with the number of the relevant paragraphs or clause referred to will always be

quoted in the body of the note while in the margin will be indicated the alphabetical
letters of the slips and the page number.

(vii) Books or Rules etc., to which reference is made in the file be placed on a
file, if copies thereof are available with the Officer to when a case is submitted a
brief mention to this effect being made in the margin of the notes in pencil. When,
however, books / Rules are required to be put up with files, such publications
should be placed on top of the flaps of the file board covering the file and then
bound neatly and strongly be means of the string attached to the file board in a
bow-tie.

140. Linking of Files: (i) Linking of files on which action is in progress will, as
far as possible be avoided. As a general rule ‘linking’ will be resorted to only when
the files are inter-connected and orders have to be passed on them,
simultaneously. If any papers on a current file are required for reference only in
connection with the dispose of another current case relevant extracts should be
taken from the former and placed on the latter.

(ii) Then files are linked, strings of the file board of the lower file but not its
flaps will be tied round the upper file. The strings of the file board of the upper file
will be tie underneath it in above out of the way. Each file will thus be intact with
all its papers properly arranged on its file board.

141. Arrangements of papers for submission of a case: is case consists of

current file and any other files and papers, books etc., put up for reference. The
papers on a case will be placed in the following order from top down wards;

(i) ‘Notes’ ending with the note for consideration;

(ii) ‘Correspondence’ containing the "PUD" and "FR" if any, and the draft for
approval.

(iii) standing guard files.

(iv) Other papers referred to e.g. extracts from note or correspondence of

other files, resolutions, gazettes, etc., arranged in chronological order, the latest
being placed on top.

(v) Recorded files arranged in chronological order, the latest being placed on
the top.

(vi) Routine noted or papers placed in a cover in a chronological order.

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