BSBPMG430 - Undertake

project work

PROJECT PORTFOLIO
STUDENT VERSION
Section 1: Project scoping and planning 4
Section 2: Project management plan 8
Section 3: Implementation activities 13
Section 4: Project finalisation 17

BSBPMG430 - Undertake project work– PROJECT PORTFOLIO

Last Updated: July 2021, V. No. 1.0

Student name: Duc Tai Tran

Assessor: Shamnun Chowdhury

Date: 11/12/21

Business this assessment is Native Bush Spice Australia

based on:

Name of project: Medium Project

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 Section 1: Project scoping and planning

Provide an overview of the Overview

organisation. Include their:
Native Bush Spices Australia is based in Coffs Harbour, NSW.
 Mission
The business was established in 2010 to cater for a demand for
 Goals Australian native food products. The company has organic
certification.
 Objectives
The company manufactures and retails a range of organic,
 Operational context
Australian native foods including:
o Native herbs and spices

o Native herbal teas

o Native fruit jams and conserves

Currently the business is selling its products through a number of

small supermarkets and health stores throughout Australia. The
company also has a very basic website that includes four pages:
home, about us, products and contact details.

Mission
Native Bush Spices Australia is committed to providing the highest
quality product to all its clients.

Goal
Native Bush Spices Australia needs to enhance its future
arrangement of brand mindfulness and worldwide extension strategy
through the new website. The arrangement is to build up a website
that will enable our clients to purchase our items on the web.

Objective
Native Bush Spices Australia have objectives to:
o Increase sales

o Build brand awareness

o Develop more product range

o Expand the business to overseas market

Operation context

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Give the rationale for the
project
Business objectives
Relationship of project to the
organisation's objectives
Native Bush Spices Australia will be developing the website of
the company to enhance existing clients are deemed to
have access to updates of any corporate products and
services and can provide timely input on the services to
help enhance the company’s business operations
Develop a new website which is include a shopping cart, so
customers can order products directly through the website and can
access recipes and general information about the health benefits of
bush spices.
The company’s overall business objectives for the next three years
are to increase sales and create brand awareness, develop a
broader product range, as well as expand into overseas markets,
most likely Hong Kong, Japan and Singapore.
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Define the project scope Native Bush Spices Australia needs to enhance its future
arrangement of brand mindfulness and worldwide extension strategy
through the new website. The arrangement is to build up a website
that will enable our clients to purchase our items on the web.

Relationship to other projects  New logo development

Include dependencies  Website content
 Budget preparation and resources requirement

Stakeholders
Small Project:
Outline the project
 Project Manager
stakeholders and clearly
define the project staff  Project team member

Medium Project:

 Project Manager
 Project team member
 Senior Manager

Large Project:

 Project Manager
 Project team member
 Senior Manager
 Project Steering Group

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Resources
The additional resources that
will be needed
Legislative and regulatory
context including WHS
considerations
Risk assessment
Make a list of potential risks
 Human resources
 Physical resources
 Technical resources
 Competition and Consumer Act 2010
 The Privacy Act 1988
 Work Health and Safety Act 2011
 Trade Marks Act 1995
 Copyright Act 1968
 Over budget
 Staff underperformance
 Staff turnover
 Communication failures, resulting in lack of clarity
 and uncertainty
 Estimating and/or scheduling mistakes
 High competition
 Failure to meet work health and safety (WHS)
requirements/other legal requirements
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Reporting An online project folder is to be established for each project. At the
beginning of each project, the project manager can decide on the
Define the project’s reporting
best way to manage all of the project documentation and reporting as
requirements
long as the policy above is followed in relation to timeframes and
requirements. Methods of communication for the project and any
online systems, software or project management tools to be used
must be outlined at the beginning of the project in the project scoping
document and adhered to throughout the lifecycle of the project

Project management tools Work Breakdown Structure, is a project management tool that helps
and system to be used visualize the scope of work by breaking a project into individual
components that can be effectively scheduled.
Outline the project
management system, tools or
methods you will use to file
documentation and share
information for this project

Seek clarification from your  Project scoping.

supervisor in relation to any
 The organisation's mission, goals, objectives and operations and
queries and issues you have
how the project relates to them. Briefly explain the organisation’s
relating to the project and its
project management policies and procedures.
parameters.
 The project management plan, including roles and
Summarise your queries here
responsibilities of the project manager, as well as the project
before sending the
team member. Discuss the limitations of Project Manager
communication.
Responsibilities and how approval processes will work with
Attach evidence of this in this team.
section. E.g. emails, online
 Discuss factors that could affect the timeframes to ensure that
chats.
the timeframes are realistic and achievable.
 Seek the project team members’ feedback.

