Exp 0003

Purchasing Processes
Contents:
! Store Assortment List
! Store Order Control
! Store Order
! Goods Receipt
 SAP AG 1999
© SAP AG IRT370 3-1

Purchasing Processes: Unit Objectives
At the conclusion of this unit, you will be able to:
! Describe the Store Assortment List and how to

customize an Assortment List Profile
! View the Assortment on-line
! Customize Store Order
! Customize Goods Receipts
! Create a Store Order

! Create a Goods Receipt
 SAP AG 1999

Course Overview
Unit 1 Introduction
Unit 2 Internet Transaction Server
Unit 3 Purchasing Processes
Unit 4 Inventory Management Processes
Unit 5 Sales Processes
Unit 6 Recording Time
Unit 7 Information
Unit 8 Accessing Master Data
Unit 9 Conclusion
 SAP AG 1999

Purchasing Processes: Business Scenario
! Smart Speciality Stores use SAP Retail Store to

maintain their inventory. Headquarters runs
replenishment nightly and the stores have up
until noon the next day to modify the quantity
proposals.
! Articles are purchased from external vendors as
well as the distribution centers and all this is
handled efficiently in the background
! Goods receipt is recorded at the store upon
arrival so that inventory is always current.
 SAP AG 1999

Assortment List: Topic Objectives
Master
data
At the conclusion of this topic, you will be able to:

! Describe the Assortment List
! Customize the Assortment List for Retail Store

! View the Assortment List in Retail Store
 SAP AG 1999

Assortment List Contents
All articles that can be ordered per store within a given time,
description of new articles and those to be discontinued
Information about sources of supply (DC or vendor,

purchase information, delivery unit, sales unit)
Information about important movement data (promotions,

allocation tables, last orders)
Information about presentations and article sales

(labels, sales prices, layout specifications)
 SAP AG 1999
" The Assortment list contains selected data of the integrated article maintenance that are relevant for
the store or customer.
" A source determination is made for the articles so that the store knows from where to order each
article. More than one source can be transmitted.
" Optionally, transaction data (promotions, allocation tables, orders) are read as well. This data can
support the store's merchandise planning functions.
" Information about the layout of the store provides directions for article placement and planning by
visual inspection and also, where necessary, for generating shelf-edge labels.

Assortment List Types: Customizing
IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc. C Assortment list Types
u
s
t Assort Des. Lead time Cycle, No. of
o list type Assort. change change
m
list versions versions
i
z F 2 5 3
e
H 3 14 4
A 3 7 4
 SAP AG 1999
" The above example has three types of Assortment List which allows for different cycles for the three
types of articles in our training company--Food, Hardware, and Apparel articles.
" Using Assortment list types allows multiple versions to be handled by a single Assortment List
profile.

POS Outbound: AL Version Management
Definition of n change versions before the next full version
Version 1 Version 2 ... next

(full version) (change version) full version
Lead time Cycle time

2 days 5 days
08/10 08/15 08/20 t n+1

= =
1st generation Next
Generation
 SAP AG 1999
" Version management is recorded in the Assortment List Type entries in the system. This slide
provides a detailed look at how version management works.
" The cycle time definition provides the data for the system to calculate the validity period and the
next generation dates for the assortment list.
" In addition, you can define how many change versions to send before the system sends a full version.

Assortment List Profile: Customizing (1/3)
IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc. c Maintain profile for assortment lists
u
s
t
o RS00 AL profile RS00
m
i Key
Key
z Assortment list type H
e
Parameters
Parameters
AL applic. mode 1
Cond. Type group US00
Reduction
......
 SAP AG 1999
" Like all other profiles in R/3, the Assortment List profile handles data entry in a most efficient
fashion.
" The Parameters are:
$ Application mode: how will the assortment list be used.
- 1 Save versions, do not send as message
- 2 Send as message, do not save versions
- 3 Send as message and save versions
- 4 Do not save any version or send any message.
$ Mode 1 is recommended for Retail Store. However, mode 3 can also be used. A saved version
is the critical requirement for SRS.
$ Condition Type Group
- Group created to handle conditions used to prepare pricing for download.
$ Reduction
- If you have created a reduced Assortment List message, enter the name in this field. Otherwise,
the system will use the full WBBDLD message. This has little or no effect on SRS use of
Assortment list.

