PASSPORTSTATUSTRACKI

NG SYSTEM

A PROJECT REPORT

Submitted by
G.SUDHARSAN
(201061026)
&
P.RAGHAV SANDEEP
(201061018)

in partial fulfillment for the award of the degree

of
BACHELOR OF TECHNOLOGY
In
INFORMATION TECHNOLOGY

IFET COLLEGE OF ENGINEERING

(AN AUTONOMOUS INSTITUTION)
VILLUPURAM 605108
NOVEMBER 2021

i
 IFET COLLEGE OF ENGINEERING
(An Autonomous Institution)

BONAFIDE CERTIFICATE

Certified that this report titled “PASSPORT STATUS TRACKING

SYSTEM” is thebonafied WorkG.SUDHARSAN(201061026)&P.RAGHAV

SANDEEP(201061018) who carried out the work under my supervision.

Certified further that to the best of my knowledge the work reported herein

does not form part of any other thesis or dissertation on the basis of which a

degree or award was conferred on an earlier occasion on this or any other

candidate.

Mrs. J.JAYACHITRAM.E., (Ph.D.) Ms.E.ANADHAVIJAYALAXMY

HEAD OF THE DEPARTMENT Super visor,
Associate Professor, Department of It,
Department of IT, IFET College of Engineering,
IFET College of Engineering, Villupuram-605108
Villupuram - 605108

ii
 CERTIFICATE OF EVALUTION

College name : IFET College of Engineering, Villupuram.

Branch : B.Tech - IT

Month & Year : November 2021

Sub. Code & Name : 19UITMP301/MINI PROJECT-I

Name of the Register Number Title of the Name of the

Student Project Supervisor with
Designation

PASSPORT
G.SUDHARSA 201061026&20106101 STATUS Ms.E.ANANDH
N &P. 8 TRACKIN A VIJALAXMY
RAGHAV G SYSTEM Super Visor
SANDEEP

The report for the Mini project-I submitted for the fulfillment of the
award of the degree of Bachelor of Technology in Information Technology of
IFET College of Engineering (Autonomous), permanently affiliated to Anna
University was evaluated and confirmed to be the work done by the above
student.

SUPERVISOR HEAD OF THE DEPARTMENT

Submitted for the End Semester examination held on ______________

INTERNAL EXAMINER EXTERNAL EXAMINER

iii
 ACKNOWLEDGEMENT

We thank the almighty, for the blessings that have been showered upon me to
bring forth the success of the project. I would like to express my sincere gratitude to
our Chairman Mr.K.V.Raja, Vice Chairman and our Secretary Mr.K.Shivram
Alva for providing us with an excellent infrastructure and necessary resources to
carry out this project and we extend our gratitude to our principal
Dr.G.Mahendran, for his constant support to our work.

We also take this opportunity to express our sincere thanks to our Vice-
Principal Dr.S.Matildawho has provided all the needful help in executing the
project successfully.

We wish to express our thanks to our Head of the Department, Mrs.J.Jayachithra,

for herpersistent encouragement and support to complete This project. we express
my heartfelt gratitude to my guide Ms.E.ANADHAVIJAYALAXMY,Department
of Information Technology for her priceless guidance and motivation which helped
us to bring this project to a perfect shape.

And we thank our faculty advisorMrs.C.KAVITHA,Assistant Professor,

Department of Information Technology who encouraged us in each and every step
of this project to complete it successfully.

We also thank our lab technicians and all the staff members of our department
for their support and assistance.

