Sap Questions

INTERVIEW QUESTIONS IN SALES AND DISTRIBUTION
Important Tables for SAP SD

Sales and Distribution:
Table Description
Customers KNA1 General Data

KNB1 Customer Master – Co. Code Data (payment method, reconciliation act)
KNB4 Customer Payment History
KNB5 Customer Master – Dunning info
KNBK Customer Master Bank Data
KNKA Customer Master Credit Mgmt.
KNKK Customer Master Credit Control Area Data (credit limits)
KNVV Sales Area Data (terms, order probability)
KNVI Customer Master Tax Indicator
KNVP Partner Function key
KNVD Output type
KNVS Customer Master Ship Data
KLPA Customer/Vendor Link
Sales Documents VBAKUK VBAK + VBUK
VBUK Header Status and Administrative Data

VBAK Sales Document - Header Data
VBKD Sales Document - Business Data
VBUP Item Status
VBAP Sales Document - Item Data
VBPA Partners
VBFA Document Flow
VBEP Sales Document Schedule Line
VBBE Sales Requirements: Individual Records
SD Delivery Document
LIKP Delivery Document Header data
LIPS Delivery Document item data, includes referencing PO
Billing Document
VBRK Billing Document Header
VBRP Billing Document Item
SD Shipping Unit
VEKP Shipping Unit Item (Content)
VEPO Shipping Unit Header
Contact globally for SAP SD training: Jaya ram Prasad

E mail: jayaramprasad26@gmail.com Mobile: +91 9866293649
The most frequently used transaction codes are as follows:
1. VS00 - Master data

2. VC00 - Sales Support
3. VA00 - Sales
4. VL00 - Shipping
5. VT00 - Transportation
6. VF00 - Billing
At Configuration:
1. VOV8 - Define Sales documents type (header)

2. OVAZ - Assigning Sales area to sales documents type
3. OVAU - Order reasons
4. VOV4 - Assign Item categories (Item cat determination)
5. VOV6 - Schedule line categories
6. OVAL - To assign blocks to relevant sales documents type
7. OVLK - Define delivery types
8. V/06 - Pricing
9. V/08 - Maintain pricing procedure
10.OVKP - Pricing proc determination
11.V/07 - Access sequence
End-user:
1. Customer Master Creation-VD01 and XD01 (for full including company code)
VD02 - Change Customer
VD03 - Display Customer
VD04 - Customer Account Changes
VD06 - Flag for Deletion Customer
XD01 - Create Customer
XD02 - Modify Customer
XD03 - Display Customer
2. Create other material ----MM00
3. VB11- To create material determination condition record
4. CO09- Material availability Overview
5. VL01 - Create outbound delivery with ref sales order
6. VL04 - Collective processing of delivery
7. VA11 - Create Inquiry
VA12 - Change Inquiry
VA13 - Display Inquiry

Sales & Distribution
Sales order / Quote / Schedule Agreement / Contract

· VA01 - Create Order
· VA02 - Change Order
· VA03 - Display Order
· VA02 - Sales order change
· VA05 - List of sales orders
· VA32 - Scheduling agreement change
· VA42 - Contract change
· VA21 - Create Quotation
· VA22 - Change Quotation
· VA23 - Display Quotation
Delivery
· VL02N - Change delivery document
· VL04 - Delivery due list
· VKM5 - List of deliveries
· VL06G - List of outbound deliveries for goods issue
· VL06P - List of outbound deliveries for picking
· VL09 - Cancel goods issue
· VT02N - Change shipment
· VT70 - Output for shipments
Billing
· VF02 - Change billing document
· VF11 - Cancel Billing document
· VF04 - Billing due list
· FBL5N - Display Customer invoices by line
· FBL1N - Display Vendor invoices by line
General
· VKM3, VKM4 - List of sales documents
· VKM1 - List of blocked SD documents
· VD52 - Material Determination

1. How can we know whether the customer is one-time or regular?
One can maintain Account Group for One-time customers. By which we can identify one-time
customers.
2. What happens when you do not enter a value for a manual and mandatory condition
type?
The pricing procedure will reject the conditions in the sales order
3. Do header condition type have an access sequence?
No
4. Org structure:
Relation between Company - Sales org
Sales Org - Plants & company vs. Plants
Company - sales org - credit control area
What are sales area and its components?
5. What are legacy systems?
The Existing system on which current system is working, from which the current system will be
migrated to SAP system
6. What is cut over strategy?
Cutover strategy depends upon how the organizations design their data load strategies. Normally,
you decide the sequence of Data loads for Configuration settings, Master data, Transaction data
which follows whom and then you make a copy of the system as a Production system a day
before and after checking the successful data loads, you go-live 100% or partial again depending
upon organizational setup and policies.
Cutover planning is highly site specific. There's no thumb rule. The stock data as on the date of
going live should be correctly entered. But stock being a highly dynamic quantity, the strategy for
loading should be crystal clear. Then you have to load all the back dated transaction on the stock.
Some stock comes into your plant/storage location as return and some stock is actually delivered
to your customer through sales orders of various kinds.