Assortment List profile: Customizing (2/3)
IDES
IDES Smart
SmartRetailer
RetailerInc.
Inc.
C Maintain profile for assortment lists
u
s
t RS00
o
m
i
...
Sorting procedure 1
z
e AL structure WBBP_STORE
Number of lines
Print form Assortment_List
OutputDevice
......
 SAP AG 1999
" Sorting Procedure controls how the Assortment List will be structured and displayed in SRS. The
options are by:
1 - Department, layout area
2 - Layout area
3 - Vendor, vendor sub-range, article number
4 - Vendor, merchandise category, article number
5 - Department, merchandise category, article number
6 - Merchandise category, article no.
9 - Other, a user exit.
$ If you order directly from vendors, it is important that you chose sorting procedure 3 or 4.
" Assortment List data line structure. This field identifies a dictionary structure that is used to create
and interpret the assortment list data line. While the system is supplied with several Assortment List
structures, for SRS it is recommended that you use:
WBBP_STORE
" Number of lines is to designate the number of lines that fit on a single page of the assortment list.
This allows one to create a table of contents for the assortment list.
" Format for printing the assortment list. This is used in conjunction with the data line structure.
" OutputDevice is the name of your printer, if you want a printed assortment list.

Assortment List Profile: Customizing (3/3)
IDES
IDES Smart
SmartRetailer
RetailerInc.
Inc. c Maintain
Maintain profile
profile for
for assortment
assortment lists
lists
u
s
t
o RS00
m
i
z
......
e
Print immed.
Flag changes
Sales usage
Recipient determin.
 SAP AG 1999
" Print immed.(iately). Select this field if you want the system to print the assortment list immediately
after creating the assortment list.
" Flag changes, tells the system to examine the master data changes even when creating a full version.
Selecting this field has performance implications.
" Sales usage, selecting this field allows an article to remain in the assortment list after the end of the
ordering period. The article remains until the end of the selling period.
" Recipient determin., identifies that the system should use the ALE distribution model to determine
where to send the list when creating IDocs. This has performance implications and should not be
used for Retail Store.

Assortment List: Change Message
Assortment
Assortment user
user
IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc .
Inc.
Sales organization
D
e Distribution channel
f
I Store to
n
e Assortment
Assortment list
list
Assortment list type to
Control
Control data
data
Do not use cycle
Generate merged versions
Parallel processing
Max. no. processes
Logon/server group
 SAP AG 1999
" Preparing to run the Assortment List message automatically on a regular basis, requires that you
create variants of the report. You define your variants at POS Outbound, Assortment List Change
message.
" You may choose to ignore an assortment list type cycle and include all articles assigned to the
defined user selections.
" You must also choose to merge all other change versions with the last full version after the system
generates this change version. This is required for SRS. Without a merged version, only a change
version exists and Retail Store ignore that because it requires the full list of articles.
" You also determine at this time, if the system will process the messages using multiple application
servers, if you want to limit the number of processes running in parallel, and the name of a server
group to perform the parallel processing.

Store Order: Topic Objectives
! Describe Store Orders

! Customize the Store Order for Retail Store
 SAP AG 1999

Store Order Overview
Purchasing
Order
Order data
data
Head office
Store Requirement
interpreted as
Purchase requisition,
purchase order,
or delivery
Delivery Delivery
DC
Picking
Goods issue
Billing Vendor
 SAP AG 1999
" Store order is the tool used by stores (or customers), to identify replenishment needs to SAP Retail.
The central SAP Retail system triggers the actual procurement using the system’s purchasing and
shipping functionality.
" Upon receipt of store order data, SAP Retail checks for missing details that are required for further
processing, but were not provided by the store (e.g., order unit, source of supply, ...). It adds these
details, using information stored in the system. Further, it optimizes individual order items, adapting
order quantities to minimum order quantities, or rounding to logistical units of measure according to
a defined rounding profile. If the augmented data is sufficient, they are used to create a document
that triggers the procurement of the articles. Depending on the customizing settings of SAP Retail,
the document can be:
- a purchase requisition (PReq), or
- a purchase order (PO), or
- a delivery.

