A STUDENT GRADING MANAGEMENT SYSTEM A

CASE STUDY OF MBARARA ARMY SENIOR

SECONDARY SCHOOL

BY
ATAHO MARK

DCS (DIPLOMA IN COMPUTER) KIU

DCS/ 10017/81/DU

A Project Report Submitted to the college of applied science and

Technology for the Requirement of the A Ward of A Diploma of
Computer Science of Kampala International University

2012
 DECLARATION

I Ataho Mark, declare that this project is the original work and it has never
been submitted for any other award to any other University before. It was
done under close supervision and guidance of my supervisor.

Mr. ASIIMWE JOHN PATRICK

Signature:

Date

ATAHO MARK

Signature:
 SUPERVISOR APPROVAL

This Report entitled A student grading management system: A case study of

Mbarara Army Senior Secondary School was conducted under my
supervision.

Mr. Asiimwe John Patrick

Signature

Date

111
 DEDICATION

This project is dedicated to my dearest parents mr.Steven katanaka and Mrs. Asiimwe Hilda,

brothers Tayebwa Micheal, Nelson Mandela, Tusime john and sisters Nsimenta rechael,

Ninsima rhimah, Akampa niwasasira, Ainembabazi nkwanzi and friends Mutebi Ronald,

Buhungiro Alfred,for their tires efforts rendered to me during the period of my study

iv
 ACKNOWLEDGEMENT

1 would like to thank the Almighty God for giving me the ability, health and wisdom to
successfully complete this project research work.

I register my sincere gratitude to my beloved parents, for the spiritual, moral and financial
support accorded to me through out the course of my education.

I acknowledge Mr. Asiimwe, my supervisor, for his constant support, patience and guidance
throughout the project.

Finally, I would like to express my gratitude to all the staff of Kampala international
University and especially the staff of Faculty of computer science for the assistance that they
have accorded me throughout my studies at the University.

May the good Lord richly bless everyone who has in one way or another contributed to this
Research Project.

MAY GOD BLESS YOU

v
 TABLES OF CONTENTS
Declaration
Dedication ii
Acknowledgement
Table of content
List of Acroynms
Abstract
CHAPTER ONE
1.0 Introduction 1
1.1 Background 1
1.2 Statement of the problem 1
1.3 Main objectives
1.3.1 Specific objectives
1.4 Significance of the study 1
1.5 Scope of the study 2
CHAPTER TWO 3
LITERATURE REVIEW 3
2.0 Introduction 3
2.1 Management 3
2.1.1 Management system 5
2.2 Management concept 6
2.2.1 System 6
2.3 Information system(J5) 7
2.3.1 Components of an information system 7
2.4 Records management 8
2.4.1 Types of records 9
DHAPTER THREE 10
I1ETHODOLOGY 10
3.0 Introduction 10
3.1 Study population 10
3.2 Procedure for data collection 10
3.3 Primary data source 10
3.4 Secondary data source 10
3.5 Data collection techniques 11
3.5.1 Interview 11

vi
 3.5.2 Questionnaires .1 1
3.5.3 Observation 11
3.6 Limitations 11
3.7 Conclusion 12
CHAPTER FOUR 13
SYSTEM DESIGN 13
4.0 Introduction 13
4.1 System design model 13
4.2 System testing 13
4.3 Requirements analysis 13
4.4 Hardware requirements 14
4.5 Software requirement 14
4.6 Current system 15
4.7 Proposed system 16
4.8 The advantages of the proposed system 17
4.9 System entity relationship 17
4.10 Conclusion 19
DHAPTER FIVE 20
)ISCUSSION,CONCUJSION AND RECOMMENDATION 20
5.0 Introduction 20
5.1 Problems encountered 20
5.2 Recommendations 20
5.3 Conclusion 20
REFERENCES 21
\PPENDICES 22
\ppendix A 22
6.0 Entity relationship tables 22
6.1 Sample of the system 23
6.2 Login prompt 24
6.3 Class interfaces 25
6.4 Teachers interface 28
~ppendix B 29
7.0 QUESTIONNAIRE 29
7. 1 Budget 32
7.2 Timer frame

vii
 Appendix C34
8.0 Sample of system codes 34
8.1 System code for the login interface 35
8.2 System code for the MDI interface 36
8.3 System code for the splash interface 36
8.4 System code for the module form 37

LIST OF FIGURES

Figure i: shows the management basic pillars 5

Figure ii:Above figure shows the system elements 6
Figure iii: Below figure shows system information resources 7
Figure iv: Data flow Diagram of the current system 12
Figure v: Proposed system 13
Figure vi: Entity relationship diagram 15
Figure vii: Entity relationship ii 16
LIST OF TABLES

