Training Manual-Yarn - RCSML

ORACLE PUCHASING
TRAINING MANUAL RCSML
Creation Date:
Last Updated:
Version: 1.0
Table Of Contents
1 Discrete Job.....................................................................4
1.1 How to Make Product Job (Discrete Job)................................................5
1.2 Enter Your Release Job............................................................................11
1.3 Enter JOB Componets( BOM)................................................................16
1.4 Enter JOB Operation (Routing)..............................................................21
2 Move Transaction..........................................................25
2.1 What is Transaction Type (Move,Complete, Return)............................26
2.2 Enter Operations Type( Seq, Code, Department, Step ,Quenty ).........29
3 WIP Material Transaction.............................................44
3.1 Enter the Transaction Type....................................................................45
4 Complete Transaction...................................................48
4.1 Menu Path...............................................................................................49
5 How to Make Master (ITEM-CODE)............................50
5.1 Switch Responsibility..............................................................................51
5.2 How to Change Window.........................................................................53
5.3 Find Key Flexfield Value (KFL)..............................................................56
5.4 Value ITEM – CODE & Description......................................................59
6 Item Master Definition (value set, template assign,org
assign, subinventory, locator assign)....................................61
6.1 ITEM Master Definition.........................................................................62
6.2 Value Set or Unit of Measure..................................................................69
6.3 Template Assign......................................................................................70
6.4 Organization Assign................................................................................73
6.5 Itme Subinvertory...................................................................................79
6.6 View Locator Assign................................................................................81
6.7 ????????????????????.............................................................................82
7 ROUTIN & Bill of Mater (BOM)...................................84
7.1 Routing Switch Responsibility..................................................................85
7.2 Standard Operation....................................................................................91
7.3 BOM (Bill Of Mater)...................................................................................97
8 OSP...............................................................................105
8.1 OSP Discrete Job Creation.......................................................................105
8.2 Release Job................................................................................................112
8.3 Purchase Requisitio Generation...............................................................117
8.4 Auto Create PO #......................................................................................125
8.5 How To Check Approve PO# (Purchase Order)......................................139
8.6 Move Transaction (Queue to Queue).......................................................149
8.7 Material Transfer to Third(3rd) Party (WIP)(Subinvertory Transfer)....159
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8.8 Locator Assign (wip material requirement).............................................171
8.9 PO # Receipt.............................................................................................178
8.10 Inspect.......................................................................................................191
8.11 Delivering.................................................................................................201
8.12 WIP(work in Process) Complete..............................................................210
8.13 Automatic back Flushing Componets......................................................219
8.14 Invoice Creation Again PO#.....................................................................221
8.15 Payment of Invoice...................................................................................221
8.16 Report Running (Dyeing Status Summary)............................................221
9 Receipt.........................................................................222
9.1 Menu Path................................................................................................223
9.2 Search Relevant Purchase Order.............................................................224
9.3 Enter Receipt Header Information.........................................................225
9.4 Enter Receipt Line Information..............................................................228
10 Receiving Transactions...............................................229
10.1 Menu Path................................................................................................230
10.2 Search the Relevant Purchase Order or Receipt Number.......................231
10.3 Enter Inspection Information.................................................................232
10.4 Enter Deliver to Inventory Information..................................................234
11 Return..........................................................................237
11.1 Menu Path................................................................................................238
11.2 Search the Relevant Purchase Order or Receipt Number......................239
11.3 Enter Return Information.......................................................................240
12 Correction....................................................................241
12.1 Menu Path................................................................................................242
12.2 Search the Relevant Purchase Order or Receipt Number......................243
12.3 Enter Correction Information.................................................................244
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Training Manual - Yarn
1 Discrete Job
A request for quotation (RFQ) is a document used to solicit supplier quotations for
Steps Summary:
Creating an RFQ manually is only seven step process as described below:
1.1 – How to Make Product Job (Discrete Job)
1.2 – Enter Release job Information
1.3 – Enter Job Componets (BOM) Information
1.4 – Enter Job Operations (Routing) Information
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1.1 How to Make Product Job (Discrete Job)

The Navigation Path to the RFQ form is
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1.2 Enter Your Release Job
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1. Operating Unit will default when form is opened.