7. What are Cumulative Condition Records?
There is a field: - "condition update" during configuration for a condition type (at v/06)... has it
anything to do with cumulative condition records?
8. IF you have 3 different access sequences for one condition record then in a pricing
procedure in what hierarchy will you maintain the three accesses?
In Condition Records (T Code VK11), you would be putting values to corresponding Condition
Types. Now one Condition Type can be assigned to one access sequence. In Access Sequence, you
can assign whichever tables and fields are required.
So in my opinion, you cannot have one condition record for 3 access sequences.
9. What happens in the access sequence when you put all the ticks in the exclusive field?
When you put tick in exclusive field of all access sequences, in my opinion, it will try to get
available data from the first. Only in case, data is not available, will it move on to the next one.
10. What is meant by delivery group?
Delivery Group is basically grouping all individual deliveries for Billing. It should have the same
Ship to Party, Shipping Point, etc.
11. What triggers the automatic creation of PR or PO in case of third party sales?
In item category we can set "automatic PO" so that PO and PR will automatically generate after
saving the order.
You never change the item category configuration to "automatic PO". It is the schedule line
category type which triggers the automatic PR creation.
12. What are the steps that are required to include sales person as a partner function in
the partner determination?
Partner function sales representative or person responsible these two we can add through
partner function in partner procedure.
13. What is z transaction?
We copied standard TC or object and rename it by Z its basically stand name which will start from
Z (User defined)

14. Can you create sales order for 40 items if the quotation is sent for 30 items?
Yes.
15. What is the importance of requirement field in access sequence?
System will not go to access condition type system will reply through formula.
16. What makes the immediate delivery in cash sales?
Order type immediate delivery switch on.
17. What is change request and task? What was your task no.? I need an example or a task
no. that is being
used in your project to clear few things in my mind?
The Change Request is that request when you do something new in customizing or configuration
in the system. The system will automatically pop with the change request pop box , when you can
give request name as defined by the system or can give your own request name with heading of
what changes you have made while customization. The system will generate a request number
and you save it. (e.g.:- VEDK-2785467) VEDK- means the Clients System name then followed by
the system generated request number.
Now when you want to release the request you have to use the T-code SE10 where you can see
the requests under the heading modifiable or released. Go to the modifiable option. Each request
will have again an internal request number. First you have to release the internal request and
then release the external request number. This will in turn released by the basis guys thru the T-
code SM64 in a group when all the requests are pooled from different users.
The task which you have mentioned in your question is nothing but the what task you have
performed while customizing the client system and the heading name which have given it for that
task and generated a request for that task.
18. What is your client Number in the project? Like how we have 800 for IDES?
Generally like IDES client, when you are in the project, the client is also given a number called
client number. So while implementing a project the entire implementation is done under phases
and in different Client no Servers.
e.g.:-take a company called ABC which is implementing SAP.

So the Client is given a number in the following manner by the SAP Implementers at the site
291- Sand Box server (Initial Testing scenarios Server)

292- Development Sever (With client data of minimum 15 days transactions)
294- Testing Server (the scenarios developed in development server is tested here)
295- Golden Master Server (Quality cum Testing Server) - checked finally before transferring to
production server
296- Production Server (where the clients live data is stored and daily business transactions are
done)
19. Few client requirements for customer master, material master, Organization and
Transactions.
The client requirements may be in the form of customized reports and queries which are
supposed to be suited according to their business process. Generally the requirements would be
coming from the BPO's (Business Process Owners) who will deputed for each module e.g.:- SD, PP
QM FI) by the client as they would be expert in their areas and module who under the business
processes as they clients Project Team members. They are whole and sole responsible to get the
implementation done and meet the requirements raised by them and the other users from the
client’s side.
Generally before starting the implementation the entire organization structure and the
organizational elements are free zed and a skeleton structure is prepared and then along with
BPO's requirements the system is 1st configured and then the customization is started to suit the
Clients specified requirements.
Now as far as the transactions are concerned not all the users are allowed to run all the
transactions. Here the user roles are defined as per the BPO's (i.e., the user is given authorization
only to run certain transactions depending on the levels and stages in his area of specialization
like in SD module the entry level user is only allowed to enter the data like creation of Sales
orders or delivery and billing and the next level is give the authorization for changes to be made
for that same data that is entered by the entry level users. The next higher level -Supervisor is
given a few more transaction authorization which will be above these mentioned users)
Here the reports are segregated like Higher Management Reports, Middle Management Reports
where by again authorization is given those heads(Head of the Depts. or the Plants heads or GM
etc.,) to run certain transactions which allow to view reports that are needed daily by the
management.
20. How to restrict users for not changing some fields in T-code va02?
There are two ways to do this:

- Make a transaction variant thru SHD0 and assign it to your sales doc. While creating the variant
you can place non-changeability ticks on specific fields. Next allow those users only to work with
your transaction variant but not with the original transaction.
- You could make use of user-exit FORM USEREXIT_FIELD_MODIFICATION in include MV45AFZZ
(via authorization objects, which you can assign in role customizing).
The latter is more flexible but it is not feasible if you want to place restrictions to a large amount
of fields.
21. How can we delete the Sales Orders? How can an invoice be cancelled or deleted?