Table i: Below is a students table 19

Table ii: Below is aTeachers table 19
Table iii: The Table below shows Results 19
Table iv: The below table is a Budget Table 27
Table v: The table above is a Time Frame 28

viii
 LIST OF ACRONYMS

MASSS: -Mbarara Army Senior Secondary School

SGMS: Student Grading Management System
-

DBMS: Database Management System

OHSMS: Occupational Health and Safety Management System
-

DOS: Director of Studies

-

IS: Information System

-

MIS: -Management Information System

DFD: Data Flow Diagram
-

ix
 ABSTRACT

The research was carried out at Mbarara Army Senior Secondary school, Mbarara district-
Uganda. The study was mainly carried out in the department of academics. The academics
department use manual filing system for the storage of students’ results. The design of this
study consisted of six respondents who were selected at random at Mbarara Army Senior
Secondary school, that gave the researcher relevant information about the system at school.
The various methods of research finding methods were used to collect the data from the
field:-questionnaire, interview and observation. Both secondary and primary data were
collected using the methods identified above. The researcher faced problems like:-the delay
of the respondents to return questionnaires in time because of the failure of the respondents
about the new system and some respondents hid vital information because of the fear of
losing theirjob.
Problems faced by the current system in recording students results; students’ results can be
lost at any time. The students’ results management system will help MASSS to capture,
process, and store and disseminate students’ results easily. SOMS was designed in Microsoft
visual basic (6.0) and its related technologies of database as the designing tools. It makes it
easy to access information as faster as possible and this involves real time reports.
[t also shows how the whole system can be made secure to avoid an authorized access to its
various resources. Role authentication is put into use so as to accomplish the goal of the
whole project that is to provide students results management system that facilitates
~ffectiveness, user friendly and efficiency in the students result management system (SRMS)
it Mbarara Army Senior Secondary school.

x
 CHAPTER ONE
1.0 Introduction.
This chapter consists of the background of the study, statement of the problem, significance
of the study, scope of the study, and the study objectives.

1.1 Background of the study

Mbarara Army senior secondary school goes through a difficult process in accordance to
assigning or grading of results to students, Usually students at Mbarara Army Senior
Secondary School sit for exams and mostly those that follow the schools guide lines such as
paying school dues in time are the only ones allowed to do exams and its through this process
that results that come out for each individual student are put down on papers and start
grading. Then after marking and assigned grades they are put in files and taken to the
Director Of Studies(DOS)’s office incase of any references and future evidences. This kind of
grading in most of the urban schools was avoided far back after the introduction of the new
computerized grading system because the process would take long and time wasting but now
days the process is simple and improved and has eased the grading system in most schools.
Mbarara Army Senior Secondary School is to adopt the new system because its so fast, and
most convenient for the DOS to assign grades to the students rather than the previous process
which was time consuming and the other catastrophes like fire, students records/results would
get burnt thus theft of students results and confusion and misunderstandings would erupt in
the school between teachers and students, but when this new system is introduced in the
school students will be able to get their results in time. However grades determine one’s fate
whether he/she has passed on well or failed thus he/she is advised to either to repeat or
mprove on weak subjects and those who fail completely are advised to work harder or try
)ther schools where’s a top student get awarded for their better performances.

[.2 Statement of the problem

students’ results are recorded manually after marking their papers whereby this process is
intimely/slow of which it can take like three (3) weeks for exams and then one week for
narking those papers, more so the process is tiresome and encroaches on time for teaching..
)nce this grading management system is put in place, it will be used for capturing,

1
 processing, storing and grading of students thus making it easy for teachers and the
department to keep track of records and carry out their duties and roles.
1.3 Main objectives
To develop a system that will be used to capture, store and grade students easily.

1.4 Specific objectives

i) To examine the students grading management get user requirements currently used at
the school.
ii) To develop a system that can capture, process, store and grade students.
iii) To design a system that will be able to save time, resources (money) for allowances
for teachers.
iv) To design a system that will reduce on the cost of using manual system that is buying
of stationary etc

1.5 Significance of the study

The study will aim at developing a system that will improve the record keeping and grading
of students. When the system is put in place, the grading and storage of results will become
easy for the teachers, and the department. It will help the management to realize the
importance of information management system over manual file systems and appreciate the
accuracy and speed at which it can execute tasks, produce results, and solve problems.
Recording retrieving of records and storing of information will become much easier with the
.~ew system.

