiations and Award E. Data Sheet Section 3. Technical Proposal ~ Standard Forms Form TECH-1 Form TECH-2 Form TECH-3 Form TECH-4 Form TECH-5 Form TECH-6 Form TECH-7 Section 4. Financial Proposal - Standard Forms Section 5. Eligible Countries Section 6. Corrupt and Fraudulent Practices Section 7. Terms of Reference PARTI Section 8. Conditions of Contract and Contract Forms“BART | Section 1. Letter of Invitation RFP No\PCTMCDB/2077-78/RFP/O4 Khumalter, Lalitpur, 4 January 2021 (20 Poush 2077) Dear Mr/Ms. NEST-PICASSO-NAC JV, Pulchowk, Lalitpur ECHNOCRAT-NREMCN-CITRONIC JV, Hadigaon, Kathmandu SHRESTHA-GES-INNOVATIVE JV, Grid Consult Pvt. Lid., Baneswor, Kathmandu ere cave Consulting Engineering and Planner, Pabitra nagar.Kathmandu Lumbini Environmental Services Pvt. Ltd., Kathmandu 4. Government of Nepal {GoN) has allocated fund toward the cost of Chive Conservation Program and intends to apply a portion of this fund to eligible payments under this Contract for which this Request for Proposals is issuedifor done’ funded project Payments by the Development Partner will be made only at the request of the [GoN] and tipon approval by the Development Partner, and wil be subject all respects, 0 the (eats and conditions of the {loanffinancinglgrantjagreement. The {loanvfinancing/grant] agreement prohibits @ withdrawal from the [leangrant] account for the purpose of any payment to persons of entities, oF for any import of goods, if such payment or impor, 10 cyte ledge of the Bank, is prohibited by a decision of the United Nalens Security are rt taker under Chapter Vil of the Charter of the United Nations. No pary other than the [BorroweriClient/Recipient/Beneficiary] shall derive | Shy rights from thefloanfinancing/grant) agreement or have any claims to the proceeds of the [leansfinancing/grant]} 2. The Client now invites proposals to provide the following consulting services (hereinafter ‘oled “Services”): Area identification, mapping and socio-economic analysis of grasses ( Kush, Kash, Khar, Siru, Bablo etc.) in the Chure regon ‘of Nepal.More Rass athe Services are provides in the Terms of Reference (Section 7) 3, This Request for Proposals (RFP) has been addressed to the following Consultants: NEST-PICASSO-NAC JV, Pulchowk, Lalitpur TECHNOCRAT-NREMCN-CITRONIC JV, Hadigaon, Kathmandu SHRESTHA-GES-INNOVATIVE J, Grid Consult Put. Ltd., Baneswor, Kathmandu Erscutive Consulting Engineering and Planner, Pabitra nagar Kathmandu Lumbini Environmental Services Pvt. Ltd., Kathmandu oabensIfa Consultant is @ Joint Venture (JV), the full name of the JV, as in the Expression of interest, shall be used. In addition, list all members, starting with the name of the lead member. To ensure eligibility, specify country of incorporation for each of the Shortlisted Consultants, JV partners and Sub-consultants] 4. It is not permissible to transfer this invitation to any other firm, such as Consultant's parent companies, subsidianes and affiliates The Client will reject a Proposal if the Consultant drops JV partner without the Client's prior consent, which is given only in exceptional circumstances, such as blacklisting of the JV partner or occurrence of Force Majeure 5. Afirm will be selected under QCBS method and procedures described in this RFP. 6. The RFP includes the following documents: Section 1 - Letter of Invitation ‘Section 2 - Instructions to Consultants and Data Sheet Section 3 - Technical Proposal - Standard Forms: Section 4 - Financial Proposal - Standard Forms Section 5 ~ Eligible Countries, Section 6 - GoN/DP'’s Policy ~ Corrupt and Fraudulent Practices Section 7 - Terms of Reference Section 8 - Standard Forms of Contract 7. Please inform us by 8 January, 2021 in writing at President ChureTerai Madhesh Conservation Development Board, Khumaltar, Lalitpurby facsimile 01-5531311, or by E-mail research@chureboard.gov.np (a) that you received the letter of invitation; and (b) whether you will submit a proposal alone or in association with other firm(s) (if permissible under Section 2, Instructions to Consultants (ITC), Data Sheet 14.1.1). 8. Details on the proposal's submission date, time and address are provided in Clauses 178 of the ITC. Yours sincerely, Deepak Kumar Kharal, PhD Member Secretary President ChureTeraiMadhesh Conservation Development Board Khumaltar, LalitpurSection 2. Instruc' w ihie Section 2 - Insvuctions to Consultants shall not be modified. Any necessery Se eaueiny and projec ssues, to supplement, but not over-write, the Bro¥siore He rc), gna be introduces through the Data Sheet only. “Noles fo he [Notes to the Client changes to adi of the Instructions to jdress speci sng'to Consultants and Data Sheet aaa eould be deleted from the final RFP issued 10 the shortisted Consultants ns, | @ | (b) ©). | @ | ©. , | @ ; h) im) (W) (. __performance of the Service A. General Provisions ‘Afliate(s)' means an individual or an entity that directly or indirect eerere ls controled by. or is under common control with the Consultant. | ‘Applicable Guidelines’ means the policies ‘of the Development Faoece (OF) governing the selection and Contract award process, n case of DP funded project “Applicable Law’ means the laws and any ‘other instruments having the force of law in Nepal as they may be: issued and in force from time to time. ‘Borrower [or Recipient or Beneficiary)” means the Government, | Govemmert agency or other entity that signs the financing [or loan/credit/grantiproject] agreement with the Development Partner. “Client” means the {procuring entityémplementing! executing agency]| that signs the Contract for the Services with the selected Consultant. Consultant’ means a legally-established professional consulting firm) or an entity that may provide or provides the Services ‘to the Client) under the Contract. | ‘Contract’ means a legally binding written agreement signed between the Client and the ‘Consultant and includes all the attached ceevmments sted in its Clause 1 (the General Conditions of Contract {GCC), the Special Conditions of Contract (SCC), and the Appendices). ‘Data Sheat’ means an integral part of the Instructions to Consultants (ITC) Section 2 thet is used to reflect specific, assignment conditions to supplement, but not to over-write, the! provisions of the ITC. Day’ mears a calendar cay. ” Development Partner (DP) means the country/institution funding, the project as specified in the Data Sheet. | “Experts” means, collectively, Key Experts, Non-Key Experts, or any) ciner personnel of the Consultant, Sub-consultant or Joint Venture| member(s). “Government” means the government of the Nepal. ‘Joint Venture (JV) means an association with or without a legal personality distinct from that of its members, of more than one) Consultant where one member has the authority to conduct alll business for and on behalf of any and all the members of the JV.! aoe enore the members of the JV are jointly and severally liable to the Client for the performance of the Contract. “Key Expert(s/" means an individual professional whose skills, qualifications, knowledge and experience are critical to the| s under the Contract and whose CV is}Z 3. Conflict of ~=-Rfawen into account in the technical evalu proposal | (my. “ITC (this Section 2 of the RFP) means the Instructions to) ecultnts that provides the shortlisted Consultants with al information needed to prepare their Proposals | (0). “LOI (Section 1 of the RFP) means the Letter of Invitation being! | sent by the Client to the shortlisted Consuttants, | | @. *Non-Key Expert(s)" means an individual professional provided by | the Consultant or ts Sub-consuitant and who is assigned to perform ire convices or any part thereof unoer the Contract and whose CVS] are not evauuated individually. \ {@). "Proposal means the Technical Proposal and the Financia Proposal of the Consultant. i | (o ORFP” means the Request for Proposals prepared by the Glient for the selection of Consultants, based on the SRFP. | (s). “SEP meds the Standard Request for Proposals issued by PPMO, | Muah must be used by the Public Entity as the basis for the| preparation of the RFP. | | (p. ‘Serviees’ means the work to be performed by the Consultant) | pursuant to the Contract, (u), “Sub-consuliant” means an entity to whom the Consuliant intends to see ccract any gan of the Services while remaining responsible 19 the Client during the performance of the Contract (0). "TORE" (this Section 7 of the RFP) means the Terms of Reference | that caplain the objectives, scope of work, activites. and tasks to be performed, respective responsbbilties of the Client and. the| perforant, and expected results and deliverables of the assignment \ ScfThe Client named in the Data Sheet intends to select @ Consultant | Boe etentod inthe Letter of Invitation, in accordance with the method | of selection spectfied in the Data Sheet. | | 22 The shortlisted Consultants are invited to submit 8 Technical Proposal and @ Financial Proposal, or a Technical Proposal only, 28 erePiied in the Data Sheet, for consulting services, required for the SeEignment named in the Data Sheet. The Proposal wil be the basis for | negotiating and ultimately signing the Contract with the selected Consultant | 23. The Consultants, should familiarize themselves with the local | conattions and take ‘them into account in preparing their Proposals, | Concting attending @ pre-proposal conference if one is specified #1 the rue Sot attending any such pre-proposal conference Is optional and | | is atthe Consuitents’ expense \ Fa the Client will tinely provide, at no cost to the Gonsuitants, the Trouls relevant project data, and reports required for the preparation of the Consultant's Proposal as specified in the Data Sheet. | ion of the Consuliants) 3.1 The Consultant is required to provide professional, objective and impartial advice, at all times holding the Clients interests paramount, | strictly avoiding conflicts