mVendor Portal User Manual

Table of Contents

Vendor portal process 3

Empanelment process 3

Vendor registration process 4

Purchase order 9

Invoice creation/Upload/Submission_________________________________________________9

Invoice Status Review by Vendor 12

Invoice Approval and Payment Status _______13

MVENDOR USER MANUAL 2

1.VENDOR PORTAL SYSTEM

mVendor is an inhouse automated portal for the Vendors to submit invoices and track approvals
and payment status.

Work-level process flow.

Registeration Vendor Vendor

PO Creation
Initiation Registration Approval

Payment of Invoice Invoice

Invoice Approval Submit

1.1 Vendor Registration Initiation

Vendors should register in mVendor empanelment portal by using their email ID. Once the ID is
register in the empanelment the registration link will be sent to through email.

MVENDOR USER MANUAL 3

1.2 Vendor Registration

When vendor empanelment process is complete. The registration link will be emailed to the
vendor.

Vendor should click on the registration link. It will navigate to the portal and Vendor must enter
email ID and it generates OTP for initial registration process.

MVENDOR USER MANUAL 4

Login by providing the OTP –

MVENDOR USER MANUAL 5

After completion of registration. It will navigate to vendor details tab screen vendor have to fill
mandatory details and attach supporting documents.
• Vendor Details
• Vendor address
• Vendor bank details
• Vendor documents
Entering details in Vendor Details tab screen -

MVENDOR USER MANUAL 6

It is mandatory attach the W9 and W8 documents if Tax ID or EIN.

MVENDOR USER MANUAL 7

Successful completion of registration will be notified through email.

1.3 Purchase Order.

When Vendor is created. Procurement Team would validate the information and issue the PO to
the vendor for the services.

MVENDOR USER MANUAL 8

1.4 Invoice Creation / Submission

Vendor can submit invoices by logging into the portal

MVENDOR USER MANUAL 9

1.5 PO’S Search
Vendor can search the PO by clicking the side bar and expand by clicking the pointed-out
arrow button.

1.7 Invoice Upload

Select Invoice Creation and relevant POs will appear on the drop down

MVENDOR USER MANUAL 10

Select a PO against which the Invoice to be uploaded and attach the invoice and documents and
click on submit -

Maintaining Tax details:

➢ Tax related details are available on the bottom of Invoice line items.
➢ Jurisdiction code should be maintained.
➢ Tax rates must be maintained in terms of percentage if it is not taxable please maintain
Zero in rate field.
➢ Non-Taxable amount is which is not taxable.
➢ Taxable amount which is taxable.

MVENDOR USER MANUAL 11

1.8 Invoice Status Review by Vendor:

Vendor can login in the portal to find the status of their invoices by PO or Invoice

MVENDOR USER MANUAL 12

1.9 Approval and Payment status –
Vendor can login in the portal and track invoice approval and payment status. If invoice is
approved and payment would be processed and amount would reflect int bank account in 2-3
working days.

MVENDOR USER MANUAL 13

 Thank You

MVENDOR USER MANUAL 14