CompEd 1 : Word Processing

Lesson 3
Reviewing Your Document

The review tab contains tools for editing and revising your content with sections on proofing,
language, comments,
tracking, and
changes.

Proofing:

• Check

Document: MW has a
built-in editor that
checks for spelling and
grammar errors. Content
that MW labels as misspelled is underlined with red, while grammar errors are underlined with
green. To check all of the errors that MW identified in your document, click ‘Check Document’.
This will open the Editor panel. Click on ‘Spelling’, ‘Grammar’, or ‘Conciseness’ to view the errors
and recommendations for correcting them

• Thesaurus: Click on ‘Thesaurus’ to open Word’s built-in thesaurus, then type

the word you want to find synonyms for. You can also right-click on a word and
click on ‘Synonyms’ to view a short list of similar words.
• Word Count: Word automatically counts the number of words, pages, characters (with and
without spaces), paragraphs, and lines in your document. To view this information, click on
‘Word Count’. You can also quickly check the number of words and pages in your document in
the lower left-hand panel of MW.

Language
• Translate: The MW translate function allows you to translate a section of your document or
to create a translated copy of your document. Select the drop-down menu and choose the
appropriate option. This will open the Translator panel, where you can enter the language to
translate to/from.

• Language: The default proofing language for MW is English (United States). This can be
changed by going to the drop-down Language menu and selecting ‘Set Proofing Language…’. You
can also change the display language for the MW application by going to the drop-down Language
menu and selecting ‘Language Preferences…’
Comments

• The comments section is part of Word’s built-in collaboration

system. Highlight the text you want to leave a comment on and
select ‘New Comment’. A comments panel will automatically be
added to the side of your document. If you share your
document with others and they open it in MW on their
computer, their comments will appear under their name. Use
the ‘Previous’ and ‘Next’ buttons to jump between comments on
the document. To delete a comment, select the comment and click ‘Delete’. Use the drop-down
Delete menu to delete all comments in the document. Use the ‘Reply’ feature to discuss the
comment in the comments panel. You can also mark a comment as completed without deleting
it by selecting the comment and clicking ‘Resolve’. To revert a resolved comment, select the
comment and choose ‘Reopen’

Changes

The changes section works with the tracking section for revising your content. Use the ‘Accept’
or ‘Reject’ buttons to accept or reject changes that have been made using ‘Track Changes’.
Choosing ‘Accept’ automatically integrates the changes into your document, 30 while choosing
‘Reject’ will revert your content to what it was before the changes. Use the ‘Previous’ or
‘Next’buttons to jump between tracked changes. You can also accept or reject all changes at once
by clicking the respective drop-down menus and selecting ‘Accept/Reject All Changes’

Frequently used shortcuts

This table shows the most frequently used shortcuts in Microsoft Word.

To do this Press
Open a document. Ctrl+O
Create a new document. Ctrl+N
Save the document. Ctrl+S
Close the document. Ctrl+W
Cut the selected content to Ctrl+X
the Clipboard.
Copy the selected content to Ctrl+C
the Clipboard.
Paste the contents of the Ctrl+V
Clipboard.
Select all document content. Ctrl+A
Apply bold formatting to Ctrl+B
text.
Apply italic formatting to Ctrl+I
text.
Apply underline formatting Ctrl+U
to text.
Decrease the font size by 1 Ctrl+Left bracket ([)
point.
Increase the font size by 1 Ctrl+Right bracket (])
point.
Center the text. Ctrl+E
Align the text to the left. Ctrl+L
Align the text to the right. Ctrl+R
 Cancel a command. Esc
Undo the previous action. Ctrl+Z
Redo the previous action, if Ctrl+Y
possible.
Adjust the zoom Alt+W, Q, then use the Tab key in the Zoom dialog
magnification. box to go to the value you want.
Split the document window. Ctrl+Alt+S
Remove the document Alt+Shift+C or Ctrl+Alt+S
window split.

Navigate the document

To do this Press
Move the cursor one word to the left. Ctrl+Left arrow key
Move the cursor one word to the right. Ctrl+Right arrow key
Move the cursor up by one paragraph. Ctrl+Up arrow key
Move the cursor down by one paragraph. Ctrl+Down arrow key
Move the cursor to the end of the current line. End
Move the cursor to the beginning the current line. Home
Move the cursor to the top of the screen. Ctrl+Alt+Page up
Move the cursor to the bottom of the screen. Ctrl+Alt+Page down
Move the cursor by scrolling the document view up by Page up
one screen.
Move the cursor by scrolling the document view down Page down
by one screen.
Move the cursor to the top of the next page. Ctrl+Page down
Move the cursor to the top of the previous page. Ctrl+Page up
Move the cursor to the end of the document. Ctrl+End
Move the cursor to the beginning of the document. Ctrl+Home
Move the cursor to the location of the previous Shift+F5
revision.
Move the cursor to the location of the last revision Shift+F5, immediately
made before the document was last closed. after opening the
document.
Cycle through floating shapes, such as text boxes or Ctrl+Alt+5, and then the
images. Tab key repeatedly
Exit the floating shape navigation and return to the Esc
normal navigation.
Display the Navigation task pane, to search within the Ctrl+F
document content.
Display the Go To dialog box, to navigate to a specific Ctrl+G
page, bookmark, footnote, table, comment, graphic, or
other location.
Select text and graphics