with other assignments or its own corporate. ‘ting without any consideration for future work Interest edThe Consultant has an obligation to disclose to i any situation of tees er potential confict that impacts its capacity to serve the best seer ofis Client, Fallure to disclose such situations may lead to tne isquaiiication othe Consultant or the termination ofits Contract andlor | Blacklisting by the Public Procurement Monitoring Offce/DP | | Without limitation on the generality of the foregoing, and unless staied | veenoaiye m ihe Data Sheet, the Consultant shall not be hired under the we: |. Conflicting () Conflict berween consulting activities _and_ procurement ‘of goods | activities works or non-consulting services: a firm that has been engaged by | | the Client to provide goods, works, or non-consulting services fora | project, or any of its Affiliates, shall be disqualified from providing Consulting services resulting from or directly related to those goods, _ | Coreeng Son-consulling services. Conversely. a firm hired 12 | provide consulting services for the preparation or implementation of a project, or any of its Affiliates, shall be disqualified from Subsequently providing goods or works or non-consulting services resulting from or directly related to the consulting services for such preparation of implementation. ‘b. Conflicting 7 i) Conflict amona consulting assignments. a Consultant (including ts | | assignments Experts and Sub-consultants) ot any of its Affiliates shall not be Peace ary assignment that, by its nature, may be in conflict with | ignment of the Consultant for the same or for another ————— _ Client c. Conflicting (ii) Relationship with the Client's staff. @ Consultant (including its relationships Experts and Sub-consultants) that has @ close business of family elbtionship with a professional staff ofthe Client or are directly of | (eigrocty involved in any part of (i) the preparation of the Terms of | Reroreree for the assignment, (i) the selection process for the | Renract cr (ii) the supervision of the Contract, may not be [awarded a Contract, [i Faimess and \ransparency in the selection process require that the | Consultants or their “Affiliates competing for a specific assignment do not | Gerve 2 competitive advantage from having pravided consulting serocs | | sorted to tne assignment in question. To that end, the Client shall indlcate _[h the Data Sheet and make available to all shortlisted Consultan together | vn re REP all information that would in that respect give such Consultant | | ‘any unfair competitive advantage over competing Consultants. Competitive Advantage | 5. Corrupt and 5.1 The GoN/DPrequires compliance with its policy in regard to corrupt and | Fraudulent | fraudulentiprohibited practices as set forth in Section 6. | Practices 52 tn further pursuance of this policy, Consultant shall permit and shal | | cause its sub-consultants, and ‘sub-contractors to permit GoN/DP or its | | Tepresentatives to inspect the accounts, records and olfter documents | | {eating to the submission of the Proposal and execution of the contrary 0 | aaa evard. ang to have the accounts and records audited by auditors | appointed by the GoN/DP. |r'éSonsutants shall be aware of the pr “on fraud and corruption | _| stated in Clause GCC 101. ___ _ ity 1 The GoN/DP permits consultants (individuals and firms, wraurg | | Saint Ventures and their individual members) from the eligible courte Fe | Stated in Section 5 to offer consulting services for ‘GoN/DP-financed | | projects b.2. Furthermore it is the Consuitant’s responsibily to ensure thal its Expers, joint venture members, Sub-consultants, agents (declared or not) | | Exe ern ponder, ups anor a emo et the eligiilty requirements as established by the GoN/DP.Masimam suber | ‘of partners in JV shall be Specified in Data sheet 63. Asan exception to the foregoing Clauses 6.1 and 6.2 above: G.3.tin case of a natural person oF fiminsttution/company which * | | already declared blacklisted and ineligible by the GON, any other new or | aesting fmvinsitution/company owned partially or fully by such Natural person or Owner or Board of director of _ blacklisted per atitulonicompany, shall not be eligible consultant. The Ist of | | debarred firms and individuals is available at the electronic address { cified in the Data Sheet. oe = b. Prohibitions $3.2 Firms and individuals shall have the nvtionality of an eligible counties as indicated in Section 5 (Eligible Countries) and (a) as a matter of law or official reguiations, Nepal prohibits commercial relations with that country; oF (o)by an act of cornpliance with a decision of the United Nations Security | | {o)BY a” ken under Chapter Vil of the Charter of the United Nations, the | Borrower's Country prohibits any import of goods from that county or any | | | payments to any county, person, or entty in that country. | a. Sanctions §3aGovemment officials and chil servants may only be hired under | Consulting contracts, efther as individuals or as members of a team of a Consulting firm, if permitted under GoN/DP policy. and thelr employment ate a conflict of interest) B. Preparation of Proposals (7. General J 7atim preparing the Proposal, the Consuitant is expected to examine the | | 7. General ations | RFP in detail, Mate ial deficiencies in providing the infomation requested in it in rejection of the Proposal 'g.1The Consultant shall bear all costs associated with the preparation and | Preparation of | submission of its Proposal, and the Client ‘shall not be responsible or liable | Proposal coe costs, regardless of the conduct or outcome of the selection | 8. Cost of | process, The Clients not ound to accept any proposal, and reserves the | | Pest to annul the selection process at any time prior to Contract award, _ ___| without thereby incurring any liability to the Consultant _ | 9, Language | 9.1 The Proposal, as well as all ‘correspondence and documents relating to | __| the Propasal exchanged between the Consultant and the Client, shall be || 10. Documents Comprising the | Data Sheet. | Proposal | 10.2 The Consutant shal fumish information on commissions, gratuities and fees, if any, paid or to be paid to agents or any other party relating to | this Proposal and, if awarded, Contract execution, as requested in the Financial Proposal submission form (Section 4) _| 44.Only One q11 The Consultant (including the individual members of any Joint | Proposal Venture) shall submit only ane Proposal, either in ts own nam 0° 2 part of | | SPTeint Venture in another Proposal. fa Consultant, including Oy Joint | Senture member, submits or participates in more than one proposal. all wich proposals shall be disqualified and rejected. This does not, however, preclude a Sub-consultant, or the Consultant's staff from participating as | Key Experts and Non-Key Experts in more than one Proposal when a | circumstances justly and jin the Data Sheet \ [2proposal Validity | 12.1The Data Sheet indicates the period during which the Consultant's Proposal must remain valid after the Proposal submission deadline. iy SDuring this period, the Consultant shall maintain its orginal Proposal Without ary ehange, including the availabilty of the Key Experts, the proposed rates and the total price. | | 12.31 tis established that any Key Expert nominated in the Consultant's | Proposal was not available at the lime of Proposal subrmssoy was ) Ircluded in the Proposal without his/her confirmation. such Proposal shall tre MGgualfied and rejected for further evaluation. and may be subject to | dance with Clause § of this ITC. | a. Extension of 75 athe Client wil make its best effort to complete the negotiations Witt Validity Period | the proposal’s valicity period. However, ‘should the need arise, the Client | | may request, in writing, all Consultants ‘who submitted Proposals prior to the Submission deadline to extend the Proposals’ valicty | 412.51 the Consultant agrees to extend the valley of fs Proposal, it shall be | 12.81 npout any enange in the original Proposal and with the corfrinaio | of the availability of the Key Experts. The Consultant shall not include any | additional conditions against the provisions specified in RFP, while | | extending the validity of its Proposal. \ | eeeThe Consuitant has the right to refuse to extend the valdlty of its { | Proposal in which case such Proposal wil not be furer evaluated, | Substitution of Key | 12,7if any of the Key Experts become unavailable for the extended validity | Eyperts at Validity | period, the Consultant shall provide a wilt ‘adequate justification and Extension | Evidence satisfactory to the Client together with the substitution request. In | | such case, 2 replacement Key Expert shall have equal or better | | sUilfications and experience than those of the originaly proposed Key | Expert, The technical evaluation score, however, all remain to be based on | the evaluation of the CV of the original Key Expert | ya If the Consultant fails to provide a replacement Key Expert win equal veer qualifications, or if the provided reasons for the replacement oF | justification are unacceptable to the Client, such Proposal will be rejected. _| “| 12.gThe Cor act the whole of the Services s unless |43.Clarification and | Amendment of RFP 44, Preparation of Proposals ~ Specific | Considerations “(rothiefhise indicated in the Data Sheet. [otienie ee as — Ta1The Consullant may request a clarification of any pat of the RFP | deeng the period indicated in the Data Sheet before (Pe Proposals! | submission deadiine, Any request for clarification must be sent in writing, oF | by standard electronic means, to the Clients address indicated in the Data Oa tS cent will respond in wring, of by standard elecrone eo \ Sheet send writen copies of the response (including an expanse of the ae enpat without idenifying ts source) t© all shortisted Consultants gerd tne Client deem it necessary to amend the RFP as 6 result of @ | Sot ion. it shal do 60 following the procedure described below 43:1 Atany time before the proposal submission deadline, ine Client may | amend the RFP by issuing an amendment in writing OF by standard | Giectronie means. ‘The amendment sha! be sent to all shortlisted | Gansultants and will be binding on them. The shortlisted Consultants shall ‘acknowledge receipt of all amendments in writing, 43:12 Ifthe amendment is substantial, the Client may extend the proposal Submission deadline to give the shortlisted Consultants reasonable time to take an amendment into account in their Proposals. 