REVIEWER FOR E-TCH: ICT FOR PROFESSIONAL

TRACKS (FIRST SEMESTER – FIRST QUARTER)

LESSON 1: INFORMATION AND COMMUNICATION TECHNOLOGY

INFORMATION the ICT industry shares 19.3%

- Refers to the ideas or concepts
obtained from reading,
investigation, study or research
which are transmitted through
media such as telephone,
television and radio. Information
is necessary to make decisions
and to predict the future.
COMMUNICATION
- A means of transmitting
messages or sending and
receiving information between
individuals using symbols, signs
or verbal interactions. Before,
people transmit messages
through signs or symbols and
performing drama and poetry.
TECHNOLOGY
- The use of scientific knowledge,
experience and resources to
create processes and prourvey of
Philippines Business and
Industries in 2010 revealed that
of the total employment
populationducts that fulfill
human needs
INFORMATION AND
COMMUNICATION
TECHNOLOGY OR ICT
- Deals with the use of different
communication tools such as
telephone , mobile phones,
Internet, etc. to locate, save,
send, and edit information. For
instance when we make a video
call, we use the internet
ICT in the Philippines
- Considered as the ICT Hub of
Asia because of the tremendous
growth of ICT related jobs like
Business Process Outsourcing,
or call centers. It started with
Accenture in 1992 with Frank
Holz who was responsible for
developing and marketing the
first Global Resource Center in
Manila.Annual S

WOLRD WIDE WEB

 - The World Wide Web, commonly referred to as WWW, W3, or web is an
interconnected system of public web pages accessible through the internet,
invented by Tim Berners-Lee in 1989.
WEB 1.0
- Refers to the first generation of
the Internet when most websites
were read-only or static.
Webpages are usually just single
files in Hypertext Markup
Language (html or htm) format
that are displayed in a web
browser when the URL is
entered.
FEATURES OF WEB 2.0
1. FOLKSONOMY
- It is a way to classify and to find
information. It enables users to
find information in an organized
way, like tagging photos,
websites, or links. Some social
networking sites use tags that
start with a pound sign (#)
which is termed as hashtag.
2. RICH USER EXPERIENCE
- It has a dynamic and interactive
content. For instance a user can
click on an image of a flower to
get more information about that
flower like its growth
conditions, nutrient
requirements, and more
3. USER PARTICIPATION
- Helps with the flow of
information between the user
and the owner of a certain
WEB 2.0
- The second generation of the
Internet. It is dynamic and
focuses on user participation.
There is a give-and-take
relationship between a website
and its users, in which the latter
has the power to share different
types of information such as
texts, images, sounds, and video
website. For instance, a user can
interact by liking, commenting,
or sending reviews to a certain
post or site
4. MASS PARTICIPATION
- Allows universal web access
from a traditional internet user
to a wider variety of users of
various cultures that leads to
differentiation of concerns
5. LONG TAIL SERVICE
- That are offered on demand
rather than on a one-time
purchase. This means user can
either subscribe to a data plan
that charges users for the
amount of time spent in the
Internet or a data plan that
charges for the amount only of
bandwidth used.
6. SOFTWARE as a SERVICE (SAAS)
- Allows the user to subscribe to a software rather than purchasing them
subscribing and using Google Docs, a free web-based application, to create or
edit word documents online.

WEB 3.0
- The third version of the internet which is an upgrade of Web 2.0. It’s main
characteristics include but are not limited to:

1. REAL TIME
- Events and information are 3. MACHINE LEARNING
made available to users as they - Computers and Mobile devices
take place. can create data qnd and make
decisions based on the user’s
2. EVERYWHERE previous actions
- Internet can be accessed by
users in all places

TRENDS in ICT

1. TECHNOLOGICAL 2. SOCIAL MEDIA

CONVERGENCE - A collection of internet-
- In evolution of technological based communication tools
developments that integrate and computer-assisted
different types of channels dedicated to allow
applications and media to users to collaborate,
form a new system. For communicate, and share
example, a system can be information or content in a
used for calling and texting, virtual community and
browsing the internet or network
creating a word document
using the smartphone.

