MANAGEMENT REVIEW MEETING

Quality Assurance Department

Coverage Date: September 2020 to December 2020

OBJECTIVES:

1. To submit Clearance for Bottling of Final Products to the Laboratory/Compounding

Department within 30 minutes from submission of final sample.

0.60

0.50

0.40
AVERAGE:
0.30
0.34 hr
Hours

0.20

0.10

0.00
20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20
ep- ep- ep- ep- ep- ep- ct- ct- ct- ct- ct- ct- ct- ov- ov- ov- ec- ec- ec- ec- ec-
S S S S S S O O O O O O O N N N D D D D D
4- 14- 17- 23- 26- 30- 5- 8- 10- 15- 20- 26- 31- 5- 13- 20- 1- 3- 11- 18- 22-

Date of Final Filtration

Figure 1. Clearance Release for Bottling of Compounded Products from September to

December 2020.

Table 1.1 Frequency Distribution of Clearance for Bottling of Final Products.

Relative Percentage
Range (Hours) Frequency Frequency Frequency
0.00-0.24 8 0.099 9.88
0.25-0.49 66 0.815 81.48
0.50 7 0.086 8.64
TOTAL 81 1.000 100.00
AVERAGE 0.344 hour
Data Assessment:
A percentage frequency of 81.48 was obtained in the bottling clearance release time
ranging from 0.25-0.49 hour, while 9.88 and 8.64 on hours ranging below 0.25 and in 0.50
hour respectively. The clearance for bottling of compounded products is released when the
results of the physico-chemical analysis and organoleptic tests of the final filtration sample
conformed to the set standard specifications.
The average release time is at 0.34 hour. Based on the data, we recommend to
retain the submission of clearance within the given time frame of 30 minutes.
Recommendation: Retain

Page 1 of 7
2. To notify the concerned department/s of the status of the following:

a. Raw Materials: within 30 minutes from time of arrival of delivery

0.40

0.35

0.30
AVERAGE:
0.25 0.26 hr
Hours

0.20

0.15

0.10

0.05

0.00
44084 44095 44098 44100 44116 44123 44141 44145 44145 44146 44155
Date of Delivery

Figure 2.1. Clearance Release for Delivery of Raw Materials from September to December 2020.

Table 2.1. Frequency Distribution of Clearance Release for Delivery of Raw Materials.
Relative Percentage
Range (Hours) Frequency
Frequency Frequency
0.00-0.24 4 0.36 36.36
0.25-0.49 7 0.64 63.64
0.50 0 0 0
TOTAL 11 1.00 100.00
AVERAGE 0.26 hour

Data Assessment:
A percentage frequency of 36.36 was obtained for releases after less than 0.25 hours
while 63.64 % of the clearance were released within 0.25 to 0.49 hour range. Average
release time is at 0.26 hour. Thus, based on the data, time notification for the concerned
department/s for the clearance is recommended to retain within 30 minutes.
Recommendation: RETAIN

Page 2 of 7
b. Chemicals: within 30 minutes from time of arrival of delivery
0.60

0.50

Hours 0.40

0.30 AVERAGE:
0.22 hr
0.20

0.10

0.00
44095 44102 44112 44127 44138 44153 44166
Date of Deliverey

Figure 2.2. Clearance Release for Delivery of Chemicals from September to December
2020.

Table 2.2. Frequency Distribution of Clearance Release for Delivery of Chemicals.

Relative Percentage
Range (Hours) Frequency
Frequency Frequency
0.00-0.24 5 0.71 71.43
0.25-0.49 1 0.14 14.29
0.50 1 0.14 14.29
TOTAL 10 1.00 100.00
AVERAGE 0.22 hours

Data Assessment:
A percentage frequency of 71.43 was obtained for releases after less than 0.25 hour
while one clearance was released within the range of 0.25 to 0.49 hour and also another one
within 0.50 hour. Average release time was at 0.22 hour. Based on the data, time
notification for the concerned department/s for the clearance is recommended to retain
within 30 minutes upon delivery.
Recommendation: RETAIN

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c. Filters: within two (2) hours from time of arrival of delivery

Table 2.3. Clearance Release for Delivery of Filters on September to December 2020.

Date Item PO Number Time Notified (Hours)

Filter
22-Oct-20 062987 1.80
Cartridge

23-Oct-20 Filter Pads 062494 2.00

AVERAGE 1.90

Data Assessment:
Only two deliveries of filter were received during this period and the clearances
were submitted after 1.8 hours for the cartridge and 2 hours for the pads, upon delivery. It is
recommended to retain the 2.0 hour time notification for the concerned department.
Recommendation: RETAIN

d. Alcohol: within 6 hours from time of arrival of delivery

(refer to Table 2.5 for the time estimate for the analysis of alcohol samples)
6.20

6.00

5.80
AVERAGE:
5.60 5.62 hrs
Hours

5.40

5.20

5.00

4.80
0 0 0 0 0 0 0 0 0 0 0 20 20 20 20 20 20
-2 -2 -2 -2 - 2 - 2 - 2 - 2 - 2 -2 -2 c- c- ec- ec- ec- ec-
S ep Sep Sep Sep S ep S ep S ep S ep Oct Oct
Dec e e
- - - - - - - - - - 9- -D -D -D -D - D - D
11 11 14 15 16 16 21 22 22 23 10 26 26 26 27 27
Date of Delivery

Figure 2.3. Clearance Release for Delivery of Alcohol from September to December
2020.