2. Type of RFQ will also be auto-populated i.e. Standard RFQ.
3. Use the Status field to control the status of the RFQ. Here you are provided with the
following options;
 In Process - The initial status when you create the RFQ.
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 Active - Choose this status when the RFQ is complete and you are ready to send it to your
suppliers. Only Active RFQs are printed.
 Closed - Choose this status to close the RFQ when all suppliers have responded or when you
no longer want responses.
4. Enter the Due Date by which your suppliers must reply.

5. Enter the Close Date for the RFQ.
6. Enter the beginning and ending Effectivity Dates for the supplier quotation.
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1.3 Enter JOB Componets( BOM)
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1. Select the Lines tabbed region in the RFQs window.

2. Enter the Item code.
3. Enter an optional Target Price for the RFQ line. You may want to provide a target price on
the RFQ line for negotiation purposes. Enter details in descriptive flex field values as
mentioned in RFQ auto creation method.
4. Enter the DFF information for context value of Yarn by clicking circled box below.
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Enter all the DFF information Sale Order, department ETC. and save your work.
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1.4 Enter JOB Operation (Routing)
Now click on the Suppliers button
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Following window will appear
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1.
2.
2 Move Transaction
Overview
A Quotation is a statement of the price, terms and conditions of sales. A supplier
Steps Summary:
Entering a quotation is an eight step process as described below:
2.1 – What is Transaction Type (Move,Complete, Return)
2.2 –Enter Operations Type( Seq, Code, Department, Step)
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2.1 What is Transaction Type (Move,Complete, Return)
The Navigation Path to the RFQ form is
Authorized Purchasing Responsibility RFQ’s and Quotations  RFQ’s
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2.2 Enter Operations Type( Seq, Code, Department, Step ,Quenty )
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Click on Find in View Menu bar.
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Find the relevant RFQ number with reference to which you want to enter quotation of a
supplier.
2.3
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3 WIP Material Transaction

Auto creation of Comparative Statement with reference to RFQ.
Steps summary:
Creating a CS through Auto Create functionality is a four step process as
described below:
3.1 – Enter The Transaction Type
3.2 – Enter the Search Criteria
3.3 – Assign Quantity to Suppliers
3.4 – Send for Approval
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3.1 Enter the Transaction Type

The Navigation Path for the Comparative Statement window is:
Purchasing  Comparative Statement
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Click the “Comparative Statemet” button to create a CS.
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4 Complete Transaction
Steps summary:
Creating a Purchase Order is a eight step process as described below:
4.1 – Navigate to the CS window
4.2 – Enter search criteria
4.3 – Select the relevant supplier
4.4 – Click PO creation
4.5 – Navigate to purchase order form
4.6 – Query purchase order number
4.7 – Manage Tax
4.8 – Send for Approval
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4.1 Menu Path
Purchasing  Comparative Statement
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5 How to Make Master (ITEM-CODE)
Steps Summary:
Canceling a Purchase Order is only a three step process as described below:
5.1 –Navigate to the Switch Responsibility
5.2 – How to Change Window
5.3 – Find Key Flexfield Value (KFL)
5.4 – Value ITEM – CODE & Description
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5.1 Switch Responsibility
Canceling a Purchase Order involves the searching of the purchase order from the “PO
Summary” window.
The Navigation Path to the Purchase Order form is
Purchasing  Purchase Orders  Purchase Order Summary
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5.2 How to Change Window
On clicking the “PO Summary”, the below mentioned window will appear.
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1. The user can enter different search criteria to find the Purchase Order. He may find the
Purchase Order by:
 Purchase Order Number
 Name of buyer
 Items mentioned in the purchase order
2. Enter the PO number and click on “Find” button.