THERE ARE SIX TYPES OF SOCIAL MEDIA:

 SOCIAL NETWORK
- Enables people to connect with other people with the same interests or
background (e.g. ,Facebook and Twitter).
 BOOKMARKING SITES
- Allow user to store, manage
links or create a tag to
various websites and
resources that allows you
and others to easily search or
share them
(e.g. ,StumbleUpon and
Pinterest)
 SOCIAL NEWS
- Sites that allow users to post
their own news articles or links
to other news sources and
comment to the post or vote on
the news articles of the website
(e.g. ,Reddit, Digg)
 MEDIA SHARING
- Sites that allow users to upload
and share media content like
music, images and video
(e.g. ,Flicker, Youtube and
Instagram)
 MICROBLOGGING
- Sites that focus on short updates
from the user wherein
subscribers of this user will be
able to receive these updates.
(e.g. ,Twitter and Plurk)
 BLOGS AND FORUMS
- Websites that allow users to post
their content where users are
able to comment to the said
topic. Some of the free blogging
platforms are Blogger,
Wordpress, and Tumblr.

3. MOBILE TECHNOLOGIES
- Refer to devices ranging from basic mobile phones to tablet PCs, PDAs, MP3
players, memory sticks, e-readers, and smartphones. It is a combination of
hardware, operating systems, networking, and software, including content,
learning platforms, and applications

MOBILE DEVICES USE DIFFERENT OPERATNG SYSTEMS:

 IOS - Open source operating system

- Used in Apple devices like developed by Google
iPhone or iPad
 BLACKBERRY OS
 ANDROID - Used in Blackberry devices
  SYMBIAN - Used for smartphones but now
- An original smartphone OS used used for smart TVs
by Nokia devices.
 WINDOWS MOBILE
 WEBOS - Developed by Microsoft for
smartphones and pocket PCs
4. ASSISTIVE MEDIA
- Technology that includes assistive, adaptive, and rehabilitative devices for
people with disabilities and also includes the process used in selecting,
locating, and using them. It enables people to perform tasks that they can’t
accomplish or great difficulty of accomplishing it by changing methods of
interacting with the technology needed to accomplish such tasks

EXAMPLES OF ASSISTIVE MEDIA:

1. MOBILITY IMPAIRMENTS software, large-print and tactile

- Wheelchairs,transfer devices, keyboards
walkers, prosthesis
3. HEARING IMPAIRMENTS
2. VISUAL IMPAIRMENTS - Hearing aids, assistive listening
- Screen readers, braille and devices, amplified telephone
braille embossers, desktop video equipment
magnifer, screen magnification

LESSON 2: ONLINE SAFTY, SECURITY, ETHICS AND ETIQUETTE

STANDARDS

ONLINE SAFTY, SECURITY AND ETIQUETTE STANDARDS

- The Internet is defined as the information superhighway. This means that
everyone with access to this highway has the ability to place and retrieve
information. The larger the risk, the more information you share online.
Identity theft, phishing, malware infestations, and other threats are all possible.
As a result, Facebook is constantly improving its security features.

TIPS TO STAY SAFE ONLINE

 1. Be mindful of what you share and what site you share it to
2. Do not just accept terms and conditions; read it
3. Check out the privacy policy page of a website.
4. Know the security features of the social networking site youuse.
5. Passwords should not be shared with anyone. Your password should be treated
like a toothbrush. Allow no one to use it, and replace it every six months
6. Logging into public networks/Wi-Fi is a bad idea. Hackers' ability to position
themselves between you and the connection point is one of the most serious
dangers to free WiFi. As a result, instead of speaking directly with the hotspot,
you send your data to the hacker. Any information you provide or gain access
to on these networks is gone in a blink of an eye.
7. Do not talk to strangers whether online or face-to-face.
8. Never post anything about future vacation. You are inviting the burglar to rob
your house at that date
9. Add friends you know in real life
10. Avoid visiting untrusted websites
11. On your computer, install and update antivirus software. To avoid conflicts,
use only one antivirus software.
12. . If you have a Wi-Fi at home, make it a private network by adding a password.
13. Downloading anything from untrusted websites is a bad idea. Malware can
infect your computer if you visit certain websites.
14. Buy the software; do not use pirated ones.
15. Do not reply or click links from suspicious emails.

INTERNET THREATS
- While the internet is an excellent source of communication and information,
there are a lot of dangerous risks to be aware of. When utilizing the Internet,
here are some of the hazards you should be aware of.

