MANUAL UFCD 0517

Língua Inglesa – Planeamento e

afetação de recursos

Curso: Técnico de Organização de eventos

Duração: 50H

Formador(a): CLARA VIANA

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PARTE I – GRAMÁTICA E VOCABULÁRIO

1.1 FUTURE SIMPLE ……….……………………………………………………………………………………………………….3

1.2. WILL VS GOING TO…………………………………………………………………………………………………………….5

2. THE COLOURS ……………………………………………………………………………………………………………………..7

3.1 THE BODY PARTS…………………………………………………………………………………………………………………8

3.2 THE VERBS CONNECTED TO BODY VOCABULARY …………………..……………………………………….....8

4. JOBS VOCABULARY ...................................................................................................................9

5. HOUSE....................................................................…………………..………………………………………...12

5.1 ROOMS .................................................................................................................................13

PARTE II – PLANEAMENTO E AFETAÇÃO DE RECURSOS

1.1 HUMAN RESOURCES ..………………………………………………………………………………………………………13

1.2. ADDITIONAL STAFF………………………………………………………………………………………………………….14

2. FINANCIAL RESOURCES ……………………………………………………………………………………………………..14

3. LOGISTIC RESOURCES AND SERVICES…………………………………………………………………………….15

3.1 CATERING……………………………………………………….. …………………..………………………………………….15

3.2 EQUIPMENT………………….......................................................................................................16

3.3 GUESTS TRANSPORTATION...................................................................................................16

3.4 MATERIAL TRANSPORTATION…………..………………………………………………………………………………16

3.5 FILMING AND PHOTOGRAPH SERVICE………….. …………………..…………………………………………….16

3.6 VENUE DECORATION.............................................................................................................16

3.7 HEALTH AND SAFETY REQUIREMENTS.……………………………………………………………………………..17

3.8 SECURITY…… ………………………………………………………………………..………………………………………….17

3.9 INSURANCE...........................................................................................................................17

3.10 SAMPLE CONTRACT ……………………………………………………………………………………………………….17

4. GLOSSARY………………………….....................................................................................................18

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PARTE I – GRAMÁTICA E VOCABULÁRIO

1.1 FUTURE SIMPLE

The Future Simple tense is often called the "will tense" because we make the Future Simple
with the modal auxiliary will.

How do we make the Future Simple tense?

The structure of the Future Simple tense is:

subject + auxiliary will + main verb

invariable base

will V1

For negative sentences in the Future Simple tense, we insert not between the auxiliary verb
and main verb. For question sentences, we exchange the subject and auxiliary verb. Look at
these example sentences with the Future Simple tense:

subject auxiliary verb main verb

+ I will open the door.

+ You will finish before me.

- She will not be at school tomorrow.

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 - We will not leave yet.

? Will you arrive on time?

? Will they want dinner?

Contraction with Future Simple

When we use the Future Simple tense in speaking, we often contract the subject and auxiliary
verb:

I will I'll

you will you'll

he will he'll
she will she'll
it will it'll

we will we'll

they will they'll

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In negative sentences, we contract with won't, like this:

I will not I won't

you will not you won't

he will not he won't

she will not she won't
it will not it won't

we will not we won't

they will not they won't

1.2 WILL vs GOING TO

How do we use the Future Simple tense?

a) No Plan

We use the Future Simple tense when there is no plan or decision to do something before we
speak. We make the decision spontaneously at the time of speaking. Look at these examples:

 Hold on. I'll get a pen.

 We will see what we can do to help you.
 Maybe we'll stay in and watch television tonight.

In these examples, we had no firm plan before speaking. The decision is made at the time of
speaking.

We often use the Future Simple tense with the verb to think before it:

 I think I'll go to the gym tomorrow.

 I think I will have a holiday next year.

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  I don't think I'll buy that car.

b) Prediction

We often use the Future Simple tense to make a prediction about the future. Again, there is no
firm plan. We are saying what we think will happen. Here are some examples:

 It will rain tomorrow.

 People won't go to Jupiter before the 22nd century.
 Who do you think will get the job?

c) With the verb to be

When the main verb is be, we can use the Future Simple tense even if we have a firm plan or
decision before speaking. Examples:

 I'll be in London tomorrow.

 I'm going shopping. I won't be very long.
 Will you be at work tomorrow?

Note that when we have a plan or intention to do something in the future, we usually use
other tenses or expressions, such as the present continuous or going to.

When to use GOING TO

The structure BE GOING TO is normally used to indicate the future but with some type of
connection to the present. We use it in the following situations:

a) When we have already decided or we INTEND to do something in the future. (Prior Plan)

The decision has been made before the moment of speaking.