You can very well delete sales order using transaction VA02, but with a constraint that no
subsequent document is created against it.
Invoice can be cancelled using T code VF11 and then you can reverse the Goods Issue using VL09
and making the picking quantity zero in the delivery document and delete the delivery order
using VL02n. You can then delete the sales order then.
22. Which agreement type I should consider is this customer rebate (0003), material
rebate (0002) or Rebate on the basis of sales volume (0005), because her client is not
offering rebate on Sales volume in rupees or dollar. He is only concerned with total sales in
kiloliters (Quantity). As per rebate agreement concern rebate is offered in percentage.
Please guide me for my scenario.
If your distributors are fewer (far less than 900 materials) then you should go for only customer
rebate.
23. Guide me for conditions types and scale basis for maintaining condition records.
When creating customer rebates (T: VB01) select customer rebate, there you will see a header
tab: Conditions, click it add how many customers you want. For each customer you can create
scale based conditions (under the heading tab: Scales).
24. Is it necessary to maintain condition record for every material and every customer
defining the scale? Because in this scenario client is going for incentives scheme for each
material and each customer (distributor).
No need to create condition record for every material if you create customer rebate.
25. How to create the customer master?
The following are the T-codes for central creation of customer master.
XD01 Create Customer (Centrally)

XD02 Change Customer (Centrally)
XD03 Display Customer (Centrally)
XD04 Customer Changes (Centrally)
XD05 Block customer (centrally)
XD06 Mark customer for deletion (centre.)
XD07 Change Customer Account Group
XD99 Customer master mass maintenance
XDN1 Maintain Number Ranges (Customer)
You need to identify various parameters within each Account group based on which the recon
account is identified within the customer master.
Customer master is basically divided into 3 tabs.
- General - General master details, Jurisdiction codes, Region, Transportation zone, export data,
etc.
- Company data - payment terms, account management, recon account, insurance etc.
- Sales data - Sales product attributes, sales office, sales group, customer pricing procedure,
Customer. Statistical grp,
- Shipping data
- Billing data
- Partner functions.
You can create a customer based on 3 views:

1. For Account purpose
FD01/FD02/FD03 etc
2. Sales purpose
XD01/XD02/XD03 etc.
3. Centrally
VD01/VD02/VD03 etc.
26. What is the Function of item category and item category group?
Item Category determines the processing of any Item/material that we enter in a sales order and
in this way it also effects the processing of any sales doc in which it is used.
Item Category Group is one of the components which along with the Sales Doc Type, The Item
Usage and Higher Level Item Category decide about the Item Category in a sales doc.
27. What is the Function of item category and item category group?
Item Category determines the processing of any Item/material that we enter in a sales order and
in this way it also effects the processing of any sales doc in which it is used.
Item Category Group is one of the components which along with the Sales Doc Type, The Item
Usage and Higher Level Item Category decide about the Item Category in a sales doc.
28. Which statements concerning goods issue are true?
A Goods issue reduces requirements in materials planning

B Goods issue posts value changes to the stock account in inventory accounting
C Goods issue posts value changes to the stock account in asset accounting
D Goods issue posts value changes to the tax account
E Goods issue reduces warehouse stocks
29. Which of the following statements about billing are correct?
A. Invoice dates for creating invoices at certain times are maintained in the calendar.
B. You cannot carry out pricing again during billing.
C. A transaction-specific requirement, such as "deliveries must be combined in a collective
invoice" can be set to control billing.
D. If there are several payers for one delivery, only one billing document is created for each
player.
30. How is the schedule line determined?
A. Item category and document type

B. Item category group and strategy group on the material master record
C. Item category and MRP type on the material master record
D. MRP Type and shipping point
31. When processing a billing due list, you have the following options:
A. The invoicing run can be started as a simulation run.

B. For performance reasons, the invoicing run via billing due list processing can only be carried
out in batch.
C. The invoice run can be carried out for delivery-related and order-related billing documents
simultaneously.
D. Order-related billing documents and delivery-related billing documents must always be
created separately.
32. How does the SAP system enable you to check the reason for documents not being
combined in a billing document?
A. Using the Spilt analysis function in the environment menu of the billing document.
B. Control of the document flow.
C. Control of the billing log.
33. How is the schedule line determined?
A. Item category and document type.

B. Item category group and strategy group on the material master record.
C. Item category and MRP type on the material master record.
D. MRP Type and shipping point.
34. Please explain cut over strategy procedure? Will the system go live 100% at the same
time and cut the legacy system or will it be like 20% first day and 50% next day like that?
A: Cutover strategy depends upon how the organizations design their data load strategies.
Normally, you decide the sequence of Data loads for Configuration settings, Master data,
Transaction data which follows whom and then you make a copy of the system as a Production
system a day before and after checking the successful data loads, you go-live 100% or partial
again depending upon organizational setup and policies.

35. What and where types of copy controls we change?
Copy Control: is basically meant so that Data is copied from preceding Document to subsequent
one. What subsequent Document is required is to some extent determined by Customer
Requirements as well as Document Types. (Ex.) In general case of Standard Order, it will be Copy
Control (Order to Delivery) from OR to LF.
36. What is purpose of maintaining common distribution channels and common divisions?
Common Distribution Channel and Common Division are maintained so that if any master data
like customer or material maintained with respect to one distribution channel can be used in
other Dis ch. It prevents the multiplication of master records.
E.g.: A customer is created for say sales area 1000/20/00 then the same customer can be used in
sales area 1000/30/00 if we maintain 20 as common distribution channel. Hence no need for
extending the customers…the same for materials also.
37. What is the difference between the Availability check 01 (Daily requirement) and 02
(Individual Requirement) in material master?
01 and 02 are the checking group. Availability check is carried out with the help of these checking
group and checking rule. Checking group 01 and 02 are maintained on the material master.
01 – Individual requirement -For this system generates transfers the requirement for each order
to the MRP .So that MM can either produce or procure.
02- Collective requirement.-In this all the requirements in a day or in a week are processed at a
time. System stores all requirements and passes on to the MRP in MRP run. In this system
performance is high however you cannot do the backorder processing whereas in other you can
do.
38. What are the basic elements of a customer master record?