1. SPAM that displays unwanted

- Most of our email accounts
come with a ‘Spam’ or ‘Junk’
folder. Spam emails are a huge
issue, with more than 50% of
emails being syphoned into
these folders.
2. ADWARE
- When a person surfs the
internet, adware is a sort of virus
advertisements.
3. TROJAN
- Trojans frequently disguise
themselves as harmless
computer programs in order for
hacker to gain access to your
computer without being
detected to you
4. VIRUS
 - A virus is one of the most talked
about internet threats. Because
viruses are designed to
propagate at an alarming rate,
they usually attach themselves
discreetly to downloads.
5. WORMS
- Malicious email attachments or
USB sticks are the most
common ways for worms to get
onto a computer.
6. PHISHING
- A type of fraudulent behavior in
its most basic form.
Officiallooking emails
impersonating a well-known
source, such as a bank, are
frequently sent.
7. SPYWARE
- Another type of malware.
Known as spyware, it is an all-
encompassing internet ailment
that is commonly associated
with downloading file pop-ups.
8. KEYLOGGERS
- Which are similar to spyware,
record a user's keyboard
operations. The majority of
keyloggers will hunt for easily
identifiable key entries, such as
bank card numbers and
passwords.
9. PHARMING
- A more sophisticated form of
phishing that takes advantage of
the DNS system. Pharmers
frequently construct web pages
that look like those of a
reputable company, such as an
online banking log-in page.
10. ROGUE SECURITY
SOFTWARE
- A form of malicious software
and internet fraud that misleads
users into believing there is a
virus on their computer and aims
to convince them to pay for a
fake malware removal tool that
actually installs malware on
their computer.

NETIQUETTE
- A short for "Internet etiquette," and it is a code of appropriate online behavior
that is similar to politeness in society. Email, social media, online chat, web
forums, website comments, multiplayer gaming, and other forms of online
communication are all examples of this.

1. Avoid posting inflammatory or offensive comments online (aka

flaming).
2. Respect others' privacy by not sharing personal information, photos, or
videos that another person may not want published online.
3. Never spam others by sending large amounts of unsolicited email.
 4. Show good sportsmanship when playing online games, whether you win
or lose.
5. Don't troll people in web forums or website comments by repeatedly
nagging or annoying them.
6. Stick to the topic when posting in online forums or whencommenting on
photos or videos, such as YouTube or Facebook comments.
7. Don't swear or use offensive language.
8. Avoid replying to negative comments with more negative comments.
Instead, break the cycle with a positive post.
9. If someone asks a question and you know the answer, offer to help.
10. Thank others who help you online

LESSON 3: ADVANCE WORD PROCCESING SKILLS

WORD PROCESSORS
- Though a typical tool within the workplace, can be quickly tricky from time to
time especially if you are typing a letter or making simple invitations. By doing
so, the number of features that we utilize, particularly in Microsoft Word 2016,
is merely superficial. In fact, even the most common tasks you always do will
be automated further making your work more efficient and effective.

- The act of utilizing a computer to produce, edit, save, and print documents is
known as word processing. Word processing requires specialist software
(sometimes known as a Word Processor). Microsoft Word is one example of a
word processor, although other word processing apps are also commonly used.
Microsoft Works Word Processor, Open Office Writer, Word Perfect, and
Google Drive Document are just a few examples.

- A word processor is a piece of software that allows you to create, store, and
print typed texts. Word processors are now one of the most widely used
computer software products, with Microsoft Word being the most popular.

EXAMPLES AND TOP USES OF A WORD PROCESSOR

- A word processor is one of the most used computer programs because of its
versatility in creating a document. Below is a list of the top examples of how
you could use a word processor
 1. BOOK 5. LETTER
- Write a book - Write a letter to one or more
people. Mail merge could also
be used to automatically fill in
the name, address, and other
2. DOCUMENT fields of the letter.
- Any text document that requires
formatting.
6. MARKETING PLAN
- An overview of a plan to help
3. HELP DOCUMENTATION market a new product or service.
- Support documentation for a
product or service. 7. MEMO
- Create a memo for employees.
4. JOURNAL
- Keep a digital version of your 8. REPORT
daily, weekly, or monthly - A status report or book report.
journal.
9. RESUME
- Create or maintain your résumé.

