EP Controlling Document Restricted

Procedure / Activity Description Operate to Contract Close Out

Procedure/Activity Description: Operate to Contract Close

Out (Ref. EPBM 14.05 & 14.06)

Revision information Description

First EPE Issue

OObjective To provide the tasks, responsibilities and related controls needed to

ensure that Logistics operations are continually reviewed to provide the
best possible service to the Customer, and when necessary, ceased in
a safe, secure and cost effective manner through to ultimate
abandonment ensuring practises worth replicating are passed to others
so that processes can be further improved.

Scope Personnel within the EP Europe organisation either directly employed or

subcontracted involved in the processing of customer demands for
Logistics resources

Risk domain and risk Risk Domain Risk(s):

Finance Failure to optimise capacity against demand
Finance Failure to review performance
HSE/Reputation/ Project demobilisation/abandonment causes
Finance deterioration in service
All Failure to review performance on contract
close out

Input to activity Input From Activity name / Doc No. IT system

Schedules and work EP.14.04
programs

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Procedure / Activity Description Operate to Contract Close Out

Activity Responsibility
Matrix

Logistics
Logistics Main
Contract Head Of Planning Logistics HSE External Supply Chain
Task definition Asset Asset Tender References
Holder Workstream Engs/Supply Manager Advisor Affairs Engineer
Liaison Board
Co-ordinators

Execute Contract Daily/Monthly Report

1 Management and supplied by Contractor
Performance Reviews EP.13 [3]

Continual improvement
by reviewing and
Optimise and modififying capacity
2
Improve Service requirements to Operate
phase. Inform
Contractor

Execute Contract
3 Board Meetings and EP.13 [3]
approved minutes

Invite T&OE to T&OE invited

4 execute Healthcheck periodically to carry out
and report findings Logistics Healthcheck

Approve Contracted
5
Services
Invoice approval [2] [3]

Cease Logistics
6 Inform Contractor
Operations

Contract Close
7 SCM Process EP.13 [3]
Out/Shared Learnings

Output of activity Output To Activity / Doc No. IT system

Key Global KPI’s Global Standards Livelink
Optimised operations EP.14
Contract closeout EP.13
Shared learnings Future/Continued operations

Additional requirements Tasks 1 through to 5 are part of a continuous cycle in which capacity
requirements and service levels are monitored and modified to
provide the most safe, cost effective and efficient service to the
customer – Manage Logistics Policy [1]. By continual review it is
possible to identify best practise to improve the Operate phase of
Manage Logistics. This continues until there is no capacity or
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Procedure / Activity Description Operate to Contract Close Out

demand and then the decision to cease operations must be taken.

The Supply Chain Management process [3] further describes the
close contract phase

Task 1
Included in Contract Management are periodic Contract Compliance
Reviews [4]

Related controlling Ref. Title Document No.

documents [1] Policy Manage Logistics EP.14.PO.01
[2] Manage Finance EP.15
[3] Supply Chain Management EP.13
[4] Procedure Review Contract Compliance EP.13.PR.11

Other references Ref. Title Document No.

[5]
[6]

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