OTC Configuration Guide V1.2 With RP Approval

Configuration Guide
OTC01 – Order to Cash
Version 1.2
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Copyright © 2013-2019 Accely. All rights reserved.
Configuration Guide for - OTC
OTC Configuration Guide V1.2 RP Page 1 of 80 13 September 2021

PREPARED BY:
PRINTED NAME TITLE SIGNATURE / DATE

OTC
Brent Summerlin 04/06/2021
OTC
Terry Fung 08/16/2021
OTC
Terry Fung 09/01/2021
APPROVED BY:
PRINTED NAME SIGNATURE SIGNATURE / DATE
Richa Pandey By Richa Pandey at 9:36 am, Sep 13, 2021
Contents
Use ................................................................................................................................................................ 4
SAP Notes Applied ........................................................................................................................................ 5
Transport List ................................................................................................................................................ 5
Workbench ................................................................................................................................................ 5
Configuration ............................................................................................................................................ 5
Client Specific Configuration ......................................................................................................................... 6

Enterprise Structure ...................................................................................................................................... 9
Define ........................................................................................................................................................ 9
Sales Org: .............................................................................................................................................. 9
Distribution Channel: .......................................................................................................................... 11
Business Area for Sales Only: .............................................................................................................. 11
Shipping Point: .................................................................................................................................... 12
Assignment: ............................................................................................................................................ 12
Sales Org to Company Code: ............................................................................................................... 14
Assign Distribution Channel to Sales Org: ........................................................................................... 14
Assign Division to Sales Organization: ................................................................................................ 15
Set up Sales Area:................................................................................................................................ 16
Define Rules by Business Area: ........................................................................................................... 16
Assign Business Area to Sales Area: .................................................................................................... 17
User exit: Fill Business Area from Invoice .......................................................................................... 18
Assign Shipping Point to Plant: ........................................................................................................... 21
Assign Transaction Key to GL accounts for Sales tax .......................................................................... 22
Business Partner Setup ............................................................................................................................... 24
Tax Jurisdiction........................................................................................................................................ 24
Automatic Tax Jurisdiction population in BP ...................................................................................... 24
Tax Jurisdiction Table .......................................................................................................................... 28
Default Language .................................................................................................................................... 30
BP T-Code with Role and Grouping ......................................................................................................... 34
Number Ranges and Groupings .............................................................................................................. 36
Customer Synchronization ...................................................................................................................... 38
Vendor Synchronization .......................................................................................................................... 39
Customer Group...................................................................................................................................... 39
Payment terms ........................................................................................................................................ 40
Sales Order .................................................................................................................................................. 41
Search help for Credit and Return ...................................................................................................... 41
Sales Order Ship-to Search.................................................................................................................. 45
Availability Check .................................................................................................................................... 48
Material settings for ATP .................................................................................................................... 51

Contract ...................................................................................................................................................... 51
Billing Plan ............................................................................................................................................... 51
Define And Assign Date Categories to Billing Plan .................................................................................. 52
Incompletion Rule ................................................................................................................................... 53
Define Incompletion Rule ................................................................................................................... 53
Assign Incompletion Rule .................................................................................................................... 53
Contract Type .......................................................................................................................................... 53
Contract Item Category ........................................................................................................................... 55
Contract Item Category Groups .............................................................................................................. 57
Contract Item Category Usage ................................................................................................................ 58
Contract Item – Material Settings ........................................................................................................... 60
Delivery ................................................................................................................................................... 61
Picking location determination ........................................................................................................... 61
Pricing ......................................................................................................................................................... 63
Pricing Procedure .................................................................................................................................... 63
Pricing Procedure Determination ........................................................................................................... 65
Account Determination............................................................................................................................... 65
Output Configuration: ................................................................................................................................. 69
Order Confirmation:................................................................................................................................ 69
Configuring Shipping output: .................................................................................................................. 70
Output for Billing: ................................................................................................................................... 72
Maintaining Output for Order Confirmation: ......................................................................................... 74
Maintaining Output for Delivery Confirmation: ..................................................................................... 75
Batch Management Configuration: ............................................................................................................ 78
Use
This document contains a listing of all the configuration that was put in place to support the Order to
Cash process for the FibroGen S/4HANA 1909 implementation.
Only the changes beyond SAP standard and SAP One-Company are documented. Standard objects are
known and understood by SD functional resources.