Following window will appear:
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5.3 Find Key Flexfield Value (KFL)
Navigation: Menubar > Tools > Control
System will show the PO Header information. User will be able to take different actions on
different levels of PO like PO Header, PO Line and PO Shipment.
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Following are different types of Actions that can be taken on PO:
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5.4 Value ITEM – CODE & Description
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6 Item Master Definition (value set, template assign,org assign,

subinventory, locator assign)
Steps Summary:
Checking a PO status is a seven step process as described below:
6.1 – Navigate to the item Definition
6.2 – Value set , Unit of Measure
6.3 – Template Assigne
6.4 – Organization Assign
6.5 – Subinvertory
6.6 – Locator Assign
6.7 –
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6.1 ITEM Master Definition
The Navigation Path to the Purchase Order form is
Authorized Purchasing Responsibility Purchase Orders  PO Summary
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6.2 Value Set or Unit of Measure
1. On clicking the “PO Summary”, the above mentioned window will appear.
2. The user can enter different search criteria to find the Purchase Order. He may find the PO
by:
 PO Number
 Name of buyer
 Items mentioned in the Purchase Order
3. Enter the PO number and click on “Find” button.
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6.3 Template Assign
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The status of purchase order can be checked from the above screen.
To view the Purchase Order Header details, user will scroll the window from left to right.
To view the Line data in a Purchase Order, click on “Lines”
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6.4 Organization Assign
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To view the details, the user will scroll the window from left to right.
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6.5 Itme Subinvertory
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6.6 View Locator Assign
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6.7 ????????????????????
To view the action history on the Purchase Order, user will move to
Inquire > View Action History.
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Screenshot shows the date wise detail of actions taken by each approver along with the person
with which action is pending. It also shows any “Note” specified by each approver while taking
action on Purchase Order.
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7 ROUTIN & Bill of Mater (BOM)

IGP is a document which will be used by gate officer to process the gate pass for the
consignment received at CTM from supplier.
On preparation of IGP, requester of the received goods will be notified through alert along with
Inventory and Procurement department.
Steps Summary:
Creating an Inward Gate Pass has following three steps:
8.1 - Navigate to The Switch Responsibility
8.2 - Enter IGP Header Information
8.3 - Enter IGP Line Information
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7.1 Routing Switch Responsibility

The Navigation Path to the IGP form is
Authorized Inventory Responsibility  IGP form
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7.2 Standard Operation
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Enter the Gate Entry number from which Weight fields, Transport Company, Driver Name,
Vehicle No, Vehicle Type and Bales will default. Else enter other necessary header level
information available on the challan provided by supplier.
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7.3 BOM (Bill Of Mater)
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Select the Relevant Document Type for which IGP has to be processed.
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8 OSP
8.1 OSP Discrete Job Creation
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8.2 Release Job
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8.3 Purchase Requisitio Generation
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8.4 Auto Create PO #
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8.5 How To Check Approve PO# (Purchase Order)
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8.6 Move Transaction (Queue to Queue)
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8.7 Material Transfer to Third(3rd) Party (WIP)(Subinvertory Transfer)
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8.8 Locator Assign (wip material requirement)
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8.9 PO # Receipt
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8.10 Inspect
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8.11 Delivering
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8.12 WIP(work in Process) Complete
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8.13 Automatic back Flushing Componets
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8.14 Invoice Creation Again PO#
8.15 Payment of Invoice
8.16 Report Running (Dyeing Status Summary)
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9 Receipt
Receipt is a process which will be performed by Yarn Warehouse to process the receipt for the
consignment received from supplier.
Steps Summary:
Creating a Receipt has following four steps:
9.1 - Navigate to the Receipt Form
9.2 - Search the Relevant Purchase Order
9.3 - Enter Receipt Header Information
9.4 - Enter Receipt Line Information
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9.1 Menu Path

The Navigation Path to the Receipt form is
Authorized Inventory Responsibility  Transactions  Receiving  Receipts

Click on the
“Receipts”
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9.2 Search Relevant Purchase Order
Query the expected receipt, Expected receipt line can be queried using any of the following
search criteria:
 Purchase Order Number
 Purchase Requisition / Internal Requisition
 Supplier Name
 Shipment Number
 Item Code
 Date
Then, Click on Find Button. Receipt Header level window appears.
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9.3 Enter Receipt Header Information
The following information defaults on the receipt header based on source document used for
receiving and person processing the receipt the:
 Receipt Date (System Date)
 Received By (User Name)
 Supplier name (in case of Receipt against PO, SO)
 Shipment Number (in case of Inter-Organization Receipt)
Enter any remarks in the Comments field (Optional).

