Unique Identifier Identifier Source Asset Type Date Date Type

Examples

NOVA001412 NOLA Code Episode 1987-10-13 broadcast

184123246 WGBH Asset ID Raw Footage

Title1 Title1 Type Title2 Title2 Type

NOVA Series Spy Machines Episode

B-roll of the Pentagon Raw Footage

Description Description Type

Descends into the secret world of espionage to probe the pivotal role that
science and technology have played in providing information about the nation's
political adversaries on the 25th anniversary of the Cuban missile crisis. The U-2
was one of the earliest and most celebrated of high-flying machines, becoming
known to the world when one was shot down deep inside the Soviet Union in
1960. By then planes had penetrated Russian air space many times to
photograph top military targets. Epsiode Description

MS of the parking lot in front of the Pentagon: pan round to side view of the
entrance to the Pentagon on a sunny day with a clear, blue sky. Pull out to WA Raw Footage
side view of the columns at the entrance. Description
Genre Genre Vocabulary Used Subject1

Documentary AAPB Format Genres U-2 (Reconnaissance aircraft)

Unedited AAPB Format Genres Pentagon (Va.)

Subject1 Authority Used Subject2 Subject2 Authority Used

Library of Congress Library of Congress

Subject Headings Espionage Subject Headings

Library of Congress
Subject Headings
Coverage Coverage Type Creator Creator Role

1960s temporal Allison, Lew Producer

Producing
Virginia spatial WGBH Organization
Contributor 1 Contributor Role 1 Contributor 2 Contributor Role 2

Smith, Joe Narrator Brown, Sue Interviewee

Contributor 3 Contributor Role 3 Publisher Publisher Role

WGBH Copyright Holder

Rights Summary Item Identifier Identifier Source Media Type

rights require further research 6201225 Barcode Moving Image

barcode122123-
Copyright WGBH 2002 2.mov Filename Moving Image
Physical Format Digital Format Standard File Size File Size unit Generation

1 inch videotape NTSC Master

video/quicktime 2.3 GB Preservation

Duration Location Language

WGBH
Archives,
Row 23, Bay
00:58:00 2, Shelf 2 eng

00:05:30;14 dl.wgbh.org/data/repository/video/essence/2005/07/07/cReTOylUGhH/barcode122123-2.mov
ode122123-2.mov
AssetType @dateType @titleType @descriptionType
Album accepted Album Abstract
Animation available Collection Awards
Clip available end Miniseries Chapter
Collection available start Program Collection
Compilation broadcast Segment Description
Episode captured Series Episode Description
Miniseries copyright Subseries Event
Program created Excerpt
Promo deletion Item
Raw Footage digitized Movement
Segment distributed Number
Series dubbed Playlist
Season edited Program
Subseries encoded Reviews
encrypted Rundown
event Script
ingested Segment
issued Series
licensed Shot List
mastered Song
migrated Story
mixed Summary
modified Transcript
normalized
performed
podcast
published
released
restored
revised
transferred
valid
validated
webcast
CoverageType Creator and ContributInstantiationPhysical Audio
spatial Actor 1 inch audio tape
temporal Artist 1/2 inch audio tape
Artistic Director 1/4 inch audio cassette
Associate Producer 1/4 inch audio tape
Author 2 inch audio tape
Broadcast Engineer 8-track
Camera Operator Aluminum disc
Caption Writer Audio cassette
Casting Director Audio CD
Choreographer DAT
Cinematographer DDS
Co-Producer DTRS
Commentator Flexi Disc
Composer Grooved analog disc
Concept Artist Grooved Dictabelt
Conductor Lacquer disc
Costume Designer Magnetic Dictabelt
Describer Mini-cassette
Director Open reel audiotape
Director of PhotograpPCM Betamax
Editor PCM U-matic
Executive Producer PCM VHS
Filmmaker Piano roll
Foley Artist Plastic cylinder
Graphic Designer Shellac disc
Graphic Editor Super Audio CD
Guest Vinyl record
Host Wax cylinder
Interviewee Wire recording
Interviewer
Lighting Technician
Make-Up Artist
Moderator
Music Supervisor
Musician
Narrator
Panelist
Performer
Performing Group
Photographer
Producer
Production Unit
Recording Engineer
Reporter
Set Designer
Sound Designer
Sound Editor
Speaker
Technical Director
Video Engineer
Vocalist
Voiceover Artist
Writer
InstantiationPhysical Film InstantiationPhysical Video MediaType
16mm film 1 inch videotape Audio
22mm film 1/2 inch videotape Moving Image
28 mm film 1/4 inch videotape
35 mm film 2 inch videotape
70 mm film Betacam
8mm Film Betamax
9.5mm film Blu-ray disc
Film Cartrivision
Super 16 mm film D1
Super 8mm film D2
D3
D5
D6
D9
DCT
Digital Betacam
Digital8
DV
DVCAM
DVCPRO
DVD
EIAJ
EVD
Hi8
LaserDisc
MII
MiniDV
Open reel videotape
Optical video disc
Super Video CD
U-matic
Universal Media Disc
V-Cord
VHS
Video8
Videocassette
VX
Generations
A-B rolls
Answer print
Composite
Copy
Copy: Access
Dub
Duplicate
Fine cut
Intermediate
Kinescope
Line cut
Magnetic track
Master
Master: distribution
Master: production
Mezzanine
Negative
Optical track
Original
Original footage
Original recording
Outs and trims
Picture lock
Positive
Preservation
Print
Proxy file
Reversal
Rough cut
Separation master
Stock footage
Submaster
Transcription disc
Work print
Work tapes
Work track
Help