The sold to party, the ship to party, bill to party, and the payer record.
39. What is the purpose of material master data?

Master data responsible for representing all information related to products or services that a
company produces or sell.
40. What are the five imp fields to be maintained in account determination?
Account Determination?
Sales View, Sales Organization, Distribution Chanel, Chart of Accounts, Account Assignment
Group for Customer and Material and Account Keys.

41. In R/3 you can represent a company's structure by defining and assigning corporate
structure elements. What is the purpose of doing that?
Enterprise organization diagram. Chart showing the organizational structure of an enterprise, its
organization units and how they are related. A combined structure can be created from the point
of view of accounting, MM, SD. This structure forms a framework in which all business
transactions can be processed.
42. Which three organizational elements make up a sales area and briefly explain their
function?
Sales organization: An organizational unit that sells and distributes products, negotiates terms of
sale, and is responsible for these transactions.
Distribution channel: Channel through which salable materials or services reach customers.
Typical distribution channels include wholesale, retail and direct sales. You can assign a
distribution channel to one or more sales organizations.
Division: Product groups can be defined for a wide-ranging spectrum of products. For every
division you can make customer-specific agreements on, for example, partial deliveries, pricing
and terms of payment. Within a division you can carry out statistical analyses or set up separate
marketing.
43. Name the three internal organizational elements within a sales organization and
briefly explain their function.
Sales Office. Geographical aspects of the organization in business development and sales are
defined using the term sales office. A sales office can be considered as a subsidiary.
Sales offices are assigned to sales areas. If you enter a sales order for a sales office within a
certain sales area, the sales office must be assigned to that area.
Sales Group. The staff of a sales office may be subdivided into sales groups. For example, sales
groups can be defined for individual divisions.
Salespersons. Individual personnel master records are used to manage data about salespersons.
You can assign a sales person to a sales group in the personnel master record.
44. What does the term "business area" refer to and how can it be used?
Business Area. The system posts costs and revenue according to the business area. The business
area can be equivalent to the:
- sales area (if the accounts are to be posted according to sales)
- plant/division (if the accounts are to be posted according to products)
The business area is defined in Customizing for Sales.

Business area. A unit in an enterprise, grouping product and market combinations as
homogeneously as possible for the purpose of developing unified business policy.
Financial Accounting (FI). A business area is an organizational unit within financial accounting
which represents a separate area of operations or responsibilities within an organization.
Financial accounting transactions can be allocated to a specific business area.
45. Briefly explain the relationship between sales organizations and company codes.
Many to One.
46. What is the central organizational element in purchasing?
Purchasing Organization.
47. Explain the relationship between sales organizations and plants.
Many to Many.
48. Explain the relationship between sales organizations, plants and company codes.
Many too Many to One.
49. Can one business area be assigned to several company codes? Which (sub) module of
SAP could make business areas obsolete?
Yes in CO.
50. What is a credit control area? What relationship exists between credit control areas
and company codes?
Credit control area. Organizational unit in an organization that specifies and checks credit limits
for customers. A credit control area can include one or more company codes. It is not possible to
assign a company code to more than one credit control areas.
51. Which organizational element is central in shipping? Give a definition of it.
Shipping Point: Organizational unit at a fixed location that carries out shipping activities. A
shipping point could, for example, be a company's mail department or a plant's rail depot. Each
delivery is processed by only one shipping point.
52. what are the highest organizational units in SD, MM.PP, FI, CO?
SD: Sales Organizations.

M: Plant
PP: Plant
FI: Company Code
CO: Controlling Area
53. Give a definition of plant (in SAP).
Organizational unit within Logistics, serving to subdivide an enterprise according to production,

procurement, maintenance, and materials planning aspects.
A plant is a place where either materials are produced or goods and services provided.
Classification: Business object
Structure: A plant can assume a variety of roles:
As a maintenance plant, it includes the maintenance objects that are spatially located within this
plant. The maintenance tasks that are to be performed are specified within a maintenance
planning plant.
As a retail or wholesale site, it makes merchandise available for distribution and sale.
As a rule, the plant is the organizational unit for material valuation.
The preferred shipping point for a plant is defined as the default shipping point, which depends
on the shipping condition and the loading condition.
For the placement of materials in storage (stock put-away), a storage location is assigned to a
plant. The storage location depends on the storage condition and the stock placement situation.
The business area that is responsible for a valuation area is determined as a function of the
division. As a rule, a valuation area corresponds to a plant.
54. Can you assign two different sales organizations to the same company code?
Yes.
55. To what do you assign distribution channels and divisions?
Sales Organizations.
56. Can you further subdivide a plant? If yes into what?
A plant can be subdivided into storage locations, allowing stocks of materials to be broken down
according to predefined criteria (e.g., location and materials planning aspects). A plant can be
subdivided into locations and operational areas. Subdivision into locations takes geographical
criteria into account, whereas subdivision into operational areas reflects responsibilities for
production.
57. Can a sales organization sell from a plant belonging to a different company code?
Yes.
58. How many shipping points can you assign to a plant?
Many.
59. How many shipping points can you assign to a sales organization?
None.
60. if you have a warehouse management system active, to what would you assign the
warehouse number?
Plant & Storage Location.
61 What is the movement type you used in consignment process?

632, 633, 634, 631
62. What is ALE?

Application Linking and Enabling - Generally ABAPers work on it.
63. Where do we can find pricing procedure indicator in SD?

Pricing procedure is where we maintain all Conditions (like PR00, K004, mwst, kp00, etc)
64. Where do we assign calendar in the master records?

