LIBRARY MANUAL

Table of Contents
Page
Page

I. Core Values, Vision and Mission of

X. Rules and Regulations on the use of
Saint Joseph School Foundation Inc.………………………………………….1
AVR and Instructional Materials……………………………………………...12

II. The SJSFI Library XI. Procedure for Requesting

Media Assistance…………………………………………………………………....13
a. Mission.......................................................................................................3

b.Vision..........................................................................................................3 XII. Gifts and Donations…………………………………………………...13

c. Duties and Responsibilities XIII. Weeding-Out Policy………………………………………….……….….15

of the Library Staff.....................................................................................4
XIV. Computer and Internet Policy and Guidelines……………..18
III. Rules and Regulations……………………………………………………………………5
a) Guidelines for Internet Use………………………………………………...19
IV. Hours of Operation ...........................................................................7 b) Rules for Internet Use..............................................................20
c) Users' Responsibilities……………………………………………………...…21
V. Library Services……………………………………………….………………………….…...7 d) Staff accountability and authority…………………………………..……22
e) Internet Use Among Children………………………………………………22
VI. Online Services ..................................................................................8 f) Lack of Compliance………………………………………………………… ...…22
g) Liabilities……………………………………………………………………………...23
VII. Policies on Borrowing Library
Materials....................................................................................................... XV. References……………………………………………………………….24
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VIII. Fines and Penalties ......................................................................10

IX. Library
Reservation ................................................................................................11
 I. Core Values, Mission and Vision

Core Values
Vision
Branding Pillars of the School
Saint Joseph School Foundation Incorporated of Zamboanga City is a
Filipino-Chinese educational institution which aims to develop the
spiritual, intellectual, moral, and physical capabilities of the individuals,
Fairness, Leadership, Obedience, Responsibility, Excellence, and Service-Oriented
forming them into “True and Valiant” Christians to become agents of
change bringing the deep sense of responsibility, passion for justice, and
profound sense of service to others.
Mission

The school’s mission is to:

1) Advocate oneness between Filipino-Chinese community by nurturing
the values, traditions, and heritage of both cultures;

2) Promote high standard of character and academic endeavor

integrating values in its learner-centered instruction;

3) Become the center of Christian community modeling Christ-like

values on love and justice, responsive to social, political and economic
issues and concerns;

4) Engage in community service for progress and development

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 II. The SJSFI Library
c. Duties and Responsibilities of Library Staff

 Organizes and implements the library program of the school.

a. Mission
The mission of the school library is to assist in providing a quality education for every
child and to develop the spiritual, intellectual, moral, and physical capabilities of the
individuals. . The library media center supports the school’s curriculum and assists
members of the learning community in becoming effective users of information.
b. Vision
The library aims to provide its user a completely library collection and state of the
art facilities and Services that is responsive to the growing needs of the school.
 Request for purchase of books and other print or non-print materials
requested by the teachers and students.
 Updates list of new books for the use of the teachers and students.
 Screen books, periodical and other printed materials to determine their
suitability.
 Prepare annual inventory and updating report on library acquisition and
disposal.
 Adopts systematic cataloguing and classification of books and print and non-
print materials.
 Coordinate with the computer coordinator the implementation of the E-
library.
 Develops the atmosphere and service of the library in such a way that it will
become wholesome place in which students, teachers and others
 Orientation of new students and faculty with the library facilities and
services;
 Providing technology access to improve the delivery of services and
resources.
 Provide information and solicit opinions from the administration about
decisions that affect the success of the library..
 Choose and obtain library resources through various channels.
methods to meet the expectations of faculty and students.