EXAMPLE OF WORD PROCESSOR PROGRAMS

- Although Microsoft Word is the most popular word processor available, other
options are available. Below is a listing of some popular word processors in
alphabetical order

1. Ablword 9. Microsoft WordPad

2. Apple Work Pages
3. Apple TextEdit Apple macOS
included word processor
4. Corel Word Perfect
5. Dropbox Paper (online and free)
6. Google Docs (online and free)
7. LibreOffice Writer (free)
8. Microsoft Office Microsoft
Word
10. Microsoft Works (discontinued)
11. Soft Maker FreeOffice Text
Maker (free)
12. OpenOffice Writer (free)
13. Suite WordGraph (free)
14. Sun Star Office (discontinued)
15. Textiles (iPad and iPhone)
16. Kingselt WPS Office Writer
(free)

MICROSOFT WORD
 - A word processor developed by Microsoft. It was first released on October 2
1983 It is also known as MS Word

FEATURES OF WORD PROCESSOR

- A word processor, unlike a basic plaintext editor, has various additional tools
that can help your document or other content look more professional.

A LIST OF SOMEOF THE MOST COMMON FEATURES OF A WORD

PROCESSOR IS PROVIDED BELOW:

ADJUST THE LAYOUT - Once text is entered into a

document, it can be copied or
- Capable of modifying the
cut and pasted in the current
margins, size, and layout of a
document or another document
document

AUTO CORRECT
FIND
- Corrects common spelling errors
- Word processors give you the
well as capitalization
ability to quickly find any word
or text in any size of the
AUTO FORMAT document.
- Applies formatting to text, eg
number listing, bullet, GRAMMAR CHECKER
hyperlinks.
- Proofreads documents for
grammar, writing styles,
COLLABORATION sentence structure errors and
reading statistics.
- More modern word processors
help multiple people work on
the same document at the same HEADERS AND FOOTERS
time.
- To adjust and change text in the
header and footer of a
COPYING, CUTTING AND document. The headers and
PASTING footers of a document can be
 customized to contain page - Adjusts how the image behaves
numbers, dates, footnotes, or around other objects or text.
text for all pages or specific
pages of the document.
THESAURUS
- Look up alternatives to a word
INDENTATION AND LISTS
without leaving the program.
- Set and format tabs, bullet lists,
and number lists. Insert tables-
MACROS
Add tables to a document.
- Setup macros to perform
common tasks.

INSERT TABLES MAIL MERGE

- Add tables to a document. - A feature that allows you to
create document and merge the
them with another document or
IMPORT DATA
data file.
- Import and format data from
CSV, database, or another
MAILERS AND LABELS
source
- Create mailers or print labels.
TEMPLATE
MULTIMEDIA
- A document that contains the
formatting necessary for a - Insert clip art, charts, images,
specific document type pictures, and video into a
document.
TEXT FORMATTING
MULTIPLE WINDOWS
- Changing the font, font size,
font color, bold, italicizing, - While working on a document,
underline, etc. you can have additional
windows withother documents
for comparison or move text
TABLES
between documents
- Organize information into rows
and columns
SEARCH AND REPLACE
- You can use the Search and
TEXT WRAP
Replace feature to replace any
text
 WORD WRAP
SPELLING AND GRAMMAR - Word processors can detect the
edges of a page or container and
- Checks for spelling and
automatically wrap the text
grammar errors in a document.
using word wrap

HOME TAB TEXT ALIGNMENT

- Allows you to change document - Left, Right, Center and Justify
settings, such as the font
properties, add bullets or a
numbered list, adjust styles, and
other common features.

INSERT TAB
 - Used to insert different features
such as tables, pictures, clip art,
shapes, charts, page numbers,
word art, headers, and footers
into a document.
PAGE LAYOUT
- Refers to the arrangement of
text, images, and other objects
on a pagePages sizes are Short
(letter) 8.5" by 11" Long(Folio)-
8.5" by 13" A4-827 by 11.69"

PAGE ORIENTATION
- Portrait and Landscape

IMAGE PLACEMENT

IN LINE WITH TEXT tighter taking the contour and

shape of the image.
- This is the default setting for
images that are inserted or
integrated in
TOP AND BOTTOM
- This setting pushes the text
SQUARE away vertically to the top and/
or the bottom of the image so
- This setting allows you to insert
that the image occupies a whole
a picture anywhere in the
text line on itsown.
paragraph with the text
wrapping around it in a square
pattern, similar to a frame.
BEHIND TEXT
- This allows your image to be
TIGHT dragged and place anywhere on
your document but all text
- This is almost the same as the
floating in front it.
square setting, but here the text
hugs"to the general shape of the
image.
IN FRONT OF TEXT
- This setting allows your image
THROUGH to be placed right on top of the
text as if your image was
- This setting allows the text on
dropped right on it.
your document to flow even
MAIL MERGE documents that have the same
general content but may have
- Feature of MS word that allows
different recipients or purpose.
you to efficiently create