In IMG screen Global Settings.
65. What is the importance of customer account groups?

We maintain the customer account to maintain payment terms and inciters. Let’s say, if SP is
only booking order but the goods should deliver in foreign country and for which SP is not going
to bare the excise and other taxes then the SH party or payer will take the responsibity then the
tax is calculated based on account groups.
66. What are incoterms? Where do we fix them? Where do you find in regular process?
Inco terms or international comm. terms and u find in CMR - Sales area Data - billing Tab.
67. Difference between Cash Sales & Rush Order
Cash sales are order related billing whereas Rush Order is delivery related.
Cash sales are not relevant for availability check, as you will be picking the goods whereas Rush
Order is relevant for availability check.

Cash sales are also not relevant for credit management whereas Rush Order is relevant credit
management.
Cash sales uses RD03 as output, which immediately prints the invoice whereas Rush Order uses
standard output RD00.
Cash sales have one time customer account group where as RO normally doesn't.
For Cash sales order type is BV or CS and for Rush Order it is RO
Cash sales triggers petty Cash a/c where as in Rush Order customers account is debited.
Delivery and settlement will be done immediately in Cash sales where as in Rush Order only
delivery will be done immediately.
68. Why Batch split function is used?

If the delivery quantities of an item is to be taken from different batches.
69. How batch split are carried out?

Manually in the batch spilt screen
Automatic batch determination (it has to be activated in delivery item category)
70. Can you do Post goods issue without batch determined for an item?
If materials are maintained in the batches, it has to be determined before PGI.
80. What are serial numbers?

Unique serial numbers are assigned to each material. Serial number profile has to be entered in
material master record to use serial number for a material.
81. You must specify serial numbers before PGI.

Yes/No. – Yes.
82. Pricing conditions are transferred from preceding documents to an outbound delivery
document.
Yes/No. – No. We have to enter manually or using conditions technique provided the procedure is
assigned to delivery type.
83. What pricing information is available in delivery?

Ø Shipping-related conditions. E.g. shipping or freight.

84. Can you split an existing delivery?
Yes/No. – Yes. Using split profile, which is assigned to delivery type?
85. What happens when you split a delivery?

Ø New deliveries are created such as results and the remainder.
86. Can you call log of incomplete items from delivery processing?
Yes/No. – Yes. Both at header and item level.
87. What other functions can be performed in outbound delivery creation?

Material substitution
Texts
Quantity checks
Dangerous goods check
Credit and risk management
Export control
88. Posting goods issue for an outbound delivery completes shipping activities.
Yes/No. – Yes.
89. Goods issue applies to the entire outbound delivery document.

Yes/No. – Yes.
90. What are the ways for doing Post goods issue?
Processing Single document
Collective processing
outbound delivery monitor
in picking by specifying rule 2 in Adopt pick quantity.
91. Goods issue can be done even though warehouse confirmation for picking is not done.
Yes/No. – No. PGI requires the mandatory functions to be carried out and also incomplete
document fields should be completed.
92. Effects of PGI in the R/3 system?

Reduces warehouse stock.
Post value changes in stock accounts in inventory accounting.
Reduces delivery requirements.
Enter status information in outbound delivery

Updates document flow
Creates work list for billing
93. The following are true about cancellation of goods issue.

The system carries out an inventory posting based on quantities and values with a reversed +/-
sign.
The cancellation document is entered in the document flow for outbound delivery.
The goods movement status is reset to “Not yet started”
The delivery requirements are recreated.
Any billing document created with reference to delivery must be cancelled first.
Reversal movement type has to be customized in inventory management.
94. Can Quality management be implemented for goods inspection before goods issue to
the customer?
Yes/No. – Yes. Quality management view of the material master view has to be maintained.
95. What influences the QM inspection of goods to be either accepted or rejected?

The usage decision of quality inspection department.
96. The goods can be sent to the customer before inspection log is submitted to the
delivery department.
Yes/No. – Yes. Depends on the customer decision.
97. What is POD?

Proof of delivery (POD) is essentially designed to support the process of creating an invoice once
the customer has confirmed the arrival of the goods.
98. POD relevance is activated where?

Delivery item category
POD relevance in customer master record of ship-to party
99. The creation of a billing document using the billing due list is blocked until POD has
been confirmed.
Yes/No. – Yes. Depends on customization.
100. What are packaging materials?

Materials used for packing or transporting goods. Material type is VERP.

101. What are handling units?
Items from an outbound delivery can be packed into an individual packaging type called a
handling unit. Combination of packaging materials and goods.
102. Can a handling unit be packed into other HU?

Yes/No. – Yes. Multilevel packing is possible.
103. All the items in an outbound delivery must be packed.

Yes/No. – No. Customization done in Delivery Item category.
104. What output types are set for packing in the system?
Packing list (at delivery level)
Shipping label (at handling unit level)
105. The packing functions are available where?

Ø In the order as packing proposal.
Ø In the inbound delivery.
Ø In the outbound delivery.
Ø In the shipment document.
106. Can you change the packing in the outbound delivery?

Yes/No. – Yes. As long as you have not posted goods issue.
107. Similar packaging materials are grouped into what?

Packaging material type.
108. Materials that have similar packaging requirement are grouped into what?
Material group for packaging materials.
109. Can a material be packed to any packaging material?

Yes/No. – Yes. Provided Material group for packaging materials has not been maintained in the
material master, depending on the weight and volume check.
110. What are packing instructions and how it is determined?