Page 4 of 7
 Table 2.4. Frequency Distribution of Clearance Release for Delivery of Alcohol.
Relative Percentage
Range (Hours) Frequency
Frequency Frequency
0.00-0.49 0 0 0
0.50-0.99 0 0 0
1.00-1.49 0 0 0
1.50-1.99 0 0 0
2.00-4.49 0 0 0
2.50-2.99 0 0 0
3.00-3.49 0 0 0
3.50-3.99 0 0 0
4.00-4.49 0 0 0
4.50-4.99 0 0 0
5.00-5.49 21 0.42 42.00
5.50-5.99 19 0.38 38.00
6.00 10 0.20 20.00
TOTAL 50 1.000 100.00
AVERAGE 5.62 hours

Data Assessment:
The frequency table shows that 42.0 % of the clearance for alcohol deliveries were
released within 5.00-5.49 hours while 38.0 % were released within 5.50-5.99 hours and 20.0
% were released after 6 hours. The computed average clearance release time was 5.62
hours. With this data, it is recommended to retain the time of notification within the time
frame of 6 hours.
Recommendation: RETAIN

Page 5 of 7
 Table 2.5. Estimated Time for the Physico-Chemical Analysis of Alcohol Samples.

Estimated Time Activities

Initial Preparation
Reagent preparation (KMnO4)
1.0-1.5hrs Cleaning of glasswares (acid-washing must be done right before the
analysis)
Cooling of 750mL delivered alcohol sample (must be below 10 0C)
Analysis Proper
(Appearance, Color, Odor, Taste, Solubility, Specific Gravity,
%alcohol)
1.0-1.5hrs
Water-insoluble test (clear after 30mins)
Permanganate Test (end point: yellow precipitate and colorless
solution)
Analysis Time: 3.0 hours
Gas Chromatography
Initial Procedure
-opening of GC
-purging *GC Method: Start-up/Shutdown (15mins)
1.0-1.5hrs
-warm-up *GC Method: Alcohol Congeners (40mins)
*Note: While the initial procedure is being processed, SAMPLE
PREPARATION can be done simultaneously.
0.67-0.75hrs (40-45mins) Injection of sample (GC Run-time)
0.25hr (15mins) Generation of Results
0.50hr *GC Method: Start-up/Shutdown and cooling of GC column (30mins)
Analysis Time: 3.0 hours

Page 6 of 7
 3. Goal: To submit the Certificate of Analysis (COA) of DLCI export products a day before the
loading date.

Table 3.1. Release of Certificate of Analysis (COA) of Export Products submitted to Impex
from September to December 2020.
Date COA was No. of day/s before
No. Brand Loading Date
Submitted loading date
1 Old Captain Rum 5 29-Sep-20 30-Sep-20 1
2 White Castle 69 7-Oct-20 19-Jan-21 104
3 White Castle 69 7-Oct-20 19-Jan-21 104
4 Palawan Blanco Rum 29-Sep-20 2-Oct-20 3
5 Napoleon 15 29-Sep-20 2-Oct-20 3
6 Pan Rum 29-Sep-20 2-Oct-20 3
7 Very Old Captain Rum 26-Oct-20 27-Oct-20 1
8 Very Old Captain Rum 26-Oct-20 27-Oct-20 1
9 Very Old Captain Rum 26-Oct-20 27-Oct-20 1
10 LTD 5 26-Oct-20 27-Oct-20 1
11 White Castle Extra Strong 26-Oct-20 27-Oct-20 1
12 White Castle 69 29-Oct-20 30-Oct-20 1
13 Napoleon 15 27-Nov-20 2-Dec-20 5
14 LTD 5 16-Dec-20 17-Dec-20 1
15 LTD 5 16-Dec-20 17-Dec-20 1
16 LTD 5 16-Dec-20 17-Dec-20 1
17 White Castle Extra Strong 16-Dec-20 17-Dec-20 1
18 Old Captain Rum 5 22-Dec-20 14-Jan-21 23
19 Old Captain Rum 5 22-Dec-20 14-Jan-21 23

Table 3.2. Frequency Distribution of Submission of COA of Products for Export from September to
December 2020.
Day/s Before Relative Percentage
Frequency
Loading Date Frequency Frequency
>1 8 0.42 42.11
1 11 0.58 57.89
Late 0 0 0
TOTAL 19 1.00 100

Data Assessment:
The certificates of analysis were submitted at least a day before the loading dates of
the respective products in which 42.11 % were submitted 2 or more days before the loading
date. It is recommended to retain the set time period of submission for at least a day before
the loading date for export products.
Recommendation: RETAIN

Page 7 of 7