AV Installation Bulletin OCT 2022

Table of Contents
2022 AV Installation Rollout Budget: Estimated at $75,000 + 8,000 .............................................................................2
Rooms Updates: OCT 2022 .........................................................................................................................................3
Equipment Update – OCT 2022 ...................................................................................................................................5
List of Ongoing Installation Projects: as of OCT 2022 ...................................................................................................6
Installation Complete: Ready for Commissioning ...................................................................................................... 10
Commissioning Complete: ........................................................................................................................................ 10
AV Procurement Update: ......................................................................................................................................... 11
Extron GVE Update: ................................................................................................................................................. 11
Capital Projects Update: ........................................................................................................................................... 11
Training ................................................................................................................................................................... 11
Contact Personnel from Other Departments: ............................................................................................................ 12

Page 1 of 12
2022 AV Installation Rollout Budget: Estimated at $75,000 + 8,000
Information gathered at the Rollout Meeting on May 12,2022.

AV Upgrade: Rough Estimates

Theatre
➢ Complete System Re-Design: +$75,000
➢ Temporary Solution Using Existing System: +/- $25,000
o New Control System, Speakers and conduit, Programming, Projector, Contractors
➢ Cost-Effective Solution: $15,000
o Replace Projector only: New Proj Flange, Pair of Speakers and Conduit, and Update Drivers

Lab & Classroom

➢ Complete System Re-Design
Single Projector $17,000 - 25,000
Dual Projector $25,000 – 27,000

[1]. Equipment paid in FY21-22 / Infrastructure for FY22-23:

• NE01-338: 2021 DTP TouchPanel Computer LAB – New Install Req #1510922
• SW01-2055: 2021 DTP TouchPanel Classroom - New Install Req #1514089
• SW09-206: Relocate projector, screen, and cabling. - New Install Req #15100928
• NW03-104: 2021 DTP TouchPanel Classroom - New Install Req #
• SE12-311: 2021 DTP TouchPanel Computer LAB - New Install Req # (No Need)
o 5x Infrastructure = $25,000-30,000

[2]. Equipment Order and Infrastructure for FY23-24:

• NE01-284/285: Combinable Classroom
• NE12-201: DTP TouchPanel Classroom (Design identical to NE12-202).
• SE12-322: Computer LAB
• NE01-327: Computer LAB

• SW01-2060: Computer LAB

• AV Upgrade Estimates:
o 5x Computer LAB Equipment = $39,000-45,000
o 5x Computer LAB Infrastructure = $15,000-20,000
o 1x Combinable Classroom = $27,000

FY 2021-2022 $75,000 Projection:

• 15x New Standard Small Laser Projector: $45,000 at $3,000/ea
• Infrastructure for all [1] rooms: $30,000

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Rooms Updates: OCT 2022

SE40 – 120 Royal Oak - UPDATES

RE_ SE40-120 RE_ SE40-120

Microphone.msg Microphone.msg

Extron User Account Password: 1WSL8bGwa)^Ihk

I saved the GCP program v2.1 to SE40-120 Projects Folder (One Drive) and Config_Files (AV Installations) folder:

AV_Shared\AV Installations\Config_Files\Royal Oak Boardroom\SE40-120 Royal Oak Boardroom 5 Mic Audio

Reinforcement 2022

The Extron user account password is in the Config_Files folder above – saved it as Notes (.txt).

You can also find the password in the All Campuses All Rooms Spreadsheet v11.55 under SE40-120
“User_Guides/Program” and GCP program under “Program”

1.

2.

I am adding all of these plus e-mail treads to the AV Bulletin of OCT 2022 that I will send later today.
If you need any of this you know where they are. There are plenty of places to find them.
Big thanks to everyone involved in this project and your ongoing assistance,

Page 3 of 12
SW05 – Theatres
John and I will work on a possible interim solution for these theatres and design a more permanent solution to send to
Janice for a Business Case. We will keep you posted.

1. There is no replacement projector that could simulate the drivers of the current one installed.
2. We will have to replace it with our two only Panasonic PT-MZ570 spares, one is with Behzad for RMA.
a. End-User will need to use Remote Controller to turn projector(s) ON/OFF
b. We will schedule a nightly shutdown to preserve projectors’ lifespan.
3. The goal is to create a business case and get funds for a new system design with Extron replacing the old Creston
system

SE16 - Summit Centre

1x Shure Wireless Mic to be connected to the existing MPA Amp connected to the built-in ceiling speakers for small
conferences and events.

AV Workshop
Janice Baldry and Space Planning would like to install extra shelves in the AV Workshop to help mitigate our current lack
of storage. She requested that AV organize the workshop test bench/table and remove the equipment and boxes all
around, so logistics can move it to SE30. Further organization of the AV Workshop will be necessary in the foreseeable
future in order to clear the space for these new shelves. We think this may be a good conversation for you to be
involved, it would also be great to have Behzad as he also uses that space.

AV Services Meeting – Site Visitation & Walkthrough – September 14th

Re-scheduled to Oct. 5, 2022.

Re-Scheduled to Nov. 2, 2022.