Last but not the least, I wholeheartedly thanks my family and friends for their
moral support in tough times and their constructive criticism which made me
succeed in our work.

iv
 TABLE OF CONTENTS
CHAPTER NO TITLE PAGE NO
List of Abbreviations 06
List of Figures 07
Abstract 08
1 Introduction 09
1.1 General
1.2 Domain Overview
2 Existing System 11
2.1.Existing System
2.2. Disadvantages of Existing System
3 Proposed System 12
Proposed System
3.1 Simplex Algorithm
3.2 Advantage Of proposed System
4 system requirements
4.1 Software requirements

4.2 Hardware requirements

5 System Architecture
5.1 System Architecture
5.2 System Design
5.3ER Diagram
6 Modules
6.1. Types of Module Method
6.1.1.Login Module
6.1.2.Admin Registration Form
6.1.3.Passport Status

5
 6.1.4.Admin Page
6.1.5 Passport Registration Form
6.1.6 Change Passport Status
7 Conclusion
Appendix-I(source code)
Appendix-II (snap shots)
Reference

6
 LIST OF ABBREVIATIONS

PCC -Police Clearence Certificate

RTI – Right To Information

7
 LIST OF FIGURES

FIGURE NO TITLE PAGE NO

1 Simplex Algorithm 13
2 Architecture Diagram 14
3 System Design 15
4 ER Diagram 16
5 Login Page. 20
6 Passport Registration Form. 21

8
 ABSTRACT

This project provides a clear Passport status tracking for the end users.It
provides a single user interface for both the administrators and also the passport
officer.Project covers the end to end communication of applying passport to Status
tracking.It involves the case officer can represent the user to apply for passport and
also the end user can access it and track the status of the application.This application
is used only by the passport officer.This study is carried out to check the economic
impact that the system will have on the organizationThe amount of fund that the
company can pour into the research and development of the system is limited. The
expenditures must be justifiedThus the developed system as well within the budget
and this was achieved because most of the technologies used are freely available.

9
 CHAPTER 1
INTRODUCTION
1.1 GENERAL
Ever since the entire passport application process is done online, it has
become incredibly easy for applicants to track their application status. Applicants
can get real time status updates on their passport application. They can even get
SMS updates on the status.It is important to be updated with the application status
so that you can take timely action if needed. One can easily check their application
status on the ‘Passport Seva’ portal.There are different kinds of status tracking
available on the Passport Seva portal:
1. Passport Applications
2. Police Clearance Certificate (PCC)
3. RTI Application
4. Diplomatic or Official Passport Application
5. Surrender Certificate

1.2 DOMAIN OVERVIEW

This study is carried out to check the economic impact that the system will
have on the organization.The amount of fund that the company can pour into the
research and development of the system is limited. The expenditures must be
justified.Thus the developed system as well within the budget and this was achieved
because most of the technologies used are freely available.Only the customized
products had to be purchased.The project is analyzed in this phase and business
proposal is put forth with a very general plan for the project and some cost
estimates.During system analysis the feasibility study of the proposed system is to
be carried out.This is to ensure that the proposed system is not a burden to the
company.For feasibility analysis, some understanding of the major requirements for
the system is essential.

10
 CHAPTER 2
EXISTING SYSTEM
2.1 EXISTING SYSTEM
Passport can be provided by the admin departmentAdmin Department updated
the status.Finally User check the updated status.Usually the passport will be applied
by the admin department.
• Admin department play the role of updating the status.
• User will be manually verify the status of the project.

2.2 DISADVANTAGES OF EXISTING SYSTEM

The existing system a not providing secure registration and profile
management of all the users properly. This manual system gives us very less
security for saving data and some data may be for due to mismanagement. In the
previsus management system all the details required were taken in the form of
documents. In this system every individual had to stand in a queue which involved
individuals a huge numbers.Hence maintaining of documents submitted for passport
registration was a tedious work as many no of individual apply for registration.
These agents demanded a huge amount of money and were not mainly concerned
about maintaining the details of every individual in a confidential and secured
manner. Hence the existing system is more time consuming and involves mare
manpower.

11
 CHAPTER 3
PROPOSED SYSTEM
3.1.PROPOSED SYSTEM
The development of the new system contains the following activities, which
try to automate the entre process keeping in the view of database integration
appmuch. User friendliness is provided in the application with various controls
provided by system rich user interface This system makes the overall project
management much easier and flexible. Various classes have been used for maintain
the details of all the users and catalog Authentication is provided for this application
only registered users can access. Report generation features is provided using to
generate different kind of reports. In this system the individual fills all the
information or details required for pasport reservation through online. The
individuals lave as fill at the detail and can't leave any field as Blank.
• A Single User Interface for both the end user and the passport officer.
• This reduce complexity of using multiple applications for a single purpose.
• An Interactive complete flow of the system is made in one single point.