[.6 Scope of the study

Ehe study was carried out in Mbarara Army Senior Secondary school in the office of the
)irector Of Studies, Head teacher and class teachers and the students themselves who gave
heir views about the new system of grading being introduced at Mbarara Army Senior
econdary School. During the study the following people were examined that is the Director
f Studies(DOS), fifteen teachers(15), and and thirty (30) students about the new system to be
ntroduced at the school. The front end will be an interface designed in Microsoft visual basic
6.0) and the back end designed in Microsoft access as a database management system
DBMS).

2
 CHAPTER TWO

LITERATURE REVIEW

2.0 Introduction
This chapter specifically deals with the past researchers and quotations of their books and
what they talked about grading management information system.
The researcher will specifically consider and relate what former scholars; researchers talked
about the grading management system. From this background, the researcher will get a firm
foundation of the study.

2.1 Management
According to John Reh (2005) management is both art and science. It is the art of making
people more effective than they would have been without you. The science is in how you do
that. There are four basic pillars of management: plan, organize, direct, and monitor.

Management starts with planning. Good management starts with good planning and proper
prior planning prevents. Without a plan you will never succeed. If you happen to make it to
the goal, it will have been by luck or chance and is not repeatable. You may make it as a
[lash-in-the-plan, an overnight sensation, but you will never have the track record of
~ccornplishrnents of which success is made.

Figure out what your goal is (or listen when your boss tells you). Then figure out the best
~ay to get there. What resources do you have? What can you get? Compare strength and
Neaknesses of individuals and other resources. Will putting four workers on a task that takes
[4 hours cost less than renting a machine that can do the same task with one worker in 6
~ours? If you change the first shift from an 8 AM start to a 10 AM start, can they handle the
~arly evening rush so you don’t have to hire an extra person for the second shift?

)rganize
~ow that you have a plan; you have to make it happen. Is everything ready a head of your
~1.oup so the right stuff will get to your group at the right time? Is your group prepared to do
ts part of the plan? Is the downstream organization ready for what your group will deliver

j
 and when it will arrive? Are the workers trained? Are they motivated? Do they have the
equipment they need? Are there spare parts available for the equipment? Has purchasing
ordered the material? Is it the right stuff? Will it get here on the appropriate schedule?
Do the legwork to make sure everything needed to execute the plan is ready to go, or will be
when it is needed. Check back to make sure that everyone understands their role and the
importance of their roles to the overall success.

Direct
Now flip the ON switch. Tell people what they need to do. I like to think of this part like
conducting an orchestra. Everyone in the orchestra has the music in front of them.
They know which section is playing which piece and when. They know when to come in,
what to play, and when to stop again. The conductor cues each section to make the music
happen. That’s your job here. You’ve given all your musicians (workers) the sheet music (the
plan). You have the right number of musicians (workers) in each section (department), and
you’ve arranged the sections on stages so the music will sound best (you have organized the
work). Now you need only to tap the podium lightly with your baton to get their attention and
give the downbeat.

Monitor
Now that you have everything moving, you have to keep an eye on things. Make sure
everything is going according to the plan. When it isn’t going according to plan, you need to
step in and adjust the plan, just as the orchestra conductor will adjust the tempo.
Problems will come up. Someone will get sick. A part won’t be delivered on time. A key
Dustomer will go bankrupt. That is why you developed a contingency plan in the first place.
You, as the manager, have to be always aware of what’s going on so you can make the
~dj ustment required.
fhis is an iterative process. When something is out of sync, you need to plan a fix, organize
he resources to make it work, Direct the people who will make it happen, and continue to
nonitor the effect of the change.

4
 Organize Feed back

Direct

Figure i: shows the management basic pillars

According to Mary Parker Follett (1868-1933), who wrote on the topic in the early twentieth
century, defined management as the art of getting things done through people. She also
described management as philosophy. One can also think of management functionally, as the
tction of measuring a quantity on a regular basis and adjusting some initial plan or as the
actions taken to reach ones intended goal. This applies even in situations where planning does
~ot take place.

~.2 Management system

\ccording to Grote Dick (1 998)a system is the framework of processes and procedures used
o ensure that an organization can fulfill all tasks required to achieve its objectives. For
nstance, an environmental management system enables organizations to improve their
nvironmental performance through a process of continuous improvement. An
versimplification is Plan, Do, Check, Act, A more complete system would include
ccountability (an assignment of personal responsibility) and a schedule for activities to be
ompleted, as well as auditing tools to implement correct actions in addition to scheduled
ctivities, creating an upward spiral of continuous improvement.
Llso as in the aforementioned management system, an occupational health and~ safety
~anagernent system (OHSMS) enables an organization to control its occupational health and
~fety risks and to improve its performance by means of continuous improvement.