Store Order: Customizing (1/6)
IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc .
Inc.
C Store order control
u
s Key
Key
t IP00 POS inbound profile IP00
o
m
i Doc.
Doc. control
control
z
e Document type default 3
delivery Default del. type LO
sales order Sales document type OR
PO Default order doc. type UB
PReq
 SAP AG 1999
" Store order processing must be customized in POS inbound profile Store Order controls. These can
be defined at store level, or at store/merchandise category (MC) level.
" The processing of store order data in SAP Retail can be customized as follows:
$ Default follow-on document to use, if no other directions are given:
1 - Create a PReq
2 - Create a PO unless there is an error, then create a PReq
3 - Create a PO
4 - Create a delivery
7 - Create a sales order
8 - Create a copy of a PO, do not send message to vendor
A - Create a PO for the supplying DC if sufficient stock is available, otherwise create
a PO for the corresponding regular vendor
B - Create a PO for the DC, if order quantity does not exceed the DC’s maximum issue
quantity; otherwise create a PO for the regular vendor
C - Stock on hand, otherwise other DC, otherwise create a PO for the regular vendor

IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc .
Inc. c Store order control
u Store’s POS
s Inbound profile
...
t
o IP00
m
i Doc.
Doc. control
control
z
...
e Substitute doc. type NB
Substitute doc. type UB
Group items X
...
 SAP AG 1999
" Substitute document types for (standard) NB and UB

$ If the standard document types for purchase orders (i.e., NB and UB) have been renamed in
(MM-) customizing of the SAP R/3 system, their new names must be specified here.
Note: It is NOT recommended to rename NB and UB!
" Grouping of order items (flag only used at store level)
$ If activated, store order items containing the same article, receiving store, ... are combined to a
single item in the follow-on document created from the store order.

IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc .
Inc. C Store order control
u Store’s POS
s Inbound profile
...
t
o IP00
Communication
Communication
m
i Warning level error mess. 2
z Reply type
e
...
 SAP AG 1999
" Scope of message log (flag only used at store level)

Depending on the selection made in this field, not only errors, but also warnings or notes are logged
during processing of store order IDocs.
" Scope of store order confirmation (flag only used at store level)
This flag is only relevant for confirmation of store order. Depending on its value:
EITHER everything,
OR changes only,
OR all store order items, including variances,
are to be confirmed to the sender of the store order.
Neither of these fields is relevant for Retail Store.

IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc .
Inc.
C Store’s POS Store order control
u Inbound profile
s
...
t IP00
o Control
Control
m Unit determin. default key
i
z Check outline agreements
e Default doc. cat. ext. replen. 3
Default doc. cat. int. replen. 4
Default doc. cat. ext. store order
Default doc. cat. int. store order
...
 SAP AG 1999
" Further processing controls

$ Settings made in this field group determine:
$ How missing units of measure are handled
$ Whether, or to what extent, the automatic source of supply determination should also check for
outline agreements (performance critical!),
$ The selection pair for ‘Default doc. cat. ... replen.’ are relevant for store orders triggered by
replenishment to determine the document category of the follow-on document to be generated.
$ ‘Default document category ... store orders’ are relevant for non-replenishment based store order
processing. Depending on the source of supply (either provided explicitly, or determined
automatically), the external or the internal store order document type is used to generate the
follow-on document.
$ These controls take precedence over the Default doc category above, and how they are configured
is extremely important depending upon the Store Order scenario that you are implementing.

IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc .
Inc.
C Store order control
Store’s POS
u Inbound profile
s
...
t IP00
o
m Control
Control
i
...
z
e Cheapest source
Check double PO
Switch off doc. flow
Two steps
Other planning methods
 SAP AG 1999
" Finally, check-boxes are provided to determine whether:

$ the automatic source of supply determination should try to find the cheapest source of supply
(very performance critical !!!).
$ store order processing should check for duplicate document numbers.
$ document flow update is deactivated during processing of store orders;
$ store order data should be posted in one or in two steps;
if posting is in two steps, the system imports the original store order data and adds missing data in
the first step. In the second step, the system posts the document. Optimizing processing steps can
take place on a cross-order basis between steps one and two; (used only at store level)
$ store order items containing an article, that is to be procured via replenishment or allocation, are
not to be copied over to the follow-on document created by store order inbound processing.