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 III. Rules and Regulations
We expect all St. Joseph students to observe the following rules and regulations
while inside the library.
1. Observe silence and courtesy at all times.
2. Project making is not allowed in the library.
3. It is strictly prohibited to bring foods and drinks inside the library.
(Books and equipment can be damaged by food and beverages.)
4. Upon entering the library, log in (forms are provided at the entrance).
5. Leave your bags, envelopes, and other belongings at the library's baggage desk
near the entrance. Only bring valuables with you. Any belongings lost inside the
library will not be replaced by library staff.
6. Electronic devices should be set to vibrate or silent. Cell phone conversations
should be held in a private place.
7. Appropriate social behavior: Users must ensure that their individual actions do
not affect the rights of other library users.
8. When inside the library, sleeping, public display of affection, spitting, chewing,
littering, reservation of seat, using pilot pens, talking loudly and leaving their trash
on top and/or under the table are all prohibited in library.
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9. Arrange the tables and return the chairs to their rightful locations, before living
the library.
10. Patron must observe copyright regulations and provision in respect to all library
resources. (Because of copyright restrictions, a book cannot be copied. A
photocopier can only copy 10% of the book at a time).
11. Users should not highlight, underline, write, dog-ear, shred pages, take library
resources, or otherwise damage library property. Vandalism is not tolerated at the
library..
12. On the Library's premises, photography and recording are not allowed without
prior permission.
13. If any of the borrowed things is lost, damaged, or destroyed, you must replace it
with a new one.
14. Patrons who have an overdue fine or a misplaced library book(s), or both, will be
denied clearance until the balances are paid.
15. The internet in the library is strictly used for research purposes. No social
networking, video calls, or flash drives are permitted.
16. The library's internet is only for research reasons. Making changes to the settings
of the computers (personalized animation, wall papers, and Screensaver) playing
games and Downloading on the computer are strictly prohibited in the library.
17. Vandalism is strictly prohibited when caught and will be automatically sent to
the Guidance Office/ Student Moderator.
IV. Hours of Operation VI. Online Services

The library is open from 7:30 a.m. to 4:30 p.m., Monday to Friday. Those days on
which a librarian or library staff member is available. Faculty members are welcome 1. The library provides research materials through email and online chat.
to browse and pick up materials in person or notify the librarian of their needs via
email, phone, or student messenger. To avoid a rush, a bell will ring 10 minutes 2. Online digital materials for students, including e-books, and database materials.
before the closing time to remind those who wish to borrow to come to the
circulation desk. 3. When they ask for something from the library, virtual learning
opportunities for students are provided (Facebook, email, Zoom, etc.).

V. Library Services 4. Call the Librarian for students’ inquiries regarding school requirements.
5. The web and chat services are available as follows: Monday through Friday, 9:00
a.m. to 4:00 p.m.
1. The library is open to all teachers and students of Saint Joseph School Foundation,
Incorporated. 6. Interlibrary loan is only available for electronic materials (articles, copies, and
2. General reference books, newspapers, magazines and reserve books may not be book chapters). Print materials are not available via interlibrary loan.
brought out at any time.
3. Each student is entitled to borrow one (1) fiction book at a time for three (3) days, 7. Online story telling will be available Monday, Wednesday, and Friday from 9:00
renewable for another three (3) days. a.m. to 10:00 a.m. at the Saint Joseph Library Page.
4. A fine of ten pesos (P10.00) per day will be charged on each book that is not (Saint Joseph School Foundation, Inc. Library)
returned on time.
5. Books are to be used properly and carefully. Marking or soiling them must be 8. We also conduct training on how to do citations, abstractions, and bibliography
avoided by all means. entries.
6. All damage to library books must be reported right away and the cost is paid
without delay. Students will not be allowed to borrow books unless all accounts are 9. Library hours are subject to change and all changes will be notified through our
settled. Facebook page.
7. Silence must be maintained in the library at all times. Talking and eating are
strictly prohibited.
8. Courtesy must be practiced too, especially when borrowing or returning library
materials.

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VII. Policies on Borrowing Library Materials VIII. Fines and Penalties

1. Please seek assistance from the person in charge of the library. 1. This is to ensure promptness in returning books. The following fines are charged
for overdue books:
2. To borrow books, they must fill out the forms provided by the librarians and
present their school I.D. to the circulation in-charge.
 Circulation Books P10.00 a day
3. Every section in the library has its own different collections and different  Fiction Books P 5.00 a day
procedures in terms of loaning them.  Chinese Books P 2.00 a day
 Run away Book P 50.00 a day
 Filipiniana and circulation books can be borrowed for three (3) days and
should be returned on the fourth (4th) day, excluding Saturday, Sunday and Running away: Taking the books outside the library's boundaries without
holidays. Books can be extended for another day unless they have been permission.
requested by other borrowers.
2. Fines must be paid to the cashier and O.R. (official receipt) must be presented to
 Fiction books: one (1) week, renewable for another week unless needed by the librarian. Failure to pay means submission of the borrower's name to their
other users. advisers for proper follow-up.