5
 2.3 Management concept
A management information system works best or is designed / operational with the back up
of an efficient and adequate management system which put into force organizational
arrangements, structure and procedures to deal with effective planning and control with
objectives and other elements that constitutes good organization and management foundation
with this in place management needs information from various sources to affect the role of
planning, organizing, and controlling operations in decision making.

2.4 System
According to Robert Murdick (2000) a system is an array of components that work together
to achieve a common goal, or multiple goals, by accepting input, processing it and producing
output in an organized manner.
There are various systems that originate from other systems.Scientific, human, computer,
computer manufacturing and accounting systems. In a simple term a system consist of a set or
group of interrelated elements, interacting components working together to achieve a stated
objective. Basic interacting includes; input, processing, sorting, editing, classif~iing and
formatting output.

F’igure ii:Above figure shows the system elements

~.5 Information system (IS)

~ccording to Kenneth C Loudon (1987) a system is an interrelated set of components
vorking together to collect, process, and store and disseminates information to support
lecision making, coordinating, control and visualization in an organization. Information can
)e any organized combination of people, hardware, software communication and networks

6
 and data resources that collect, transform and disseminate information that builds the overall
system.

2.5.1 Components of an information system

According to Mullica BT, (2001) a system has to integrate a number of components and
activities to work on the raw data to produce use full information. An information system
therefore, accepts raw data, as inputs and processes them into useful information. It provides
information and maintaince of the system.
An information system depends on the resources of people (end users and IS specialists),
hardware (machine), software (~programme and procedures), data (data and knowledge bases)
and networks (comnrnnjcafion media and network)
Figure iii: Below figure shows system information resources

2.6 Records management

~ccording to Kotler, Phillip, Keller, Kevin Lane (2006) a record is information created,
eceived maintained as evidence and information by an organization in accordance with legal
)bligations. The field of management is responsible for the efficient and systematic control of
he creation, receipt maintaince, use and disposition of records including processes for
~apturing and maintaining evidence of and information about institution activities and
ransaction in form of records.
~ecord management includes;
~ Setting policies and standards
> Assigning responsibilities and authorities
> Establishing and promulgating procedures and guidelines.
~ Providing a range of services relating to the management and use of records.

7
 > Designing, implementing and administering specialized systems for managing
records.
> Integrating records management into institution systems and processes.

2.6.1 Types of records

i. Current records
These are records needed to conduct organizations or institutions day’s activities. They
must be easy to access in a registry.
ii. Semi active records
These are records that are ofien not active, but must be within the registry.
iii. Inactive records
These are records that are rarely looked at, and should be separated from active records.
iv. Classified records
They have security classification therefore are not supposed to be kept with open records.

2.7 Students grading management system

According to Bakaburindi F.E.K (2000) a Students grading management system manages the
student information by accepting adding, modifying or removing, that is processing
information and generating reports.
Student management system captures the students’ marks and previous education
4ualifications. It is integrated so that students, teachers, departments can share this vital
nformatjon of students academic activities.

~.7.1 The advantages of students’ results management system.

+ Facilitates planning: it improves the quality of students’ results by providing relevant
information for sound decision.
+ Minimizes information overload; student results management system change the layer
amount of data into a summarized form and there by avoids the confusion which may
a rise when managers are with detailed facts.
+ It makes control easier; students’ results management system serves as a link between
managerial planning and control. It improves the ability of management to evaluate
and improve performance.
+ Students results management system assembles stores, retrieves, evaluates and grades
the information.

8
 CHAPTER THREE
METHODOLOGy
3.0 Introduction
This chapter aims at giving a brief account on how research was carried out. It consisted of
study population, data collection methods and study limitations.

3.1 Study population

This study consisted of the headmaster of Mbarara Army Senior Secondary school, secretary,
director (DOS), and the teachers who were selected at random.

3.2 Procedure for data collection

The researcher first obtained an introductory letter from the faculty which allowed him have
access to respondents and records in the area of study. The researcher identified the
respondents and collected the data using both primary and secondary data source.

3.3 Primary data source

This was first-hand information that was obtained from the field using the data collection
~nstrurnents like questionnaires and interviews.
fhis technique was chosen since it produces accurate and reliable information since the
~esearcher collected it personally.