If a single change needed be made to a standard SAP object, then that object was cloned as a “Z”, User,
object and the copy was modified.
The assumption is always made that SAP standard is “Best Practice” and the SD consultant would only
diverge from that if the gap could not be accommodated any other way.
Code changes that the SD consultant considers supporting SAP functionality vs a WRICF are documented
here because the changes would be more relevant for a functional person to understand than a
technical person.
SAP Notes Applied

SAP Note Title Description
Transport List
Workbench objects are always to be applied first then Configuration. This is irrespective of the order
that the transports were created.
When transporting SD/OTC should be last.
Workbench transports contain WKB and Config transport contain CFG
Workbench
Transport Description
Client 400
DS4K900019 FBWKB Business Partner Development
DS4K900024 FBWKB Sales Value Table
DS4K900028 FBWKB Business Area. SD to AR only
DS4K900039 FBWKB Sales Order development
Configuration
Transport Description
DS4K900015 FBCFG - Sales Organizational Structure
DS4K900021 FBCFG - Business Partner
DS4K900037 FBCFG - Sales Order
DS4K900048 FBCFG - Contract
DS4K900086 FBCFG - Pricing
DS4K900120 FBCFG - ATP - Available to Promise
DS4K900130 FBCFG - Delivery
DS4K900132 FBCFG - Batch Determination
DS4K900118 FBCFG - Output
Tfung
DS4K900266 FBCFG - Shipping Storage Location adjustment

DS4K900307 FBCFG - Billing Plan Date Billing block added as default
DS4K900315 FBCFG - Printing of unit price at PP ZFBSTA
DS4K900328 FBCFG - Define TAX ID for Fibrogen
Margret
DS4K900272 FICO - Material Group-GL Account Assignment
Client 410
DS4K900402 FBCFG - Assign open Loading group to ship cond. Det. SHP PT
DS4K900412 FBCFG - RE shipping point assignment for 1711....
DS4K900450 FBCFG - RMV CUR USDN causes a conflict for CM & ATP & DL BLK
DS4K900452 FBCFG - Assign billing type F2 to proc. V10000 and RD00 IO
DS4K900482 FBCFG - OBYC MWS account determination
DS4K900486 FBCFG - VKOA Partner billing 02 to 41000000
Client Specific Configuration

T-Code SNRO
Object RV_BELEG
This is needed for SAP to generate temporary billing documents. SAP will put an “S” in front of the
number.

Object BU_PARTNER
Customer Master
02 0001000000 to 0001999999
Vendor Master
Z2 2000000 to 2999999

Object DEBITOR
BP 0000000001 to ZZZZZZZZZZ

Enterprise Structure
Define
Sales Org:
Enterprise Structure->Definition->Define Copy Delete, Check Sales Organization

Distribution Channel:
Enterprise Structure->Sales and Distribution->Definition->Define Copy Delete, Check Distribution
Channel
Business Area for Sales Only:

Because Sales Area is not available in Accounts Receivable (AR) we are using Business Area to group
accounts seen in Fiori Tiles like “Manage Customer Line Items”. This is only implemented and used in
Sales.
Enterprise Structure->Definition->Financial Accounting->Define Business Area

Shipping Point:
Enterprise Structure->Definition->Logistics Execution->Define, copy, delete, check shipping point.
Assignment:
Logistics Execution>Shipping>Basic Shipping Functions>Assign Shipping Point

Sales Org to Company Code:
Enterprise Structure->Assignment->Sales and Distribution->Assign sales organization to company code>
Shipping Point and Goods Receiving Point Determination> Assign Shipping Points
Assign Distribution Channel to Sales Org:

Enterprise Structure->Assignment->Sales and Distribution->Assign Distribution Chanel to sales
organization

Assign Division to Sales Organization:
Enterprise Structure->Assignment->Sales and Distribution->Assign Division to sales Organization

Set up Sales Area:
Enterprise Structure->Assignment->Sales and Distribution->Set up Sales Are
Define Rules by Business Area:

Enterprise Structure->Assignment->Sales and Distribution->Business Area Account Assignment->Define
Rules by Business Area

Assign Business Area to Sales Area:
Enterprise Structure->Assignment->Sales and Distribution->Business Area Account Assignment->Assign
Business Area by Sales Area

Replacement
User exit: Fill Business Area from Invoice

This is required to fill business area on “Manage Customer Line Items”
Enhancement T-Code SMOD
View details of the user exit. This is the enhancement it must be implemented.
Once the user exit was found

T-Code CMOD
Create Project
Add the user exit under Enhancement Assignment
Activate the component.