43.1.3 The Consultant may submit a modified Proposal oF 2 modification to | any part of it at any time prior to the proposal subm/esiy deadline. No any ifeations to the Technical or Financial Proposal shall Pe accepted after | the deadtine | a1 While preparing the Proposal, the Consultant must ove particular attention to the following: | | | 44.4.1 If a shortlisted Consultant considers that it may enhance its Gapettise for the assignment by associating with othet consultants in the | Fane 'of a Joint Venture or as Sub-consultants, it may do 6° with either (a) form Ot listed Consultant(s), or (b) shortlisted Consultants permitted in | Tee ata Sheet. In all such cases a shortlisted Consultant must obtain the | written approval of she Client prior to the submission of the Proposal. When | aerating wih non-shortisted firms in the form ef a joint venture OF & sub | aseetitancy, the shartisted Consultant shall be a lead member. | | 444.2 The Client may indicate in the Data Sheet the estimated Key | Experts’ time input (expressed in person-month) or the Client's estimated | total cost of the assignment. This estimate is indicative and the Proposal | Shall be based on the Consultant's own estimates for the same | 14.4.3 If stated in the Data Sheet, the Consultant shal include in its | Proposal at least the saife time input (in the same uni 26 indicated in the | | Propose aot Key Experts, fling which the Financial Propose! will be Bajusted forthe purpose of comparison of proposals and decision for award | in accordance with the procedure in the Data Sheet\ 4474 For assignments unde jxed-Budget selection method, the | Ae ee cas Expert’ lime input is not disclosed. Total avalable buco! estimated Hey ether itis nclusive of exclusive of taxes fs glen in ne | L — a eS hwet, and tne Financial Proposal shall nat exceed this budget. __ 45. Technical 75.1 The Technical Proposal shall not include any financial information A Proposal Format | Technical Proposal containing material financial information shall be | | and Content declared non-responsive | | 45.20nly one curriculum vitae (CV) may be submitted for each key expert. IF | | P2orncal proposal nominates more than one expeft for 2 poshton, the _ | Suen will evaluate all CVs and apply the lowest score for he position. \ /46.Financial 7a. The Financial Proposal shall be prepared using the Standard Forms Proposal | provided in Section 4 of the RFP. It shall list all costs associated with the Pesignment, including (a) remuneration for Key Experts ‘and Non-Key | | | Experts, (b) other expenses, (c) provisional sums when applicable indicated | in the Data Sheet. __ }162 For assignments with a duration exceeding 12 months, a price adjustment provision for foreign and/or local inflation for remuneration rates | pplies if so stated n the Data Sheet “a Price Adjustment “b. Taxes — —4 i 3The Consultant and its Sub-consultants and Experts are responsile. for | reeling all 12x bilities arising out of the Contract. Information on taxes in the Chent’s country is provided in the Data Sheet.__ “¢. Currency of 46. 4The Consultant may express the price for its Services In the currency or Proposal aeaorces as stated in the Data Sheet. If incicated in the Date Sheet the | portion of the price representing local cost shall be stated in the Nepalese 'B Payment under the Contract “Shall be made in the currency oF | reencies in which the payment is requested in the Propos _ ~C, Submission, Opening and Evaluation | “a. Currency of Payment 474 The Consultant shall submit: “Signed and complete Proposal | Sealing, and | comprising the documents and forms in ‘accordance with Clause 10 | | Marking of | Bacuments Comprising Proposal). The submission can be done by | | Proposals | mail or by hand. f specified In the Data ‘Sheet, the Consultant has the | Option of submitting its Proposals electronically | 47.2. An authorized representative of the Consultant shall sigh the original | | An aunoeitters. in the required format for both the Technica | | Proposal and, it applicable. the Financial Proposals and shall initial all i | Bags of both. The authorization shall bein the form of a writen power | Brattorney attached to the Technical Proposal | | 47.3.A Proposal submitted by a Joint Venture shall be signed by all * embprs 30 28 to be legally binding on all members. o by an | | | Guthorized representative who has a writen power of attorney signed | by each member's authorized representative | 47.4 Any modifications, revisions, interlineations. erasures, OF overwriting | | ) shall be valid only if they are signed or initialed by the person signing | | the Ps JG78 The signed Proposal shall be marked “ORIGA”, and Tt Toone | 175 The signe ev" as appropriate. The number of copies is indiaies artetta Sheet Al copies shall be made from the signed original. If | | | here are discrepancies between the original and tne copies, the original shail erevail 47.6 The original and all the copies of the Technical Proposal shall be Tlaced inside of a sealed envelop? clearly marked “TECHNICAL | Baoposal, “{Name of the Assignment)’ reference number, name and | ee eoeA( ihe Consultant, and with @ warning "DO Not OPES ety | {INSERT THE DATE AND THE TME OF THE TECHNICAL PROPOSAL | ‘SUBMISSION DEADLINE] | 17.7 Similarly, the original Financial Proposal (if required for the applicable | | salen method) shall be placed inside of a sealed envelope clearly | | marked “FINANCIAL PROPOSAL’ followed by the name of the Gesignmert, reference number, name and address Of 1M Consultant, aes hg warning ‘DO NOT OPEN WITH THE TECHNICAL PROPOSAY 7 47.8 The sealed envelopes containing the Technical and Financial | | | 17 roposais shall be placed into one outer envelope and sealed. This \ erepoeei elope shall bear the submission address, RFP relevenre ute ope name of the assignment, Consultant's name 27 the Qudress, and shall be clearly marked "DO Not OPEN Berorefinsert soci se and date of the submission deadline indicated in ‘the | Data Sheet)”. | | 17.9 i the envelopes and packages wit the Proposal are not sealed and Mane eve eauired, the lent will assume no responsibilty cr the, | maMgvement loss, or premature opening of the Propose! To aces. | eee LCS. i the Technical and Financial Proposa’s. 512 not | res ited in eeparate sealed envelopes as required, the Client shall | reject the Proposal 17.10 The Proposal or its modifications must be sent to the address dneted the Data Sheet and received by the Client no ate’ et \ ina ese indicated In the Data Sheet, of any extension Ye | a eae any Proposal or its modification received by the Client after | the deadline shall be declared late and rejected, ‘and promptly returned \ unopened 4p.Confidentiality | 181 From the time the Proposals ave ‘pened to the time the Contract is Eyarded, the Consultant should not contact the Client on Any matter elated to its Technical and/or Financial Proposal. Information relating \ | | to the evaluaton of Proposals and award recommendations shall not | | be disclosed to the Consultants who submitted tne Proposals or to any \ | oe ay not officially concerned with the process, unt! he letter of | net Pm accept the proposal has been issued to the selected | Consultant | | | 18.2 Any attempt by shortisted Consultants or anyone 0 behalf of the | | any ae to influence improperly the Client in the evaluation of the | Proposals of Contract award decisions may result in the rejection of its | | Proposal, and may be subject to the application of prevailing PPMO's | blacklisting procedures | 46.3 Notwithstanding the above provisions, from the , time of the Proposals’149. Opening of | | Technical Proposals "20.Proposals Evaluation 721.Evaluation of Technical Proposals ‘opening (6 the’ Time of issuance of notification for opens of financial Proposal or the Letter of Intent, a Consultant wishes contact the | eee on any matter related to the selection process. it should do 80 | only Je1 The Client's evaluation committee shall conduct the operore of the | |" Technical Proposals in the presence of tne shortlisted Consultants’ | seeetiged representatives who choose to attend. The openng date, | aainord the address are stated in the Data Sheet. The envelopes | ae ina Financial Proposal shall remain sealed and sha De securely | Stored uni they are opened in accordance with Clause 23 of the ITC. | | 19.2 at the opening of the Technical Proposals the following shall be read Oar fh the name and the country of the Consultant of, of a Joint | | Venture, the name of the Joint Venture, the ram of the lead member and | the names and the counines of all members, (ji) the presence or absence of | # duly sealed envelope with the Financial Proposal, (i) a0 modifications to | the Proposal submited prior to proposal submission deadline; and (iv) any | a operation deemed appropriate or as indicated in the Data Sheet. 20.1 Subject to provision of Clause 15.1 of the ITC, the evaluators of the Technical Proposals shall have no access to the Financial Proposals | until the technical evaluation 1s concluded and the DP issues its “no | ‘objection’, if applicable. 