Pablo, Kelly, John, Behzad

▪ Assess our current AV storage needs and Space Planning proposal;
▪ Plan and execute test bench organization and removal;
▪ Document & pass information along to Janice and her team;

Meeting with Janice and Space Planning – Waiting for AV Services AV Workshop Walkthrough

CARI -2018B
• There is a strange problem occurring currently with the AV Processor in CARI-2018B, in drop F-213. The
processor appears to be set correctly, and the network port appears to be active, however the device does NOT
register in Periscope. Additionally, the device cannot be connected to via a web browser, using either IP or
hostname.
• TechHelp Ticket 1 #664353 created by Pablo in 2021.
• TechHelp Ticket 2 #698035 created by Joe 2022.

CARI -2018 A,B

• These rooms are also unreachable via the web browser; however, these devices can be reached wirelessly via
our proprietary software, but we still cannot reach CARI-2018B.

Page 4 of 12
Town Square AB
Update: June 28, 2022 – Joe, Pablo, Benson
Currently waiting on Brian Hosier’s response. Please check previous Bulletins for complete update.

Equipment Update – OCT 2022

We ordered two small laser projectors for testing:

1. Panasonic PTVMZ51U
2. Epson PowerLite L530U

More updates to come.

Page 5 of 12
List of Ongoing Installation Projects: as of OCT 2022
❖ Current Projects: 59 | Total Ongoing Projects: 95+/-

NW06
114/116 (Equipment Relocation): Installation Scheduled

School of Energy Project 1

3500 (Digital Signage Identical to SW03-3700): Phase 1 – Waiting on Equipment

3075 (Classroom Upgrade): Phase 1 – Installation Scheduled

3575 (Classroom Upgrade): Phase 1 – Installation Scheduled

3050 (LAB Upgrade to Extron): Phase 1 – Installation Scheduled

2750 (Classroom Upgrade): Phase 1 – Installation Scheduled

3620 (Classroom Upgrade): Phase 1 – Waiting on Facilities

3790 (Classroom Upgrade with additional displays and equipment): Phase 1 – Installation Scheduled

NW03
104 (Classroom Upgrade): Phase 2: New Installation Request

107A (Projector Screen install): Waiting on Equipment & Facilities

111 (Audio System Upgrade): Work in Progress

TownSquare A, B
Repair Scheduled for June 28, 2022: Waiting on Brian Hosier

SW03
Lobby (Student Booths): Waiting on Facilities & Space Planning

4710 (Classroom Upgrade to 2021 TouchPanel DTP Classroom): Waiting on Janice Baldry

4720 (Classroom Upgrade to 2021 TouchPanel DTP Classroom): Waiting on Janice Baldry

3750 (Classroom Full Upgrade to Extron System): Waiting for Funds

SW05
1840 and 1850 (Theatre Upgrade): Planning in Progress

Page 6 of 12
SE01
140C (SOCE Boardroom): Waiting on Douglas Woodley

SE06 – Space Planning Project

102 (LAB Upgrade): Phase 2 – Installation Scheduled

103 (LAB Upgrade): Phase 2 - Installation Scheduled

104 (LAB Upgrade): Phase 2 - Installation Scheduled

105 (CISA Computer LAB): Phase 2- Installation Scheduled

106 (LAB Upgrade): Phase 2- Installation Scheduled

107 (LAB Upgrade): Phase 2 - Installation Scheduled

DTC
635 (Single Projector Room): Installation Scheduled

362 (Single Projector Room): Work in Progress

Lobby (Media Wall): Work in Progress

270B (DTC Tech Collider Meeting Room): Waiting on Facilities

288 (DTC Tech Collider Meeting Room): Installation Scheduled

GYM (New Lounge 70” TV, Speakers, ShareLink: Working with Extron on AV Design

ATC
Room TBC (Classroom Upgrade to Extron System): Waiting for funds

311 (Standard Dual Projector Room): Waiting for funds

343 (Classroom Upgrade to Extron System): Phase 2: Waiting for funds

➢ Next Steps: New Install Req for Dual Projector Room

NE12
201 (Classroom Upgrade to Extron System or IR): FY23-24

NE01
338 (Classroom Full Upgrade to Extron System): Waiting on Facilities

284/285 (Combinable Classroom under AV Rollout): Waiting for Funds

327 (DTP LAB under AV Rollout): FY23-24

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SE01 – School of Construction Project - Phase 2
114 (Standard SoC DTP Lab): Waiting on Facilities

116 (Standard SoC DTP Lab): Waiting on Facilities

117 (Standard SoC DTP Classroom): Waiting on Facilities

141 (Standard SoC DTP Lab): Waiting on Facilities

145 (Standard SoC DTP Classroom): Waiting on Facilities

218 (Standard SoC DTP Classroom): Waiting on Facilities

219 (Standard SoC DTP Classroom): Waiting on Facilities

220 (Standard SoC DTP Classroom): Waiting on Facilities

SE01 – School of Construction - Phase 3

119 FY2023

142 FY2023

143 FY2023

144 FY2023

146 FY2023

147 FY2023

148 FY2023

210 FY2023

221 FY2023

222 FY2023

223 FY2023

118a FY2023

118b FY2023

201a FY2023

202 FY2023

SE12
322 (Computer LAB under AV Rollout): Phase 1 – Work in Progress

311 (Computer LAB under AV Rollout): Work in Progress

Page 8 of 12
BMC
150 (TBD): FY22-23

➢ Next Steps: New install request: Revise Infrastructural needs with Facilities and IT.