Double click on the user exit function module EXIT_SAPLV60B_002.
Double click on the include and create include ZXVVFU02. You will get a warning message that it is not
in the user name space.
Add the following code and activate

Now the Business Area GSBER will be avalible.
Fiori Transaction “Manage Customer Line Items”
Assign Shipping Point to Plant:

Enterprise Structure->Assignment->Logistics Execution->Assign Shipping point to plant

Assign Transaction Key to GL accounts for Sales tax
Customization: Transaction: OBYC
Double click on MW1
Link Appropriate GL account for sales tax from CN to JP
SAVE
Manual Configuration for tax determination
Transaction: FV11: JR1

SAVE
Transaction VK11: UTXJ
Define tax code for sales from CN – China to JP – Japan
Select Departure Country / Destination Country
Execute
Save

Business Partner Setup
Tax Jurisdiction
Automatic Tax Jurisdiction population in BP
Tax Jurisdiction Lookup

A simple and elegant way to automatically derive for the correct tax jurisdiction code based
on configuration. Follow these steps:
• In SPRO, navigate to Cross-Application Components > SAP Business Partner >

Business Partner > Basic Settings > Tax Jurisdictions > Using SAP Software > Assign
Tax Jurisdictions to Regions and Postal Codes > Assign Tax Jurisdictions to
Regions. Here you can assign a default tax jurisdiction for each state:
You could also assign jurisdictions by postal code, which is more specific (and accurate),
but you would need to keep the configuration table up to date with values from a 3rd party
vendor. If you are not calculating sales tax, then you can stick with the state defaults above.

To add the code needed to look up the Tax Jurisdiction code.
T-Code SE19 add the BAPI ADDR_TXJCD_CHECK – [Create]

Add the implementation name ZADDR_TXJCD_CHECK

Once the BAPI Implementation is created now edit.
You will be asked for a Package name. This is used for development. If you don’t see on for Sales and
Distribution, go to SE80 and create a new package.
Next add the following code

if ( not im_adrc_struc-country is initial ) and
( not im_adrc_struc-country is initial ).
select single taxjurcode

from comc_taxjur_reg
into ch_taxjurcode
where country = im_adrc_struc-country and
region = im_adrc_struc-region.
endif.

Activate the code.
Then activate the BAPI.
Tax Jurisdiction Table
Country State Tax Code State Name

US AL AL00000000 Alabama
US AK AK00000000 Alaska
US AZ AK00000000 Arizona

US AR AR00000000 Arkansas
US CA CA00000000 California
US CO CO00000000 Colorado
US CT CT00000000 Connecticut
US DE DE00000000 Delaware
US FL FL00000000 Florida
US GA GA00000000 Georgia
US HI HI00000000 Hawaii
US ID ID00000000 Idaho
US IL IL00000000 Illinois
US IN IN00000000 Indiana
US IA IN00000000 Iowa
US KS KS00000000 Kansas
US KY KY00000000 Kentucky
US LA LA00000000 Louisiana
US ME ME00000000 Maine
US MD MD00000000 Maryland
US MA MD00000000 Massachusetts
US MI MI00000000 Michigan
US MN MN00000000 Minnesota
US MS MS00000000 Mississippi
US MO MO00000000 Missouri
US MT MT00000000 Montana
US NE NE00000000 Nebraska
US NV NV00000000 Nevada
US NH NH00000000 New Hampshire
US NJ NJ00000000 New Jersey
US NM NM00000000 New Mexico
US NY NY00000000 New York
US NC NC00000000 North Carolina
US ND ND00000000 North Dakota
US OH OH00000000 Ohio
US OK OK00000000 Oklahoma
US OR OR00000000 Oregon
US PA PA00000000 Pennsylvania

US RI RI00000000 Rhode Island
US SC SC00000000 South Carolina
US SD SD00000000 South Dakota
US TN TN00000000 Tennessee
US TX TX00000000 Texas
US UT UT00000000 Utah
US VT VT00000000 Vermont
US VA VT00000000 Virginia
US WA WA00000000 Washington
US WV WV00000000 West Virginia
US WI WI00000000 Wisconsin
US WY WY00000000 Wyoming
US AS AS00000000 American Samoa
US DC DC00000000 District of Columbia
US GU GU00000000 Guam
US MH MH00000000 Marshall Islands
US MP MP00000000 Northern Mariana Island
US PR PR00000000 Puerto Rico
US VI VI00000000 Virgin Islands
Default Language
LANGU to be defaulted, a modification is required.