 Reserve books are to be read in the library only. 3. Lost material fines are fair market value plus a service charge per item.

 Chinese collections can be borrowed for four (4) days and should be returned 4. Patrons can also replace the same title of book and author. If the replacement is
on the fifth (5th) day. not completed as soon as possible, the library clearance will not be signed.

4. It cannot include dictionaries, encyclopedias, almanacs, bibliographies, 5. Students caught stealing a book will be charged the full cost of replacing the
directories, globes, and other sources of general reference, which should be taken
damaged or stolen book, and/or will be suspended. (Suspension from the library for
out except for classroom use.
a maximum period of one semester.)
5. Present issues of newspapers, magazines, and professional journals are to be read
in the library only.
6. Students who fail to observe library regulations and procedures will be referred to
6. Faculty members are allowed to borrow three (3) reference books and a the Student Moderator and Guidance Counselor for proper discipline.
maximum of 20 books for every subject they teach.

7. Non-teaching employees may borrow up to four (4) books at a time.

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IX. Library Reservation
1. Secure a reservation form from the librarian and fill it out properly.
2. The teacher, not the students, should make personal reservations.
3. Reservations will be made with the librarian at least two (2) days before the
scheduled activity.
4. All three parties must sign for confirmation and approval by the principal, which
may be done by the teacher, coordinator/club moderator, and librarian.
5. The teacher and club moderator shall be present within the library premises
throughout the activity and must see to it that the library is clean before leaving.
6. Silence and courtesy must be observed during research or reading activities in
class.
7. Notice of postponement or cancellation should be forwarded to the librarian at least
one (1) day before the scheduled activity.
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X. Rules and Regulations on the use of AVR and Instructional Materials.
1. The use of AV equipment, facilities, and instructional materials for instructional
purposes and other school activities is restricted to faculty members, personnel, and
recognized student organizations. Instructional-related activities are given priority.
2. The use of the AVR shall be confirmed in a formal reservation at least two (2) days
before the proposed activity.
3. A reservation form shall be secured from the in-charge/librarian.
4. Fill out two (2) copies of reservation forms properly;
5. Eating is strictly not allowed inside the AVR.
6. Electric lights and air conditioning units must be turned off after use.
7. The teacher-in-charge/adviser/club moderator shall be responsible for the premises
throughout the activity and shall assume full responsibility for the equipment used.
8. The teacher-in-charge/adviser must see to it that the area is clean before leaving.
9. Notice of postponement or cancellation should be forwarded to the in-
charge/librarian at least one (1) day before the scheduled activity
10. All multimedia resources and other instructional materials found in the AVR are
intended for AVR purposes only.
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XI. Procedure for Requesting Media Assistance
Suitable as Gifts
1. Reserve the Audio-Visual Room (AVR) and facilities two (2) days before the
scheduled time. 1. Books that have been published in the recent five years, particularly reference
books Bibliographies, almanacs, directories, thesaurus, atlases, Non-fiction books
2. Secure the AVR reservation from the in-charge/librarian and fill out the form with current information, Children's books, Books of local interest, Media material:
properly. books on tape, videos, DVD’s, audiotapes, CD-ROM, puzzles, etc. and as well as
historic significance.
3. Availability is confirmed when the form bears the signature of the librarian.
2. Good physical condition.
4. Present the form to the in-charge a day before the scheduled time and/or its
postponement/cancellation.
3. Print editions have distinguished, uncommon, and one-of-a-kind features.

4. This program helps the school meet its current and future educational and
research goals.

XII. Gifts and Donations 5. Matches the existing Collection Development Policy's inclusion criteria for
inclusion in the collection.

Donations are subject to the same collection criteria. The library has the authority to 6. High demand for the title
decide how to dispose of the gift items. When a donation is made, it becomes the
library's property and can be donated to other libraries and nonprofit organizations,
or it can be removed at the library's discretion. The collection will not automatically
replace donated materials that have been added to it if they become worn out,
damaged, lost, or obsolete.

