TO CONDUCT A STUDY ON EXISTING SYSTEM OF PRODUCTION AND OPERATIONS AND GIVE RECOMMENDATIONS FOR BEST

RESOURCE UTILIZATION

Project Charter January 22, 2018

PROJECT CHARTER

TO CONDUCT A STUDY ON EXISTING

SYSTEM OF PRODUCTION AND OPERATIONS
AND GIVE RECOMMENDATIONS FOR BEST
RESOURCE UTILIZATION

Date: January 22, 2018

Version: 00

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 TO CONDUCT A STUDY ON EXISTING SYSTEM OF PRODUCTION AND OPERATIONS AND GIVE RECOMMENDATIONS FOR BEST
RESOURCE UTILIZATION

Project Charter January 22, 2018

Project Charter Document History

Document Revisions

Author Release Reason for Changes Version # Approval

Date

<author name> <rel. date> initial draft Draft 0.1* <name>

NOTES:
• Signed approval forms are filed in the Management section of the project files.
• Drafts should be version numbered “Draft 0.1”, “Draft 0.2”, etc. Accepted Releases should be version
numbered “1.X”, “2.X”, etc.
• This document requires the following approvals:
• <List those with approval authority>
•

Version # Release Summary of Changes (since previous version)

Date

Draft 0.1* <rel. date>

Distribution History
This document has been distributed to:

Name Title Company Distribution Distributed

Date Version #

<recipient’s name> <recipient’s <Company Name> <date sent> <version #

title> sent>

NOTES:
• This document is only valid on the day it was printed.
• The document source is located at <document address>, on the project server.

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 TO CONDUCT A STUDY ON EXISTING SYSTEM OF PRODUCTION AND OPERATIONS AND GIVE RECOMMENDATIONS FOR BEST
RESOURCE UTILIZATION

Project Charter January 22, 2018

Table of Contents

Project Charter Document History ...................................................................................................................... 2

Document Revisions........................................................................................................................................ 2
Distribution History ......................................................................................................................................... 2
1. Executive Summary................................................................................................................................. 4
2. General Project Information .................................................................................................................... 4
3. Project Stakeholders ................................................................................................................................ 4
4. Project Purpose ............................................................................................................................................ 5
4.1. Business Issue ................................................................................................................................... 5
4.2. Business Objectives .......................................................................................................................... 5
5. Project Overview ..................................................................................................................................... 5
5.3. Assumptions ..................................................................................................................................... 5
5.4. Constraints ........................................................................................................................................ 6
6. Project Requirements & Deliverables ..................................................................................................... 6
7. Project Management Milestones & Deliverables .................................................................................... 6
8. Project Budget & Costs ........................................................................................................................... 6
9. Personnel & Other Resources .................................................................................................................. 6
10. Project Risks .......................................................................................................................................... 7
11. Project Organization .............................................................................................................................. 7
11.1. Project Organization Chart ...................................................................................................... 7
11.2. Roles & Responsibilities ......................................................................................................... 7
12. Associated Documents .................................................................................................................................. 8
13. Other Information .......................................................................................................................................... 8
14. Approval Signatures .............................................................................................................................. 8

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 TO CONDUCT A STUDY ON EXISTING SYSTEM OF PRODUCTION AND OPERATIONS AND GIVE RECOMMENDATIONS FOR BEST
RESOURCE UTILIZATION

Project Charter January 22, 2018

1. Executive Summary

The mission of the project is to optimize time and improve the process quality for lubricant manufacturing.
This project will be based on methods engineering time and motion study and lean techniques. The project is
linked with “MAL PAKISTAN”. By the end of the project, the productivity of the filling lines shall be
increased due to time and process optimization.

2. General Project Information

Project Title: TO CONDUCT A STUDY ON EXISTING SYSTEM OF PRODUCTION AND OPERATIONS

AND GIVE RECOMMENDATIONS FOR BEST RESOURCE UTILIZATION

Project ID: N/A

Sponsoring Sponsor
Organization: N/A Representative: N/A

Prepared by: Team Members Version: 00

3. Project Stakeholders

Position Title/Name/Organization Phone E-mail

Project Mr. Muhammad Shoaib 0300-7065055 m.shoaib@neduet.edu.pk
Coordinator

Internal Advisor 1 Dr. Muhammad Fahad 0331-2609826 mfahad@neduet.edu.pk

Internal Advisor Miss Sadia Majeed 0300-2519179 smajeed@neduet.edu.pk

External Advisor Sanaullah Saeed 0333-3802852 sanaullah.saeed@mal.com.pk

Customer / User ------ --------

MAL Pakistan
Representative(s)

Team member 1 Aqsa Rashid (Group leader) 0348-2223294 aqsa.awan46@yahoo.com

Team member 2 Umer Ahmed Hashmi 0336-2608137 umerahmedhashmi@gmail.com

Team member 3 Najum Ashraf 0301-2212040 najum.ashraf95@hotmail.com

Team member 4 Muhammad Khalid 0320-8367642 khalid.jamal95@hotmail.com

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 TO CONDUCT A STUDY ON EXISTING SYSTEM OF PRODUCTION AND OPERATIONS AND GIVE RECOMMENDATIONS FOR BEST
RESOURCE UTILIZATION

