Professional Documents
Culture Documents
2
Energy, Utilities & Chemicals the way we see it
within a company. If content Reservoir Data, Well Data, Engineering Data, Equipment
Operation Data, Field Data, Production Data, Economics Data Data Stores Financial Data, HR Data, HSSE Data, Reporting Data, Email
management processes are not aligned
and governed, this data explosion will National Repository Data Partner Data Purchased Online Data Offline Data
eventually expose companies to
greater risk, higher cost and Source: Capgemini
diminished data integrity. What
happens in the digital oilfield when
the worlds collide?
When Data Worlds Collide: E&P Content Management in the Digital Oilfield 3
The drivers can be defined as: A New Concept of Content
I Accessibility; the ability to perform Management
global view/search/navigate/retrieve Data can now be considered content
functions based on roles. This can that takes various shapes and forms.
provide significant productivity. For years, the marketplace has offered
I Collaboration; based on teams being many types of innovative electronic
able to see the same data and document management systems
documents in real-time to make (EDMS). However, there are very few
better, faster decisions as a collective products that include E&P data
group –on surface and subsurface management, which pushes the three
data and co-authored documents. This data worlds further apart. But what if
collaborative platform can include the best practices from the EDMS
software, hardware, processes and systems could be applied and adapted
facilities. for E&P content management?
I Connectivity; integrated processes
and data sharing between databases This paper proposes that oil and gas
and applications, based on business companies should embrace a new
process management. concept of global content
I Business intelligence tools; these management to develop a vision and
can be applied to rapidly analyze governance structure that can extract
content, collaborate and develop the most value from their E&P data
data warehouses when all data is for today and into the future.
accessible, shared and connected.
Data Integrity Factors – Building
Imagine a company that views its data Value
landscape through this new connected A critical success factor in the Future
landscape. A typical work day might World scenarios is the underlying data
include the following activities: integrity that enables multi-functional
connectivity. Quality management,
A team meets to discuss a drilling assurance policies and procedures are
program. They open a production cube crucial, but improved content
and are able to view the license management can also play a vital role.
information, pertinent email Four key factors can form the
communications and information from integrity foundation:
the legal and finance departments, and I User Interfaces based on established
trusted versions of well logs and other and integrated roles, business
subsurface data concerning the area. process management and data flows
I Information lifecycle management
business intelligence tools, the engineer has data capture, storage and retrieval
access to the financial data from the corporate for interpreted data, documents and
financial system and operational data coming other relevant information upon
from production monitoring systems. which key business decisions are
based
A petroleum engineer needs to do I An information governance
4
Energy, Utilities & Chemicals the way we see it
2 Mumick, I., D. Quass, B. Mumick, Maintenance of Data Cubes and Summary Tables in a Warehouse, In Proc. ACM SIGMOD Conf. on Management of Data, Tuscon, Arizona, 1997, pages
100-111.
3 The common definition for metadata is “data about data.” Metadata documents data elements or attributes, (name, size, data type, etc) and information about records or data structures
(length, fields, columns, etc) and information about the data (where it is located, how it is associated, ownership, etc.). Metadata also includes descriptive information about the context,
quality and condition, or characteristics of the data and keywords.
When Data Worlds Collide: E&P Content Management in the Digital Oilfield 5
Information Lifecycle phases
Source: Capgemini
Information Governance
Framework
Governance must be established in
how data is created, manipulated,
stored, made available for use, (re-
used) and retired. This means
company-wide standards, procedures
4 In a recent survey, Osterman Research found that email is now accepted as written confirmation of approvals or orders
in 79% of organizations. Since emails have become the electronic substitutes of legal business documentation, the
information being passed on through this electronic correspondence constitutes a record and therefore must be treated
as such.
6
Energy, Utilities & Chemicals the way we see it
When Data Worlds Collide: E&P Content Management in the Digital Oilfield 7
Business intelligence is becoming an document world residents do not use
industry standard. EDMS to manage their
documentation. Integrity starts to slip
The E&P data world can adapt in lifecycle, records management and
applicable governance and data governance via data overload and
management. E&P roles, process and duplication. This is reflected in the
work flows will most likely need to be value drivers through reduced
created based on current company accessibility and lack of information
policies. connectivity as documents become
buried or orphaned in team rooms or
Some major ERP vendors have already network and private drives. At this
developed modular interconnectivity level, Business Intelligence tools are
from key enterprise modules to E&P extremely limited.