 They're going to retire to the beach - in fact they have already bought a little beach
house.
 I'm going to accept the job offer.

b) When there are definite signs that something is going to happen. (Evidence)

Something is likely to happen based on the evidence or experience you have.

 I think it is going to rain - I just felt a drop.

 I don't feel well. I think I'm going to throw up. (throw up = vomit)

c) When something is about to happen:

 Get back! The bomb is going to explode.

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2. THE COLOURS

1.Em inglês, as cores são INVARIÁVEIS em GÉNERO (masculino e feminino) e NÚMERO

(singular e plural). Ou seja, white significa "branco, branca, brancos, brancas". Por isso, as
cores são muito adaptáveis, ao construir uma frase ou oração.

2. Em inglês, as cores, usadas como substantivos, NUNCA são precedidas do artigo definido
the. Vejamos:

Red is a beautiful color, O vermelho é uma cor bonita;

Green is my favourite color, O verde é a minha cor preferida.

3. Para indicar que uma cor é "clara" ou "escura", devemos antecedê-la com os adjetivos light
(claro) ou dark (escuro).

Ex: light purple, violeta claro; dark purple, violeta escuro.

4. Podemos adiantar mais algumas informações:

a) As cores são adjetivos, porque qualificam o substantivo;

b) Em inglês, os adjetivos vêm SEMPRE antes do substantivo. Ou seja, em português podemos

dizer "blusa branca" ou mesmo "branca blusa" (para enfatizar poeticamente a frase). Em
inglês, a ÚNICA possibilidade é white blouse (dizer blouse white é incorreto).

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3.1 THE BODY PARTS

3.2 VERBS CONNECTED WITH BODY VOCABULARY

To hear - ouvir

To see - ver

To eat - comer

To bite - morder

To kneel – ajoelhar-se

To walk - andar

To hold - segurar

To smell - cheirar

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To stand – estar de pé

4. JOBS VOCABULARY

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 5. THE HOUSE AND FURNITURE

5.1 ROOMS

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Living room: lamp (candeeiro), bookcase (estante de livros), sofa (sofá), table (mesa), rug
(tapete), armchair (poltrona).

Bedroom: curtain (cortinado), picture (quadro), mirror (espelho), clock (relógio), bed (cama),
dresser (aparador), wardrobe (guarda-roupa).

Kitchen: oven (forno), microwave (micro-ondas), refrigerator/ fridge (frigorífico), freezer

(congelador), sink (lava-louça), counter (banca), cabinet (armário), stove (fogão), dishwasher
(máquina de lavar-louça).

Bathroom: mirror (espelho), shower (duche), sink (lavatório), cabinet (armário), toilet (sanita),
bathtub (banheira).

PARTE II – PLANEAMENTO E AFETAÇÃO DE RECURSOS

1. HUMAN RESOURCES

Selecting team members who work well together is one of the keys for the event success. At
the beginning of the project, the leader has to invest some time in choosing and strenghtening
his team. This investment will be rewarded when the team will be under pressure. He must
select members with complementary skills and talents to intervene in different stages of the
project.

Team work is a good way of maximising resources. Individuals have particular skills and
expertise that are important to capture and use. If a team is working well, then all members
will be clear about the team’s purpose and aims – indeed, they should feel some ownership of
these.

In a good performing team, members can clearly define their individual roles, to whom they
report, and exactly what they are expected to achieve. Team work can be very supportive and
motivating, especially during difficult times and if everyone is pulling together then stress and
anxiety will be reduced. The team will need encouragement and reward in its endeavours.

1.2 ADDITIONAL STAFF

Beside the team members, the event will need further staff for the additional attractions.
Before deciding on the additional attractions, the team needs to reflect back to the aim and
objectives of the event.

After the co-ordinator is appointed and the team is built, the key factors that need to be
addressed are as follows:

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  Resourcing the event
 Defining a budget for the event
 Identifying who the service providers for the events will be
 Meeting the health, safety and security arrangements demanded by the event.

Depending on the size of the event, in general, there is an enormous resource need. Therefore
the co-ordinator must be clear of the necessary resources.

2 – FINANCIAL RESOURCES

The event co-ordinator will need to negotiate and reconfirm the budget for the event. This will
need to be set under specific headings, for example:

 Expenses
 Equipment
 Promotion costs

The budget should account for the additional needs for the day, such as staffing and
refreshments.

