TOPIC 4244

Description

Clearly, the Monitoring and Controlling phase is very dependent upon the people on your team. APF
gives team members great discretion in completing their work. If you were managing an APM project,
how would you balance your need to know against the need to empower team members to do their
work? Be specific.

ANSWER.

Monitoring and controlling are very important and as a leader, you need to know what the team
members are doing. But again, you need to empower team members to do their work through minimum
supervision and avoid micromanaging. To be able to strike a balance between these two needs is very
important. 

First, by offering positive feedback any time the team members make a report to you, you motivate
them to keep doing so. This positive feedback will entice the team members to be reporting without you
necessarily asking for the reports. This then makes it easier for you to still know what the employees are
doing without you literally having to ask for the reports or micromanaging them. This way you are able
to achieve this balance.

 The other way to strike this balance is to appreciate and recognize the performance of team members
when they report to you. This way, you make them feel valued and since they would love to continue
receiving this recognition and appreciation, they will want to report and share what they are doing
without you having to ask them to do so. This will encourage voluntary reporting as the team members
will want to let you know what they are doing without you really/actually asking for it. This way you will
be able to know what they are doing as well as encourage them to do their work without
micromanaging them.