How to Use Google Docs

2011 by M.C. S. Zabala

1. Enter docs.google.com to the web address bar.

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2. Make sure to have a google account first before proceeding.

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To create new document, presentation, or spreadsheet.

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A. FILE MENUS

A1. To open another document.

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A2. To choose preferred document language.

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A3. To see previous revisions.

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A4. To rename a document.

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A5. To create another copy of document.

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A6. To download document and work offline.

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A7. To save file.

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A8. To share the document.

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A9. To manage document page.

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A10. To customize page number.

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A11. To preview or print the document.

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B. EDIT MENU B1. To undo / redo (go back to last activity).

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B2. To cut, copy or paste remove selected items.

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B3. To select all items in the whole document.

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B4. To find and/or replace a specific word.

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C. VIEW MENU C1. To view the document either paginated or compact.

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C2. To show the imaginary ruler of document.

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C3. To show equation toolbar.

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C4. To show suggestions of correct spelling for typographical errors.

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C5. To hide/show upper part of the window.

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C6. To hide all menu and view document in full screen.

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D. INSERT MENU Adding/Inserting of the following:

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D1. Images maybe from file, a URL, Google images, or albums.

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D2. Links maybe web addresses, email ads, or bookmarks.

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D3. Equations are formulas or equivalent values.

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D4. Drawings are customized images or shapes that can be edited.

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D5. Comments are made by the owner or other authorized people.

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D6. Footnotes are notes found at the bottom of the page.

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D7. Special characters maybe unique symbols, or arrows.

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D8. Creating plain horizontal line in a particular section.

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D9. Creating page breaks.

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D10. Header maybe numbers/titles found in upper part of document.

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D11. Footer maybe numbers / titles found in lower part of document.

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D12. Bookmarks are shortcuts to specific places within a document.

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D13. Organizing content and allowing easy navigation through document.

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E. FORMAT MENU E1. To format texts / fonts.

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E2. Paragraph styles are used to format indentions or headings.

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E3. Alignment shows how the texts will line-up in the document.

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E4. To customize spacing between lines (sentences) in paragraph.

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E5. List styles are different formats of bullets and numbering.

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E6. To clear or remove all formats made.

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F. TOOLS MENU F1. To translate the whole document into a preferred language.

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F2. To describe a specific word.

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F3. To count the number of words used.

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F4. To automatically format selected items.

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F5. To insert tables.

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F6. To add rows or columns in the table.

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F7. To remove tables, rows, or columns.

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F8. To format tables, rows, or columns.

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G. HELP MENU For further assistance and other guidelines.

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i. This customizes currency and time zone.

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ii. This copies the format of fonts only.

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iii. This copies only the values or numbers entered.

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iv. To designate a name of all or part of the worksheet.

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v. To delete or erase values, rows, columns or comments.

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vi. To select type of view (spreadsheet or content only).

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vii. To freeze selected rows or columns.

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viii. To show or hide gridlines, formula or formula bars.

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ix. To show or hide sheets.

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x. To add rows or columns.

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xi. To add another worksheet.

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xii. To add formulas.

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xiii. To manage or define ranges.

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xiv. To add charts, gadgets, images, drawing, or scripts.

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xv. To format numbers.

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xvi. To format fonts, its sizes and styles.

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xvii. To format selected texts.

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DATA MENU xviii. To sort worksheet ascending or descending.

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xix. To sort and manage selected ranges.

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xx. To add filter (for easy access of contents).

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xxi. To summarize and analyze a large set of data .

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xxii. To validate numbers, dates, and text.

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TOOLS MENU xxiii. To add, manage, and edit special programs/formulas.

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xxiv. To customize solutions for specific cells.

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xxv. To show predictive texts.

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xxvi. To set-up notification when changes were made.

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xxvii. To protect sheet from unauthorized editing.

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xxviii. To upload/convert existing files to Google docs.

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xxix. To start the slide show.

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xxx. To view or show notations made.

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xxxi. To increase or decrease slide view.

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xxxii. To import other Google slides or presentations.

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xxxiii. To change slide themes or background.

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xxxiv. To customize images in the slide.

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xxxv. To add, copy, or delete slide.

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