Packing instructions consist of: packing materials, Materials to be packed, Text items, Rules
concerning rounding, minimum quantities, definition of a check profile.
It is determined using condition technique.

111. Can a packaging material be generated as separate line item in the outbound
delivery?
Yes/No. – Yes. Item category must be determined using USAGE and a delivery plant for packaging
materials must be determined in the outbound delivery.
112. What are the advantages of handling units?

Simpler processing of materials flow in logistics using HU identification number, not material
and quantity.
All subsequent process can reuse this information within own organization and also by partners
in the logistics chain.
113. What are the mandatory customizations required for efficient HU management?
Ø Define number ranges for handling Units.
Ø Define packaging material types
Ø HU requirement for storage locations (for which no stock has been entered)
Ø Packing control by item category
Ø External number range for handling units.
114. What are the factors that are taken into consideration for account determination?
Ø Chart of accounts
Ø Sales Organization
Ø Account assignment group of customers
Ø Account assignment group of material
Ø Account key
115. An account determination procedure is assigned to what?

Ø Billing Document type
116. Can G/L accounts be posted by business area?

Yes/No. – Yes.
111. What changes can you make in the billing document before posting an accounting
document?
Ø Billing date
Ø Pricing
Ø Account determination
Ø Output determination data

112. What changes can you make after posting to accounting?
Only output data can be changed.
113. Can you customize the system so that automatic posting to an accounting document
can be stopped while creating a billing document?
Yes/No. – Yes. By specifying a posting block in the billing type.
114. What is the significance of reference number and allocation number in the accounting
document?
Ø Reference number: is in the header of the accounting document and is used for clearing.
Ø Allocation number: is in the customer line item and is used for sorting line numbers.
115. When invoice list is created, the reference number from the invoice list overwrites
the reference numbers from the individual billing documents.
Yes/No. – Yes.
116. Accounting document type is assigned where?

Ø In the billing document type
117. What is the significance of Head office / Branch office field in the billing type?
To control which partner functions in the billing document should be transferred to FI.
118. What is the significance of value dated credit memo field in the billing type?
Ø It controls when the actual credit memo date should be taken. If marked, then the system takes
the actual billing date as the base line date credit memo.
119. What is the significance of complete reference switch in the header level copying
control?
Ø If marked, we can only copy the full items from source documents, partial copying is not
allowed.
120. What is the significance of update document flow switch?

Specifies whether the system updates the item level document flow.
121. While creating a document with reference to a previous document, can you overwrite
the item category proposed by the system?
Yes/No. – Yes. In the copying control target item category should be given.

123. What is the significance of completion rule in the item category?
To control when an item from the reference document is complete.
124. Texts are stored in which are all text objects?

Ø Customer master record
Ø Customer-material info record
Ø Material master record
Ø All documents – both at header and item level.
125. Can you enter texts in different languages?

Yes/No. – Yes.
126. Can you copy texts from one document to another document?
Yes/No. – Yes. Text determination procedure.
127. Text determination procedure contains what?

Ø All Text types
128. Can you make texts to be mandatory in the documents?

Yes/No. – Yes. By marking the mandatory field in the procedure.
129. Using texts as the reference as the following consequences:

While the texts in sales document 2 still refer to the texts from source sales document, it cannot
be changed.
Ø If the texts in the source document are changed, the text in the target sales document is also
changed.
Ø If the text in the target document is changed, any changes to the text in the source sales
document will no longer affect the target sales document.
130. What happens when a text is copied from the source document?
Ø If the text is changed in the source document; it does not affect the text in the target sales
document.
131. Can you copy the text from the delivery to the billing document?
Yes/No. – Yes. We have to mark the delivery text field in the billing type.

132. What is an output in SAP R/3 system?
Ø Output is the means of communication for exchanging information between partners and the
system.
133. At what level do you determine an output in a document?

Ø Header level: Header output issues the whole document.
Ø Item level: item output is for issuing each individual item in the document.
134. Can you give examples of output type in SD?

Ø BA00 – Order Confirmation.
Ø RD03 – cash sale invoice
Ø RD00 – Invoice
Ø LD00 – Delivery note
Ø LP00 – scheduling agreement
135. How output is processed?

By using a processing program.
136. What is a communication strategy?

Ø Represents a sequence of communication types, mainly used for external transmission.
137. Can you determine when an output is issued?

Yes/No. – Yes. By specifying the time in the output configuration.
138. Output in a Documents header contains what parameter fields?

Output type,
Partner,
Medium and
The time.
139. What are the various transmission mediums available in the system?
140. What is the two steps system follows to print out documents?
Ø Data procurement: using processing programs to call up the data.
Ø Data defining: using FORM (SAP script) to define a layout for the data procured.
141. What does an account group control?

Ø Field selection in the master record, which are required or optional
Ø The number range for customer account.
Ø Whether the number range should be internal or external
Ø What partner function are assigned to an account group
Ø Whether it is a one-time account.
Which output determination procedure is used?
142. Can you influence field selection according to the transactions?

Yes/No. – Yes. By defining transaction dependant screen layout.
143. What are screen variants?

Transaction processes can be simplified with screen variants, such as
Ø Enter default values in fields
Ø Hide and change which fields can be completed with data
Ø Hide whole screens.
144. A transaction variant is made up of screen variants.

Yes/No. – Yes. A transaction variant is assigned to exactly one transaction, but each transaction
can have several variant assigned to it.
145. What are included in the SAP Net Weaver technology?