~.4 Secondary data source

[his contained the information that already exists about the subject matter under the study.
vlainly the researcher focused on current records in SRMS.
L5 Data collection techniques
.5.1 Interview
~his technique was used to obtain the required information on the existing systems to
stablish the possibilities of developing a new system. The researcher would ask direct
dditional questions to clarify the research. The interview method was chosen because of its
~liable, accurate and gives satisfactory results.

.5.2 Questionnaires
questionnaire was designed basing on the research objectives and questions. The questions
rere both close ended and open ended questions and this was to give a chance to respondents

9
to express their opinions. The questionnaires were to be distributed to the respondents that are
teachers, students and others who would be selected at random. Then the researcher was to
collect them after they are answered.

3.5.3 Observation
The researcher was to observe carefully the current system in use, the methods to store the
results and the problems faced. The observation method was to be carried out with
interviewing to obtain clear information. This method would be able to give more relevant
and accurate information.

3.6 Limitations
i) The researcher was to incur high costs in developing the system because it needs a lot
of money to buy software’s, facilitate transport, stationary and accommodation.
ii) Some questionnaires might not be answered and returned in time due to ignorance of
how important the new system will be to respondents.

10
 CHAPTER FOUR
SYSTEM DESIGN
4.0 Introduction
The system requirements are gathered at this stage, examined and determine how these
requirements were t be integrated into the system. This requires the extensive communication
with management to come up with conclusive solution.
4.1 System design model
Designing of the information system depended on the following factors;
i) The environment in which the organization must function.
ii) The organization cultures and policies.
iii) The type of organization that is political, business government.

4.2 System testing

Testing was to be carried out to ensure that the system software created was working
correctly and efficiently. Testing also aimed at examining the internal efficiency and external
effectiveness of the software. External effectiveness of the system tests to verify the
functionality of the software in relation to the system design and internal efficiency tests the
efficiency of the developed computer code its standard and the documentation.

4.3 Requirements analysis

During the feasibility study an analysis was carried out to establish the basic requirement for
the development of the computer based information system. The availability of necessary
~equirements and the commitment of the management to invest in this project was a key
E’actor to the success of the project.
1.3.1 System requirements include;
i) The inputs to be used
ii) The resource required
iii) The operation to be performed
iv) The expected output.

.3.2 Hardware requirements

~ researcher should have a personal computer of memory capacity of 256MB and 2.0GHZ
rocessor speed. The computer should be of windows XP professional operating system.

11
4.4 Software requirements
The software required to develop the computer based information system include;
i) An operating system with windows XP professional with software programs.
ii) Microsoft word used for word processing
iii) Microsoft access used for database design
iv) Microsoft visual studio with 6.0 design tool interface and form designs.

4.5 MANUAL SYSTEM

Currently, at Mbarara Army Senior Secondary school, the student sits for exams, after sitting
for exams, they are marked and recorded. He later receives the results on a result slip. The
current system is clearly shown by using a data flow diagram below.
Figure iv: Data flow Diagram of the current system

12
4.7 Proposed system
Here the student sits for the exams, answer sheets are taken for marking, and results are
recorded in the computer system from where the results are processed and reports given to
students at a short interval..
The proposed system is clearly shown by using a data flow diagram (DFD), with records and
the ways in which data is processed.
Figure v: Proposed system

Student

I,-,
I-,
 Key

Data process

File

Entity

Flow of data

4.8 The advantages of the proposed system

~ Data consistency: reduce the risk of inconsistencies occurring if the data is stored
once in a database.
o Sharing of data: database belongs to the entire organization and can be shared in the
move of the data.
o Improved security: this protects the database from unauthorized users.
o Economy of scale: combining all of the organization operational data into one
database, with applications that are required can result in cost saving.

4.9 System entity relationship

fhis is concerned with the way how different system modules are related and how they
nteract with one another to give a complete information system.

14
 Figure vi: Entity relationship diagram

‘his means that student is admitted in school, one teacher teachers many students, teacher
ives exams, and mark them and student receive their results

15
 Figure vii: Entity relationship ii

4.10 Conclusion
The computer based information system was to help the entire staff and school staff to
develop the managerial plans and skills through use of the system designed for them thus
bringing efficiency in management controls.

16
 CHAPTER FIVE
DISCUSSION, CONCLUSION AND RECOMMENDATION

5.0 Introduction
This chapter marks the end of the whole research report. It looks at the summary of the
findings, conclusions, and recommendations of the study on designing a student’s results
management system software.

5.1 problems encountered

i) It was difficult to get information from respondents who were not aware of information
system.
ii) Time was not enough since the researcher had to attend other duties assigned to him and
attending lectures.
iii) Some respondents hide vital information to the researcher because of fear of losing their
jobs.