Project Charter January 22, 2018

Department IMD

4. Project Purpose

• To implement line balancing techniques and minimize the wastages on the filling line. Decrease the
work load and optimum utilization of man, machine and material.
• Systematic inventory
4.1. Business Issue
N/A
4.2. Business Objectives
N/A

Strategic Plan Element Project Business Objectives

- -
- -

5. Project Overview

5.1. Project Description

The main purpose of the project is to lessen delays, optimizing time, improve process flow, make significant
modification in the layout (if needed) and increase production rate in the filling lines of MAL PAKISTAN.
The project should be studied thoroughly and Methods Engineering (ME) technique, Lean tools and HSE
measures should be used to reduce the cycle time and increase productivity of the department to maximum
range.
5.2. Scope
The scope of the project is, but not limited to;

• Filling lines: Conduct time and motions study to optimize production lines to reduce man power and
hence production cost. Map out capacity utilization of current machines – speed per minute – actual
vs theoretical
• Production Planning: Suggest best production planning process as per available resource
• Inventory: Reduce the inventory of FG by better utilization of filling capacity
• Map out speed of six head filling speed machine based on its capacity to handle 3,4 and 1-liter
packaging
5.3. Assumptions
• Provision of confidential data
• Provision of transport
• Workers and management of the industry will cooperate and support us on our mission
• Project to be completed in the assigned time
• Implementation of suggestions

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 TO CONDUCT A STUDY ON EXISTING SYSTEM OF PRODUCTION AND OPERATIONS AND GIVE RECOMMENDATIONS FOR BEST
RESOURCE UTILIZATION

Project Charter January 22, 2018

5.4. Constraints
• This project is related only to optimization activities
• Data cannot be recorded in the form of pictures or videos within the plant premises
• One day per week to visit the industry
• Activities in the plant must be permitted by the concerned authorities
• Communication gap due to absence of IM engineer (No IE department at Industry)

6. Project Requirements & Deliverables

• Gaps in process and recommendations for improvement

• Specific focus on MOQs developed for FG and how these relate to production capacity
• Statistical exercise to review and compare the production and dispatch/sales.
• Develop model on how best to align the capability with the product demand
• A proper plan for flushing out oil in the filling lines

7. Project Management Milestones & Deliverables

Milestone / Deliverable Estimated Responsible Individual

Date
Completion of time and motion study March Team Members
Recommendation for inventory
May Team members
management
Improvement in productivity of filling
lines July Team members

Documentation upon achievement of

August Team members
target

8. Project Budget & Costs

Purpose Amount Budget Source

Travelling - Provided by the company

Meals - Provided by the company
Computer Facility - Provided by the company

9. Personnel & Other Resources

Resources Description
Aqsa Rashid (IM-017)
Umer Ahmed Hashmi (IM-019)
Project Team
Najum Ashraf (IM-023)
Muhammad Khalid (IM-024)

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 TO CONDUCT A STUDY ON EXISTING SYSTEM OF PRODUCTION AND OPERATIONS AND GIVE RECOMMENDATIONS FOR BEST
RESOURCE UTILIZATION

Project Charter January 22, 2018

Support Department of Industrial and Manufacturing Engineering

Facilities Transport, food, PC and other necessary data will be provided by the company

Equipment Personal laptops, notepads and stopwatches

Software Tools MS Office, MS Project, POM

Other N/A

10. Project Risks

• Law and order situation of Hub, Baluchistan

• Human error in the collection of data
• Project is not progressing as planned
• Change of scope

11. Project Organization

11.1. Project Organization Chart

11.2. Roles & Responsibilities

Stakeholder Title Name Roles & Responsibilities

Chairman IMD Dr. Syed Amir Iqbal Evaluation of project

Senior Official Asad Hussain To provide support within the industry
To provide the guidance, industrial data and
External Advisor Sanaullah Saeed
arrange the visit of the plant as per required.

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 TO CONDUCT A STUDY ON EXISTING SYSTEM OF PRODUCTION AND OPERATIONS AND GIVE RECOMMENDATIONS FOR BEST
RESOURCE UTILIZATION

Project Charter January 22, 2018

Internal Advisor Dr. Muhammad Fahad Mentor who leads the team towards success.
Miss Sadia Majeed
Aqsa Rashid
Team Members Umer Ahmed Hashmi Perform all the necessary work
Najum Ashraf to achieve the scope of project
Muhammad Khalid
Department IMD

12. Associated Documents

• Previous data records of the department in industry

• Related books and research papers
• Final year report

13. Other Information

N/A

14. Approval Signatures

Position/Title Signature/Printed Name/Title Date

External Advisor Sanaullah Saeed January 22, 2018

Internal Advisor 1 Dr. Muhammad Fahad January 22, 2018

Internal Advisor 2 Miss Sadia Majeed January 22, 2018

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