3.2. SIMPLEX ALGORITHM

Constraints of type (<=) : for each constraint i of this type, we add a slack variable ,
such that is nonnegative.
Constraints of type (>=) : for each constraint of this type, we add a surplus variable
such that is nonnegative.
Set n-m variables equal to zero. These variables are called non-basic variables
(N.B.V).
Solve the system for the m remaining variables. These variables are called basic
variables (B.V.)

12
The vector of variables obtained is called the basic solution (it contains both basic
and non-basic variables).
Each basic solution of (LP=) for which all variables are nonnegative, is called an
admissible basic solution. This admissible basic solution corresponds to an extreme
point (corner solution).
Maximum of the Cj - zjfor maximum problems.
Minimum of the Cj - zjfor maximum pproblem.

Fig.1 SimplexAlgorithm

3.3ADVANTAGES OF PROPOSED SYSTEM

There may also be genuinely raised concerns about privacy and individual rights
which can be addressed with some additional measures such as prior consents for
such working environments.
Higher number of false positive may raise discomfort and panic situation among
people being observed.
Accuracy and precision are highly desired to serve the purpose.
With the help of detecting each object this application is intended to be used in any
working environment.

13
 CHAPTER 4
SYSTEM REQUIREMENTS

4.1 SOFTWARE REQUIREMENTS

OPERATING SYSTEM : Windows 10
ENVIRONMENT : Visual Studio .NET 2017
.NET FRAMEWORK : Version 4.7
LANGUAGE : C#.NET
BACK END :SQL SERVER- 2008R2 ()

4.2 HARDWARE REQUIREMENTS

PROCESSOR : Intel I3 and Above
RAM : 4 GB RAM
MONITOR : 15” COLOR
HARD DISK : 400 GB
KEYBOARD : STANDARD 102 KEYS
MOUSE : 3 BUTTONS

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 CHAPTER 5
SYSTEM ARCHITECTURE

5.1 SYSTEM ARCHITECTURE

For system developers, they need system architecture diagrams to understand,
clarify, and communicate ideas about the system structure and the user requirements
that the system must support. It's a basic framework can be used at the system
planning phase helping partners understand the architecture, discuss changes, and
communicate intentions clearly.

Fig.2Architecturediagrams

5.2 SYSTEMDESIGN
Design is multi-step process that focuses on data structure software
architecture, procedural details, (algorithms etc.) and interface between modules.
The design process also translates the requirements into the presentation of software
that can be accessed for quality before coding begins. Computer software design
changes continuously as new methods; better analysis and broader understanding

15
evolved. Software Design is at relatively early stage in its revolution. Therefore,
Software Design methodology lacks the depth, flexibility and quantitative nature
that are normally associated with more classical engineering disciplines.

Fig.3. System Design

5.3.ER DIAGRAM
Entity Relationship Diagram, also known as ERD, ER Diagram or ER model, is a
type of structural diagram for use in database design. An ERD contains different
symbols and connectors that visualize two important information: The major entities
within the system scope, and the inter-relationships among these entities. And that's
why it's called "Entity" "Relationship" diagram (ERD) ER diagrams are used to
model and design relational databases, in terms of logic and business rules (in a
logical data model) and in terms of the specific technology to be implemented (in a
physical data model.) In software engineering, an ER diagram is often an initial step
in determining requirements for an information systems project

16
 ER Diagrams are composed of entities, relationships and attributes. They also
depict cardinality, which defines relationships in terms of numbers. Here’s a
glossary: ER Diagrams are composed of entities, relationships and attributes. They
also depict cardinality, which defines relationships in terms of numbers. Here’s a
glossary:

17
 CHAPTER 6
Modules
Types of Module Method
 Login module page
 Admin registration form
 Passport status
 Admin page – Page Selection Module
 Passport registration form
 Change Passport Status

6.1.1.Module -1
Login module page:
When he/she select the user login, if the username and password matches it
will move to the view status page. A person when opens the online passport
page ,system asks for whether he/she is a user or Admin.