Attach: Evidence of communication with supervisor re project ☐

issues or parameters

Project management documents reviewed if not using the ☐

Simulation Pack.

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Section 2: Project management plan
Title
Background
Provide a brief explanation of
the background of the project.
Objectives
Benefits that the project
intends to achieve
Screenshots of online file organisation to date ☐
Website Development for Native Bush Spices Australia
With the old design website of the current marketing plan, Native
Bush company marketing team decided to change the look of the
website and logo to improve the attractive and sales of the market.
The old website only contains 4 pages which is limited to customer.
They want to put more feature like shopping cart and checkout,
gallery and more payment option with language option.
Native Bush Spices Australia have objectives to:
 Increase sales
 Build brand awareness
 Develop more product range
 Expand the business to overseas market
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How the success of the The web development finished on time and met the requirement,
project will be measured quality, time and budget specification.
Describe the measure(s) that
will used to indicate that the
Native Bush Spices Australia sales increase 20% in the first year
project has been successfully
after the website implementation.
completed

Activities and Milestones

List the major activities, scheduled start, scheduled finish and who has been assigned accountability.

Project area Actions Responsibility Scheduled start Scheduled finish

Content Develop website Marketing 17/11/2021 24/11/2021

development brief include Coordinator
content

Website Develop website Marketing 25/11/2021 26/11/2021

development brief Coordinator

Identify website Marketing 27/11/2021 28/11/2021

developers Coordinator

Review quotes Project manager 29/11/2021 30/11/2021

Identify successful Marketing 01/12/2021 02/12/2021

website Coordinator
development

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Project area Actions Responsibility Scheduled start Scheduled finish

Provide approval Project manager 03/12/2021 04/12/2021

to proceed

Provide content Marketing 05/12/2021 06/12/2021

for use in website Coordinator
development

Ongoing review of Project manager 07/12/2021 08/12/2021

website

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Project Budget
Include the approved project budget.

Cost area Details Estimated cost

Content development Select and provide contents that $1,000

will be put on the new website

Website development Build the website to fulfill $15,000

company needs and objectives

Logo design Build new logo which will $5,000

represent the company

Risk management plan

Risk assessment legend

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List the major risks identified from the business case, as well as consequences of the risk occurring. Use
the risk assessment legend to establish severity and likelihood. Document risk treatment/control
measures.
Include at least one WHS risk.

Risk Likelihoo Severity Treatment/control methods

d

Over budget Occasional Significant Prepare a contingency budget to

cover the expenses.

Estimating and/or scheduling Probable Considerable Keep in touch with the responsible
mistakes team and support them to implement
project.

Failure to meet work health
and safety (WHS)
requirements/other legal
requirements
Occasional Significant Provide WSH training to provide
practical guidance to team member
who have duties under the Act and
Regulation on how to comply with
their duties.

Attach: Email to supervisor requesting approval to proceed ☐

Email to team outlining plans and responsibilities ☐

Screenshots of online file organisation to date ☐

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 Section 3: Implementation activities
Which implementation
activities did you complete?
List these here and provide
evidence of each one
(minimum two)
Project Status Report
Project name
Project Manager
Project Objective
Project Progress Summary
Briefly describe the Project’s
progress towards meeting its
target outcome during this
reporting period. Anecdotal
information may be provided.
 Website Design Brief
 Emails to website designers for quotes
 Project Status Report
Website Development for Native Bush Spices Australia
Duc Tai Tran
Build a new website and design company logo
There are two weeks into the project for the development of the
website and the status of the project is as follows.
 The content has been developed for the website within the
required timeline of 1 month from the implementation of the
project plan and at the specified cost.
 The content was written by a public relations consultancy
company, PR Pulse, for the cost specified in the project budget.
 Three quotes have been received from web site developers.
 The customer service officer has left the organisation
unexpectedly.
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Milestones Target date Actual date Impact

Description of milestone Target date as per Actual date Briefly describe

project plan achieved any changes to
the project
schedule required
as a result of the
amended
milestone(s).

Content Development 24/11/2021 24/11/2021 Content need is

fully provided for
the project and
boost the project
progress speed.

Website development 07/12/2021 15/12/2021

Budget Total Project funding $21,000

Indicate total project funding,
planned expenditure and Planned Expenditure for this $4,000
actual expenditure. reporting period

Actual Expenditure for this $5,000

reporting period.