SW09
106 (TV on wall for trades class): Waiting on Equipment Arrival / Facilities

206 (AV System Relocation): Waiting on Facilities

SW01
1045 (IR Classroom under AV Rollout): Installation Scheduled

2055 (DTP Classroom Upgrade under AV Rollout): Waiting on Facilities

2057, 2060 (TBD and TBC)

CARI
2000 (Curved Screens for CARI Digital Media Wow): Config VNC

NE20
105 (Classroom Upgrade to Extron System and Interactive ShortThrow Projector): Waiting on Equipment Arrival
System will be similar to NE20-111 and 221.

SE16
171 Activity Room (Hybrid Fitness Classes): Work in Progress

185 Spinning Room (Hybrid Fitness Classes): Work in Progress

186 Mind & Body (Hybrid Fitness Classes): Work in Progress

Lobby (Digital Signage): Waiting on Facilities

Lobby (Digital Signage): Waiting on Facilities

SE14
207 (Meeting Room System): Waiting on Facilities

SE40
111 (Meeting Room): FY2023

Page 9 of 12
Installation Complete: Ready for Commissioning
SE06: 233 – Pending commission spreadsheet

ATC: 152, 212, 221, 282,

SE01: 102, 103, 104, 106

SW01: 2540, 2560

Royal Oak

Commissioning Complete:
SW03: 3700

SW05: 2825, 2895

DTC: 470, 472

ATC:266

NE24: 101, 102, 103, 104, 105

NE25: 104, 105

NE10: 107, 114, 115

ATC: 321, 342, 231, 322, 324, 266

NE16: 130

NE18: 104

SW01: 1045, 1075, 1090, 1455, 3585, 2302

NE20: 111, 221,

BMC: 142a, 232, 245, 255, 260, 238, 110, 142B

SE01: 210, 221, 222, 223, 201A, 230, 148, 142, 143, 147, 144,

SW09: 206 Phase 1, 177, 121, 122

SW03: 3790, 3675

SW05: 2875,

NW01: 147

CARI: 2026

SW01: 1050, 1080, 3080

Page 10 of 12
AV Procurement Update:
Brian Hosier will submit the procurement on this Fall. We are expecting to receive an answer by April 2023.

Background: BH is leading the nRFP for all AV equipment, requirements for standard small laser projector for circulation
and smaller classrooms.

Extron GVE Update:

• DTC Campus Services have begun working implementing GVE for DTC rooms with IPCP Pro 250
o Walked through using Toolbelt
o Walked through editing GCP programs following the GVE guideline documents
• John has reached out to various High Ed. Organisations who had existing GVE experience (Douglas College, VCC,
Langara College)
o Would anyone from AV Services with Extron Control Specialist/Professional (i.e. can actually update GCP
programmes, want to visit these organisations to see how GVE is used and implemented and research
their lessons learnt before we undertake this at BCIT?
• Extron and AVI-SPL should now have access to GVE server to add devices for the HSC Building.

Capital Projects Update:

HSC Building Update:
• Site Walkthrough conducted with MC2 (Marcel) and AVI-SPL (Jeffrey) and team on 16 Feb 2022.
• SE12-101P Learning Glass Studio is now upgraded to upload videos to Kaltura Cloud.
• Extron and AVI-SPL should now have access to GVE server to add devices for the HSC Building.

Training
Reach out to your team leader for the Fall Protection training offered by BCIT – contact is Yolanda Su (HSE Coordinator)

There is now available AWP training for BCIT staff. Yolanda Su (HSE Coordinator) in SSEM advised us to take it if we are
to ever use our scissor lift that is currently at CARI.

If you are interested, please reach out to Jamie Linn, SOT instructor at AIC. Jamie is a certified trainer of AWP and can
certify BCIT staff. The training location might be at AIC, better to confirm with him.

Here are the available dates of the upcoming training sessions:

- October 24th to 27th ;

- November 2nd and 3rd;
- November 8th to 10th;
- November 15th to 17th.

Page 11 of 12
Contact Personnel from Other Departments:
Purchasing
• Cheu Oui – AV Buyer in Purchasing
• Calvin Tam – Backup AV Buyer in Purchasing

IT Network Team (Drops Assignment/Configuration/Activation)

• No named person, just direct tickets to IT Network Team for VLAN assignments or patching in to switch.

IT Physical Infrastructure Team (Drops New Installation/Replacement/Relocation)

• @Gurdial Singh and @Colin Schmutter

IT Desktop
• Gilbert Ma

IT Apple TVs, Ipads, Ipods, etc.

• Luke Cater
• Gavin Yuan

BCIT Keys and Lock Box

• Sheila Mann – Security Coordinator

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