Repeating Fields

Identifying Repeatable Fields

Naming Repeating Fields

Adding Repeating Fields

Repeating Type Fields

Repeating Source Fields

Repeating Role Fields

We have tried to include all of the information you need to know about using and adapting this
spreadsheet template for your specific use in this page, so that the information can travel around with
the spreadsheet itself. If you have further questions that aren't answered here, please visit pbcore.org
and reach out to the PBCore community.

Many of the fields in PBCore can be repeated to store multiple values. This is easier for both a user
and a machine to understand than a list of all of the terms smooshed into one field. For instructions
on how to handle repeating fields, see below.

If a field is repeatable, it will say so in the tool tip that appears when you hover over the column
header.

By expressing the hierarchy of PBCore fields in a spreadsheet, we have to find work arounds to make
sure that releated fields are kept together. To do this, we number repeated fields, for example, Title1
and Title1 Type, Title2 and Title2 Type. This helps us ensure that the correct Title Type gets matched
with the correct Title.

To add a repeated field, you need to insert a column next to the already existing field. In most
spreadsheet programs, you need to highlight the column to the right of where you want your new
column, then right click and select insert column. You then need to name the new columns and
rename the original column. So, if you had Description and Description Type fields, but you wanted to
have two descriptions for one asset, you would need to add 2 new columns next to Description and
Description Type. Then you would rename all of these columns to be: Description1 | Description1
Type | Description2 | Description2 Type.
Fields that indicate the type of another value, like Title Type, Date Type, and Description Type, can
only be repeated with the corresponding value. For example, you can have 2 Title fields, each with
their own Title Type field, but you can't have 1 Title field with 2 Title Types.

Fields that indicate where another value originated, like Identifier Source, Genre Vocabulary Used,
and Subject Vocabulary Used, can only be repeated with the corresponding value. For example, you
can have 2 Subject fields, each with their own Subject Authority Used field, but you can't have 1
Subject field with 2 Subject Authority Used fields.

Unlike Type and Source fields (see above), Role fields, like Creator Role, Contributor Role, and
Publisher Role, can be repeated independently of the corresponding value. For example, you can have
1 Creator with multiple Roles [Creator: Smith, Joe | Creator Role 1: Director | Creator Role 2:
Producer].
Controlled Vocabularies

Adding to the Controlled Vocabularies

Adding new Controlled Vocabularies

The PBCore controlled vocabularies are included in
the Controlled_Vocabs tab of this spreadsheet.
These are the standard terms to be used by the
PBCore community, with the understanding that
people will have to add local terms for things
particular to their local needs.

If your organization uses any additional terms for

the fields that have controlled vocabualries, it is
recommended that you add those terms to the
lists on the Controlled_Vocabs tab. This will ensure
that even for local terms, everyone will format the
term in a standard way.

Your organization may want to use a specific set of

terms for a field for which PBCore doesn't
mainatin a controlled vocabulary, such as Genre. It
is recommended that you add new columns to the
Controlled_Vocabs tab for these, so that anybody
using the spreadsheet has access to the standard
terms they should be using.