Remaining budget for life of $16,000

project

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Comments
Risk Pr Ser Action Planned project budget is $4,000 but on the actual expenses it’s
exceeds $5,000. The remaining budget will be assigned as a
Include edi iou comments
additional s to
contingency budget in case there is more funding needed.
as required regardingbe
cte sne
overspendd or ss taken
lik
surplus/underspend in this
reportingeliperiod.
ho
od

Brief Incl Incl Includ

descr ud ude e
Risk management
iption e con action
of like seq on
Include information s toproject
be risks to date.
proje liho uen taken
ct od ces based  Identification and management of risk conscious and focused
risks attr attri on
 Accept delay that may be occur during the project.
arisin ibu but origina
g ted ed l risk  Identify areas of importance for a project's risk analysis
to to treatm  Regular the process of the project.
risk risk ents
in in identifi
pro proj ed.
ject ect
pla pla
n n

Over Oc Sig Prepar

Budg cas nific ea
et ion ant contin
al gency
budget
to
cover
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expen
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Estim Pro Co Keep

ating ba nsi in
and/o ble der touch
r abl with
sche e respon
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to
imple
ment BSBPMG430 Undertake project work | 16
project
.
Recommendations
Brief statement(s) for your
supervisor to consider and/or
endorse as applicable.

Attach: Evidence of implementation activities (if using the case

study include design brief and emails to website ☐
designers for quotes)

Screenshots of online file organisation to date ☐

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 Section 4: Project finalisation
Reason for closing the project
Outline why this project is
over
Highlights and innovations
What were the main
highlights and innovations of
this project?
Summary of
recommendations
If using the case study, one of
the recommendations should
be for the supervisor to agree
that the project can be
deemed closed.
The project is now complete as the website has been developed
successfully with all the requirements. The website is live with a
positive criticism from the staffs in regards to the look and substance
of the site. The architects had made it very easy to use with an
imaginative touch to the illustrations and structure.
 Graphics has been impacted by our flavours and item with
creative thoughts.
 Shopping truck has a drop down in the site with easy-to-use
highlight.
 New logo talks about the natural quality that the organization
speaks to.
 Web architects are very experts in frame of mind
 Training will give for administration staff to maintain the website
and ensure information content in the website is updated
regularly.
 Project risk areas need to be more focused on unexpected
factors
 Risk contingency plan options need to be prepared for risk
management plan
 Risk register needs to be updated
 To implement more effective team building activities
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Performance against The project was delayed by four weeks as:
objectives
 The site designer did not convey the total site inside the required
Summarise the actual timetables as expressed in their statement.
performance of the project
 Additional delays because of the Customer Service Officers
against the planned
resignation.
performance.
 Changes to the necessities of the site in the advancement stage
by the Project Manager's information.
 Design of the logo took longer because of the disappointment of
the past logo creator. Consequently, logo fashioner was
contracted

Performance against The website has been effectively conveyed by the organization with
outcomes the proper logo plan. All expected targeted outcomes were
successfully achieved within the quality assurance process. The
Describe the actual
success of this project is dependent on the production, time,
performance of the project in
expense, efficiency, group culture / environment, personnel growth,
relation to the achievement of
initiatives and developments matrix.
targeted outcomes. Were all
planned targeted outcomes
achieved, to what degree?

Performance against outputs Native Bush Spices Australia fully accepts the performance and
results of the campaign. The project is complete, website is live, and
Describe the actual
we are receiving the positive feedback from the clients. All the
performance of the project in
planned outputs were delivered except the delay in its delivery as the
relation to the delivery of the
graphics designer of the team left the project in half way. Therefore,
outputs. Were all planned
after various changes made to the actual plan, we were successful in
outputs delivered, to what
establishing the standards and expectations of the client to create the
degree? Were they all
website.
accepted? Did the quality of
the outputs meet
expectations?

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Performance against budget
Include the actual performance of the project against the project budget and make comments regarding
variations.

Cost area Estimated cost Actual cost

Photographs $1,500 $1,200

Logo design $2,000 $4,000

Web site development $16,000 $15,000

Web site content $1,800 $2,500

Total $21,300 $22,700

Lessons learnt
Describe the project
management and quality
management processes that
were perceived to be
inappropriate and/or
ineffective for the project, as
reflected by the stakeholders
and the project
records/documentation.
 Setup contingency planning in case any team member leaves.
 Provide website maintenance training so that there is a person
who continuous maintains the website.
 Always keep the estimated budget below the actual initial budget
allotted
 Find the best possible cheap resources
 Train an employee for the tasks in the activities who is in loop
with the whole workings of the project.

Attach:
Link to completed online file organisation and record
☐
keeping system used throughout the project.

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