6.1.2.Module – 2:
Adminregistrationform:
When the person clicks the new user, it will reach new admin user registration
page. A person has to fill the details and submit.
FieldsUserin thismodule:
Name: Name of the person
User name: Name of the user name
Password: It is a user's choice.
DOB: It must be in dd/mm/yyyy format.
Security Question: It is used as an authenticator provides an extra security.

18
6.1.3.Module – 3:
Passport status:
When user need a passport details ,he can login the page and view the
passport status. Status values are Pending and Ready to Deliver which can be
checked by this view status page

6.1.4.Module – 4 :
Adminpage – PageSelectionModule:
When the person login the Admin page it will reach the Admin login .
Moves to the passport registration form when he clicks the passport apply form
button. Moves to the view status when he clicks the passport status button.

6.1.5.Module – 5:
Passportregistrationform:
When he clicks the passport apply form button, it will reach passport
registration form page. Admin has to fill the details and submit. This Registration
form includes the personal profile of the user. The following details first name ,sur
name, email id,DOB,address,district,state,Gender,photo of the user,photo name are
to be filled by the user.

6.1.6.Module - 6:
ChangePassportStatus:-
When the passport is pending or ready ,it will reach the change passport status
page. Passport number: Customer Passport number.

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 CHAPTER 7
CONCLUSIONS

7.1. CONCLUSION AND FUTURE ENCHANCEMENT

It is concluded that the application works well and satisfy the users.The application
is tested very well and errors are properly debugged.The site is simultaneously
accessed from more than one system. Simultaneous login from more than one place
is testedThe site works according to the restrictions provided in their respective
browsers.Further enhancements can be made to the application, so the web site
functions very attractive and useful manner than the present one.The speed of the
transactions become more enough now.Every application has its own merits and
demerits. The project has covered almost all the requirements.Further requirements
and improvements can easily be done since the coding is mainly structured or
modular in nature.Changing the existing modules or adding new modules can
append improvements.Further enhancements can be made to the application, so that
the web site functions very attractive and useful manner than the present one.

APPENDIX-I (SOURCE CODE)

File 1:
using System;
using System.Collections.Generic;
using System.ComponentModel;
using System.Data;
using System.Drawing;
using System.Linq;
using System.Text;
using System.Windows.Forms;
using System.Data.SqlClient;
namespace PassportVerificationSystem
{
public partial class ApplyPassport : Form

20
{
public ApplyPassport()
{
InitializeComponent();
}
SqlConnection conn;
public void OpenDB()
{
conn = new SqlConnection(@"Data Source=VENKAT-KRISHIV\MSSQLSERVER01;Integrated
Security=true;Initial Catalog=PassportVerificationSystem");
conn.Open();
}
private void btn_Submit_Click(object sender, EventArgs e)
{
}
private void NewUserForm_Load(object sender, EventArgs e)
{
}
private void btn_Cancel_Click(object sender, EventArgs e)
{
Login login = new Login();
login.Show(); this.Hide();
}
private void btn_Submit_Click_1(object sender, EventArgs e)
{
try
{
OpenDB();
string DOB = Wikitechy.UserDetails.GetDate(dateTimePicker1.Value);
Random r = new Random();
int n = r.Next(0, 20000);
stringmyQuery="insertpassport_details(FirstName,SurName,Email,DOB,[Address],District,
[State]Gender,photo,PassportRefNumber,PPStatus) values('" + txt_FirstName.Text + "' , '" +
txt_surname.Text + "' , '" + txt_Email.Text + "' , '" + DOB + "' , '" + txt_Address.Text + "' , '" +