THREE COMPONENTS OF MAIL MERGE:

1. MAIN DOCUMENT 2. DATA SOURCE

- The letter that contains the email
information for each of the
merged document that can be
letter, stationery, or template. It
also contains the field names
which contains the instructions
for merging.
- A collection of data that will be
merged into a document, such as
a list of names and addresses for
a mail merge. Before it can use
the data in it, it must be
connected to the data source.

3. MERGE DOCUMENT
- A word processing document that is the generated output after executing the
merge process.

THE LABEL GENERATOR

LABEL GENERATION
- Part of Microsoft Word's mail
merging feature Once you've
prised off your form letters, it INSERTING IMAGES AND
only makes sense to deliver EXTERNAL MATERIALS
them to individual recipients is
- It's a lot of fun to incorporate or
in envelope with the appropriate
insert photographs into your
address printed directly on it or
work and it improves the overall
on a mailing label to where to
impression. When constructing a
By adopting a technique that is
resume, one of the most typical
almost identical to that of a
ways to integrate photo into a
regular mail merge.
 document is to do so. The help you build a more efficient r
numerous types of elements that document in both content and
you can r integrate in a Word physical form, despite the fact
document and their qualities can that it appears simple to execute

You'll be more efficient and versatile in using Microsoft Word if you have a
deeper understanding of the physical form of your document as well as the
various materials you incorporate into it.

1. PICTURES
- These are photos or electronic or digital images that you've saved on a local
storage device. Picture files are divided into three categories. The extension on
their file names can help you identify them

 JPG
- This is pronounced as jay peg" and is the short from for jpeg or Photographic
Experts Group.

 GIF
- Stands for Graphics Interchange
Format, a type of image file
capable of displang
transparencies. As a result, it
blends well with other materials
or features in your page la
addition, it can display
rudimentary animation.
 PNG
- This is pronounced as ping" It
stands for Portable Network
Graphics. It was built around
the capabilities of GIF. Its
development was primarily for
the aim of speedier image
transmission via the internet.

2. CLIP ART may be downloaded and used

for free. Other clip arts from
- This is generally a GIF type.
third party vendors are also
live art drawings or images used
available to purchase or
as generic representation for
download and use for free.
ideas and objects that you might
want to integrate in your
document. Micrast Word
includes a clip art library that
3. SHAPES - Another type of material that
you can integrate in your Word
- These are printable objects or
document that allows you to
materials that you may use in
represent data characteristics
your document to improve its
and trends.
design or provide you with some
tools to help you compose and
communicate ideas or messages
in a more professional manner.

6. SCREENSHOT
4. SMART ART
- Sometimes, creating reports or
- Generally, these are predefined
manuals for training or
sets of different shapes grouped
procedures will require the
together to form ideas that are
integration of a more realistic
organizational or structural in
image of what you are
nature.
discussing on your report or
manual.Nothing can get you a
5. CHART more realistic image than a
screenshot

LESSON 4: ADVANCED SPREADSHEET SKILLS

SPREADSHEET
- Refers to the spreadsheet program which is the electronic version of the
familiar columnar pad. It is an application - that helps the user to create
spreadsheets commonly used for budgets, forecasting, and finance-related
tasks.

EXCEL
- A spreadsheet program that allows you to store, organize, and analyze
information. While you may believe Excel is only used by certain people to
process complicated data, anyone can learn how to take advantage of the
program's powerful features. Whether you're keeping a budget, organizing a
training log, or creating an invoice, Excel makes it easy to work with different
types of data.

ADVANCED SPREADSHEET SKILLS NEEDED IN LIFE

1. Data Entry, Sorting, and Filtering 6. Pivot Tables
2. Applying Data Validation 7. Macros and Scripts
3. Protecting Sheets and Locking Cells 8. Combine Multiple Functions to
Create Formulas
4. Custom Filtering
9. Perform Calculations
5. Sort by Column
MICROSOFT EXCEL
- Provides an automated way of
displaying any statistical data. It - Includes several arithmetic and
can be used to automatically basic functions that help you
compute for several factors that compute faster.
are not easy to notice especially
when faced by a large data.