First edit the structure BUSDEFAULT to add a new field LANGU if it does not exist.

Create a customer ISDAT event and register with the BDT in transaction BUS7.

The ISDAT function module must use the FM BUP_BUPA_FIELDVALUES_SET to fill up the changed
BUSDEFAULT structure with the default value for LANGU.
1.

Through this, the default value will get uploaded into the BP application.
BP T-Code with Role and Grouping
Here is how to create a T-Code where you control the business partner role and grouping.
Create role grouping.

Assign to transaction in BP roles.
Create a transaction. B_BUPA_R has the actions.

Add code to set the grouping based on the role.
Number Ranges and Groupings

Number Range
Cross-Application Components->SAP Business Partner->Number Ranges and Groupings->Define Number

Ranges

Using standard
Grouping
Cross-Application Components->SAP Business Partner->Number Ranges and Groupings->Define

Grouping and Assign Number Ranges
Using standard

Hide the groupings that are not needed.
Customer Synchronization
This is so that the new Business Partner concept stays in sync with the Customer. This must be done
because the BP is new, and the Customer Master was created 20 years ago.
Cross-Application Components->SAP Business Partner->Master data Synchronization>Customer/Vendor

Integration->Business Partner Settings->Setting for customer integration>Field Assignment for Customer
Integration>Assign Keys>Define Number Assignment for Direction BP to Customer

Vendor Synchronization
Cross-Application Components->SAP Business Partner-> Master data Synchronization>

Customer/Vendor Integration->Business Partner Settings->Setting for vendor integration> Field
Assignment for Vendor Integration>Assign Keys>Define Number Assignment for Direction BP to Vendor
Customer Group
Sales and Distribution->Master Data>Business Partners->Customers>Sales->Define Customer Groups

Updated 08/20/2021
Payment terms
Sales and Distribution->Business Partners->Billing Document->Define Terms of Payment

Sales Order
Search help for Credit and Return

Create new search help. This will be used for Credit and Return. The one SAP provides does not work
very well.

Add to search help

Using default search help logic from DEBI (customer search)
VMCF search

Entries

Sales Order Ship-to Search
Sales Order Ship-to Search help

Create elementary search help

Add to search help SD_DEBI.
Add assignment.

Availability Check
Sales and Distribution->Basic Functions->Availability Check and Transfer of Requirements->Availability
Check->Availability Check with ATP Logic or Against Planning->Define Availability Check Group

Check->Availability Check with ATP Logic or Against Planning->Configure Default Values for Availability
Check Group

Check->Availability Check with ATP Logic or Against Planning-> Configure Scope of Availability Check

Material settings for ATP
Contract
Contract is used for FibroGen Sub-Tenant monthly rent billing.
Billing Plan
Sales and Distribution->Billing->Billing Plan->Define Billing Plan Types [Maintain billing plan types for
periodic billing]

Define And Assign Date Categories to Billing Plan
Define billing block for billing plan/invoice plan dates

Incompletion Rule
Define Incompletion Rule
Sales and Distribution->Basic Functions->SEPA->Define Incompleteness Procedures->A – Sales
Header>Procedure>Select “Z8” Contract Procedure>Clcik on Fields
Assign Incompletion Rule

Sales and Distribution->Basic Functions->SEPA->Assign Incompleteness Procedures->[Assign
Incompleteness Procedures to Sales Document Types
Contract Type
Sales and Distribution->Sales->Sales Documents->Sales Document Header->Define Sales Document
Types

Contract Item Category
Sales and Distribution->Sales->Sales Documents->Sales Document Item->Define Item Categories
Item category determination: The material entered in the sales order or contract in this case has a field
called Item Category Group. The sales order type (Contract type) and the Item Category Group
combination will then determine the Item Category. The item category controls how the item acts
within the Sales Order.

Update with difference
Contract Item Category Groups

Sales and Distribution->Sales->Sales Documents->Sales Document Item->Define Item Category Groups
Item category group comes to the sales order from the material.