21
txt_District.Text + "' , '" + txt_State.Text + "' , '" + cmb_gender.Text + "' , '" +
txt_PhotoName.Text + "' , " + n.ToString() + "' , '" + "Pending" +")";
SqlCommandcmd = new SqlCommand(myQuery, conn);
cmd.CommandType = CommandType.Text;
int i = cmd.ExecuteNonQuery();
string myQuery1 = "select id from passport_details order by id desc";
SqlCommand cmd1 = new SqlCommand(myQuery1, conn);
SqlDataAdapter da = new SqlDataAdapter();
DataSet ds = new DataSet();
da.SelectCommand = cmd1;
da.Fill(ds);
int id = Convert.ToInt32(ds.Tables[0].Rows[0][0]);
string myQuery2 = "insert into
passport_logindetails(Id,username,pwd,Security_Question,Security_Password) values(" + id + ", '"
+ txt_UserName.Text + "' , '" + txt_Password.Text + "' , '" +
cmb_secQuestion.SelectedItem.ToString() + "' , '" + txt_SecAnswer.Text + "')";
SqlCommand cmd2 = new SqlCommand(myQuery2, conn);
cmd2.CommandType = CommandType.Text;
int i2 = cmd2.ExecuteNonQuery();if (i2 > 0)
{
MessageBox.Show("Your Passport Reference Number is :" + n.ToString());
}
else
MessageBox.Show("Issue in amending the user data");
}
catch (Exception ex)
{
MessageBox.Show("Error in User Addition. Please check the input data");
}
}
private void button1_Click(object sender, EventArgs e)
{
openFileDialog1.Filter = "Image Files(*.jpg; *.jpeg; *.gif; *.bmp)|*.jpg; *.jpeg; *.gif; *.bmp";
if (openFileDialog1.ShowDialog() == DialogResult.OK)
{

22
pictureBox1.Image = new Bitmap(openFileDialog1.FileName);
txt_PhotoName.Text = openFileDialog1.FileName;
Image img = pictureBox1.Image;
img.Save(txt_FirstName.Text + "-" + txt_surname.Text + ".jpg");
}
}
private void linkLabel2_LinkClicked(object sender, LinkLabelLinkClickedEventArgs e)
{
this.Close();
}
}
}
namespace PassportVerificationSystem
{
partial class ApplyPassport
{
namespace PassportVerificationSystem
{
public partial class Change_Status : Form
{
public Change_Status()
{
InitializeComponent();
}

FILE 2:-
using System;
using System.Collections.Generic;
using System.ComponentModel;
using System.Data;
using System.Drawing;
using System.Linq;
using System.Text;
using System.Windows.Forms;
using System.Data.SqlClient;

23
using Wikitechy;
namespace PassportVerificationSystem
{
public partial class ViewStatus : Form
{
public ViewStatus()
{
InitializeComponent();
}
private void dataGridView1_CellContentClick(object sender, DataGridViewCellEventArgs e)
{
}
SqlConnection conn;
public void OpenDB()
{
conn = new SqlConnection(@"Data Source=VENKAT-KRISHIV\MSSQLSERVER01;Integrated
Security=true;Initial Catalog=PassportVerificationSystem");
conn.Open();
}
private void ViewStatus_Load(object sender, EventArgs e)
{
OpenDB();
string name = UserDetails.Username;
DataSet ds = new DataSet();
SqlDataAdapter adapter = new SqlDataAdapter();
SqlCommandcmd = new SqlCommand("SELECT b.username,a.FirstName,a.SurName,a.PPStatus
FROM [passport_details] a inner join dbo.passport_logindetails b on a.Id = b.Id where a.
[PPStatus] ='Ready to Collect' b.username='" + name + "'", conn);
cmd.CommandType = CommandType.Text;
adapter.SelectCommand = cmd;
adapter.Fill(ds);
conn.Close();
}
}
}

24
APPENDIX-II (SNAP SHOTS)

Fig.5 .Login Page

Fig.6 Passport Registration Form

Changing the existing modules or adding new modules can append improvements.
Further enhancements can be made to the application, so that the web site functions
very attractive and useful manner than the present one.

25
26