20.2 The Consultant is not permitted to alter oF modify its Proposal in any way after the proposal submission deadline except as permitted under Clause 127 of this ITC. While evaluating the Proposals, the Client will conduct the evaluation solely on the basis of the submitted Technical and Fi | Proposals. The Client's evaluation committee shall evaluate the Technical Proposals cn the basis of their responsiveness to the Terms of | Proposals one REP applying the evaluation criteria, sub-ceria. and point system specified in the Data Sheet. Each responsive | Proposal will be given 2 technical score. The ‘evaluation committee: | Shall compute the score obtained by each proposal by taking the | average of the scores given by each ‘member of the evaluation | committee to the proposal. A Proposal shall be rejected at this stage | \ ifit does not respond to important aspects ‘of the RFP or if it fails to 1 achieve the minimum technical score indicated in the Data Sheet. | 21.2 Proposed experts, involved in the firms’ work in hand will not be | | considered for evaluation to the extent of this involvement in the ongoing assignment. | aisn Case, a comuption case is being filed to Cour against the | | Natural Person or Board of Director of the firminstitution /company | aainy partner of JV, such Natural Person or Board of Director of | the mvinsttution ‘company or any partner of JV such firm's or JV | | proposal shall be excluded from the evaluation, if public entity | | feceives instruction from Government of Nepal Following the ranking of the Technical Proposals, when the selection | _is based on quality only (QBS). the top: anked Consultant is invited |f to negotiate the Contract. | 22.2 If Financial Proposals were invited together with the Technical Proposals. only the Financial Proposal of the ‘technically top-ranked | Consultant is opened by the Client's evaluation committee All other Financial Proposals are retumed unopened after the Contract negotiations are successfully concluded and the Contract is signed. | 223 In Case, a corruption case is being filed to Court against the | Natural Person or Board of Director of the fimn/insttution | Joompany cr any partner of JV, such Natural Person of Board of | | Director of the firmvinstitution /company of any partner ‘of JV such | Fcc ar JV proposal shall be excluded from the evaluation, | | public enity receives instruction from Government of Nepal__ |23:Puplic Opening of [23.1 After the technical evaluation is, completed and the DP has issued its Financial no objection (if applicable), the Client shall notify those, Consultants Proposals (for ro oe rcbosale were considered non-response 10 the RFP and QCBS, FBS, and weer ad not meet the minimum qualifying technical score (ane LCS methods) Thal provide information relating fo the Consultants overa) technical | | | sar that tneit Financial Proposals will be returned unopened afte! Sémpleting the selection process and Contract signing, The Client er naneously natity in writing these Consultants that have So ed ihe minimum overall echnical score and inform them of he | scene and location for the opening of the Financial Proposal, | IAS opening date should beat least 7 days for national short | | ang 18 days for international shortisting for attending the opening The Consultant's attendance at the opening ‘of the Financial | Proposals is optional and is at the Consuitant’s choice | | 23.2 The Financial Proposals shall be opened by the Client'sevaluation | committee in the presence of the representatives of those Consultants | whose proposals have passed the minimum technical score At the \ opening, the names of the Consultants, and the overall technical ceetee shall be read aloud. The Financial Proposals wil tet be | inspected to confirm that they have remained sealed and unopened | ‘These Financial Proposals shall be then opened, and the following 1 | information will be recorded, | (a) Name and address . (b) Proposed service charge, | | | (© Discount offered, if any, | | | (d) Description of the discrepancies, if any, between figure and words, | | (eWhether the financial proposal is signed or not by authorized | | representative of consultant, | {f) If any matter or ‘content of the financial proposal is effaced whether | such efface is signed by the consultant or his/her representative or not | Sha the details of the amount and thecontent effaced, | | (g) Other necessary matters considered appropriate by the Public Entity | 233 In Case, a corruption case is being filed to Court against the | || Natural Person or Board of Director of ‘the finn/institution /company or |a4 ee ee | Tany partner of JV, such Natural Person or Board of Director of the { | fimvinstitution /oornpany or any partner of JV such firm's or JV proposal | tl be excluded from the evaluation, if public entity recelves instruction from Government of Nepal. | DACorectonof | 24.1 Activities ard items described in, the Technical Proposal but not (Errors priced in the Financial Proposal, shall be essumed 10 be included in | | ii erices of other activities or tems, and no correetions are mace fo |___ the Financial Proposal _ | [a Time-Based BaA1 Ifa Time-Based contract form is included in the RFP, the Client's | Contracts 2a ag committee wil (2) correct any computational or arithmetical) | | eva at Dy adjust the ciscount offered, if any, and (b) adjust the prices (hey | Se elect all inputs included for the respective activites oF tems in He | | Technical Proposal. In case of discrepancy between (i) a partial amount (ifotal) and the total amount, or (i) between the amount dere by | (eupitneation of unit price wih quantity and the total price. or (i) between aaeeichd figures. the former will prevail. In case of discrepancy between | rere Shnical and Financial Proposals in indicating quantities of input. he | the Technitsoposa prevails and the Client's evaluation committee shalt | Jaret tne quantification indicated in the Financial Proposal so as to make it | | Consistent with thal indicated in the Technical Proposal, apply the relevant cote en'icladed in the Financial Proposal to the corrected quantity, and \ | _ correct the total Proposal cost. | "pb. Lump-Sum_ 124.2 If a Lump-Sum contract form is included in the RFP, the Consultant is | Contracts Geemed to have included all prices in the Financial Proposal. 6° | cee athmatical corrections nor price adjustments shall be made Re total price, net of taxes understood as per Clause ITC 25 below apSctned in the Financial Proposal (Form FIN-1) shall be considered | he offered price j 26.1 Except as set out in Sub-clause 25 2, all taxes are deemed included 0 \ 7°" the Consultant's Financial proposal, and, therefore, included in the | evaluation. | | 25.2 Except for VAT, all taxes levied and imposed on the contac invoices | Sen tax lbities arising fom the Contract under the laws of Nepa} | ane ened included in the Consultant's Financial Proposal and, | 3 ce included in the evaluation. Information on the Consultant's tax | | obligations in Nepal can be found as indicated in Clause 16.3 of the | 25.Taxes Tleorveriton to | 26:1 For the evaluation purposes ‘prices shall be converted to a single Sars currency | curency using the seling rates of exchange, Solrse and. date | I indicated in the Data Sheet. | 27.Combined Quality and Cost \ Evaluation \ [a Quality: and S77 in the case of OGBS, the total score is calculated by weighting the Cost-Based Pe To mical and financial scores and adding them as per the formula and Selection (@CBS) | instructions in the Data Sheet The Consultant achieving the highest | Sombined technical and financial score will be invited for negotiations. |b Fixed-Budget 27.2 inthe case GfFBS, rose Proposals thal exceed the budge! Selection (FBS) | Clause 14.1.4 of the Data Sheet shall be rejected. ‘indicated in 27.3 The Client will select the Consultant that submitted the highest-ranked | | Tre pnical Proposal that does not exceed tne budget indicated in the | | |___RFP, and invite such Consultant to negotiate the Contract. = Least Cost 274 In the case of Least-Cost Selection (LCS), ihe Glient will select the | Selection (LCS) Congultant with the lowest evaluated total price among {nose | Consulta hat achieved the minimum technical score, and invite such |___ Consultant to negotiate the Contract | [ D. Negotiations and Award | deiNogotations | 28.7 The negotiations willbe held at the dete 206 address indicated in the Bree Sheet wath the Consultant's representative(s) who must Revs | | pate boner af stlomey to negotiate and sign @ Contract on behalf of the Consultant 28.2 The Client shal prepare minutes of negotiations that are signed By the | een and the Consultant's authorized representative | 28.3 The date, time and address for the negotiationswil be advised 1 dinting by the tient, The notification period shall be atleast 15 days for international salection and 7 days for national selection. a. Availability of Key { 3a3 The invited Consultant shall confirm the availabilty of all Key Experts | Experts ree ets tne Proposal as a pre-requisite to the negotiations, orf | Goplieabie, a replacement in accordance with Clause 12 of the ITC applicable, oem the Key Experis| availabilty may result in the | rejection of the Consultant's Proposal and the Client proceeding to | negotiate the Contract with the next-ranked Consultant. | 28.4 Notwithstanding the above, the substitution of Key Experts at ie | | 7 egotiations miay be considered if due solely to circumstances outside | Te toasonable control of and not foreseeable by the Consultan | tre uaing but no! limited to death of medical incapacity. In such case; | | ie tant shal offer a substitute Xey Expert within the period of | tine spoctied in the letter of invitation to negotiate the Contract who | | ae spcle eguivalent or Better qualifications and experience than the | |_ original candicate. _ ee __t | b.Technical 1286 The negotiations include discussions of the Terms of Reference | negotiations (TOR), the proposed methodology, the Client's inputs. ‘ne special | Conditions of the Contract, and finalizing the “Description of Services” | part of the Contract. These discussions ‘shall not substantially alter the | | | original seape of services under the “TOR or the terms of the contract. org eeerity of the final produc, its price, or the relevance of the | ee initial evaluation be affected. Financial TBS In the case of a Time-Based contract, where cost is a factor in the | | negotiations | evaluation, unit rates negotiations for remuneration shall not take | Glace, However, there may be negotiation on reimbursable exPenset, | 28:7 I the selection method included cost as a factor in the evaluation, | | °°" toial price stated in the Financial Proposal f ‘a Lump-Sum contract |28. Conclusion of Negotiations 30. Award of Contract 31. Request for Information! Complaints Shall nat be negotiated. 