Ø SAP Web application server
Ø Portal infrastructure
Ø Exchange infrastructure
Ø Information integration.
146. To access data in SAP BW, users use what tools?

Ø SAP business explorer
Ø Standard Web browser
Ø Presentation tools such as MS excel etc.
147. What are business objects in SAP?

An SAP business object is the representation of a central business object in the real world such as
an employee, sales order etc.
148. Where do business objects is maintained?

Business Object Repository (BOR)
149. A business object in the Business Object Repository can have many methods from
which one or several are implemented as BAPIs.
Yes/No. – Yes. A method is an operation performed on a business object.

150. What is BAPI?
Ø Business Application Programming Interface is standardized interface for integrating third-
party applications and components in the Business Frame work.
151. A BAPI is assigned to one and only one business object.

Yes/No. – Yes.
152. What is ALE?

Ø Application link enabling is used to distribute data, master data and transaction data across
different systems within one enterprise.
153. What is Idocs?

(Intermediate documents) Data exchange is carried out via Idocs in the EDI interface.
154. What is EDI?

Ø Electronic Data Interchange supports information exchange between R/3 systems in different
enterprises.
155. What is SAP solution manager?

The SAP Solution Manager brings in a new era of solution management covering all relevant
aspects for implementation, operations and continuous improvement.
156. What are the five phases that are followed in the Implementation Roadmap?
Ø Project Preparation
Ø Business Blueprint
Ø Realization
Ø Final Preparation
Ø Go Live & Support
157. What is the operations infrastructure of a solution manager?

Ø Operations
Ø Solution Monitoring
Ø Support
158. What are the three areas of Implementation Road map?

Project area
Viewing Area
Attachment area: Accelerators are found (Document Formats)

159. What is the structure of Roadmap?
Ø Level 1 – Phases
Ø Level 2 – Work packages
Ø Level 3 – Activity
Ø Level 4 – Tasks
160. What is the purpose of Cross-selling?

Ø The order taker can suggest additional articles that the customer might buy. For example, if the
customer orders a VCR, you might suggest purchasing some blank tapes.
161. The articles that appear in the cross- selling dialog box always depend on which
articles are in the sales order.
Yes/No. – Yes.
162. Can we make cross-selling dependant on other factors such as customers past
purchasing history?
Yes/No. – Yes. Using Dynamic Product proposal customization.
163. What information does the cross-selling dialogue box displays?

Ø Material number and description.
Ø Sales unit
Ø Price per unit
Ø Availability check.
Ø Delivery flag.
164. For each material, can you assign more than one cross-selling material?
Yes/No. – Yes.
165. What customization we have to make in the system for setting cross sales?
Create the conditions tables, access sequence, and calculation schemes for determining cross-
selling articles, since the cross selling function relies on the conditions technique.
Create a cross selling profile with the following attributes:
Determination of cross selling articles via function module
Price calculation scheme
Scheme using conditions technique
Flag indicating how the cross selling dialog is to appear
Flag indicating whether an availability check is to be performed
Assign the cross selling profile to a sales area, document scheme, and customer scheme.

166. What are the types of pricing conditions you can maintain in R/3 system?
Ø Pricing
Ø Discounts / Surcharges
Ø Freight
Ø Taxes
167. Can you limit a pricing agreement?

Yes/No. – Yes. By specifying a validity period.
168. Can you maintain prices based on different scales?

Yes/No. – Yes. Unlimited number of levels in a scale can be maintained.
169. for what the upper and the lower limit in a condition are maintained?
Ø Manual changes in pricing elements can be limited based on these limits.
170. What is a condition type?

Ø The condition type determines the category of a condition and how it is used.
171. What are the possible scale base types and calculation types exits in the system?
Ø Value – Percentage or fixed amount
Ø Quantity – Amount / unit of measure
Ø Weight – Amount / unit of weight
Ø Volumes – Amount / unit of volume
Ø Time period quantity per unit of time
172. Can you set a condition type automatically as surcharge or as discount?

Yes/No. – Yes. By activating the positive/negative field in the condition type.
173. All the condition type should have an access sequence assigned to it.
Yes/No. – No. Header condition types and some item condition don’t have access sequence
assigned to it.
174. What is a pricing procedure?

Ø All permitted condition types are contained in the pricing procedure, which is assigned for a
combination of sales area and customers.
175. Can you control the behavior of a condition type in a procedure?

Yes/No. – Yes. By assigning a requirement to it.

176. The pricing procedure can contain any number of subtotals between gross and net
price.
Yes/No. – Yes.
177. What you have to do if you want a condition type to surely influence the pricing of a
document?
Ø Mark the condition type as mandatory in the pricing procedure.
178. Can you use a condition type purely for statistical purpose in the procedure without
affecting the net value of the item price?
Yes/No. – Yes. By marking the condition type as Statistical purpose in the procedure.
179. Can you enter a condition type manually in the sales document?
Yes/No. – Yes. Manual switch has to be marked in the pricing procedure.
180. What is an access sequence?

Ø It is the search strategy for searching the accesses (Condition tables) that are assigned to it. The
search strategy is from specific to general.
181. Can you make an access dependent on certain requirements?

Yes/No. – Yes.
182. What are the ways you can exclude a condition type from being determined in a sales
document?
Ø Assigning a requirement to the condition type in the procedure
Ø Assigning the condition type to the exclusion group, which is in turn assigned to a procedure.
183. Can you change the condition manually in the document once it is determined by the
system?
Yes/No. – Yes. Provided in the condition type manual entries field should be marked.
184. Can you enter conditions at the header level of a document?