5.2 Recommendations
Basing on the findings, the researcher made the following recommendations:
There is need to buy more computers, so that each office can have its own computer for easy
iccessibility of records.
Ehe researcher also recommends that the school should establish networking for easy sharing
)f software and records from one office to another.

.3 Conclusion
n conclusion the computerized system will help Mbarara Army Senior Secondary school to
olve problems of data capturing, storing and dissemination of results hence reduction of the
ianual work that has been in place. The management must consider the standards put on the
tudents results and thus this needs a back up of computerized system to ensure quality and
fficiency in SRMS.

17
 REFERENCES:

1. John Rehn (2005) Management and information flow

3rd Edition.

2. Mary Parker Follet (1868-1933) Management information system.

8th Edition.

3. Grote Dick (1998) Performance on information systems

3rd Edition.
4 Robert Murdick. (2000) Designing and building Business Application
(third edition).
5 Kenneth loudon (1987) Management Information system organizations and Technology
4th Edition.

6 Mullica BT(200 1) Communication media and Network

Edition
5th

7 Kotler, Phillip, Kevin Lane (2006) Marketing Management

1 2th Edition.

5. Bakaburindi F. E. K (2000) Information system and Technology

71h Edition, MC Graw Hill Boston.

18
 6.1 sample of system interface
This is the designed splash screen of Mbarara Army Senior Secondary school (MASSS), which
takes the user to the start of the system

6.2 The login prompt

The login screen requires the user to enter the collect password. The system user clicks on the
command button enter in order to access the system.

6.3 Class interfaces

These forms consists of the students details which are later captured into the database.
Senior one interface

ODSU~

Sub od SIJSJECT CODE SIJEJET N~1E 55011 D_~SS3

~3Ll3~ Si TE5~1 Si - 251

~ 55 II U — S1TES11 S1~~ 2.511

C—511 ST~~ SI TER~11 SI 2211
2252 -STOFY Si TE°il S — LU
2Li So_OS’ Si TE0”l Si — 2111

SEARCH —2° 211_TUE TE~ 1 5 —

Dl 55511 SI — 2211
DLLL IL EXIT ~$ 51 TE°~l 51 - LU
2211 _IT Si TE°’9 Si — 2511
22’2 °OT5°_E5ij2 SiTES~’l 51~
*

20
STUDENTS DETAILS

STUL:NAS SEA AT TEAS 555 STET

STUDENTS ~C~DEMCS

ANIATON,A. PPAPILU
SE/ASH PANEL

INDEX NO SUE SUSiE

USD1/A
51)51 NAME SM/AlA
LANDLESS
OIHLR NAMES OMMIE
GENDER FEMALE IC(URISSMS SNGELLA
GOB 11/AN/1SSN UEIGDHA DOELINE
NATIONALITY UOANDAN OVUM/AMA SHEILA
BASED/AS JAMES
DOE- 11’22J2011
EEMAMBO RONALD
ADDRESS-
SUONDO ISS1NIE
EMAIL MBAFU MERESI
STREAM: DEAN RN
CLASSS S2 A
MOTES. L. SEEUUFI) GEOFRETj

SUE NAME

OTHER NAMES

()NTEw FIRST F NEXT P51EV ‘~s MEW LAST (~ j ADD,YDITSTUDENTI REFRESH SEARCH ~ A01055

APPLICATION FILES
STUDESTS EETAJLS CLUSS RESISTER EATs Esmy APPL~TTON FILES AEEIINISTNATON
REPORTS CODNTSASDFINMSCE KELP
CLASS STRESS CLASS TEAl SATONSLITY ES’JSES LORPOTRIES EYAAI PERIDE
PC5DEI4ID YEARS SUEJECTS COITEIYSJFDSS

PEE IIEWCLASS

ADDNEW SAVE ~ CLOSE

21
STUDENTS MARKS AND GRADES

Afl Students Marks and Grades

ToOl Toot2 fft,aIM~rk TOol Gr~do
*

Add RooOi~

RI 1 ‘Th ~ d BndInR ~uice j rod — LI dap r I ci r ~41 q r ci oind~n~N ig

CLASS GRADING

UOI7 ASHASA. ALPHA MALE 27

U018 REZIDA JOSEPHINE FEMALE 27 1
UOO5 BWAMBALE BRUCE MALE 28 1
0010 ANGOM RITAH FEMALE 29 1
U003 MUHANGI EVANS MALE 29 1
U007 MWEBAZE DICKSON MALE 30
U002 TUGUME RONNY MALE 30 1
UOI I TUMWEBAZE BRLON MALE 32 2
UCOl ASHABA NORAH FEMALE 34 2
U009 ONGOM RICHARD MALE 35 2
UOO6 BWANIKA CHARLES MALE 37 2
U019 MUHEBWA AJABU MALE 38 2
U020 KYARIS1IMA ANGELLA FEMALE 45 3
U013 ACHEN REBECCA FEMALE 48 3
DIVISION 1~ 13
DIVISION 2~ 6
DIVISION S S
DIVISION 4~ 0
DIVISION 5 0