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XIII. Weeding-Out Policy
Purposes of Weeding
 You make the collection more appealing
 You enhance your library’s reputation for reliability.
 You locate books that need care and maintenance.
 You gain constant feedback on the strength and weaknesses of your
collection.
The Key Guidelines to Weeding
1. Determine if the books or materials are of poor quality, of poor appearance,
unused or on topics that are no longer worthy in the collection priorities.
2. If the item is not worthy of remaining in the collection but still in usable condition
offer the material to the other librarians first then offer the remainder to teachers
for use in their classrooms. This is to address multiple copies of items that are in
good condition.
3. If neither librarians nor teachers desire the material and the material is
determined to have no other uses, properly dispose the material.
4. If a book has been condemned, in case with an identified borrower, the book will
be replaced by the borrower.
Guidelines to Determine if a Material Should Be Weeded and Where the Material
Should Go if it Should Be Removed from the Collection Subject to the School
Properties Disposal Policy and Approval of the Library Board
1. If there are too many copies of a formerly popular book and the book is in good
condition, offer the book to adopted secondary or elementary schools.
2. If a title is good but the copy is in poor condition and it is more practical to
purchase a new copy, then properly dispose the material.
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3. In case of older fiction books, if the pages are yellowing, the cover is dilapidated
and detracts the patron, the circulation is low, but the book is in otherwise good
condition, offer the book to adopted secondary or elementary schools.
4. In the case of older fiction books that are not circulating because of their poor
condition, properly dispose the material.
5. Old, out-dated fiction and non-fiction titles that contain erroneous information
should be disposed properly.
6. Too many copies of non-fiction titles, literature, literary criticism, history and
other topics that are not age-sensitive, offer the books to adopted secondary or
elementary schools. If the book rebound, dispose the material
properly.
7. If a copy is falling apart or in poor condition but the book has a good title or a
reference source, timeless or current, and it is more practical to purchase a new
copy, properly dispose the material.
How to Discard Materials
A list of books identified for weeding out should be submitted to the Library
Board/Supply Office for proper action and disposition. Every weeded item should be
marked “DISCARD” in the library inventory and the record of the book in the library
catalogue should be removed.
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How to Properly Dispose Materials
 Separate the books that are worn-out and damaged from those that can be
surplus.
 Remove the barcodes and clearly write “DISCARD” in the books at several
places.
 Cover up all mentions of the school or library name.
 Pack worn-out or damaged books in a box and secure the box with heavy
tape.
 Discard the boxes in your campus dumpster.
 Pack the books that can be surplus in boxes and fill out a Property Transfer
Form.
What to Do with Discarded Books
 Sell the books. Sales of books may take place only at the Supply Office
subject to
existing rules and regulations of the college. Proceeds will go back into the library’s
general fund.
 Donate the books to secondary or elementary schools.
 Give the books away to students, parents, staff or others for personal use.
Record Keeping
A record of discarded books should be maintained by the library. A report listing
all discarded materials is prepared at the end of each school year.
Weeding Out
Weeding will be done once a year preferably during the summer break.
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XIV. Computer and Internet Policy and Guidelines
The Saint Joseph School Foundation Inc. is dedicated to promoting
information access through means of technology. access to digital content is
a key component of supporting lifetime learning is ongoing. understanding its
responsibility to offer access to electronic.
The SJSFI Library provides open access to the internet for information
The internet is a massive, continually expanding, global network that
advancing, enabling online users to connect to and converse with information
about the globe.
The library supports and affirms each person's right to access information.
online content that is covered under the constitution. The internet's content
is not users may run into content they don't agree with because it's not
monitored or regulated by any take offense to. The library offers both
unrestricted and supervised access to information.
The library also supports the right of library customers to secrecy and privacy
in compliance with the law governing intellectual property rights.
Guardians and parents are accountable for observing how youngsters use the
internet. B
Employees disclaim all liability for harm of any kind caused by using the
Internet-connected computers.
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It is forbidden to use the internet illegally. Users of the library may not utilize
the access to the internet for viewing, sharing, displaying, sending, or
receiving images, text,
Images containing pornographic content or any other content that breaks the
legislation pertaining to children pornography. The Internet Use Guidelines
approved by the library must be followed by all users.
a. Guidelines for Internet Use
The SJSFI library offers internet connection for doing research, getting
information, and accessing the full range of knowledge, investigating
concepts, fostering communication, and a wide range of resources are
accessible via the internet.
These are crucial in assisting people of all ages in their pursuit of lifelong
learning. Contrary to the selection of library books on the shelves; librarians
do not choose the online offerings while some websites may be inaccurate
and incomplete, not all websites on the internet offensive.
Users of libraries are urged to use critical judgment when accessing these
sites.
The library is dedicated to giving staff members and users an environment
that is a harassment-free working environment.
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b. Rules for Internet Use
The library offers computer stations with unrestricted access to the internet.
the choice of
The library's decision about the quantity, location, and type of computer
workstations is based on
taking into account demand, personnel capacity, available floor space, and
cable or electrical access and financial limitations.
The use of internet workstations is governed by the following policies and
procedures:
1. You must ask permission first to the library staff to use the internet.
2. Present your SJSFI ID to the librarian in charge.
3. Be aware of your time.
4. Take note an internet workstation may only be used by one (1) people at a
time.
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c. Users' Responsibilities
All internet users are required to follow the policies, guidelines, and
procedures set forth by The school’s internet usage policies.
Users must remember that the workstations are situated in areas that the
public uses and is expected to respect. the confidentiality of every other
library user. Only lawful activities are allowed at the workstation.
No one is allowed to use a library workstation in a disruptive manner,
Personnel or library operations. Students MAY NOT:
1. View, download, email, display, or otherwise make use of photos, text, or
visuals of pornographic materials that are offensive and in violation of the
law.
2. Disseminate, display, and show to monitors the dangerous contents
them.
3. Use a computer connected to the internet to send offensive or harassing
material.
4. Any action that is intended to be scary or offensive.
5. Violate software licensing or copyright agreements.
6. Gain access to any computer, information, or conversations without
authorization resources or tools.
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7. Destroy, modify, or degrade computer hardware, accessories, software, or
configurations.
8. Install business-related software on your computer.
d. Staff accountability and authority
The internet use policy will be put into effect by the library staff. It is
expected to enforce it promptly and appropriately, and is empowered to
anyone who disobeys will have their internet session terminated.
e. Internet Use among Children
The library provides guidance and instruction to help kids use the internet. in
a secure and satisfying way, particularly by offering advice on web safety in
written and online form and provide links to kid-friendly websites.
f. Lack of Compliance
A request form to stop the activity will be submitted if the internet use
policies are not followed.
If violations persist, patrons may be asked to leave the library and their
internet access, as well as their ability to enter the buildings and grounds, may
be suspended. Repeat offenders who disobey could be detained and charged
with trespassing.
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g. Liabilities XV. References

