YMCA UNIVERSITY OF SCIENCE & TECHNOLOGY, FARIDABAD MINUTES OF THIRD MEETING OF EXECUTIVE COUNCIL HELD ON 16.07.2010 AT 11.00 AM IN THE MULTI-MEDIA CENTRE OF THE UNIVERSITY: Present: 4. Shri Mohinder Kumar, IAS, In Chair Hon'ble Vice-Chancellor, YMCA University of Science Technology, Faridabad, 2. Shri V.P.Asija, Chief Accounts Officer(Retd) Member HIPA, Gurgaon, Nominee of Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department. Haryana Civil Secretariat, Chandigarh. 3. Shri R.K.Miglani, Joint Director, DTE, Haryana : Member Nominee of the Director, Technical Education, Haryana Bays 7-12, Sector-4, Panchkula (Haryana). 4. Shri Rakesh Bharti Mittal, : Member Vice-Chairman & Managing Director Mls Bharti Enterprises, Aravali Crescent, Vasant Kunj, Phase-I New Delhi-110070. 5. Dr.Sandeep Grover, :Member Dean, Faculty of Management Studies YMCA University of Science & Technology, Faridabad 6. Dr.A.KSharma, Professor & Dean, Faculty (E & ) :Member/Secretary and Registrar, YMCA University of Science &Technology, Faridabad At the onset, Dr.A.K Sharma, Member/Secretary of the Council informed the members of the council that Shri Mohinder Kumar, IAS, Secretary to Hon'ble Governor, Haryana has taken over the charge of Vice-Chancellor of the University w.ef. 24.4.2010. Shri Mohinder Kumar, IAS, Chairman of the Executive Council extended hearty welcome to all the members and especially Shri Rakesh Bharti Mittal, Vice-Chairman & Managing Director, M/s BhartiEnterprises, New.Delhi for attending first time the meeting of Executive Council ofthe University. The Chairman noted that Shri R.K.Arora, Registrar, OCR University of Science & Technology, Murthal, showed his inability to attend the meeting due to his pre- occupation. Shri Krishan Kumar, Advocate & Proprietor, Crane Crif Hostel, Bharatpur and Shri P.K.Gupta, IAS, FCTE, Haryana could not attend the meeting. It was informed by the Member/Secretary of the council that Shri V.K.Bansal, Dean, Faculty of Humanities & Applied Science is on long leave to meet his son abroad and could not be available to attend the meeting. Thereafter, the Agenda Note was taken up and after detailed deliberations, the following decisions were taken:- Item No.EC/03/01 _: Confirmation of the Minutes of the second meeting of the Executive Council held on 02/02/2010: The Executive Council confirmed the minutes of its 2" meeting held on. 02/02/2010 as circulated vide letter No.YMCAUST/EC/02/530-40 dated 152.2010. Item No.EC/0302 : To Report the Action Taken, where necessary, on the various decisions taken by Executive Council in its, second meeting held on 02/02/2010: The Council noted the action taken on the various decisions taken in its second meeting held on 2/2/2010. However, while considering the action taken on the minutes of first meeting of Academic Council vide item No.ACIO1/06,i.. Grant of various scholarships and Institution of various medals to meritorious students admitted in B.Tech, MCA and MBA course, on Point-E (Institution of University Medals), the council resolved as under :- The Council resolved that the students admitted under Credit Base ‘System and the students, who are already registered with MDU, Rohtak should also be awarded the University Medals on the terms and conditions alreadyresolved’ by the Academic Council in its first meeting held 01.02.2010. tem No.EC/03/03_ : To consider the nomination of two members of Executive Council for the selection to the post of Vice- Chancellor of the University. The Couneil Resolved that the names of following two nominees of the Executive Council for the Selection Committee of Vice-Chancellor, YMCA University of Science &Technology, Faridabad, may be sent to DTE, Haryana as desired through Memo,3356/Engg. dated 3.5.2010 :- 1) Dr.D.D.S Sandhu, Vice-Chancellor Kurukshetra University, Kurukshetra 2) _ Dr.M.L.Ranga, Vice-Chancellor Guru Jambheshwar University of Sc. & Tech. Hisar item No.EC/03/04_ : To consider and approve grant of designations to the : . faculty members of the University as per decision of the State Govt in view of implementation of 6" Pay Commission Report. The Council considered and approved the proposal of the University regarding grant of designations to the faculty members as per decision of the State Govt. in view of implementation of 6" Pay Commission Reports strictly on the terms and €onditions laid-down by the AICTE/UGC/State Govt. tem No.