If the receipt is required to be added to an old receipt, click on ‘Add To Receipt’, circled in below
screenshot.
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Following window will appear showing all the previous receipts created agains this supplier,
select the relevant Receipt number in which this receipt is to be added.
Select the relevant IGP Number by clicking on DFF as circled in below screenshot.
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Following window will appear showing IGP Numbers generated, select the relevant IGP number
and proceed to Receipt Lines.
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9.4 Enter Receipt Line Information
Lines will default from Purchase Order, Item Quantity, UoM and other data will also default
from Purchase Order. Click the check box and update the quantity if required and save it.
Upon saving the system automatically assigns a receipt number. This receipt number is used to
process inspection, receiving and return to the supplier (If required in case of rejection).
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10 Receiving Transactions
Receiving Transactions is a document which will be used by Yarn Procurement department to

process the inspection for the consignment received from supplier and by the Yarn warehouse
to process the deliver to inventory.
Steps Summary:
Creating a Receiving Transactions has following four steps:
10.1 - Navigate to the Receiving Transactions Form
10.2 - Search the relevant Purchase Order or Receipt Number
10.3 - Enter Inspection Information
10.4 - Enter Deliver to Inventory Information
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10.1 Menu Path

The Navigation Path to the Receiving Transactions form is
Authorized Inventory Responsibility  Transactions  Receiving  Receiving Transactions
Click on
the “Receiving Transactions”
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10.2 Search the Relevant Purchase Order or Receipt Number
Query the Receipt Number against which Inspection of the goods is needed to record. For
Inspection Receipt Number can be queried using any of the following parameters:
 Receipt Number
 Purchase Requisition
 Supplier Name
 Shipment Number (In case of Inter-Organization Transfer)
 Item Code
 Date of Receipt Number
Then, Click on Find Button.
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10.3 Enter Inspection Information
Inspection as highlighted will show as red until the items are inspected and saved. Once the
authorized user in Yarn Procurement department accepts and save the form, Inspection will
automatically turns into Black colour from Red.
Select the check box next to the quantity and click on inspection as highlighted in the above
screenshot, this will open the inspection box.
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System will default the total quantity as Accept, enter manually the accepted or rejected
quantity. Create another line for rejected quantity. Click OK and Save, system will
automatically change the inspection colour from Red to Black and Inspection required will be
changed to Inspected as shown in the below screenshot. Re-query again to see the changes.
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10.4 Enter Deliver to Inventory Information
Once the items are inspected and accepted by user department, stores department will enter
deliver to inventory transaction for receipt items.

Authorized Inventory Responsibility  Transactions  Receiving  Receiving Transactions
Query the Receipt Number against which the goods are needed to invenotrize. For inventorzing
the material Receipt can be queried using any of the following parameters:
 Receipt Number
 Purchase Requisition
 Supplier Name
 Shipment Number (In case of Inter-Organization Transfer)
 Item Code
 Receipt Date
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The relevant lines appear based upon the search criteria entered. Now Confirm that
“Destination Type” is Inventory in order to Inventorize the Item.
User will scroll to right side and enter ‘Sub Inventory’ and ‘Locator’ to which the items are to be
delivered.
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Save your work.