store order IDoc PReq

PReq
document type = ? PO
PO
delivery
delivery
1 User exit:............................................-
2 Store order IDoc:...............................-
3 POS inbound profile
a - at store/MC level, depending
on source of supply
(field ´Default doc. category
external/internal store order`):.......- doc. type = 4
b - at store/MC level (delivery)
(field ´Document type default`):.... 4
c - at store level, depending
on supply source
(field ´Default doc. category
external/internal store order`):...... -
d - at store level
(field ´Document type default`):....3
4 Default (if anything else fails):........3
 SAP AG 1999
" As the slide shows, SAP Retail searches the store order IDoc from the most specific to the least
specific to determine which type of document to create.
" The checks are performed in the following order:
$ check if a document type was transferred via a user exit;
$ check if a document type was sent in the store order IDoc;
$ check if a document type was maintained in the POS inbound profile
- defined at the store/ MC level, dependent on the source of supply (field ‘Default doc. category
external store order’)
- defined at the store/ MC, not dependent on the source of supply (field ‘Document type default’)
- defined at the store level, dependent on the source of supply (‘Default doc. category external
store order’)
- defined at the store, not dependent on the source of supply (field ‘Document type default’);
$ document type = 3 (PO), if everything else fails.

Creating a Store Order: Simple Scenario
Purchasing
Assortments
Material Material text Quantity
Hardware R100016 Tuner
Electrical R100021 Speaker
2. Select the Merchandise Category
1. Select the assortment list
Doc. Cat. Doc. no Item

Purc.order 4500009999 000010 R100016 Tuner 8.000
Purc.order 4500009999 000020 R100021 Speaker 6.000
4. Display the documents

3. Enter quantity/post store order
 SAP AG 1999
" The simple scenario shown on this and the following page is only suitable for a store with a small
assortment, that make frequent small on line orders.
" Creating such a simple store order, is a matter of selecting the assortment list, selecting the
merchandise category and identifying the quantity of each item that you want to order.
" Through the store order control profile and the logistics screen for the article, the system determines
whether to produce a stock transport order to the DC or a purchase order to a vendor.
" Two step ordering is a way of varying the simple scenario:
A clerk or a vendor can be assigned to an authorization object that allows them to enter quantity
proposals. This can lead to purchase requisitions but require a second step by a staff member with
authorization to create the follow-on documents, that is to accept the proposed quantity or change it
before completing the process.

Creating a Store Order: Simple Scenario (2)
Purchasing
Browse
2. Process the PDC file

1. Planning by visual inspection/
Read article data with HHT
Save as PDC file

Doc. Cat. Doc. no Item R100016 Tuner 6.000
Purc.order 4500009996 000010 R100021 Speaker 7.000
Purc.order 4500009996 000020
3. Change quantity/post store order
4. Display the documents
 SAP AG 1999
" Another variation of the simple scenario for smaller stores with small Assortment Lists, is:
$ If you plan your inventory visually and use a Hand Held Terminal to record your plan, you can
upload the file, process it, and save the information as a Sales Order.

Creating a Store Order: Replenishment
Purchasing
Headquarter
Purchase SAP Retail Store

Replenishment requisition
planning run
Store
Requirement planning
by visual inspection
 SAP AG 1999
" Larger stores with extensive Assortment Lists that make large Store Orders benefit from a nightly
replenishment run. In the replenishment run, SAP Retail generates purchase requisitions that display
in the store as quantity proposals.
" The purchase requisitions are not processed to external purchase orders or stock transport orders
until the local merchandise manager changes or accepts the proposal and the report is run.

Goods Receipts: Topic Objectives
Inventory
mangement
! Describe Goods Receipt

! Customize Goods Receipt for Retail Store
! Process Goods Receipts in the store
 SAP AG 1999

Receiving Goods
Receipt
Receipt data
data
Head office
Vendor
Store
Delivery
DC Delivery
Picking
Goods issue
Billing
 SAP AG 1999
" After goods have been ordered, they must be received into the stores. Goods can be delivered direct
from the vendor or by way of the Distribution Center.