£C/03/05 _: To consider and approve counting of past service rendered by some staff members in various Govt! Govt. Aided Institutions before joining the service in erstwhile Institute for the purposes of grant of pension The Council after going through the agenda note desired that the matter may be referred to administrative department for arranging the approval of the State Govt for grant of exemption in Chapter-IIl under Clause-IV of the Pension Notification dated 21.4.2008.Item No:EC/03/06_ : To consider the request of some faculty members for - grant of exemption for short period in attending short term courses required for grant of Sr.Scale! Selection ‘Grade under CAS in view of letter issued by the Director, Higher Edu. Haryana. The Council after detailed deliberations noted that the faculty members of erstwhile Institute were granted pay scales & career advancement scheme as approved by the State Govt and conveyed by the Technical Education Department to various Govt/Govt Aided technical Institutions. In the light of the instructions issued by DHE, Haryana vide Memo No.14/35-2002C-IV(2) dated 10.1.2003, the council resolved that the matter may be referred to administrative department for necessary clarification and advice. Item No.EC/03/07_ : To consider and approve Purchase Rules of the University. The council went through the agenda note in detail and was of the opinion that since the set-up of the YMCA University of Sc. & Technology, Faridabad is different from GJU,Hisar, the University should strengthen its old Purchase Rules with necessary modifications, wherever required within the mandate of the Executive Council passed in its meeting held on 21/12/2009 that the Rules & Regulation of GJU, Hisar may be followed with appropriate amendments. For this purpose, the council decided to constitute the following committee to propose University Purchase Rules with necessary modifications, as per requirement of the University :», 1) Dr.Sandeep Grover, Dean, Faculty of Management Studies 2) Dr.P.R.Sharma, Asstt professor in Elect. Engg 3) Prof Naresh Yadav, Workshop Supdt. 4) _ Prof Komal Bhatia, Asstt Professor in Comp.Engg. The council further desired that the draft of the revised Purchase Rules should be placed before the Executive Council in its next meeting for consideration and approval.Item No‘EC/03/08 : To consider and approve Service/ Promotion Rules for ~ “ministerial and other technical posts of the University. The Council’ considered and approved Service/Promotion Rules for ministerial and other technical posts of the University on the pattern of GJU, Hisar, with necessary modifications. as proposed in the agenda note. The Service/Promotion Rules would be effective from the date of decision of the Executive Council. Item No.£C/03/09_: To consider and note the grant of maternity leave to the staff appointed against self-financing courses for a period of 5 years as notified by the State Govt vide letter No.11/126/2007-1FR dated 22.6.2009. The Council noted and approved the action taken by the Vice-Chancellor of the University regarding grant of maternity leave to the staff appointed against self-financing courses for a period of 5 years as notified by the State Govt. vide letter No.11/126/2007-1FR dated 22.6.2009. Item No.EC/03/10_: To consider the request of Shri Rakesh Bharti Mittal, President- MOB and member Executive Council of the University for re-start of one year Bridge Course for the students who have passed 4-years Post Diploma course from the erstwhile Institute. + ‘The Council went through the agenda note and after detailed deliberations resolved that the University should submit a fresh proposal to the AICTE for necassary approval for re-start of one year Bridge Course for the students, who have passed 4-years Post Diploma Course from the erstwhile Institute. tem No.EC/03/11__: Information regarding running of various UG/PG s courses in the erstwhile Institute (now University) on self-financing basis- demand of the faculty association for regularization of teaching staff appointed on contract basis for a period of 5 years against these self-financing courses:The Council noted the circumstances under which the self-financing courses were started in the erstwhile Institute. The Council desired that since the courses started on self-financing basis are running successfully since their inception, the University should submit 