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Time Management - PPT

This document discusses effective time management strategies. It outlines why time management is important, such as to save time, reduce stress, and increase productivity. It then describes several time management strategies, including prioritizing tasks, organizing schedules, overcoming procrastination, avoiding perfectionism, and creating SMART goals. The strategies provide tips for writing to-do lists, scheduling tasks by importance, getting organized, rewarding progress, and setting attainable and timed goals. The document also notes some disadvantages of poor time management, such as bad management, inability to say no, obstacles, and fatigue.

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C. Srinesh
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232 views24 pages

Time Management - PPT

This document discusses effective time management strategies. It outlines why time management is important, such as to save time, reduce stress, and increase productivity. It then describes several time management strategies, including prioritizing tasks, organizing schedules, overcoming procrastination, avoiding perfectionism, and creating SMART goals. The strategies provide tips for writing to-do lists, scheduling tasks by importance, getting organized, rewarding progress, and setting attainable and timed goals. The document also notes some disadvantages of poor time management, such as bad management, inability to say no, obstacles, and fatigue.

Uploaded by

C. Srinesh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

BHAGVAT GHEEWALA

C.SRINESH
SHWETA PANDHARE
SAPNNA SALUNKE
SANSKRUTI SURYAWANSH
RUSHIRAJ TARLEKAR
KRUSHNA LOMATE
INTRODUCTION
Effective time
management involves
allocation the proper
amount of time to the
appropriate activities
WHY DO WE NEED
TIME MANAGEMENT
To save time
To Reduce stress
To function effectively
To increase our work output
To have more control over our job
responsibility
TIME MANAGEMENT
STRATEGY
1 PRIORITIZING 3 OVERCOMING
PROCRASTINATION

ORGANIZING
2 4 PERFECTIONISM
SCHEDULES
TIME MANANGEMENT
STRATEGY
AVOID TAKING ON TOO 6 CREATING SMART
5 GOALS
MUCH
Write to-do list

Review list: Break large tasks


into smaller tasks

ABC TO Prioritize by ABCs

PRIORITIZING Schedule your day (week).


Assign a deadline for each task

Consider your daily cycle (most


demanding tasks when you are
most focused/ energized)
Urgent AND important

Support a long term


goal
Only top priorities get A category
Apriorities
Support others you work with

Ask: What terrible thing


would happen if I didn’t do
this today?
Important but not urgent

Mild consequences for not


doing this (e.g. some may be

B PRIORITIES
unhappy or inconvenienced)

Never do a B task when there is an


A task the needs to be finished
Not important or urgent

C
No consequences for not
PRIORITIES doing this

Nice to do
Get the big picture (semester, work
cycle, vacations)

Know your schedule (weekly calendar)

Determine how much time it takes to

ORGANIZING complete various tasks

SCHEDULES
Identify odd hours and small bits of
time – plan how you can use them


Schedule breaks and time for
rejuvenation

Enter all this somewhere (paper,


outlook, phone app)
Recognize that you are
procrastinating

Evaluate and diagnose your


procrastination: e.g. reasons, what parts
of the task

Take counter measure


Use to-do list
OVERCOMING Division of work
PROCRASTINATION Shedule specific time

PROCASTINATION IS THIEF OF TIME Address reasons (e.g. don’t like the


task, hard to start, fear of failure)

Reward yourself for starting and


finishing
Be aware of your tendencies

Take an honest look at how you spend


your time

Focus on the big picture


PERFECTIONISM
Maintain high but attainable standards

Be realistic about what you can


accomplish

Seek help when needed


AVOID TAKING
ON TOO MUCH
Learn to set limits and say
no thank you
Learn to delegate, share
work, let others help
CREATING SMART GOALS
SPECIFIC
Precise statement of what needs to be accomplished: exactly
what are you going do, how much? When? How often?

MEASURABLE
Concrete criteria for gauging progress. Helps
you manage and evaluate your goal

ATTAINABLE
Assurance your goal fits your ability. Something you can
accomplish. Not too easy or too hard
CREATING SMART GOALS

RELEVANT
Personalization of your goal. Supports your interests, values,needs
and talents. Critical to motivation

TIMED
Beginning point and deadlines. Gets your started and keeps you
on track.
ADVANTANGE

Increased productivity

More energy for free time

Clear daily goals.


Improved focus

Reaching goals faster

More confidence.

Better workplace
relationships
DISADVANTANGE

BAD MANAGEMENT

I CANNOT SAY "NO"

Obstacles
Inactivity

One load of different jobs at a time

Fatigue and stress are part of life

No time to rest.
Effective Planning

Setting goals and objectives

Setting deadlines

EFECTIVE Delegation of responsibilities

FUCTION OF TIME Prioritizing activities as per their

MANAFEMENT importance

Spending the right time on the right


activity
USE YOUR TIME WISELY
Create Time
01 Conduct a Time 03
Inventory. Intentionality

02 Create a New
04 Prioritize
Daily Plan
Schedule Time for
5 “Dreaded” Tasks 6 Establish Task and
Time Goals

Schedule in Down
7 Time and Regular 8 Anticipate
Breaks Roadblocks
The lost time is never
found again

Benjamin franklin

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