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STATE HORTICULTURAL CO-OPERATIVE MARKETING FEDERATION (HOFED) 18-B, Ashok Marg, Lucknow-226001 [email- hofed.org@rediffmail.com Tel. 0522-4029145] INVITATION FOR EXPRESSION OF INTEREST In reference to the Eol invited by HOFED through Notice No.3 &_/Marketing-06/2022-23 dated 0% August, 2022 from interested and eligible original Producer (registered Nursery) for additional empanelment for 2 years for providing/arranging quality planting material for farmers to the divisional/district units in the Horticulture Development Schemes. The interested & eligible applicants may submit their complete proposal before 10” August, 2022 at 5:00 PM. The registration fee for this category is Rs 25,000/-, which will be non-refundable. The application form and terms and conditions can be downloaded from the website http://hofedup.com. [Category] Name of Detail of planting material Eligibility [Registration] No Category Fee Rs. 009° Fruit Plants [Saplings of Mango, Guava, Aonla, Litchi, Bael, (Seedling & Lemon, Citrus, pomegranate, Papaya, Dragon fruit, | Original (Grafted) Fig, Kiwi, Karonda, Jamun, Hanuman Phal, Tamrind, | Producer PPhalsa, Jack fruit etc. Rs 25,000/- The registration fee will have to be deposited in favour of "U.P, STATE HORTICULTURAL COOPERATIVE MARKETING FEDERATION’ through Bank A/c No: 2186101055929 IFSC ; CNRB0002186, Bank : CANARA BANK, Sapru Marg, Lucknow through RTGS/NEFT or by Demand Draft, which will be non. refundable. The said registration will be valid for two years. The application format (Annexure-1) and detailed terms and conditions (Annexure-2) can be downloaded from the website http://hofedup.com. The original Producer/Supplier/Authorized Distributor & Dealer will submit their complete proposal along with registration fee and the copy of necessary documents/evidence to the office of HOFED on or before 10” August, 2022 at 5:00 PM. The managing Director, HOFED has reserve the right to accept/reject any or all of the proposals. Encl. As above. DrR. K. Tomar ‘Managing DirectorAnnexure-1 The Prescribed Application Format for Registration/Empanelment S.No Particulars Details 1. Category of Registration in which the Original Producer (Nursery) want to register. 1. Category No. :009, '2. Name of Category :Fruit Plants|Seediing & Grafted) 3. Name of Product: 2.” Name of the Firm/Company/Institution (as ‘mentioned in the Certificate of Registration issued under relevant prevailing rules) 3. Registered Office address ‘4. Correspondence Address Mobile No/ Contact No Email ID 2 Name of Contact Person Mobile No 5. [Nursery Registration number and date (attach sel lattested copy of registration certifcate/ copy of License 5.1 [Name of the registering department 5.2 [Validity of Registration | 5.3 [CIN No. (if available) 6. |PAN (attached self certified copy) 7, [6ST (attached self certified copy) 8. [Detail of Registration Fee [Bank Draft/RTGS/NEFT No. | lDate: / —/2022 Amt. Rs 25,000/- lbank lBranch/District 9. [Annual Turnover of Firm/Company/ Institution ;|Attach CA audited balance sheet. FY 2019-20 [Rs. Lakh FY 2020-21 |Rs, Lakh FY 2021-22 as. Lakh 10. |status of Income Tax Return Submission [attach Copy of ITR acknowledgement Tax Assessment Year 2020-21 Yes [_]no [_] Tax Assessment Year 2021-22 [Yes []no [J] ‘Tax Assessment Year 2022-23 lyes_ [Jno [_] 11. [Production in last three year (year wise) [tached Productwise/varetywise quantyn seperate sheet FY 2019-20 FY 2020-21 Fy 2021-22S.No Particulars Datails z Pe. No 12. [Production Capacity/Supply Capacity lastached cropwise/aretywise quant la seperate sheet 13. [Should have experience in supplying materials res [] No [—] related to the category applied for in the last three (Attach copies of work orders and a. summary years in Govt. departments/organisations outside _|statement indicating product wise quantity & value the state/state lof product supplied to Govt. departments/| organisation in last 3 years) E 14, |ifthereis any dispute with any stateinstitution or ves [] No Inot? luF yes, please attach a brief description of such disputes) 45. [Affidavit wil have to be submitted on stamp paper lof s.100/- (notarized) regarding not being Resi-cf) > Hollen Blacklisted by any Government department or please attach Notarized Affidavit) lother institution. We. (name of *Partners/Proprietors/ or Directors) do hereby declare that the entries made in this application form are True to the best of our knowledge and also that we shall be bound by the acts of our duly, constituted Attorney Mr. who has signed this application and of any other person who in future may be appointed by us to carry on the business of the Concern whether an intimation of such change is given to you or not. We have read the conditions of empanelment (EO!) and have accepted them, We agree that if any of the information furnished by me/us above is found to be incorrect, the department will have the absolute right to strike off our name from the approved panel without assigning any reason. Signature and designations of * Partners/Proprietors/or Directors (signature(s)) Name of Signatory{ies) signing this application Seal Place Date ‘Note: (2) All subsequent changes in constitution of a firm/company, affecting the accuracy of the answers now given should be promptly communicated to HOFED. {2) All annexures/enclosures supporting the application should be authenticated under the signature of the applicants in ink with seal ofthe firm/company. (3) Application for Empanelment will be scrutinised by Competent Committee/Authority and HOFED reserves the right to reject any or all application without assigning any reason thereoff. (4) Bid will be invited from empanelled firms in time to time as required for Rate Contract. In above bid, security deposit money of the manufacturer/distributor/dealer will be treated as EMD/security deposit & incase of violation of any terms & conditions, deductions shall be made fram firm's EMD/Empanelment ‘money accordingly. ooAnnexure-2 ¢ Prescribed Qualification Category | Name of Category Eligibility ‘Terms & Conditions PgNo 009 Fruit Plants | 1. The firm/company/institution should have Fruit Nursery registered (Seedling & by Deptt. of Horticulture & Food Processing UP, any authorized Grafted) institution/ department/agriculture universities of the Govt. of] India/states (attach photocopy). 