Goods Receipt: Customizing (1/2)
IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc .
Inc.
C Basic Settings for Goods Receipt
u
s Key
Key
t Customizing schema 0001
o
m
i General
General default
default
z
e Document ID 0013
ID article no. ARTN
Movement
Movement type
type
Movement type, GR for reference doc. 101
 SAP AG 1999
" Goods receipt processing must be customized in a goods movement schema and be assigned to the
store performing online goods receipts. The schema provides defaults for the online template and
links to MM goods movement for the incoming data.
$ General default:
- Document ID: The type of document that you generally receive goods against is identified in
this field to default on the SRS entry screen. This saves clicks at the time of entry and can be
overridden for exceptions.
- Article number ID: Which type of article number your purchase orders or delivery documents
use to identify articles is also defaulted on the SRS entry screen and used by SAP Retail.
$ Movement type: Movement type codes are identified in this group. They are standard MM
movement types and sets up the link from the incoming BAPIs to the R/3 movement types. The
goods receipts movements requested are:
- Goods receipt for the reference document
and its reversal
- Return delivery for reference doc
- Goods receipt for stock transfer orders
- Return deliveries w/o reference document

Goods Receipt: Customizing (2/2)
IDES
IDESSmart
SmartRetailer
RetailerInc.
Inc .
Inc.
C Basic Settings for Goods Receipt
u
s
t
....
o
m
i Movement type, ret. Del. W/o ref. doc 161
z
e
Control:
Control: goods
goods receipt
receipt
Check shelf life expir.date
GM_code 01
Display remain. qty
 SAP AG 1999
" Control: goods receipt

$ Check shelf life expiration date. On goods receipt check expiration date for perishable articles
before recording receipt. If the check is active, issue a warning or an error if the remaining shelf
life is less than required, as set in the article master.
$ GM_code: The goods movement code points to the transaction code to be used for recording the
goods receipt.
$ Display remaining quantity: If this field is set, when entering a goods receipt in SRS, the quantity
field contains the remaining quantity when the reference document displays.

Purchasing Processes: Unit Summary
You are now able to:

! Customize an Assortment List profile and run an
Assortment List initialization
! Describe the controls for Store Orders
! Describe the controls for Goods Receipts
! Customize and process the steps to order and
receive goods into your store by SAP Retail
Store.
 SAP AG 1999

Exercises
Unit: Purchasing Processes

Topic: Customizing Assortment List Profile and
Initializing the Store
At the conclusion of this exercise, you will be able to:
Customize an Assortment List Profile and create a Full
Assortment List for your store
Before you can purchase any articles, you must have an

initialized Assortment List available on-line. The Assortment List
provides all the products you sell in the store but it must be set up
to create the appropriate list for stores using SRS.
Important note: The R/3 locking mechanism is switched off

for courses doing Customizing therefore, it is necessary for
you to check that your settings have been saved. Use
DISPLAY after you have saved your changes to confirm that
they are recorded.
1-1 Prepare to create your Assortment List profile.

1-1-1 Is there any customizing required to ensure that the Condition Type group
works with your Assortment List?
1-2 Check the Assortment List types. Although the system requires a minimum of 2
days lead-time, for demonstration purposes ensure that the types you will be using
have a lead time of only 1 day.
1-3 Use the copy function to create your Assortment List Profile. Use the name RS##.
And only use assortment list types S and H for your site.
Remember to use an application mode that saves the version.
1-3-1 What path must you take to access the Assortment List profile?
1-3-2 How do you perform a copy of another profile?

1-3-3 Ensure that the data in your assortment list types S and H are correct for
SRS usage. What are these parameters?
1-4 Once you are sure that your Assortment List profile has been saved. Assign it to
your site TS##.
1-4-1 What is the path to the site?
1-4-2 Which tab and field do you access to enter your Assortment List Profile?
Remember to check that the change was saved.
1-5 Your site belongs to Sales organization R300 and distribution channel R1. Initialize
the Assortment List message type for your site only.
1-5-1 What path did you take to access the Initialization process?
1-5-2 How do you check if your assortment list was created?
1-5-3 Can you determine in headquarters what articles were grouped together?
1-6 Now, sign on to your client through the internet. The URL that you use is:
//http:/igdpr.wdf.sap-ag.de:1080/sap/its/homepages/sapstore.htm
1-6-1 Can you access your Assortment List? How?
1-6-2 What merchandise categories have you created?