Contract Item Category Usage
Sales and Distribution->Sales->Sales Documents->Sales Document Item->Assign Item Categories

Contract Item – Material Settings

Delivery
Picking location determination
Logistics Execution->Shipping->Picking->Determine Picking Location->Assign Picking Locations

Pricing
Pricing Procedure
T-Code VOK0 ->Pricing Procedure-> Pricing Procedure

Pricing Procedure Determination
T-Code VOK0 ->Pricing Procedure-> Pricing Procedure Determination
Account Determination
Creating Account Key to be assign in the Pricing Procedure for Royalty Conditions
Delete from here on
Assign new Account key to Royalty conditions created into Pricing Procedure:

Assign GL account to Account Key created for Royalty:

End Delete
Changing Return movement type so the stock can go to block instead of unrestricted stock

Output Configuration:
Order Confirmation:

Assign Output types to Form and Partner function:
Configuring Shipping output:
Assign Procedure


Output for Billing:


Maintaining Output for Order Confirmation:
Output Determination For Sales Documents: Logistics -> Sales/distribution -> Master
data -> Output -> Sales Document -> Create (t-code VV11)

Maintaining Output for Delivery Confirmation:
Path for Output Determination for Delivery Documents: Logistics execution-

shipping- basic shipping- out put control- output determination -> Create (t-ode
VV21)
NOTE: Make sure Output determination procedure is configured

Order Types:
Updated 08/20/2021

Batch Management Configuration:

Creating New Strategy for SD so in Delivery only Available batch shows up


OTC Configuration Guide V1.2 With RP Approval

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Configuration Guide

OTC01 – Order to Cash

Restriction on Disclosure and Use of Information

Configuration Guide for - OTC

OTC Configuration Guide V1.2 RP Page 1 of 80 13 September 2021

PRINTED NAME TITLE SIGNATURE / DATE

PRINTED NAME SIGNATURE SIGNATURE / DATE

Richa Pandey By Richa Pandey at 9:36 am, Sep 13, 2021

OTC Configuration Guide V1.2 RP Page 2 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 3 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 4 of 80 13 September 2021

SAP Notes Applied

When transporting SD/OTC should be last.

Workbench transports contain WKB and Config transport contain CFG

OTC Configuration Guide V1.2 RP Page 5 of 80 13 September 2021

Client Specific Configuration

OTC Configuration Guide V1.2 RP Page 6 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 7 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 8 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 9 of 80 13 September 2021

Business Area for Sales Only:

Enterprise Structure->Definition->Financial Accounting->Define Business Area

OTC Configuration Guide V1.2 RP Page 11 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 12 of 80 13 September 2021

Assign Distribution Channel to Sales Org:

OTC Configuration Guide V1.2 RP Page 14 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 15 of 80 13 September 2021

Define Rules by Business Area:

OTC Configuration Guide V1.2 RP Page 16 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 17 of 80 13 September 2021

User exit: Fill Business Area from Invoice

Enhancement T-Code SMOD

Once the user exit was found

OTC Configuration Guide V1.2 RP Page 18 of 80 13 September 2021

Add the user exit under Enhancement Assignment

Activate the component.

OTC Configuration Guide V1.2 RP Page 19 of 80 13 September 2021

Add the following code and activate

OTC Configuration Guide V1.2 RP Page 20 of 80 13 September 2021

Fiori Transaction “Manage Customer Line Items”

Assign Shipping Point to Plant:

OTC Configuration Guide V1.2 RP Page 21 of 80 13 September 2021

Customization: Transaction: OBYC

Double click on MW1

Link Appropriate GL account for sales tax from CN to JP

Manual Configuration for tax determination

Transaction: FV11: JR1

OTC Configuration Guide V1.2 RP Page 22 of 80 13 September 2021

Transaction VK11: UTXJ

Define tax code for sales from CN – China to JP – Japan

Select Departure Country / Destination Country

OTC Configuration Guide V1.2 RP Page 23 of 80 13 September 2021

Automatic Tax Jurisdiction population in BP

Tax Jurisdiction Lookup

• In SPRO, navigate to Cross-Application Components > SAP Business Partner >

OTC Configuration Guide V1.2 RP Page 24 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 25 of 80 13 September 2021

OTC Configuration Guide V1.2 RP Page 26 of 80 13 September 2021

Next add the following code

select single taxjurcode

OTC Configuration Guide V1.2 RP Page 27 of 80 13 September 2021

Then activate the BAPI.

Tax Jurisdiction Table