28.8 The format for (i) providing information on remuneration rates in the | case of Quality Based Selection is provided in Appendix A to the fae Gal Form FIN-3: Financial Negotiations - Breakdown of | Remuneration Rates. _ | 29.1 The negotiations are concluded with a review of the finalized draft Cerra. which then shall be initialed by the Client and the Consultant's authorized representative 29.2 If the negotiations fail, the Client shall inform the Consultant in writing of all pending issues and disagreements and provide a final ‘opportunity to the Consultant to respond if ‘disagreement persists, the | ceeot hail terminate the negotiations informing the Consultant of the reasons for doing so. The Client will invite the next-ranked Consultant to negotiate a Contract Once the Client commences negotiations with the next-ranked Consultant, the Client shall not reopen the earlier | negotiations | 30.1 Pursuant to Clause 29.1 of this ITC, the ‘consultant, with whom | agreement Is reached following negotiation, shall be selected for approval of his proposal and the Client shall notify its’ intention to accept the proposal to the selected consultant and ‘other shortlisted | acceP tants within 7 days of selection of the winning proposal | 30.2 If the review application is not received by the Client pursuant to ' Clause 31.2 of this ITC then the proposal of the Consultant, selected as per Clause 30.1 of this ITC shall be accepted and the successful 3s ont snail be netfied to come for signing the Agreement within 15 days 30.3. If the Consultant fails to sign an agreement pursuant to Clause 30.2 of this ITC then the Client ‘will invite the consultant whose proposal o scieed the next highest score to negotiate 2 contract 30.4 The Consultant is expected to commence the assignment on the | date and at the location ‘specified in the Data Sheet. 20.8 In Case, a corruption case is being filed to Court against the | Natural Person or Board of Director of the firriinstitution paar ny cr any partner of JV, such Natural Person of Board of eackor of the firmfinsttution company or any partner of JV such firm's or JV proposal shall be excluded from the evaluation, if | public entity receives instruction from. Goverment of Nepal. 311 A consultant, who has been informed that its technical proposal has | aeons dered non-responsive to the RFP and TOR or did not meet peer Ceimum qualifying technical score, may request the Clent to | provide the technical score obtained by him and the reason for not | aing able to qualify. The Client shall provide the informarer within 5 | days of receiving such request. If the applicant is not satisfied with the Seeion given by the procuring entity andor the decision is not elven | by the Procuring Entity within 5 days, then the applicant "3 file 2 complaint to the Review Committee within 7 days, The ‘Applicant filing splcation for review shall have to furnish a cash amount or bank |fs, auarantee rom Commercial Bank or Financial Institution eligible to | auararves Guarantee as pet prevailing Law equivalent to the amount Specified in the Data Sheet with the valicity period of at least ninety days from the date of fling of application | | In case of letter of intent after evaluation of financial proposal | the applicant 's not satisfied with the decision given by the prose entity anefor tne decision 1s not given by the Procuring Envy within 5 | days, then the applicant can fle a complaint to the Review Committee cays ipetaye. The Applicant filing application for review shall Rave 10 eee a eush amount or bank guarantee from Commercial Bank oF parser ai inotitution eligible to issue Bank Guarantee as per prevaling | Fimancelvatont fo the 1% of Financial Proposal withthe validity period | of at least ninety days from the date of fling of application | | 31.2 Any consultant, who has submitted a proposal and isnot salsa with | ty Securement process or Client's decision provided as, per Clause | Jota this ITC and believes that the Client has committed an era" | aeseiat duty which has or wil result in Toss to him then the | Conguttant may give an application fo: review of the decison the | Gilant wth reference to the error or breach of duty commited By the | Trent “the review application should be given within 7 days of receht | of information regarding the issue of letter by the Client notifying its | Onan cont the winning proposal pursuant to Clause 30.7 of this ITC | 31.3 If a review application is received by the Client pursuant to Clause Ua reve Tt then the Client wil clarify and respond within § days of receiving such application. | 431.4 I the applicant is not satisfied with the decision given by the proce | titty andlor ine decision is not given by the Procuring Entiy Witt 5| Saye tren the spplicant can fle a complaint to the Review Commits | | within 7 days | 31.5 If a complaint has been lodgedto the client, the client shall put on hold the sarang process for7 days period providedto ledge a complain to | ee the review committee. | 32. Conduct of 32.1 The Consultant shall be responsible to fulfil his obligations 2 Pet the | | Consultants | requirement of the Contract ‘Agreement, RFP documents and Public | ) | ___ Procurement Act and Regulations | 32.2 The consultant shall aot cary out or Cause to carty out the following ree co an intention to influence the implementation of the | | procurement process or the Contract Agreement ) give or propose improper inducement direct!y oF indirectly, | distortion 0° misrepresentation of facts | engaging or being involved in corrupt or fraudulent practice interference in | participation of other prospective bidders. | | | Coercion or threatening directly or indirectly to impair or harm, any) Sony or the property of the party involved in the procurement [SS rocings, __ =o@oaogD332 Galluaive practice among consultants before or after submission of proposals for distribution of works among consultants of fixing PrtMigiavancompetitive proposal price with an intention to deprive} the Client the benefit of open competitive propasal price. contacting the Client with an intention to influence the Client with regards to the proposals or interference of any kind in examination eae valuation of the proposals during the period after opening of proposals up to the notification of award of contract | Without prejudice to any other rights of the client under this Contract the Public Procurement Monitoring Office may blacklist & | ‘Consultant for his conduct up to three years on the following grounds | and seriousness of the act committed by the consultant | 5) if tis proved that the consultant committed acts pursuant fo the | Clause32.2 of the ITC, | b) ifthe consultant fails to sign an agreement pursuant to Clause 30.2 of the ITC, ©) i tis proved later that the consultant has committed substantia} efect in implementation of the contract or has not substantially fated hig. obligations under the contract or the completed | ssignment is not of the specified quality as per the contract 4) if convicted by a court of law in a criminal offence which disqualifies the firm from participating in the contract ©) if it is proved thet the contract agreement signed by the Consuitent was based on false or misrepresentation of consultant's quaification information, 4) ifthe consultant fails to submit the professional liability insurance within the period stipulated in the contract. ‘A Consultant declared blackisted and ineligible by the GoN, Public A canemont Monitoring Office (PPMO) andlor DPDevelopment | Partnerin case of DP funded project.shall be ineligible to participate of Ce be awarded a contract during the period of time determined by the GoN. PPMO and/or the DPDevelopment Partner. | “The list of debarred firms is available at the electronic address specified | in the Data Sheet. |A. General ITC Clause Reference | a Development Partner (DP) is: None 1k) International experis mean experts who are citizens of an eligible country (definitions) | National experts mean experts who are citzens of Nepal | Nationals who possess the appropriate international experience may be considered for assignments that require international expertise. The international experience that is required for a particular assignment will le defined | and described in the pertinent TOR 24 Namo of the Client: President ChureTerai Madhesh Conservation Development Board, Khumaltar, Lalitpur | method of selection QCBS (Quality and Cost Based Method) 2.2 Financial Proposal to be submitted together with Technical Proposal Yes ‘The name of the assignment is: Area identification, mapping and socio-economic analysis of grasses ( Kush, Kash, Khar, Siru, Babio etc.) in the Chure region of Nepal | (poTmcDB/2077-78RFPIO4) be held) No 2.3 la pre-proposal conference 24 The Client will provide the following inputs, project data, reports, ete. to facilitate the preparation of the Proposals: | Please refer to Section 7, TOR 44 [it “Unfair Competitive Advantage” applies to the selection, explain how it is mitigated |inctuding listing the reports, information, documents, etc. and indicating the sources: vihere these can be dovinloaded or obtained by the shortlisted Consultants] lea ‘simran Va 8 CTI)6.3.4 TA list of debarred firms and individuals is available at the following website | [insert appropriate wobsite address: PPMO or DP as applicable! 