2. The Fruit Nursery should have Accreditated by NHB with star rating, (attach photocopy) 3. Enclose the details of cropwise/varietywise availability of planting material in Nursery in the current financial year 2022-23. '4, The firm/company/institution should have average turnover of Rs 30 lakhs or more in last three years i.e. FY 2019-20, 2020-21 and 2021-22 [5. The firm/company/institution should have experience in supplying ‘materials related to the category applied for in the last 3 years to’ Beneficiaries under Govt Schemes/Govt. Department/organisations| outside the state/State. Terms & Conditions 1- Mandatory Records and Conditions (a) (2) (3) It is mandatory to attach self-attested copies of all the attested records required in the table prescribed format (Annexure-1) for registration, It is mandatory to attach self-attested copies of all the attested records sought in the 8 categories ‘mentioned in the category-wise prescribed qualification (Annexure-2).. MSME/Startup units will be given admissible relaxation in Turnover and Experience as per the Government orders on production of a valid certificate issued by them from an authorized tion. 2. Standard Conditions:- A eae acee ey The qualified firm/company/institution will have empanelled by Category wise (mentioned in Eol document) in accordance with the UP Procurement Manual-2016 and will be offered for one product at one rate and high quality materials/inputs will be supplied according to the standards in the schemes and programs of the Horticulture Department. The Firm/company/institution must be agreeable to have the business transactions with HOFED strictly on back-to-back basis (ie. the payment to the Manufacturer/ Authorized Supplier against the supply will be released by HOFED only after getting payment from the buyer and after deducting the service charges of HOFED). The Firm/company/institution must be agreeable to fix the selling prices of its products strictly as per prevailing market rates and with the concurrence of HOFED. The Firm/company/institution agree to carry out marketing activities of the product from its own resources. ‘The Firm/company/institution should be in a position to supply the product under the brand name of "HOFED" wherever required. The formalities required to be fulfilled in this regard shall be at the expenses of the manufacturer. Territory of supply earmarked by HOFED must be agreed upon by the Firm/company/institution. The Firm/company/institution is responsible for all Central / State laws pertaining to the quality control, weight & measurement, etc.10. 11 2. 23. 14, The Firm/company/institution is solely and wholly responsible for the quality of the products in terms of specified acts/standards/ as per requirement of the indenting organization and in case of any complaint inthis regard, the Firm/company/institution is absolutely responsible. Service charges payable to HOFED by the Firm/company/institution shall be determined in advance and revision/enhancement in service charges shall also be made as and when deemed fit, HOFED shall be authorized and empowered to empanel one or more Firm/company/institution for ‘any product/products, and the Firm/company/institution shall not have any right to object. The Firm/company/institution whose offer has been agreed upon by HOFED will have to compulsorily complete the following work within 15 days:- a) Execute an Agreement with HOFED. b) Deposit an amount of Rs 1.00 Lakh (Rupees One lakh) with HOFED as interest-free security deposit, which shall be returned to the depositor by HOFED on expiry/termination of the agreement and along with final settlement. HOFED reserves the right to terminate the agreement with the Firm/company/institution in case of breach of the terms and conditions of the agreement and/or any cause without assigning the reasons thereto. HOFED will not be bound to purchase any quantity of the product of the Producer/ Supplier/Authorised Distributor & Dealer merely by applying or getting empanelled against this expression of interest. {mn case of any dispute, the decision of the Managing Director, U.P. State Horticultural Cooperative Marketing Federation, Lucknow will be final and binding. Jurisdiction in legal matters will be Lucknow. ‘The Firm/company/institution who is interested to market their products through HOFED on the above detailed guidelines, may submit their offer in the prescribed application format, duly filled in and complete in all respects and enclosing the all required documents can be submitted by-post or by hand before the due date and time. The proposals received after the stipulated time period will automatically be invalid and no claim will be entertained in this regard. Managing Director Signature of the Authorized Signatory Name of the Authorized Signatory. Stamp i