Design Tool Workshop

(Notes – Microsoft Office)

by
Dr. PRIYARANJAN SHARMA
(PDF – IIT Bombay, PhD – NIT Karnataka)
Associate Professor
Department of Mechanical Engineering
MS Office
✓ Word: It is used to prepare a paragraph, report,
article, books, graphical documents.

✓ Excel: It is used to do calculation and to prepare

sheet, column chart, Bar chart, Line chart, pie
chart, data table, etc.

✓ Power Point: It is used for to prepare a lecture

presentation, business presentation, prepare a
digital resume, prepare title page, poster
presentation, greetings, etc.
https://www.youtube.com/watch?v=-ZVgFufLFGY

By Dr. Priyaranjan Sharma

What is MS Word?
It is a word processor developed by Microsoft.
• Used to make professional-quality documents, letters,
reports, research article, books etc.
• It has various advanced features which allow you to do
formatting and editing your files or documents in the best
possible way.
Features of word software
✓ Editing and Formatting the existing documents.
✓ Create interactive text using special features & tools.
✓ Create Graphical documents.
✓ Used by Authors/Researchers to create books and articles.
✓ Detect grammatical errors in a text document.

By Dr. Priyaranjan Sharma

MS Word Shortcut
Ctrl + A Select entire text
Ctrl + B/I/U Apply bold, italic, underline formatting
Ctrl + C Copy the selected text or image
Ctrl + D Open font dialog box to change the formatting
Ctrl + W Open nevigation panel to search the document
Ctrl + G Go to specific page, line, footnotes or graphics
Ctrl + H Open Find and Replace dialog box
Ctrl + J Switch between Justify and left allignment
Ctrl + K Insert a hyperlink
Ctrl + M Apply a paragraph margin from left
Ctrl + N Create a new document
Ctrl + O Display open dialog box
Ctrl + P Print a cocument
By Dr. Priyaranjan Sharma
 MS Word Shortcut
Ctrl + S Save the document
Ctrl + X/C/V Cut, copy and paste the document
Ctrl + W/F4 Close the document
Ctrl + Z/Y Undo or Redo the last action
Ctrl + 0 Add or remove one spacing before paragraph
Ctrl + 1 Single space line
Ctrl + 2 Double space line
Ctrl + 5 1.5 space line
Ctrl + Spacebar Remove paragraph and character formatting
Ctrl +delete Delete one word from right side
Ctrl+Backspace Delete one word form left side
Ctrl + Home Go to beginning of the document
Ctrl + End Go to end of the document
By Dr. Priyaranjan Sharma
 MS Word Shortcut
Ctrl + Enter Page break
Ctrl + F1 Expand or collapse the menu bar
Ctrl + F2 Select the print preview
Ctrl + F4 Close the window
Ctrl + F9 Insert an empty field
Ctrl + F10 Maximize the document window
Shift + 3 Double space line
Shift+Alt + D Insert current date
Shift+Alt + T Insert current time
Ctrl+Shift+A Format all letters capital
Ctrl+Shift+C Copy Format
Ctrl+Shift+F Open font dialog box
Ctrl+Shift+K Format Letter as small capital
By Dr. Priyaranjan Sharma
 MS Word Shortcut
Ctrl + Shift + L Create bulleted list
Ctrl + Shift + W Underline word but not space
Ctrl + Shift + * Display nonprinting character
Ctrl + Alt + 1 Apply heading 1 style
Ctrl + Alt + 2 Apply heading 2 style
Ctrl + Alt + 3 Apply heading 3 style
Ctrl + Alt + M Insert a comment

By Dr. Priyaranjan Sharma

What is MS Excel?
It is a spreadsheet developed by Microsoft.
• Used to format, organize and calculate data in a
spreadsheets, etc.
• It has various advanced features to do data
visualization, which allow you to predict the results.
Application of MS-excel software
• Data entry
• Data management
• Task management
• Accounting
• Financial modeling and analysis
• Preparation of Chart and graph
By Dr. Priyaranjan Sharma
 MS Excel Shortcut
Ctrl + N Create a new workbook.
Ctrl + O Open an existing workbook.
Ctrl + S Save the active workbook.
Save the active workbook under a new name,
F12
displays the Save as dialog box.
Ctrl + W Close the active workbook.
Ctrl + C Copy the selected cell content to Clipboard.
Ctrl + X Cut the selected cell contents to Clipboard.
Paste the selected Clipboard content into the
Ctrl + V
selected cell(s).
Ctrl + Z Undo your last action.
Ctrl + P Open the "Print" dialog.

By Dr. Priyaranjan Sharma

 MS Excel Shortcut
F2 Edit the current cell.
Alt + Enter In cell editing mode, enter a new line
Ctrl + ; Enter the current date.
Ctrl+Shift+; Enter the current time.
Copy the contents and format of the first
Ctrl + D
cell in the selected range into the cells.
Ctrl + Home and Select the entire range of your actual used
Ctrl + Shift + End data on the current worksheet.
Paste the selected Clipboard content into
Ctrl + V
the selected cell(s).
Ctrl + Space Select the entire column.
Shift + Space Select the entire row.
By Dr. Priyaranjan Sharma
What is Powerpoint?
It is a graphical presentation package developed by
Microsoft.
• Used by teachers to teach the subjects lessons and chapter
of any book.
• Used by businessman to create a plan, marketing
strategies, structure and execution of business.
• Used by housewives to teach their kids and can generate
numbers, calculations, alphabets, or all kinds of lessons.
• Used by job seekers to create digital resumes or
multimedia resumes and it will become a unique way of
presenting skills and knowledge in front of interviewers.
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By Dr. Priyaranjan Sharma
MS Powerpoint Shortcut
Home To go on first slide
End To go on last slide
Ctrl + S Save the active workbook.
Page Down/N Next slide
Page UP/P Previous slide
Esc To end slideshow
Tab To go on next object on same slide
Alt+F2 or F12 To open Save as dialog box
F5 To start slide show from first slide
Shift+F5 To start slide show from current slide
F7 To check for spelling mistakes
Ctrl+D To duplicate the selected object or slide
Ctrl+F2 To see print preview
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By Dr. Priyaranjan Sharma
MS Powerpoint Shortcut
Ctrl+G To group the selected object
Ctrl+Shift+G To ungroup the selected object
Ctrl + H To replace the word
Page Down/N Next slide
Ctrl+B/I/U To make bold/italic/under of selected test
Ctrl+K To insert hyperlink
Ctrl+M To insert new slide
Ctrl+N To create new presentation documents
Ctrl+O To open existing presentation
Shift+F5 To start slide show from current slide
Ctrl+P To use pen tool during Slides-show
Ctrl+Q To close and save the presentation
Ctrl+F1 To show and Hide Ribbon
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By Dr. Priyaranjan Sharma