2 proposal to the State Govt for regularization of, all self-financing courses. The council further desired that the University should also send a proposal to the State Govt. for regularization of the service of the faculty member appointed against self-financing courses on contractitenure basis on completion of 5 years or more service in view of the instructions issued by the State Govt. Finance Department vide letter No.28/17/2010-1B&C dated 14.5.2010, The Council further resolved that in future all courses should be started on regular basis instead of self-financing basis since the fee structure for aided and unaided is the same and faculty should also be appointed on regular basis, so that the university could attract well qualified and good faculty. item No.EC/03/12 _ : To consider and approve appointing and confirmation authorities of the University and maintaining of ACRs. The council went through the agenda note and approved the appointing and confirmation authorities of the University and maintaining of ACRs, as proposed in the agenda note. Item No.EC/03/13_ : To consider and approve minutes of First and Second meetings of the Finance Committee held on 25.3.2010 and 28.5.2010. The Council considered and approved the minutes of First and Second meetings of the Finance Committee of the University held on 25.3.2010 and 28.5.2010. 6tem No.EC/03/14 _: To note the action taken by Hon'ble Vice-Chancellor to (Supplementary) assign the additional charge of the post of Registrar to Dr.A.K.Sharma, Professor in Computer Engg and Dean, Faculty of Engineering & Tech. of the University and relieving Dr.Ashok Kumar from the post of Dean of Institution: The council noted and approved the action taken by the Vice-Chancellor to assign the additional charge of the post of Registrar to Dr.A.K.Sharma, Professor in Computer Engg & Dean, Faculty of Engg. & Technology of the University and relieving of Dr.Ashok Kumar from the post of Dean of Institutions. Item No.EC/03/15__: Any other item with the permission of the Chair: The following items were placed before the Executive Council on table for consideration and approval. := () | To consider and approve the minutes of the second meeting of the Academic Council of the University held on 15.7.2010 at 4.00 PM in the multi-media centre of the University: The Executive Council considered and approved the minutes of the second meeting of the Academic council held on 15.7.2010 at 4,00 PM in the multi-media centre of the University. + (ii) To consider and approve the Ordinance of GJU, Hisar for Credit Base System to be followed by YMCA University of Science & Tech., Faridabad till its own ordinances are framed: The council considered and approved the Ordinance of GJU, Hisar for Credit Base System to be followed by YMCA University of Science & Tech., Faridabad till its own ordinances are framed, as proposed in the agenda note. The council also approved the action taken by the Vice-" Chancellor for allowing 35 detainee students to attend classes, as per details given in Annexure-B of the agenda note under the above ordinances of GJU, Hisar.(a) (b) (O) The following decisions were also taken in the meeting :- On the suggestion of Shri Rakesh Bharti Mittal, it was decided by the Council that the next meeting of Executive Council may be held in Delhi and Shri Bhupinder Singh Hooda Ji, Hon'ble Chief Minister, . Haryana may be invited to honour and for extending hearty thanks for upgradation of the erstwhile Institute to that of University level, It was also decided that the University should institute award of Honorary Ph.D Degree to the distinguished personalities. Shri Rakesh Bharti Mittal also pointed out that the University should present a PPT before start of every Executive Council meeting highlighting various achievements made by the University in the recent past in respect of placement, training, publication, research & other academic, administrative and financial activities. The meeting ended with a vote of thanks to the Chat. LT REGISTRAR & MEMBER/SECRETARYYMCA UNIVERSITY OF SCIENCE & TECHNOLOGY, FARIDABAD (Established by the State Legislative Act 21/2009) No.YMCAUST/3"/EC/ Dated: 13.8.2010 To, 1. Hon'ble Vice-Chancellor : Chairman YMCA University of Science & Technology, Faridabad. 2. The Financial Commissioner & Prineipal Secretary : Ex-Officio Member to Govt. Haryana, Finance Department, Haryana Civil Secretariat, Chandigarh. 