104 The Proposal shall comprise the following 4* Inner Envelope with the Technical Proposal: (1) Power of Attorney to sign the Proposal | (2) Proof of Legal Status and Eligibility | @ TECH | (4) TECH2 (6) TECH-3 (6) TECH-4 |) TECHS (e) TECHS (9) TECH? | AND 2” Inner Envelope with the Financial Proposal (if applicable): | (1) FINA (2) FIN-2 (3) FINS (4) FIN-4 | Proof of legal status establish Consultant's legal capacity to enter into | enforceable contracts and may be supported by |, «Certificate of incorporation binding and 44 |Panicipation of Sub-consuitants, Key Experts and Non-Key Experts in more than one Proposal is permissible |No | that participation of local sub-consultants, expert in more than one Proposal is ular employees of one of the lead firms ess such firm declines to present the | [Notes to Client: Default provision is "Yes" |intemational or national independent permissible. Participation of experts who are reg in more than one proposal is net permissible, un proposal] 12.4 Proposals must remain valid for 120 calendar days after the proposal submission | deadtine 129 | Sub-contracting is allowed for the proposed assignment [ne Wow =ications may be requested no later thani0 days prior to the submission “deadiine. The contact information for requesting clarifications is ‘Sushma Giri Khadka Telephone: 9843042938 E-mail::eca/ch@iciweboard gov np President ChureTerai Madhesh Conservation Development Board, Research and Technology Development Section, Khumaltar, Lalitpur Facsimile: 01-5531311 13.4 1444 [Reais ‘Consultants may associate with {a) non-shortlisted consultant(s): Yes, Or |(b) other shortlisted Consultants: No | [Notes to Client: Default provision is for (a) “Yes” and (b) “No’, e.g. Shortlisted | consultants may not associate with other shortlisted consultants, but may associate with other non-shortlisted consultants. Any deviations from the default provisions would require PPMO’s prior approval] 14.4.2 [If not used, state "Not applicable" [Note to Client. state “Not applicable", if specifying minimum inputs under 14.1.3, instead of estimated inputs] If used, insert the following Estimated input of international Key Experts’ time-input: ....... person-months. Estimated input of national Key Experts’ time-input: person- months Jor | Estimated total cost of the assignment for the assignment: NRS 2,744,092.00 (Approx.Two million seven hundred forty four thousand ninety two rupees) including VAT [Notes to Client: [indicate only either time input (in person-month) or total cost, but not both] 14.1.3 J Not applicable for time- based contracts only | weeqatdand |The total avaliable budget for this Fixed-Budget assignment is: 272 | inclusive of exclusive of taxes), Proposals "exceeding the total available use for Fixed | budget will be rejected. Budget | method | Notes to Cent if inclusive, indicate tax estimates separately] 16.4 TTA sample list is provided below for guidance. Items that are not applicable should be | \ deleted! others may be added ] {iy a per diem allowance, including hotel, for experts fer every day of absence from |” the home office for the punposes of the Services | | (2) cost of travel by the emost appropriate means of transport and the most direct practicable rout: |(@) cost of office accommodation, incusing overheads and backstop suppor: \ |) communications costs; |{6) costof purchase or reno eight of ay equipment required to be provided by the Consultants: | (@) cost of reports production (including printing) and delivering tothe CFent |) cost of consultation workshap and result sharing workshop (@) other allowances where apelicable |finsen other relevant type of expenses, ffas applicable] Only for Time-Based Contracts: | provisional sums [insert amount provide breakdown] 116.2 “A price adjustment provision applies to remuneration rates: | Yes or No __ i | [Applies foal Tie-Based contracts with a duration exceeding 12 months | [if "Yes", follow SCC 42.3] | [Insert the following | \Information on the Consultant's tax obligations in Nepal can befoundatthe = | | Inland Revenue Department website: www.ird.gov.np.” 16.4 |The Financial Proposal shall be stated in the following curtene! st | Coneuitant may express the prize for their Services in any fully convertible currency, | | singly or in combination of up to three foreign currencies | | ., | | the Financial Proposal should state local costs in Nepalese Rupees | C. Submission, Opening and Evaluation 474 ~T The Consultantsshall not have the option of submitting their Proposals | —| ‘The proposal refers to the proposed price in Formn FIN-1|The Consultant must submit: | a) Technical Proposal: one (1) original and 1 (One) copies | |(b) Financial Proposal: one (1) original — ns eee ep enact —— 178 The Proposals must be received at the address below no later than | Date:2 February 2021 (20 Magh 2077) i | Time: 12:00 noon (local time) | The Proposal submission address is: President ChureTerai Madhesh | |Conservation Development Board, Khumaltar, Lalitpur | | [Note to Client: Proposal submission en or before the deadline shall be recorded by |the Client when the Client receives he Proposal and its copies a8 indicated in |ps17.91 N94 ‘An online option of the opening of the Technical Proposals is offeres No | | |tiryes. inser “The online opening procedure shall be: [describe the procedure for | | online opening of Technical Proposals | | | the Proposal submission address Date:2 February 2021 (20 Magh 2077) | Time:15:00 (3 PM) | (19.2 in addition, the following information will be read aloud at the opening of the | Technical Proposals: | | Confirmation that invitation to submit proposal was not trensferred to another party [State what additional information wil be read out and recorded in the opening | | minutes] jaat The evaluation criteria, and point system for the evaluation are_ __1 | General 2 | Experienc | responding tothe Terms of Reference — ‘Quality, standard and understanding of objective cf the study 1 {an scope of work _ | Methodology to Cony out the ok, implementabe werk | redial Einwnatn anaad rpgonpe TSR| | | Qualifications ana Experience of the key staff for the | As 2 | Forest Resource Economist | Remote Sensing/GIS Expert _ Al Eousyspem bgpert_ 5 | Enumerator Bi enumerator. | |The numberof pains tobe gwen teach ofthe abo considering te loving tree sub criteria and relevant per 1 General qualification — |-The minimum technical score (St) required to pass is 70 Points. 23.4 ‘An online option of the opening of the Financial Proposals is offered: No 23.4 and 23.2 | The Client will read aloud only overall technical scores | 26.1 |The single currency for the conversion of all prices ‘expressed in various “currencies into a single one is (indicate local currency or fully convertible foreign | currency] | [Note to Client: for ease of comparison, itis preferable to indicate in the currency of the | | budaet | | the official source of the selling (exchange) rate is | | The date of the exchange rate is: | | [The date shall eitherbe 30 days prior to the deadline for submission or the deadline {fe proposals submission.} | The lowest evaluated Financial Proposal (Fm) is given the maximum financial _seore (8H of 100. | | The formula for determining the financial scores (Sf) of all other Proposals is | | | calculated as following: | | | s¢=100 x Fmi F, in which “SF is the financial score, “Fr” is the lowest price, and "FY | is the priceof the proposal under consideration, | The weights given to the Technical (T) and Financial (P) Proposals are: weProposals are ranked according to their combined technical (St) and financial (St) | scores using the weights (T = the weight given tothe Technical Proposal P = the | weight given to the Financial Peeposal, T+ P= 1) a8 following: S = Stx T% + Sfx P% D. Negotiations and Award Expected date and address for contract negotiations: 28.4 Date:18 February (6 Falgun 2077) ‘Address:President ChureTeraiMadhesh Conservation Development Board 30.4 Expected date for the commencement of the Services: Date: 19 February (7 Falgun 2077) 314 The Applicant shall furnish a cash amount or a bank guarantee from Commercial Bank or Financial Institution eligible ta issue Bank Guarantee as per prevailing Law with an amount of [specify an amount between 0.25% to 0.50% of the estimate]. 33.2 ‘A list of blacklisted firms is available at the PPMO's website htto:/www.ppmo.gov.nPe i" Section 3. Téehnical Proposal - Standard Forms {Notes to Consultant shown in brackets { ) throughout Section 3provide avieare® tothe syotes ant to prepare the Technical Proposal they should not appear on the Proposals to be submitted.) Form TECH-4 TECHNICAL PROPOSAL SUBMISSION FORM {Location, Date} To: [Name and address of Client] Dear Sirs: We, the undersigned, offer to previde the consulting services for [Insets of assignment) in accordance with your Request for Proposals. dated [Inset Date] and_our Proposal. [Select appropriate wording depending on the selection method stated in the RFP. area ereby submitting our Proposal, which includes this Technical Proposal a FinznelaiProposal sealed in a separate envelope” ot, only a Technical Proposal is invited "We fareby are submitting our Proposal, which includes this Technical Proposel only in 8 sealed envelope.”