BASIC EXCEL FORMULAS

Addition (+) Multiplication (*)

Subtraction (-) Division (/)

*type <=> before the formula, thus: =a1+a2 <then, hit the ENTER key>

USING MATH OPERATORS

- Excel always knows what type of calculations you want to perform. When you
create a formula, you include symbols, called math operators, which tell Excel
the kind of math operations you want to perform.
 SUMIF
AVERAGE - A function used to compute for
the summation of a range if a
- A function used to compute for certain condition is met
the average of the number of a
range.
AVERAGEIF
COUNTIF - A function used to compute for
the average of a range if a
- A function used to count the certain condition is met
cells with a specified content
within a range.
UNDERSTANDING CELL REFERENCING
- In copying and moving formulas in a worksheet, Excel assumes that you want
to copy the formula’s calculation, and not the cells involved in the calculation.
Using cell referencing, you can control how formulas in a cell is displayed
when you paste or drag them to a new location.

THERE TWO BASIC TYPES OF CELL REFERENCING:

1. The Relative Cell Reference
2. The Absolute Cell Reference

SPREADSHEET TERMINOLOGY

ACCOUNTING NUMBER - Number format that is used for

FORMAT accounting
ORIENTATION
- The angle at which a text is
displayed.
COUNT
- A function used to count the
cells with content in a range
SUM-a function used to
compute for the summation of
the numbers of range
SUM
- A function used to compute for
the summation of the numbers
of a range
AVERAGE
- A function used to compute for
the average of the numbers in a
range.
COUNTIF
- A function used to count the
number of cells in a range if a
certain condition is met.
TYPES OF CHARTS AND THEIR USAGE
- This lesson will only discuss the most commonly used types of chart for
learners. These are simple charts that can help you simplify your data
interpretation.
1. COLUMN
AVERAGEIF
- A function used to compute for
the average in a range if a
certain condition is met.
RANGE
- The range of cells where you
want to look for the criteria.
Criteria a value or label that
determines if a cell is part of the
range to be averaged.
AVERAGE RANGE
- The actual range of cells that
will be averaged, if omitted the
range will be used instead.
RELATIVE REFERENCE
- All cell references are called
relative references. when copied
across multiple cells, they
change based on the relative
position
ABSOLUTE REFERENCE
- These are cell references that do
not change when copied or filled
in keeping a row and/or column
constants
- The chart's horizontal axis which presents the categories being charted, while
the vertical axis shows the charted values. Vertical columns of varied colors
rise from the horizontal axis to visually represent the desired data. The simple
presentation and colored columns are made for easier visual comparisons. It
comes in a variety of forms, including clustered columns, stacked columns and
3-D columns

2. BAR OR BAR CHARTS

- Also essentially horizontal column charts. They organize the categories along
the vertical axis and the values along the horizontal axis. Horizontal bars
stretch left to right across the chart to plot the data. It is excellent for charting
multiple values over extended durations, with colored
bars representing each value.

3. LINE OR LINE CHARTS

- Use one or more horizontal lines tovisually depict data points. It distributes
categories evenly along the horizontal axis and the vertical axis.The horizontal
line connects to the plotted points,providing a clear picture of data friends

4. PIE
- It divides a circle into slices to represent a data series. The chart depicts each
slice in a different color for easy recognition of how the individual slice relates
to the greater whole. It works best when you are charting only one data series,
when none of your data are negative, when your data features no zero values
and when you have seven values or fewer.
 5. DOUGHNUT
- It may seem similar to pie chart. It shows the relationship of individual parts to
the greater whole, but it actually features more than one data series. Each data
series in a circular ring, one inside the other and a hole in the middle like a
doughnut. Instead of pie slices, each ring has colored segments to represent
data values. Some individuals may find doughnut charts difficult to read.
making stacked column charts or stacked bar charts a better option.

MAKING A CHART IN MICROSOFT EXCEL

1. Select the data for which you want to create a chart, then click INSERT
Recommended Charts.
2. On the Recommended Charts tab, scroll through the list of charts that Excel
recommends for your data, and click any chart to see how your data will look
like.
3. If you don't see a chart you like, click All Charts to see all the available chart
types
4. When you find the chart that you like, click > OK.
5. Use the Chart Elements, Chart Styles, and Chart Filters buttons, next to the
upper-right corner of the chart to add chart elements and customize the look of
your chart, or change the data that is shown in the chart
6. To access additional design and formatting features, click anywhere in the chart
to add the CHART TOOLS to the ribbon, and then click the options you want
on the DESIGN and FORMAT tabs. The reference of the charts is the survey
result both shown in the next page.