Exercises

Topic: Store Order and Goods Receipts Customizing

" Customize the parameters for SRS Store Orders
" Customize the parameters for SRS Goods Receipts
As the logistics lead, you are trying different customizing

combinations for store orders and store goods receipts.
2-1 You will customize the store order parameters for the store so that when an article
is purchased from an outside vendor a purchase order is created and when the
supplier is your Distribution Center, the system creates a delivery document.
2-1-1 First, you must create an inbound POS profile RS## and assign it to your
store TS##. What path do you take to create and inbound profile?
2-1-2 How do you assign that profile to your store?
2-2 Configure the inbound processing controls for store order data for your POS
inbound profile, RS##. Copy the settings maintained for inbound profile AZ00.
Then modify those settings to have store order processing always try to generate a
purchase order for external procurement and a delivery for internal procurement,
and to produce an error if unsuccessful.
2-2-1 What settings did you have to change?
2-3 Now customize the Retail Store profile for Store orders to only retain orders for two
weeks.
2-3-1 What is the path for the Retail Store customizing?
2-3-2 What value did you put in the retention field?

2-4 Now that you can order goods, you also want to be able to receive them in the store.
2-4-1 What is the first customizing activity you must perform?
2-4-2 Is there any other step(s) you must take to ensure that your store receives the
correct default data?

Exercises

Topic: Store Orders and Goods Receipts

• Order Goods at the Store using SAP Retail Store
• Receive Goods into your Store using SAP Retail Store
You will be wearing two hats in the store, as department manager

you order merchandise to be shipped to the store. Then you
change your hat to become the stock clerk and receive those
goods on-line.
3-1 Tuners have been moving quite quickly off the shelves and you know that in a few
weeks there is going to be a change of season promotion on that particular tuner. So
you have decided to order extra before the promo announcement is activated.
3-1-1 How do you order 25 units of R100016 for your store TS##?
3-1-2 Can you determine whether that article is shipped from the DC or from a
vendor? How?
3-2 Also order extra speaker wire. That is R100116 and you want 2-100 foot pieces.
3-2-1 Do you need to know the vendor number of your supplier?
3-2-2 Is your speaker wire in stock? How can you check that?

3-4 Receive the goods you ordered in the previous step.
3-4-1 Must you know your purchase order number to receive the goods?
3-4-2 Can you receive the articles that will be shipped from the DC?
OPTIONAL:
Go back to your logistics lead position. You have been advised that you will
gain on performance if you set up the store orders to create the follow-on
documents in the background. You have been planning on doing
replenishment in headquarters based on sales and think this combination
might be a real time saver.
3-5 Customize your store order controls to create only a purchase requisition in your
store orders regardless of whether they are internal or external.
3-5-1 Which parameters do you have to change? On which screen?
3-6 You have already set up your replenishment planning, so all you have to do is
initiate a replenishment run for your store TS##.
3-7 Now, go to the SAP Retail Store and prepare to create your store order.
3-7-1 Has the display changed since the last time you created a store order? How
so?
3-7-2 Accept some of the suggested quantities and change some others. Save your
order.
3-7-3 Were any follow-on documents created?

Solutions

Topic: Customizing Assortment List Profile and
Initializing the Store
An assortment list is required for all your stores. You must customize the assortment and
initialize the store.
1-1-1 Yes, you must ensure that your conditions are linked to your assortment list.
To check the conditions that are being prepared, to do so use the following
path:
IMG→→ Sales and Distribution → POS Interface → Outbound →
Maintain POS condition type group
View Condition Type SAPD. It does contain the condition types that carry
the data we need. The conditions types are:
VKP0 – Sales Price
VKA0 – Promotion Sales price
UTXJ – Tax Jurisdiction Code
1-2 Check the Assortment list types:

1-2-1 The path to check Assortment List types is:
IMG →Logistics – General → Assortment → Assortment List →
Assortment list types
Note that all types have a lead time of 3 days. The should be set to one for
this exercise..
1-3 Create your Assortment List profile, RS##.

1-3-1 The path to create the Assortment List is:
IMG →Logistics – General → Assortment → Assortment List → Maintain
profile for Assortment lists
1-3-2 To copy another profile:
Select the reference profile, press the copy icon and replace the reference
with your Assortment List ID.
Press Enter, and choose copy all on the next screen.
Select your profile and choose Maintain assortment list profile parameters.
Select 1, F, and R, then select the delete icon, to remove these assortment
list types from your profile.

