EP Controlling document Restricted

Policy Manage Chemicals

Policy: Manage Chemicals

Revision information Description

Amendment of directives

Objective • To control the risks associated with the deployment of chemicals

in EPE throughout the entire life cycle ensuring continuous
technical, operational & HSE improvement.

Scope • Organisation: EPE

• Processes: A-09, A-11, A-12, EP.13, EP.14, A-20, A-25, A-71,
A-72

Policy EP Minimum Standards for Chemical Management [1]

EPE HS&E Policy [2]
EP 95-0319 Safe Handling of Chemicals [3]
EP Minimum Environmental Standards [4]
Group Minimum Health Management Standards [5]
Environmental Aspects registers [7 - 14]

Directive In order to be able to realise the objective and to comply with the
policy, the following directives apply

• Chemicals shall only be used after consideration and rejection

of mechanical alternatives.
• Deployment of chemicals shall be in accordance with specific
permit related legal requirements where applicable
• Deployment of chemicals is permitted only after appropriate
authorisation in accordance with “Procedure: Approve
Chemicals” [6]
• Risk assessments shall be carried out for tasks involving
chemicals deemed as hazardous
• HSE evaluations of chemicals shall be carried out according
to legislation in the various EPE countries
• In the relevant EP business processes, procedures and work
instructions shall be in place for all tasks involving the use of
hazardous chemicals.

Control requirements
• Offshore Installation Managers, Senior Shell representatives on
mobile drilling rigs and Projects, Plant Installation Managers,
Area Team Leaders for land based production areas, the Chief
Production Chemist for onshore laboratories and Office
Services (delivery) Heads for office areas shall be responsible
for all chemicals on their location(s).
• Location specific Approved Chemicals Lists shall be maintained
by the Chemical Support Team and can be viewed via the EPE
Chemical Information Portal.
• Material Safety Data Sheets (MSDSs) complying with EC
and/or national legislation shall be accessible for all hazardous
chemicals. Electronic copies of MSDSs for chemicals on the
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EP Controlling document Restricted
Policy Manage Chemicals

Approved Chemicals Lists shall be maintained by the Chemical

Support Team and be available via the EPE Chemical
Information Portal.
• An EPE rolling plan for minimisation of environmental impact of
chemicals shall be in place.
• A forum of experts shall review and improve the effectiveness
of the Chemical Management System in all chemical lifecycle
activities.

Reporting requirements

Reporting requirements Report name Frequency

Minimisation of Environmental Quarterly
Impact of Chemicals in EPE

Key performance Indicators Number of registered non-compliance incidents (e.g. in Fountain) that
(KPI's) are related to the deployment of chemicals.

Annual customer satisfaction studies undertaken with the users and

those involved with the chemicals management system.

Number of serious mistakes identified in MSDS from suppliers.

Number of chemicals on Approved Chemicals List and under EPE

rolling plan for minimisation of Impact that have been replaced by an
alternative with less HS&E impact.

Related controlling Ref. Title Document No

documents [1] EP Minimum Standards for Chemical Awaiting publication
Management
[2] EPE HS&E policy
[3] Safe Handling of Chemicals EP95 0319
[4] EP Minimum Environmental Standards
[5] Group Minimum Health Management
Standards
[6] Procedure: Chemical Approval EPE.Chemicals.PR.
10
[7] Environmental Aspects register A09 (EP63) A-9.AR.01
[8] Environmental Aspects register A11 (EP60) A-11.AR.01
[9] Environmental Aspects register A12 (EP64) A-12.AR.01
[10] Environmental Aspects register EP.14 EP14.AR.01
[11] Environmental Aspects register A20.07.04 A-20.AR.01
(EP 19.04)
[12] Environmental Aspects register A25 (EP25) A-25.AR.01
[13] Environmental Aspects register A71(EP72) A-71.AR.01
[14] Environmental Aspects register A72 (EP72) A-72.AR.01

Other references Ref. Title Document No

ISO 14001 Standard

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