LESSON 5: ADVANCED PRESENTATION SKILLS

PRESENTATION SKILLS
- Refer to the skills needed to be able to deliver effective and engaging
presentations to the audiences. It cover a variety of areas such presentation
structure slide design, voice tone and body language.
1. MICROSOFT POWERPOINT
- It consists of a number 2. PREZI
ofindividual pages or 'slides". - A visual storytelling software
The "slide" analogy is a alternative to traditional slide-
reference to the slide projector based presentation formats.
which contain text. graphics,
sound, movies, and other objects
arranged freely.

3. APPLE KEYNOTE and fun.it is a powerful new

- A presentation software apliication that uses artificial
application developed as a part intelligence to instantly
of the iWork productivity suite transform your ideas into
by Apple Inc. beautiful presentations.

4. GOOGLE SLIDES 6. PHOTOSNACK

- An online presentations app that
allows you to show off your
work in a visual way. With it,
you can create and edit
presentations.
5. HAIKU DECK
- A free app that makes
presentations simple, beautiful,
- Probably, this is the best free
slideshow maker and an
incredibly easy app you can use
to make slideshows with music.
Use it to share important
moments in your life with
friends and family.

STRUCTURING YOUR PRESENTATION

STRUCTURE
- Provides a logical flow so that it can provide the information that the audience
needs to follow a presentation. It is necessary because a well organd
presentation creates an impression mastery thus, gaining audience's tra
attention.

THE FOLLOWING ARE GUIDE ON HOW TO STRUCTURE YOUR

PRESENTATION:
PURPOSE
want audience to gain from
- To determine your purpose, ask
listening to my presentation?
"What are the main points I

AUDIENCE PRE-ASSESSMENT - This is also called as the hook

which is designed to grab the
- Identify the characteristics,
audience's attention and provide
knowledge and needs a your
them with a reason to be
audience. Know who your
engaged in the presentation
audience are, what they
want/need to know an what are BODY OF PRESENTATION
- This is the major portion of the
their background. This step is
presentation that needs to be
done before the presentation
connected directly to your
throughout.
purpose or bridge.

OPENING YOUR
PRESENTATION/BRIDGE

CLOSING YOUR PRESENTATION

- This is the final impression that you will leave with your audience make sure it
is impactful

CREATING AN EFFECTIVE PRESENTATION

1. MINIMIZE - Avoid being fancy by using a

font style that is easy to read
- Keep slides count to a minimum
Make sure that it is big enough
to maintain a clear message and
to be read by the audience. Also,
to keep the audience attentive.
consider how big the screen is
daring the report. A font size of
72 is about an inch (depends on
2. CLARITY
the screen size). A one inch
letter is readable 10 feet away, a
 two-inch letter is readable 20
feet away
4. VISUALS
- Use graphics to help in your
presentation but not too many to
distract the audience. Instead of
using table of data, use charts
3.SIMPLICITY and graphs.
- Use bullets or short sentences.
Summarize the information on
the screen to have your audience
focus on what the speaker is
saying than on reading the slide.
Follow 6-7 rule (6 lines 7
words).
5. CONSISTENCY 6. CONRAST
- Make your design uniform. - Use light font on dark
Avoid having different font background or vice versa. This
styles and backgrounds. is done so that it is easier to
read. It is easier to read on
screen if the background is dark.

USING HYPERLINKS IN MICROSOFT POWERPOINT

- Using hyperlinks in presentation is an easy way to navigate slides during the
presentation.

LINK TO OPTIONS:

1. EXISTING FILE OR WEB PAGE

- A hyperlink to website or a local
file saved in a hard drive.
3. CREATE A NEW DOCUMENT
- Creates a hyperlink that once
2. PLACE IN THIS DOCUMENT clicked, creates a new document
on your specified location.
- Creates a hyperlink that allows
you to jump to a specific slide in
your presentation
4. E-MAIL ADDRESS automatically adds your
specified recipient on a new
- Creates a hyperlink that opens a
email
Microsoft Outlook that

EMBEDDING OBJECTS IN MICROSOFT POWERPOINT

- Imbedding objects is easy using Microsoft Power Point With this option you
can insert an excel file that will look like a table to a presentation.