3. The Financial Commissioner & Principal Secretary : Ex-Officio Member to Govt. Haryana, Technical Education Department, ‘New Haryana Civil Secretariat, Chandigarh ‘The Director, : Ex-Officio Member Technical Eduction, Haryana Bays 7-12, Sector-4, Panchkula. 5. The Dean, Faculty of Engineering & Technology : Member YMCA University of Science & Technology, Faridabad, 6. The Dean, Faculty of Management Studies : Member YMCA University of Science & Technology, Faridabad. 7. The Dean, Faculty of Humanities & Applied Science : Member YMCA University of Science & Technology, Faridabad. 8. Shri Rakesh Bharti Mittal, : Member ‘Vice-Chairman & Managing Director, ‘Mis Bharti Enterprises Limited Bharti Crescent, 1 Nelson Mandela Road Vasant Kunj, Phase-II, New Delhi-110070 9. Shri Krishan Kumar, : Member Advocate & Proprietor Crane Crif Hotel, Near Kewlado National Park Bharatpur (Rajasthan). 10. Shri RK.Arora, Registrar : Member DCR University of Science & Technology, Murthal (Sonepat). Sub: Minutes of third meeting of Executive Council held on 16.7.2010 at 11.00 AM in the Multi-Media Centre of the University. Kindly refer to this University letter No.YMCAUST/S“/BC/ dated 22.7.2010 vide Which the minutes of the 3 meeting of the Executive Council were circulated for favour of kind perusal and information of the Members with a request to kindly send your comments, if any by 58.2010.In this connection, it is informed that Shri Rakesh Bharti Mittal was kind enough to send his comments for making addendum in the above minutes of the Executive Council meeting. In view of above, the following addendum are made in the minutes of 3" meeting of Executive Council :- Item No.EC/03/01 _: Confirmation of Minute of the second meeting of the Executive Council held on 2/2/2010. While confirming the minutes of the second meeting, the Council decided that a Committee should be constituted at University level to finalize the criteria for award of Vice- Chancellor’s Silver Medal to be awarded to the B.Tech final year students. Item No.EC/03/07 _: To consider and approve Purchase Rules of the University. ‘The constitution of the Committee to prepare the proposed Purchase Rules of the University may be read as under :- 1. Dr.Sandeep Grover : Chairman Dean, Faculty of Management Studies 2. DrP.RSharma, Asstt Professor in Elect-Engg Member 3. Prof Naresh Yadav, Workshop Supdt. Member 4. ~ ProfKomal Bhatia, Asstt Professor in Comp Engg Member 5. Shri B.K.Chutani, Dy Registrar (Purchase) : Member Item No.EC/03/15 __: Any other item with the permission of the Chair. Under above item, the following addendum has been made in para(a) and () and new para(d) added: (@) On the suggestion of Shri Rakesh Bharti Mittal, it was decided by the Couneil that the next meeting of Executive Council may be held in Delhi. He has also suggested that University should organize a Grand Function in which Shri Bhupinder Singh Hooda Ji, Hon’ble Chief Minister, Haryana alongwith other dignitaries and Alumni (MOB) be invited to celebrate and convey thanks on behalf of the University for unstinted support for the erstwhile Institute to become a State University. (b) __Itwas also decided that the University should also confer Honorary Ph.D Degree on eminent persons, as well as Alumni (MOB). (@) nthe request of the Member/Secretary of the Council, it was decided that due to shortage of infrastructure and faculty in the University and start of new PG courses, the University should write to the DTE, Haryana to arrange the conduct of classes of Govt. Polytechnic, Madalpur (Faridabad) at some other place or alternatively, they may further be requested to depute the Principal & other necessary staff for this purpose.The above is circulated for favour of your kind information please. Thanking you, Yours faithful REGISTRAR & !MBER/SECRETARY Endst.No. YMCAUST/3"/EC/ Dated: 13.8.2010 A copy of above is sent to the Secretary to His Excellency, Governor-Chancellor, (YMCA University of Science & Technology, Faridabad),Raj Bhawan, Haryana, Chandigarh for favour of kind information of His Excellency, Governor-Chancellor. REGISTRAR & MEMBER/SECRETARY Endst.No. YMCAUST/3“/EC/ Dated: 13.8.2010 A copy of above is sent to the Personal Assistant to Hon'ble Vice-Chancellor, YMCA University of Science & Technology,Faridabad for favour of kind information of Hon’ble Vice-Chancellor. ae REGISTRAR & MEMBER/SECRETARY