Chapter no 2

Exercise

Answer the following questions

Question 1

a. What is a DBMS? What are its advantages?

Answer

Database management involves creating, modifying, deleting, and adding data in a database.
The software that performs these functions is called a Database Management System
(DBMS).

Advantages

A DBMS provides the following benefits:

Reduces data redundancy

Facilitates sharing of data

Enforces standards

Maintains integrity

Question 2

b. What are the six database objects?

Answer Database Objects

An object in a database could be any of the following:

Table

Form

Query

Report

Macro

Module
Question 3

c. What are the two ways of creating a database?

Answer

CREATING A DATABASE

To create a new database, you can choose an Access template that has various built in tables,
queries, forms, and reports that are ready to use. You can also search online for more
templates.

Or

You may create a database from scratch by clicking Blank

desktop database.

Question no 4

d. What are the rules for naming a field?

Answer

Naming a Field

Rules for naming a field are as follows:

 A field name can be 1 to 64 characters long.

 A field name can include letters, numbers, and some special characters. The
underscore sign is allowed and is often used.
 A field name cannot have a period (.), an exclamation

mark (!), brackets (II) or the grave accent ().

 A field name cannot start with a blank space.

 A field name can be in upper, lower, or mixed case.
Question no 5

e. List the various data types available in Access 2013.

Answer

Question 6
f. What is the difference between hiding and freezing a field?
Answer
Freezing a field means we can freeze one or more columns on a database so that they
remain visible all the time on the screen whereas Hiding a field means we can hide
one or more columns on a database so that they don't remain visible all the time on
the screen.
Question7
. List the steps to show the Total row in an Access 2013 table.?

Answer:

To create a totals row:

1. From the Home tab, locate the Records group, then click the Totals command. ...

2. Scroll down to the last row of your table.

3. Locate the desired field for the totals row, last record for that field. ...
then select the second empty cell below the

4. Select the function you want to perform on the field data.