To do this Press
Select text. Shift+Arrow keys
Select the word to the left. Ctrl+Shift+Left arrow key
Select the word to the right. Ctrl+Shift+Right arrow
key
Select from the current position to the beginning of the Shift+Home
current line.
Select from the current position to the end of the current Shift+End
line.
Select from the current position to the beginning of the Ctrl+Shift+Up arrow key
current paragraph.
Select from the current position to the end of the current Ctrl+Shift+Down arrow
paragraph. key
Select from the current position to the top of the screen. Shift+Page up
Select from the current position to the bottom of the Shift+Page down
screen.
Select from the current position to the beginning of the Ctrl+Shift+Home
document.
Select from the current position to the end of the Ctrl+Shift+End
document.
Select from the current position to the bottom of the Ctrl+Alt+Shift+Page
window. down
Select all document content. Ctrl+A

Edit text and graphics

To do this Press
Delete one word to the left. Ctrl+Backspace
Delete one word to the right. Ctrl+Delete
Open the Clipboard task pane and enable the Alt+H, F, O
Office Clipboard, which allows you to copy and
paste content between Microsoft Office apps.
Cut the selected content to the Clipboard. Ctrl+X
Copy the selected content to the Clipboard. Ctrl+C
Paste the contents of the Clipboard. Ctrl+V
Move the selected content to a specific F2, move the cursor to the
location. destination, and then press Enter.
Copy the selected content to a specific location. Shift+F2, move the cursor to the
destination, and then press Enter.
Define an AutoText block with the selected Alt+F3
content.
Insert an AutoText block. The first few characters of the
AutoText block, and then press
Enter when the ScreenTip appears.
To do this Press
Cut the selected content to the Spike. Ctrl+F3
Paste the contents of the Spike. Ctrl+Shift+F3
Copy the selected formatting. Ctrl+Shift+C
Paste the selected formatting. Ctrl+Shift+V
Copy the header or footer used in the previous Alt+Shift+R
section of the document.
Display the Replace dialog box, to find and Ctrl+H
replace text, specific formatting, or special
items.
Display the Object dialog box, to insert a file Alt+N, J, J
object into the document.
Insert a SmartArt graphic. Alt+N, M
Insert a WordArt graphic. Alt+N, W

Align and format paragraphs

To do this Press
Center the paragraph. Ctrl+E
Justify the paragraph. Ctrl+J
Align the paragraph to the left. Ctrl+L
Align the paragraph to the right. Ctrl+R
Indent the paragraph. Ctrl+M
Remove a paragraph indent. Ctrl+Shift+M
Create a hanging indent. Ctrl+T
Remove a hanging indent. Ctrl+Shift+T
Remove paragraph formatting. Ctrl+Q
Apply single spacing to the paragraph. Ctrl+1
Apply double spacing to the paragraph. Ctrl+2
Apply 1.5-line spacing to the paragraph. Ctrl+5
Add or remove space before the paragraph. Ctrl+0 (zero)
Enable AutoFormat. Ctrl+Alt+K
Apply the Normal style. Ctrl+Shift+N
Apply the Heading 1 style. Ctrl+Alt+1
Apply the Heading 2 style. Ctrl+Alt+2
Apply the Heading 3 style. Ctrl+Alt+3
Display the Apply Styles task pane. Ctrl+Shift+S
Display the Styles task pane. Ctrl+Alt+Shift+S
Format characters
To do this Press
Display the Font dialog box. Ctrl+D or Ctrl+Shift+F
Increase the font size. Ctrl+Shift+Right angle
bracket (>)
Decrease the font size. Ctrl+Shift+Left angle bracket
(<)
Increase the font size by 1 point. Ctrl+Right bracket (])
Decrease the font size by 1 point. Ctrl+Left bracket ([)
Switch the text between upper case, lower case, and Shift+F3
title case.
Change the text to all upper case. Ctrl+Shift+A
Hide the selected text. Ctrl+Shift+H
Apply bold formatting. Ctrl+B
Add a bulleted list. Ctrl+Shift+L
Apply underline formatting. Ctrl+U
Apply underline formatting to the words, but not Ctrl+Shift+W
the spaces.
Apply double-underline formatting. Ctrl+Shift+D
Apply italic formatting. Ctrl+I
Apply small caps formatting. Ctrl+Shift+K
Apply subscript formatting. Ctrl+Equal sign ( = )
Apply superscript formatting. Ctrl+Shift+Plus sign (+)
Remove manual character formatting. Ctrl+Spacebar
Change the selected text to the Symbol font. Ctrl+Shift+Q