}. {if the Consuitant is joint venture, insert the following: We are submiting Out Proposal in a joint venture with: {Insert a list with full name and the legal address of eachmember, and ir aciaa the lead member} We have attachec a copy {insert “of our leer of intent to form 2 joint rate ine 8 JV ie alfeady formed, ‘of the JV agreement? signed by every paricbateg Terre, which details the tkely legal structure of and ihe confirmation of joint and severable liability of the members af the said joint venture. OR If the Consultant's Proposal includes Sub-consuitants, insert the following: We are submitting Gur Proposal with the following fms as Sub-consultants: {Insert alist with full name ‘and country of each Sub-consultant ) We hereby declare that (a) __Allthe information and statements made in this Proposal are (He and we accept that any misinterpretation or mistepresentation contained in this Proposal may 2 fo bur disqualification by the Cllent and/or may be blacklisted by the PFMO. (©) Our Proposal shall be valid and remain binding upon us for the period of time ‘specified in the Data Sheet, Clause 12.1 (@) We have no conflct of interest in accordance with ITC Sand we have not been punished for an offense relaling to the concemed profession or business (a) We meet the eligibility requirements as stated in ITC 6(e) Neither “Wig; nor our JV/associate partners! sub-consultants or any of the proposed experts prepared the TOR for this consulting assignment (f) Except as stated in the Data Sheet, Clause 12.1, we undertake to negotiate a Contact on the basis of the proposed Key Experts. We accept that Ins cant action of Key Experts for reasons other than those stated in ITC Clause 12 and ITC Clause 28.4 may lead to the termination of Contract negotiations (@ Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations. (hy In-competing for (and, if the award is made to us, in executing) the Contract, we i Gertake to observe the laws against fraud and corruption, including bribery, n force in the country of the Client We undertake, if our Proposal is accepted and the Contract is signed, to initiate We Services related to the assignment no later than the date incicated in Clause 30.4 of the Data Sheet We understand that the Client is not bound to accept any Proposal that th receives, We remain. Yours sincerely, ‘Authorized Signature {In full and initials}, __—_—_______— Name and Title of Signatory Name of Consultant (company’s name or JV's name): In the capacity of Address’ Contact information (phone and e-mail), @ Client {For a joint venture, ether all members shall sign or only the lead member, In which case the power of attorney to sign on behalf ofall members shall be attached}CONSULTANT'S ORGANIZATION AND EXPERIENCE Form TECH-2: a brief description of the Consuitant’s organization and 20 outline of the or rexperience of the Consultant that is most relevant tothe assignment. nthe se of a joint recentexteformation on simiar assignments shall be provided fot each nerrt For each Sesignment, the outline should indicate the names of the Consultarts Key Experts and Sub- see grote who participated, the duration of the assignment, the contract amoutt (total and, if i cone ag form of 2 jomt venture or a sub-consultancy, the amount paid {0 (he Consultant) and the Consultant's rele/involvement. A- Consultant's Organization 4. Provide here a brief description of the dackground and organization of your company, and — in case of a joint venture ~ of each member for this assignment B - Consultant's Experience 4. List only previous similar assignments successfully completed in the last7 (Seven)years. 2. List only those assignments for which the Consultant was legally contracted by the Client as a company or was one of the joint venture partners ‘Assignments completed by the Consultant's individual experts working privately oF through other consulting firms claret be claimed as the relevant experience of the Consultant, of that of the Consultant's partners or sub-consultants, but can be claimed by the Experts themselves in their CVs, The Consultant should be prepared to substantiate the claimed experience by presenting copies of relevant documents and references if so requested by the Client—_—*,, g oo ier Using the format below, provide jformation on each assignment for which your nS startientity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted Resignment Name: Country Location within Country. | Professional Staff Provided by Your ConsultantlEntity(profiles) | Name of Gient Wo of Staff | Address: ~ —} No of Slaft- Months: Duration of Assignment: ‘| Stan Date Completion Date [Approx Value of Services (Month/Year) (Monthivear): | Proposal National level: NRs Intemational Level: (in Current USS): Tame of Associated Consultants, Any: |No. of Months of Professional Staff Provided by Associated Consultants ‘Name of Senior Staff and Designation (Project Director/Coordinator, Team Leader etc) Involved and Functions Performed: Narrative Description of Project Actual assignment, nature of activities performed and location) Description of Actual Services Provided by Your Staff: Consultant's Name: te a a 7Form TECH-3 COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE, COUNTERPART PROVIDED BY THE CLIENT STAFF, AND FACILITIES TO BE in on the Tens of Reference that could improve nt: and on requirements for counterpart staff and Form TECH-3: comments and suggestio ding: administrative support, office space, the quality/effectiveness of the assignmer facilities, which are provided by the Client, inclu local transportation, equipment, data, etc. A- On the Terms of Reference {improvements to the Terms of Reference. if any} B - On Counterpart Staff and Facilities {Include comments on counterpart staff and facities to be provided by the Client. For local transportation, equipment, data, ‘example, administrative support, office space, background reports, etc., if any} ao465, % \ “Form TECH-4 DESCRIPTION OF THE METHODOLOGY AND WoRK PLAN IN RESPONDING TO THE TERMS OF REFERENCE Form TECH-4: a description of the methodology and work plan for performing the assignment, Including 2 detailed description of the proposed methodology and staffing for training if the sets of Reference specify training as a specific component of the assignment {Suggested structure of your Technical Proposal a) Technical Approach and Methodology b) Work Plan ¢) Organization and Staffing} a) ‘Technical Approach and Methodglogy.(Please explain yout understanding of the aBjectives of the assignment as outlined in the Terms of Reference (TORs), the ao ieal approach, and the methodology you would adopt for implementing the tasks Ye ee ec expected oulput(s), and the degree of detail of such output Please do not repeaticopy the TORs in here.} 6) Work Plan.{Please outline the plan for the implementation of the mann activities/tasks of The Sezigrment, their content and duration, phasing and interrelations. milestones {including interim approvals by the Client), and tentative delivery dates of the Teper The proposed work plan should be consistent with the technical approach and ir nddology, showing your understanding of the TOR and ability to translate them Vo 8 easibe werking plan, A list of the final documents(including reports) to be delivered a8 Heer eeiput(s) should be included here, The work plan should be consistent with the Work Schedule Form.} ¢) Organization and_Staffing,{Piease describe the structure ane composition of your Rea atcina the list of the Key Experts and relevant technical and administraive support staf }Ne] Deliverables *(D--) Fa7a7Tsy4 se el] 7s 2 7 [TOTAL D- fea. Delverable #1 4. |Report A 7) data collection L 2) drafiing [Tay inception report 4) incorporating comments a fl $), @) delivery of final report to | [client | | D- |{ea. Deliverable : | 2 |#2 } | | tt i it + 4 List the deliverables with the breakdown for activities required to produce them and other benchmarks dea se the Client's approvals. For phased assignments, indicate the activites, delivary of reports ‘and benchmarks separately for each phase, 2 Duration of activities shall be indicated in a form of a bar chart 3. Include a legend, if necessary, to help read the chart| L “Teen weIovGns tN EN ‘S1N3dxS ASHNON Terovcing qeuoneN, on (e961 voz VSN ‘Raho. ayy "5:9 | © Tol eal lus] “wl {oH | auow 2} Dial) tapes] Toswcst| Weel Tes6i'90St iva) | qaaay si 8 3) Teuonewowl SLE DW wevon oul] a T) == ea za 7 ba onisod 1 (suquow u) jndu-uin peo} ul poysi}) e1qesentiog Yyoee sad (yyuoW/uosiad Ul) jnduy sjuedx3 (SHOAL goa pue A Ayeuonen ‘owen | ° SINGNI SLUadXy ASM GNV ‘LNAWNOISSY ‘NOLLISOdWOD WSL 9 HOAL WHOSyndui awn Ued YZZZZZ yrdu ew |S ‘als 84) UI no POLIO 20M SUED 10M ,PIOId, souepises jo soeid s:yadxe ay ul 20yj0 at) UI JOM SueaLL suo}, © "UoNeZIIGoUijUOWUBISSe Oxf Jo YEIS OU) WHO palundo aye SLOWForm TECH-7 CURRICULUM VITAE (CV) “Tle. K-71, TEAM LEADER} _ _ insert name of firm proposing the expert _____[finsert fullname} __(dayimonthiyear} _ { Position Title and No. Name of Fi Education: (List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)iciploma(s) obtained} Employment record relevant to the assignment: (Starting with present position, It in foverse order. Please provide dates, name of employing organization, titles of positions helé,type of employment (full ime, part time, contractual)types of activities performed and Ieation of the assignment, and contact information of previous clients and employing Grganization(s) who can be contacted for references, Past employment that is not relevant 0 the assignment does not need to be inciucied,) Period | Employing organization and Country —~«|: Summary of | | | your title/position. Contact activities | information for references _ performed relevant to the Assignment _ jeg, May | (eg. Minty oF 2008- | advisoriconsultart to. | present] | For references: Tel. fe | | mail... Mr. BbBBbD, deputy | minister) ee a Membership in Professional Associations and Publications: Language Skills (indicate only languages in which you can work): Adequacy for the Assignment: { Detailed Tasks Assigned on Consultant's | Refero Team of Experts: | that Best Iilustrates Capability to Handle the Assigned Tasks {List all deliverables/tasks as in TECH- 5 in which the Expert