1-3-3 The parameters for your remaining assortment list types should be:
Field Name Values

AL applic. Mode 1
Cond. Type group SAPD
Reduction Blank
Sorting procedure 4
AL structure WBBP_STORE
1-4 Assign your Assortment list profile to your store.

1-4-1 Use the path on the Easy Access menu:
Logistics → Retailing → Master data → Site data → Site → Change
Enter your site name, TS##, press Site, general.
1-4-2 Select the POS tab and enter your profile, RS##, in the Assort. list profile
field.
1-5 Initialize the assortment list for your site:

1-5-1 The path to initialize the assortment list:
Logistics → Retailing → Master data → Assortment/listing → Assortment
list → Generate → Initialization
1-5-2 A screen displays when the initialization is complete. You can see how
many groups of data have been generated and the number of articles each
contains.
You can use the following path to confirm that the initialization was
successful:
Logistics → Retailing → Master data → Assortment/listing → Assortment
list → Display
Enter the Sales org., R300, Distribution channel, R1, your Customer
number, TS## and press Execute.
On the next screen, press Expand all and double click a merchandise
category to see your article data.
1-5-3 Yes, using the path above you can see the assortment list types as leaves on
a tree and then by vendor, merchandise category.

1-6 Accessing the assortment list via SAP Retail Store.
URL: http://igdpr.wdf.sap-ag.de:1080/sap/its/homepages/sapstore.htm
Select the SAP Store for the class Client.
Enter the same user name that you were assigned for the class and the
password that you selected. Press Log On.
Enter your store number and press Log On.
1-6-1 You can access the assortment list through:
Master data → Assortment list
You could also see that the assortment list is active, using Store Order.
1-6-2 You should have three merchandise categories, hardware, sporting goods,
and textiles.

Solutions

Topic: Store Order and Goods Receipts Customizing
2-1 You are creating a store order profile to create follow-on documents for both
purchase orders and delivery documents.
2-1-1 To create an inbound POS profile, use the following path:
Tools → AcceleratedSAP → Customizing → Edit Project → SAP
Reference IMG
Sales and Distribution → POS interface → Inbound → Maintain Profile
for POS Inbound
Press New Entries and enter your profile name and group ## as the
description. Save.
2-1-2 To assign the profile to your store, use the path from the SAP Easy Access
menu:
Logistics → Retailing → Master data → Site data → Site → Change
Enter your site name, TS##, press Site, general.
Select the POS tab and enter your profile, RS##, in the Inbound profile
field.
2-2 Copy inbound profile AZ00 and modify the settings to generate a purchase order
for external procurement and a delivery for internal procurement, and produce an
error if unsuccessful.
Tools → AcceleratedSAP → Customizing → Edit Project → SAP Reference IMG
Sales and Distribution → POS interface → Inbound → Store Order Control
Select AZ00 and press the copy icon. Use you POS Inbound profile name as the
target entry.
2-2-1 You much change the settings in the Control area of the profile. The AZ00
profile was setup to create a purchase order during replenishment regardless
of where the purchase was made. Delete those entries.
Field Name Values
Default doc. category external 3, purchase order

Store Order
Default doc. category internal 4, delivery
Store Order
2-3 Customize Retail Store profile for Store orders.

2-3-1 The path for Retail Store customizing is:
Reference IMG
Logistics – General → SAP Retail Store → Store Order → Reorganization
period for follow-on documents
Enter 15 in the Past period field.
2-4 Customize Goods Receipts for your store.

2-4-1 You must customize the SRS Goods Movement. Use the path:
Reference IMG
Logistics – General → SAP Retail Store →Goods Movement →Basic
Settings for Goods Receipt
→ Define customizing Schemas with Basic Settings
In viewing the Schemas, you see that you can use the default 0001.
→Assign Customizing Schemas to Sites
Press New Entries and add your store number TS## and assign schema 0001
to your site.
2-4-2 No, there are no other special steps that must be taken.

Solutions

Topic: Online Store Orders and Goods Receipts
3-1 Ordering extra R100016 tuners for your store.

3-1-1 First sign on to the SAP Retail Store. Use the path:
URL: http://igdpr.wdf.sap-ag.de:1080/sap/its/homepages/sapstore.htm
Select the SAP Store for the class Client.
Enter the same user name that you were assigned for the class and the
password that you selected. Press Log On.
Enter your store number and press Log On.
Select Store Order, expand your Assortments
Enter 25 in the Quantity field of R100016.
3-1-2 You cannot tell where the articles are delivered from on the order screen.
You can determine the source of supply by selecting Store Order follow-on
documents.
3-2 Order speaker wire. Article no.