content. For example, Oracle5 brings
oil companies an integrated view of Collaboration shines brightest in this
operations, using a data management data world. Forrester Research7
and business intelligence solution for published a study showing 65% of
the exploration and production companies surveyed planned to invest
business. SAP for Oil & Gas6 is a set in software to enable collaborative
of solutions that supports teamwork. Collaboration was defined
fundamental business requirements as document repository, team
while providing end-to-end solutions workspace, basic library services, and
that cover upstream, midstream, ad-hoc workflows. For document
downstream, and marketing processes world residents, the structure is
from wellhead to retail outlet. present, but the problems with
integrity and cultural changes (my
Document World data – your data – our data) still
Many of the applications running in represent challenges in
the document world share implementation. The document world
infrastructure, IT maintenance and suffers from duplication of documents
compliance with the enterprise world. and email and
This provides stability in the ownership/accountability is unclear.
applications but not the content. Most The lessons of the document world
companies use a combination of are based on structured lifecycle
standalone automated software phases that automated software can
systems and methods to address provide, collaboration software and
issues for document, record, and methodology, and associated cultural
content management. This resolves changes.
issues such as version control,
confidentiality, compliance and
accessibility of various types of
structured and unstructured electronic
information to improve search
capacities.
8
Head-Sector/Discipline/Alliance the way we see it
8 Digital Earth10 is building the first online directory where oil & gas professionals can search for energy information,
suppliers, and people around the world. Digital Earth is going through public sources of oil and gas information and
indexing documents according to oil and gas terminology. (well numbers, geographic locations, types of drilling, etc.)
Product launch is proposed in 2009. Some companies are already involved as well as national data repositories.
When Data Worlds Collide: E&P Content Management in the Digital Oilfield 9
itself. No clearly documented audit Can You Change the World?
trail of the decision-making elements How dependable is the “data”
on interpreted data results in a loss of cornerstone at most E&P companies?
both user efficiency and data value We have shown that each data world
through re-interpretations and is profoundly different, but they all
reiterations. For explorationists, the work together to create the bottom
integrity of historical data is key in line. The current model of isolated
making good business decisions. content management at the Enterprise
Missing or incomplete data used to level will not increase competitive
develop a well planning program can advantage in the marketplace.
cost up to $23 million for a dry hole
or drilling outside a concessionary Plotting a course of continuous data
boundary. integrity for the E&P business
platform is a daunting task. If your
This overall lack of data integrity company has already started a data
dramatically influences the E&P data management project, there are best
world’s ability to leverage the value practices to be shared between data
drivers. On average, geoscientists worlds that will boost the integrity
spend approximately 30% of their maturity levels in E&P. It means
time searching for data. Petroleum engineering a vision with a
engineers may spend up to 70% of comprehensive strategy and that
their time opening software includes all data worlds’ users and IT.
applications to find data.9 By It means refocusing your telescope
removing the need for individual from a single data world to the entire
searches to find reliable data, a universe of data that forms a
company can expect approximately company’s most valuable asset:
15% increase in productivity. content.
Collaboration has become the oil and Can you change the world? Can you
gas industry buzzword for the virtual afford not to? Charles Darwin noted,
workplace. The E&P data world has “It is not the strongest of the species that
heavily invested in building facilities survives, nor the most intelligent, but the
with hardware, software and cameras one most responsive to change.”
to connect onshore to offshore
personnel and control rooms with Some companies are already changing
field personnel. The biggest limiting their worlds by creating engineering
factor is that true collaboration can data warehouses (EDWs). An EDW
only happen if you have your own can provide critical data validation
house in order. So on top of the and integration capabilities for asset
document data world’s collaboration creation, maintenance and operations
problems, significant problems exist related work processes to provide
with the sharing of real-time E&P operational staff with immediate
data because most E&P data world access to accurate information about
residents do not trust their own the plant. This concept is shown in
company data. However, the industry the following diagram.
is rapidly maturing in this area and
the use of functional collaboration for Note that the system is designed to
upfront planning of wells using validate and consolidate information
advanced visualization tools can handed over from contractors, which
increase the pace of real-time well can then be integrated with
delivery and planning scenarios. applications and ERP maintenance
systems.
10
Energy, Utilities & Chemicals the way we see it
EDW Concept
Portal
Contractor Owner / Operator
Engineering Maintain & Operate
Docu Equip
ents ment
ments nt
SAP CMS
Engineering Engineering Data Tags Maintenance Operating Systems
Toolset Warehouse Management • Process monitoring and
• Modify engineering control systems
data & documents. • Provide fast access to System
trustworthy engineering • Maintenance
• 3D Modeling
information to different
disciplines
Maintenance • Inspection
Source: Capgemini
When Data Worlds Collide: E&P Content Management in the Digital Oilfield 11
www.capgemini.com/energy
Mary Adams,
mary.adams@capgemini.com
Harry Coppoolse,
harry.coppoolse@capgemini.com