TOTALNUMBER OF STUDENTS 21

T~,td ~ N~
Zoon, Ftor~ 100%

22
Report interface
SUMMARY PERFORMANCE OF S.4
g~ q~
~ -~
~~
UOU4 BASALIRWA BRENDA FEMALE 15 1
U016 AKANIOVASA ENID FEMALE 21 1
U014 ] UMUSIIME VICTOR MALE 22 1
U0014 KAF3ALEGA ROBERT MALE 25 1
U015 NALWOGA SARAH FEMALE 25 1
UOLA ODLIR RONALD MALE 27 1
U012 MUGISHA ALLAN MALE ‘1
(17 ,\RHAFIA ALPH~\ MALE 27 1
2,1 RFZIL2-\ JOSEPHINE FEMALE 2/ 1
LJ~ E,’AAME~AL F BRUCE MALE 28
J~ 12 ANL3O&1 RITAI I FEMALE 29 1
U(23 MUHANGI EVANS MALE 29 1
U001 MWCBAZE DICKSON MALE 30 1
U002 TUGUME RONNY MALE 30 1
Uul 1 TUE1V/EDAZC BRIAN MALE 32 2
U00i ASHABA NORAH FEMALE 34 2
U00~ ONGOM RICHARD MALE 35 2
UOCE BWANIKA CHARLES MALE 37 2
U019 MUI IEDLYA AJABU MALE 38 2

Zoom F,,do~ 1OO~

23
 Appendix B
QUESTIoNNAipj~
7.0 Introduction
I am a student from I~gp~pala international university carrying out a research of students’
Grading management system at Mbarara Army Senior Secondary school. You are requested to
answer the following questions to the best of your knowledge and the information given to
me will be treated confidentially. Thanks.
You are requested to fill or tick the right choice where applicable.

SECTION A
Respondents’ background information

Sex
1. Male {]
ii. Female []
Marital status
i. Single [1
ii. Married { ]
iii. Widow [ ]
iv. Divorced [ j
4~ge of respondents
i. 12-28 [ j
ii. 29-38 [ ]
iii. 39-49 [ ]
iv. 50 and above [ j

signation

24
 SECTION B
Management information system
Do you have computers in your office?
i. Yes ()
ii. No ()
If yes, do you know to operate it?
i. Yes ()
ii. No ( )
What do you use it for? Tick where applicable
i. Typing office work ( )
ii. Keeping staff records ( )
iii. Keeping personal records ( )
iv. Any other ( )
For any of the choices above, please give reasons.

SECTION C
Problems associated with management information system
Do you have enough computers?
i. Yes []
ii. No [J
Are all departments at school connected?
i. Yes [J
ii. No {]
Do all staff members know to operate a computer?
i. Yes H
ii. No [j
-low is it easy to connect all the departments?
i. Very easy [ J
ii. Not easy [ j
iii. Difficult [ ]
iv. Not difficult [1
v. Donotknow [1
25
 For any of the choices above please give reasons

Give any other problems associated with management information system.

SECTION D
Possible solutions to the problems associated with management information system
Please write down possible ways how the problems associated with the management
information can be
solved

26
7.1 Budget
Table iv: The below table is a Budget Table

27
 7.2 Time frame

Table v: The table above is a Time Frame

28
 Appendix C

8.0 Sample of the system codes

Private Sub cmdEnter Click ()

Private Sub Command I Click ()
If Text 1 .Text=Then
MsgBox please enter the details in the text box, vblnfomation,Empty textboxes
Else
Adodc 1 .Recordset.AddNew
Texti .Text=
Text2.Text=
Text3 .Text=
Text4.Text=
End If
End Sub

Private Sub crnd Cancel Click ()

Private Sub Command2 Click ()
fxtclear
~nd Sub
~rivate Sub txtclear ()
)im ctl As Control
~‘or Each ctl In Controls
fTypeOfctl Is TextBox Then
ti .Text=
~nd If
Text ctl
nd Sub

rivate Sub crndNext Click Q

rivate Sub Command3 Click
im frmteacher As New frmsenior4
[e. Hide

29
 frmsenior4. Show
End Sub

Private Sub cmdExjt Click ()