3-2-1 You do not need to know the vendor number, the system will select the right
supplier.
3-2-2 On the order form, the system displays if there is stock of the article. Or you
could use the Stock report under Information.
3-3 Receive the goods into your store.

Select Goods Receipt in SRS for your store.
3-3-1 You do not have to know the purchase order number. Simply, press the
binoculars next to the Reference doc. filed to see what POs are outstanding
and select it.
3-3-2 In order to display articles to be shipped by the DC, you must select
Delivery as your Reference document ID.
Optional:
Customize and test using Replenishment Planning in your store TS##.

3-4 Customize your Store Order profile to only create purchase requisitions subsequent
to replenishment planning. Use the path:
Tools → AcceleratedSAP → Customizing → Edit Project → SAP Reference IMG
Sales and Distribution → POS interface → Inbound → Store Order Control
3-4-1 Select your profile RS##.
In the Control group, make the following changes:
Field Name Values
Default doc. cat. external 1, Create purchase requisition,

replenishment otherwise an error will occur
Default doc. cat. int. 1, Create purchase requisition,
replenishment otherwise an error will occur
Default doc. category external blank
Store Order
Default doc. category internal blank
Store Order
3-5 Execute a replenishment planning run for your store TS##. Use the path:
Logistics → Retailing → Sales → Replenishment → Replenishment planning →
Execute
Enter your store number TS## in the Recipient field. Enter R1134 in the
Merchandise category, accept all other defaults press execute.
3-6 Select Store Order on the SRS screen.

3-6-1 Yes, now there are proposed quantities.
3-6-2 You can increase or decrease quantities by and no follow-on documents will
be created until the buyer in headquarters starts the program.
3-6-3 There is a purchase requisition, but there won’t be a purchase order until
headquarters generates them.

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Purchasing Processes

© SAP AG IRT370 3-1

At the conclusion of this unit, you will be able to:

! Describe the Store Assortment List and how to

! Create a Store Order

© SAP AG IRT370 3-2

Unit 2 Internet Transaction Server

Unit 3 Purchasing Processes

Unit 4 Inventory Management Processes

Unit 5 Sales Processes

Unit 6 Recording Time

Unit 8 Accessing Master Data

© SAP AG IRT370 3-3

! Smart Speciality Stores use SAP Retail Store to

© SAP AG IRT370 3-4

At the conclusion of this topic, you will be able to:

! Customize the Assortment List for Retail Store

© SAP AG IRT370 3-5

Information about sources of supply (DC or vendor,

Information about important movement data (promotions,

Information about presentations and article sales

© SAP AG IRT370 3-6

© SAP AG IRT370 3-7

Definition of n change versions before the next full version

Version 1 Version 2 ... next

Lead time Cycle time

08/10 08/15 08/20 t n+1

© SAP AG IRT370 3-8

© SAP AG IRT370 3-9

© SAP AG IRT370 3-10

© SAP AG IRT370 3-11

© SAP AG IRT370 3-12

At the conclusion of this topic, you will be able to:

! Describe Store Orders

© SAP AG IRT370 3-13

© SAP AG IRT370 3-14

© SAP AG IRT370 3-15

" Substitute document types for (standard) NB and UB

© SAP AG IRT370 3-16

" Scope of message log (flag only used at store level)

© SAP AG IRT370 3-17

" Further processing controls

© SAP AG IRT370 3-18

" Finally, check-boxes are provided to determine whether:

© SAP AG IRT370 3-19

store order IDoc PReq

© SAP AG IRT370 3-20

Doc. Cat. Doc. no Item

4. Display the documents

© SAP AG IRT370 3-21

2. Process the PDC file

Save as PDC file

Material Material text Quantity

© SAP AG IRT370 3-22

Purchase SAP Retail Store

© SAP AG IRT370 3-23

At the conclusion of this topic, you will be able to:

! Describe Goods Receipt

© SAP AG IRT370 3-24

© SAP AG IRT370 3-25

© SAP AG IRT370 3-26

" Control: goods receipt

© SAP AG IRT370 3-27