Yes/No. – Yes.
185. The following are true about the header conditions.

Ø It does not have access sequence and have to be entered manually.
Ø It has to be activated in the document after entering in the document.
These are automatically distributed among the items based on the net value of each item. (E.g.
HB00) a routine can be defined in AltCBV for a different split rule to take place.
186. What is pricing type?
We configure the pricing behavior in the pricing type.
187. On what level the prices are updated in the condition screen?
Ø Header and item level.
188. A condition table is a combination of key fields from the field catalogue.
Yes/No. – Yes.
189. Non-key fields can be entered between key fields.

Yes/No. – No.
190. An access sequence is composed of one or more condition tables.

Yes/No. – Yes.
191. Can you define prices, discounts and surcharges at various levels?
Yes/No. – Yes.
192. Can you prevent an access from being read in an access sequence?
Yes/No. – Yes. By specifying a requirement to that access.
193. An access sequence is assigned where?

Ø To a condition type.
194. A condition type can have more than one access sequence assigned to it?
Yes/No. – No.
195. How pricing procedure is determined in a sales document?

Ø Sales area
Ø Document pricing procedure in the document type
Ø Customer pricing procedure in the customer master
196. What is a pricing report?

Ø It is an overview of condition records for analysis. E.g. Customer specific prices.
It consist of the following
Ø Page header
Ø Group header
Ø Items

197. Mass maintenance of conditions is possible?
Yes/No. – Yes. Using pricing report across all condition types and tables for a specific customer or
product.
198. This condition maintenance is configured using what?

Ø Area menus.
199. Can you create a condition record with reference to another?

Yes/No. – Yes. Using create with template
200. Can you change multiple condition records simultaneously?

Yes/No. – Yes. Using price change function. Use the change documents to review and monitor
changes made to the condition records.
201. Newly created customers A, B, C have similar conditions as of Z, what function you will
use to maintain conditions for these customers?
Copy condition function for creating multiple condition records.
202. What is a Net Price List?

The Net Price List offers the option of creating price information for a customer on a selected
quantity of materials by simulating billing document.
203. What is a condition index?

Ø We create condition index to search for condition records that were created for a variety of
condition types and condition tables.
204. What is the prerequisite for using condition index?

Ø Activate in customizing for a condition type.
205. What is the use of a release procedure in condition records?

To control the condition records by defining its status
Ø Released
Ø Blocked
Ø Release for price simulation
Ø Released for planning and price simulation
206. What influences the release status?

Ø Processing status. It indirectly controls the release status.

207. Can you convert old condition records w/o release status to new with release status?
Yes/No. – Yes.
208. What is a calculation type?

Ø It determines how the prices and discounts are calculated for a condition.
209. Can you maintain texts in condition records?

Yes/No. – Yes. But it cannot be copied into documents except for rebate agreements.


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INTERVIEW QUESTIONS IN SALES AND DISTRIBUTION

Important Tables for SAP SD

Customers KNA1 General Data

Sales Documents VBAKUK VBAK + VBUK

VBUK Header Status and Administrative Data

Contact globally for SAP SD training: Jaya ram Prasad

1. VS00 - Master data

1. VOV8 - Define Sales documents type (header)

Contact globally for SAP SD training: Jaya ram Prasad

Sales order / Quote / Schedule Agreement / Contract

Contact globally for SAP SD training: Jaya ram Prasad

3. Do header condition type have an access sequence?

Relation between Company - Sales org

Sales Org - Plants & company vs. Plants

Company - sales org - credit control area

What are sales area and its components?

5. What are legacy systems?

6. What is cut over strategy?

Contact globally for SAP SD training: Jaya ram Prasad

10. What is meant by delivery group?

13. What is z transaction?

Contact globally for SAP SD training: Jaya ram Prasad

15. What is the importance of requirement field in access sequence?

16. What makes the immediate delivery in cash sales?

Order type immediate delivery switch on.

e.g.:-take a company called ABC which is implementing SAP.

291- Sand Box server (Initial Testing scenarios Server)

There are two ways to do this:

Contact globally for SAP SD training: Jaya ram Prasad

25. How to create the customer master?

XD01 Create Customer (Centrally)

You can create a customer based on 3 views:

28. Which statements concerning goods issue are true?

A Goods issue reduces requirements in materials planning

29. Which of the following statements about billing are correct?

30. How is the schedule line determined?

A. Item category and document type

A. The invoicing run can be started as a simulation run.

33. How is the schedule line determined?

A. Item category and document type.

Contact globally for SAP SD training: Jaya ram Prasad

38. What are the basic elements of a customer master record?

39. What is the purpose of material master data?

Contact globally for SAP SD training: Jaya ram Prasad

The business area is defined in Customizing for Sales.

46. What is the central organizational element in purchasing?

47. Explain the relationship between sales organizations and plants.

Many too Many to One.

51. Which organizational element is central in shipping? Give a definition of it.

SD: Sales Organizations.

53. Give a definition of plant (in SAP).

Organizational unit within Logistics, serving to subdivide an enterprise according to production,

Classification: Business object

Structure: A plant can assume a variety of roles:

As a rule, the plant is the organizational unit for material valuation.

55. To what do you assign distribution channels and divisions?

56. Can you further subdivide a plant? If yes into what?

58. How many shipping points can you assign to a plant?

Plant & Storage Location.

61 What is the movement type you used in consignment process?

62. What is ALE?

63. Where do we can find pricing procedure indicator in SD?

64. Where do we assign calendar in the master records?