The school disclaims all liability for any harm, direct or indirect, that users or Minneapolis Public Library
anyone else may experience as a result of using the library's internet access. http://www.mpls.lib.mn.us/cdp.asp

All SJSFI students who use the public internet agree to identify the library
from any claims, losses, damages, or liabilities arising from:
• Violation of the law governing intellectual property rights in the
reproduction, copies of protected works for public performance, distribution,
adaptation, and exhibition material.
• How information collected from the library's electronic resources is used
and/or accurate information technology.
• Virus-related software or hardware damage in non-internet centers
using the services of the internet center, download.
Dudley Knox Library
http://library.nps.navy.mil/home/CollDevPolicy.htm
Georgetown University Library
http://www.library.georgetown.edu/dept/collect/policy/policy 1.htm
Nebraska Library Commission
http://www.nlc.state.ne.us/libdev/basic/collectiondevelopment/weeding.html
Round Rock ISD Librarians
http://www.roundrockisd.org/docs/weedingguidelinesforroundrockislibrarians.pdf
www.kent.ac.uk/is/strategy/SLA appendices/SLA-AppendixC.pdf
Monash University
http://www.lib.monash.edu.au/policies/cdp/weeding.html

Weeding Policy
http://www.co.burke.nchr/spec/librarian.pdf
www.michigan.gov/documents/Librarian12788 7.pdf

UPLB Library
http://www.uplb.edu.ph/admin/oycre/lib

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