Private Sub Command4 Click ()
Unload Me
End Sub

Private Sub cmdBack Click ()

Private Sub Command5 Click ()
Dim frmsenior2 As New frmsenjor2
Me. Hide
frrnsenior2 Show
End Sub

8.1 system code for the login interface

Option Explicit
Public LoginSucceeded As Boolean

Private Sub cmdCancel Click ()

set the global var to false
to denote a failed login
L~oginSucceeded False
VIe. Hide
~nd Sub

~rivate Sub cmdOK Click ()

~heck for correct password
ftxtPassword = “password” And txtUserName = “karim” Then
lace code to here to pass the
;uccess to the calling sub
etting a global var is the easiest
oginSucceeded = True

30
 Me. Hide
fimmenu.Show

E~e
MsgBox “Invalid Password, try again!”,, “Login”
txtPassword.Setpocus
Send Keys “(Home}+ (End)”
End If
End Sub
Private Sub Form_Load 0
End Sub

8.2 System codes for the MDI Interface

Private Sub cmd_Exft_Cfick 0

Unload Me
End Sub

Private Sub mnu_Result_Cliclc 0

frniresultShow
End Sub

?rivate Sub mnu_Seniorl_dick 0

imseniorl .Show
3nd Sub

Mvate Sub mnu_Senior2_Cliek~

hnsenioi2.Show
~ndSub

‘rivate Sub mnu_Senior3_Click 0

rnlsenior3.Show
~id Sub

31
 Private Sub mnu_Senior4_ci& 0
fiinsenior4.Show
End Sub

Private Sub mnu_Senior5 Click 0

frmsenior5.Show
End. Sub

Private Sub innu_Senior6 Click 0

frmsenior6.Show
EndSub

Private Sub mnu_Teacher_cick 0

frmteacher.Show
End Sub

8.3 System code for the splash Interface

Private Sub Timerljimer()
On Error Resume Next
3tatic count As Integer
ount=count+ 1
fcount= 100 Then
blDisp = “Loading Classes ...“

‘lseIfcount 300 Then

SlDisp = “Applying System Database...”

:lsdf count = 400 Then

lDisp = “Loading System Applications ...“

lselfcount= 500 Then

‘lDisp = “Loading Database ...“

Iselfcount = 600 Then

32
 lblDisp ‘Loading Wagwa registration System
ElseIf count = 700 Then
lblDisp “Now Loading System.. .Please Wait”
Dim r As Integer
Forr= iTo 100 Step 1
ProgressBarl .Value = ProgressBarl .Value + r
‘label 1 will show the current % of the Progress bar
Label4.Caption ProgressBarl .Value & 11%!!

Next r
Elself count = 800 Then
Timerl.Enabled = False
FadeScreen Me, “tl”
Unload Me
frrnLogin. Show

End If
End If
End Sub
~ub FadeScreen(frm As Form, strWhichWay As String)

)irn sngVertSize As Single

)irn sngHorSize As Single
)im sngMoveRight As Single
)im sngMoveTop As Single
)irn i As Integer
~onst cstStep 1000
ngVertSize = frm. Width / cstStep
elect Case UCase(strWhich\Vay)
~ase “TR”

àde to top right

~gMoveRight = frm.Height / cstStep

igHorSize = sngMoveRight

33
 Case “BL”

Tade to bottom left

sngMoveTop = frm.Height / cstStep

sngVertSize = sngMoveTop
sngHorSize frm.Height / cstStep
Case “BR”

‘fade to bottom right

sngMoveTop frm.Height / cstStep

sngVertSize = sngMoveTop
sngMoveRight = frm.Height / cstStep
sngHorSize frm.Height / cstStep
Case Else

default to top left if you put something else in

;ngHorSize = frm.Height / cstStep ‘size of horizontal steps

~nd Select

~or i 1 To cstStep - 1
rm.Move frm.Left + sngMoveRight, frm.Top + sngMoveTop, —

rm.Width sngHorSize, frm.Height sngVertSize

-. -

Text
Jnload Me
nd Sub
.4 System code for the module form
ption Explicit
ption Compare Text
~blic mycn As ADODB.Comiectjon
iblic rs As ADODB.Recordset
ib main ()
~a11 unit
rnsplash. Show
nd Sub
ublic Sub mit ()
et mycw=New ADODB.Connection
Lzycn.ConnectionString=provide=Microsoft.jet.oledb4 0 ;data source=~& App.Path
~Wagwa.mdb
iycn.Open
nd Sub

35