will be involved) aEExpert's contact information =(e-mall phone. ) Certification: |, the undersigned, certify to the best of my knowledge and belief that () This CV correctly describes my qualifications and experience (i |amnot a current employee of the GON (i In the absence of medical incapacily, 1 wil undertake this assignment for he duration and Coons of the inputs specified for me in Form TECH 6 provided team mobilization takes place within the validity of this proposal {iv) 1 was nat part of the team who wrote the terms of reference for this consulting services assignment (v) 1 am not currently debarred by a multilateral development bank (In case of OP funded project) (ui | cetity that | have been informed by the farm that it fs including my CV in the Proposal for {he (name of project and contract). | confim that | wil be avaiable to cary out he fasignment for which my CV has bean submited in accordance with the implementation ‘arrangements and schedule set out in the Proposal (vil) declare that Corruption Case is not fled against me. | understand that any wilful misstatement described herein may lead to my disqualification or dismissal, if engaged Date [Signature of expert] DaylMonih/Year Date [Signature of authorized representative of the firm) Day/Month/Year Full name of authorized representative:Section 4. Financial Proposal - Standard Forms {Notes to Consultant shown in brackets { } provide guidance to the Consuilart prepare the {ricoecial Proposals: they should not appear on the Financial Proposals to be submitted } Financial Proposal Standard Forms shall be used for the preparation of the Financiel Proposal according to the instructions provided in Section 2 FIN-1 FIN-2 FIN-3 FINA Financial Proposal Submission Form ‘Summary of Costs Breakdown of Remuneration Other Expenses, Provisional Sums_ if, oe FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM {Location, Date} To: [Name and address of Client] ‘Dear Sirs: We. the undersigned, offer to provide the consulting services for [Insert of assignment] in accordance with your Request for Proposel dated {insert Date] and our Technical Proposal. ur attached Financial Proposal is for the amount of {Indicate the corresponditg 19 the amouni{s) cutrency(ies)} {Insert amounts) in words and figures). excluding Vas ‘Added Tax WAT) Clause 25-2 in the Data Sheet {Please note that all amounts shall be {ne same 28 in Form FIN-2} Our Financial Proposal shall be binding upon us subject to the modifications result hg from Contract negotiations, up to expiration of the validity period of the Proposal, |e before the date indicated in Clause 12.1 of the Data Sheet. Commissione, gratuities or fees paid or to be paid by us to an agent or any other party relating to preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are listed below: Name and Address ‘Amount and Purpose of Commission of Agent(s)/Other party Currency or Gratuity {tf no payments are made or promised, add tne following statement: ‘No comlstiot gratuities eee eve been oF are to be paid by us to agents or any other party relating to this Proposat and, in the case of award, Contract execution.) We understand you are not bound to accept any Proposal you receive, We remain Yours sincerely, ‘Authorized Signature {In ful} Name and Title of Signatory: In the capacity of Address: E-mail ~ SS {For a joint venture, either all members shall sign or only the lead member/consuitant, in Toor oo the power of atfomey to sigh on behalf of all members shall be attached}CVA) xe papPW SHIA ] desododg [eoueUl Ou JO SOD [EOL leioL-ans, ‘suing [eUOISIAGIg ‘sjuauoduiog eAnieduiog-UON, qeOL-ans gosusdxa ejqeanquuiey ~ Sisdeg Fey UON woneveuNWEY Spada Kay woHessUnuEy ‘u6i210- vest} ubie104 vest} sul) {pesn ou ave Diyas SUUINICD aYeIAQ ~passaidxe (sa1)foUaLINO eUp UI epeW ad \Nre SIUSLAE yeaug eyeG au) Jo F'9b BSNeID UIA oUEpIONIE UI SIseq pasodord ey) BIEIS JSMUL WUEHMSUO) LL a. 4s09 S109 40 ANVHIMINS Z-NId WHOS | C i sjuauodwon ennnaduoo le ) paunbar e1ea p91) pannbsr {pasn {pasn | 10/ {1 # Aoueung ypue pesn | ye ¢ Aouaun yz 4 Aoueu: i ydoueuna e001 | abe ee 9 uubio104 wasu)} way)‘JaV1S TuOddNSISItaaXS ABFNON GNV ABW 'S1SO9 TVIOL ‘Bers VOddng/sHadxs Aey-UON :S1S05 1810. a JAVIS LNOdaSISLYIAXS ABY-NON jay syedS, Toy FSISOD TOL, TeIoL-ans Touonen) stuaaS S| Sisoo jOL-ans jusayul) SL83dXS ABW wut (@-HOAL use) uoRIsog a weuonen awen, uing-duwiny sopun swueuuked 40) siseq e ‘ayy o} siuauhed ysiiqese 0 'papaau ‘au 40} SiSeq ayy SjesTSUOWEP 6} PAsN eq fluo jTEYS WHO 5) ‘se pasn aq JOU 1eYS LOS ‘pue ‘suowejoBeu jesuco 1e Saxe) ejqeoydde 1! papinoid @q 0} uOeULO) _NOLWHANNWaY 40 NMOGHYSG E-NId WHOS ‘sae ue Siu, qual aun Aq paisenbar Saovves jeUOnIppe e[qissod 40} qWEYNsYOD ‘jeinsjeo o}junowWe BuyyeD sJ9eIUOD AlN JO UOKe|N!e “yuauubisse yoesjuoa wng-duin] 40) pasn U=yN,a a 7 a a ~pyo alievenied se passaidy J yoeBewanied se passardya ovouna yoea so) 200 '{8}9}q@) feUONppE esn "pasN } AUaLIND ao WeYs BIOL 5 ‘Aawunog s 11819 I | eam eur - a = | esa a = a _ : unovykegniuons | eouenoiny eaxsearuiuon smovateanvon \"""supom | 2210 | nous | eS Jando | 200000 | edt, | vousar | wen ae 19d 184 ewoy | 4 eaten | S000 | sed tee wesoday | way A wonesounu pone taiy | Pom posedact | way Kemy neues e Z 9 8 * e Le t jouvosioy ([.Aonaatino 40 SIN Luasni] Ni a3ssaudxa) (Sad — ¢-NId 01 WHOS GaGNVax) SIOUVHD ONY S1SOD ONIONVOIY SNOLLWINASSYAIY S,LNVLINSNODSample Form Country: Date: Consultant: Assignment. Consultant's Representations Regarding Costs and Charges We hereby confirm that: (a) the basic fees indicated in the attached table are taken frem the firm's payroll records tnd reflect the current rates of the Experts listed which have not been raised other than within the normal annual pay increase polisy as applied to all the Consultant's Experts; (b) attached are true copies of the latest pay sips of the Experts sted! (@) the away- from- home office allowances indicated below are those that the Consultant has agreed to pay for this assignment to the Experts listed: (d) _ the factors listed in the attached table for social charges and overhead are based on the firm's average cost experiences for tie latest three years as represented by the firm's financial statements; and (e) said factors for overhead and social charges do not include any bonuses Or other means of profit-shering. [Name of Consuitant} ‘Signature of Authorized Representative Date Name: Title‘Buing jUOINOd + SESURG sigeSNGUION THO) 204s eyep 24) ul pareoypU| FousuINO Bu) I Passoxcks eq jem Siu JELOIINON , Suing jeUoTSTAOIG TAOL-ANS sosuadhey SqeSNGUNAT Guar eas “8 AF Geiodar jo wonanpordas “Bet ‘Sesueds aiaesinquiiay tena se ec) ‘suingeuorstpoid ‘sasued3 Jo adh sjoenuos wng-duiny Japun sjuauifed Joy siseq e se pesn aq jou Ileus Wo} SIL qUeID @tN Aq paysenba! seoIAias jeuMIPpe aiqissod Joj yueyNSUOD oy} O} SJuOWAEd J) ‘pue suoKeoBeu jeNUOD Je Sexe) a|qeoydde ayeino|e0 0} unoWe BuIJso yeIUED eu} JO UO! JeYs UUOY SIM) UI Paplnoid aq 0} LOReWIOWUI WUaLUBISse yeNUCD WNg-dwuN] Jo} pasn VAY KONSONINOD ONY SHINS TWNOISIADYd 'S3SN34X3 USHIO 4O NMODIVING P-NId WYO SIeNSUOWAP 0} pasn aq Alu et 12}59 0} ‘papaau |N9|e9 40} sISeq aySection 5. Eligible Countries NepalSection 6. Corrupt and Fraudulent Practices Notes to the Client” The following text is for GoN funded assignment and shall not be a escthed In case DP funded project use OP's policy on corrupt and fraudulent practices) Itis the GoN's policy to require its implementing agencies, as well as consultants unter GaN (er DP) financed contracts, to opsere the highest standard of ethies dunng tne Sdlection and execution of such contracts. In pursuance of this policy, the GoN: a. defines, for the purposes of this provision, the terms set forth below as follows. {) “corrupt practice” means the offering, giving, receiving. or sofeitng, Greatly or indirectly, anything of value to influence improperly the actions of another party (iy fraudulent practice’ means any actor omission, including | 2 misrepresentation, that knowingly or recklessly misleads, or attempts {0 mislead, 2 party to obtain a financial or other benefit or to avoid an obligation {iy "coercive practice” means impairing or harming, or threatening to impair oF harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party, (wv) "collusive practice’ means an arrangement between two or more partes designed to achieve an improper purpose, including influencing improperly the actions of another party. (iv) “obstructive practice” means (ea)deliberately destroying, falsifying, altering or concealing of evidence: ‘material to the investigation or making false statements to investigators in order to materially impede @ GoN/DP_ investigation into allegations of a corrupt, fraudulent, coercive or collusive practice: and/or threatening, harassing or intimidating any party fo prevent it. from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or (bb) acts intended to materially impede the exercise of the GoN'S/DP's inspection and audit richts provided for under Clause GCC 25.2. b. will eject a proposal for award if it determines that the consultant recommended Yor award nas engaged in corrupt or fraudulent activities in competing for the contract in question: will cancel the consultant's contract if it at any time determines that corrupt OF fraudulent practices were engaged in by representatives of the consultant or the Client during the selection process or tne execution of that contract, 4, will Backtist a consultant for a stated period of time, to be awarded a contract if St any time determines that the consultant has engaged in corrupt or fraudulent practices in competing for, or in executing, a contract; and e. will have the right to require that, a provision be included requiring consultants to permt the Client to inspect their accounts and records relating to tte performance of the contract and to have them aucited by aucitors appointed by the Client