(1st Slide)

FILE PROCESSING VS. DATABASES

(2nd Slide)
File Processing Systems
- EACH department or area within an organization HAS ITS OWN SET OF FILES.

(3rd Slide)
Two Major Weaknesses
1. Data Redundancy
- Same fields are stored in multiple files.
- Wastes resources such as storage space and people’s time.
- Can increase the chance of errors.

2. Isolated Data
- It’s difficult to access data stored in separate files in different departments.
- Complicated procedure; usually requires the experience of a computer programmer.

(4th Slide)
Database Approach
- A VARIETY of programs and users SHARE THE DATA in the database.
- Secures its data so that only authorized users can access certain data items.
- While a user is working with the database, the DBMS resides in the memory of the computer.

(5th Slide)

>INSERT: File name: School Database

(6th Slide)
Strengths of the Database Approach
1. Reduced Data Redundancy
- Most data items are stored in only one file, which greatly reduces duplicate data.

2. Improved Data Integrity

- The users make changes to one file instead of multiple files: thus, increasing the data’s
integrity by reducing the possibility of introducing inconsistencies.

(7th Slide)
3. Shared Data
- The data in a database is shared by the entire organization, hence, the imposition of security
settings to define who can access, add, modify, and delete the data in a database.

4. Easier Access
- Allows non-technical users to access and maintain data, providing they have the necessary
privileges.

5. Reduced Development Time

- Is often easier and faster to develop programs.

(8th Slide)
>INSERT: File name: Database Example
>INSERT: File name: File Processing Example