After saving, the item stock balance will be updated.
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11Return
Returns is a document which will be used by Yarn Warehouse to process the returns for the
consignment received from supplier.
Steps Summary:
Creating a Return has following three steps:
11.1 – Navigate to the Returns Form
11.2 – Search the Relevant Purchase Order or Receipt Number
11.3 – Enter Returns Information
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11.1 Menu Path

Authorized Inventory Responsibility  Transactions  Receiving  Returns
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Query the Purchase Order / Receipt against which return is needed to processed. The respective
line can be queried using any of the following parameters:
 Receipt Number
 Supplier Name
 Item Code
 Receipt Date
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11.3 Enter Return Information
This window shows the receipt lines against which the item is inventorized or is in receiving.
Enter the following information:
 Quantity to be return
 Return Type
The return type can be either Supplier or Receiving. If the quantity is to be returned to “In-
Receiving” from inventory, then select Receiving. If the quantity is to be returned to supplier,
then select supplier.
Save your work.
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12 Correction
Correction window is used to modify receiving transactions to correct errors. You can correct
any receiving transaction except another Correction transaction and a Return to Receiving
transaction.
Steps Summary:
Entering a correction has following three steps:
12.1 - Navigate to the Correction Form
12.2 - Search the Relevant Purchase Order or Receipt Number
12.3 – Enter Correction Information
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12.1 Menu Path

Authorized Inventory Responsibility  Transactions  Receiving  Corrections
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Query the Purchase Order / Receipt against which correction is needed to processed. The
respective line can be queried using any of the following parameters:
 Receipt Number
 Supplier Name
 Item Code
 Receipt Date
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ORACLE PUCHASING

TRAINING MANUAL RCSML

Creating an RFQ manually is only seven step process as described below:

1.1 – How to Make Product Job (Discrete Job)

1.2 – Enter Release job Information

1.3 – Enter Job Componets (BOM) Information

1.4 – Enter Job Operations (Routing) Information

1.1 How to Make Product Job (Discrete Job)

1.2 Enter Your Release Job

1. Operating Unit will default when form is opened.

 In Process - The initial status when you create the RFQ.

4. Enter the Due Date by which your suppliers must reply.

1.3 Enter JOB Componets( BOM)

1. Select the Lines tabbed region in the RFQs window.

1.4 Enter JOB Operation (Routing)

Now click on the Suppliers button

Following window will appear

A Quotation is a statement of the price, terms and conditions of sales. A supplier

Entering a quotation is an eight step process as described below:

2.1 – What is Transaction Type (Move,Complete, Return)

2.2 –Enter Operations Type( Seq, Code, Department, Step)

2.1 What is Transaction Type (Move,Complete, Return)

The Navigation Path to the RFQ form is

Authorized Purchasing Responsibility RFQ’s and Quotations  RFQ’s

2.2 Enter Operations Type( Seq, Code, Department, Step ,Quenty )

Click on Find in View Menu bar.

3 WIP Material Transaction

3.1 – Enter The Transaction Type

3.2 – Enter the Search Criteria

3.3 – Assign Quantity to Suppliers

3.4 – Send for Approval

3.1 Enter the Transaction Type

Purchasing  Comparative Statement

Click the “Comparative Statemet” button to create a CS.

4.1 – Navigate to the CS window

4.2 – Enter search criteria

4.3 – Select the relevant supplier

4.4 – Click PO creation

4.5 – Navigate to purchase order form

4.6 – Query purchase order number

4.7 – Manage Tax

4.8 – Send for Approval

4.1 Menu Path

Purchasing  Comparative Statement

5 How to Make Master (ITEM-CODE)

Canceling a Purchase Order is only a three step process as described below:

5.1 –Navigate to the Switch Responsibility

5.2 – How to Change Window

5.3 – Find Key Flexfield Value (KFL)

5.4 – Value ITEM – CODE & Description

5.1 Switch Responsibility

The Navigation Path to the Purchase Order form is

Purchasing  Purchase Orders  Purchase Order Summary

5.2 How to Change Window

2. Enter the PO number and click on “Find” button.

5.3 Find Key Flexfield Value (KFL)

Navigation: Menubar > Tools > Control

Following are different types of Actions that can be taken on PO:

5.4 Value ITEM – CODE & Description

6 Item Master Definition (value set, template assign,org assign,

6.1 – Navigate to the item Definition

6.2 – Value set , Unit of Measure

6.3 – Template Assigne