3 - LOGISTIC RESOURCES AND SERVICES

Hire third party services:

In the majority of the events, you will need to hire suppliers services, according to the specific
requirements of each event. The most important ones are as follows:

3.1 CATERING

In most cases, the venue has its own catering service. However, if the venue does not have this
type of service or does not fulfill your requirements, then you will have to contact a specialized
company. The first step is to check out what type of meals that are pretended to be served at
the event.

Then you must schedule the times for each meal and pass on this information to the catering
company to make sure it has all the necessary conditions to prepare the meals on time, in
good quality and without any delays. The company will also have to get the number of
participants from you.

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3.2 EQUIPMENT

It is very important to check the existence and the quality of the equipments supplied at the
event venue. If they are not enough, the company will have to hire the necessary material
from suppliers. To choose the most suitable equipment for the event, the company has to
have skilled staff who perfectly knows how to work with each type of equipment.

3.3 GUESTS TRANSPORTATION

Here there are 2 possibilities:

a) Each participant will pay for his transportation and parking facilities;
b) The company will take this responsibility and get this expense, in order to give an
additional benefits to the guests.

3.4 MATERIAL TRANSPORTATION

Depending on the size of the equipments, it is advisable to hire a specialized company to

ensure the transportation of the heaviest equipments in order to avoid potential accidents.

3.5 FILMING AND PHOTOGRAPH SERVICE

Having the most important moments of the event registered is certainly of the company’s
interest. So, unless you have qualified staff for this purpose, it is probably best to hire a
professional company to provide this service. However, please bear in mind that the data
protection authorization from the guests must be clear and their consent should be stated.

3.6 VENUE DECORATION

The decoration of the event may be of the venue’s responsibility. However, they are
sometimes they may be below your expectations, so, to get the service of a decoration
company may be the most appropriate.

The decoration choice depends on the characteristics of the event, its purpose, the time of the
year and the atmospheres to be created.

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3.7 HEALTH AND SAFETY REQUIREMENTS

Health and safety aspects relating to an event need to be carefully identified and, where
appropriate, expert advice and help should be sought.

3.8 SECURITY ARRANGEMENTS

As for health and safety, consideration needs to be given to any special arrangements that may
relate to the event and expert advice sought on how to deal with them.

Setting up security can be a critical plan.

There are two levels of security:

1. The security supplied by the venue

2. Professional law enforcement and security personnel

3.9 INSURANCE

For events of every size, an element that is equally as important as security is liability
insurance. In fact, in today’s litigious society, there is not an event that can be staged without
it. Every policy will vary in cost depending upon the event, the potential exposure for injury,
and the previous interpretation of the courts.

Very important
Each hired service from external companies should be made in writing through a contract in
order to avoid any misunderstanding and the lack of a service on the day of the event. It
should state each single item.

3.10 SAMPLE CONTRACT

Rider to Agreement dated ______________ between __________________ hereinafter called

“Artist” furnishing the services of ____________________ and ______________________
hereinafter referred to as “Purchaser”.

The following provisions shall be deemed incorporated in and part of the agreement for the
performance of _________________ at ___________ in _______________ on
_____________. In the event of any inconstancy between the provisions of the rider and the
Agreement to which this is a rider, the provisions of this rider shall control.

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4 - GLOSSARY

These definitions are given in the context of managing an event:

Budgeting: carrying out an estimate of revenue and expenditure relating to the event

Brainstorming: spontaneous discussion in the search for new ideas.

Constructive: something that is helpful /developmental

Disruption: something that might happen to threaten the smooth running of an activity.

Evaluation: assessing and making judgements usually against predetermined standards and
forms of measurement

Feasible: practicable, possible, manageable, convenient and serviceable.

Feedback: giving specific information after an activity to the benefit and development of the
recipient.

Financing: securing money or credit for a particular activity.

Logging: a form of recording.

Managing people: the application of processes and procedures that relate to the support and
development of teams and individuals.

Monitoring: ongoing checking of an activity usually linked to progress.

Objectives: statements that clarify what exactly is to be achieved.

Performance: the actions demonstrated by teams and individuals.

Planning cycle: the cyclical process through which an activity is taken so that it can be
completely logically successfully.

Procedures: step-by-step actions that need to be followed.

Processes: a series of operations.

Resources: what is needed, available assets.

Reviewing: Looking back at what has happened, to inform forward thinking and planning.

Systems: a set of connected things or parts that encompass all of the planning and
management processes.

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Targets: a statement to aim for, often set as an incentive or focus. Targets are also used to
measure success.

Time line: a list of activities linked to a time of allocation and possible deadline.

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