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BUSINESS ENGLISH · BUSINESS SITUATIONS · PRE-INTERMEDIATE (A2-B1)

BUSINESS
EMAILS
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1 Key words

Read the emails and find words or phrases which mean...

1. a company that supplies goods to other companies who sell them to consumers:
2. a person or company that sells goods and services to consumers:
3. complex, advanced:
4. meet or talk to someone, especially as part of your job:

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BUSINESS EMAILS

EMAIL 1

SUBJECT: partnership proposal

Dear Mr. Kowalski,
I found your company on the internet, and I understand that you are responsible for
distribution.
I am writing to you because my company is interested in selling our IT products in your
country. We are looking for a distributor with good connections and I noticed that you deal
with some important vendors.
We sell sophisticated telecommunications equipment and software. I’m attaching our
brochure so you can check the different products that we provide.
If you have any questions, please do not hesitate to ask. If you are interested in cooperation,
we can schedule a telephone or Skype call to discuss the details.
I look forward to your reply.
Kind Regards,
Joe Bilden

EMAIL 2

SUBJECT: RE: partnership proposal

Dear Mr. Bilden,
Thank you for your email. I looked at your brochure and I think that our vendors might be
interested in your products.
Could we arrange a Skype call next Tuesday? What time suits you best?
Regards,
Adam Kowalski

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PRE-INTERMEDIATE (A2-B1)

BUSINESS EMAILS

2 Prepositions

Now complete the emails with suitable prepositions. Check your answers on Page 2 when you have
finished.

EMAIL 1

SUBJECT: partnership proposal

Dear Mr. Kowalski,
1 2
I found your company the internet, and I understand that you are responsible
distribution.
3
I am writing to you because my company is interested selling our IT products in your
country. We are looking for a distributor with good connections and I noticed that you deal
4
some important vendors.
We sell sophisticated telecommunications equipment and software. Please find attached our
brochure — you can check the different products that we provide.
If you have any questions, please do not hesitate to ask. If you are interested in cooperation,
we can schedule a telephone or Skype call to discuss the details.
5
I look forward your reply.
Kind Regards,
Joe Bilden

EMAIL 2

SUBJECT: RE: partnership proposal

Dear Mr. Bilden,
6
Thank you for your email. I looked your brochure and I think that our vendors might
be interested in your products.
Could we arrange a Skype call? I’m available on Tuesday. What time is convenient for you?
Regards,
Adam Kowalski

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BUSINESS EMAILS

3 Language style

The emails on page 2 contain a mix of formal and neutral language. Study the more informal expressions
in the table below and find expressions from Emails 1 and 2 which have nearly the same meaning:

MORE INFORMAL MORE FORMAL

Hi ..., Dear ...,

I’m just getting in touch because ...

We’re looking for ...

I’m attaching ...

Get in touch if you want to know something

more.

If you’re interested in ...

Hope to hear from you soon.

Thanks for your email.

Can we meet on Skype?

What time is good for you?

Rgds,

Now rewrite the emails on page 2 in more informal language.

Match the more informal expressions on the left with the more formal ones on the right:

More informal More formal

1. Please ... Following our telephone conversation, ...

2. I heard about you from ... I am pleased to inform you that ...

3. My email is about ... I am writing with regard to ...

4. I just want to ask about ... I’m afraid I cannot attend ...

5. I’m happy to tell you that ... I would be grateful if you could ...

6. After talking to you on the phone, ... I would like to enquire about ...

7. I’m sorry, I can’t come to ... Your company was recommended to me by ...

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BUSINESS EMAILS

Work in pairs. Create a sentence with one of the expressions above. Your partner should repeat the
sentence in a more formal or informal style. Change roles and continue.

4 Writing

Choose two tasks from the list below and write two short emails.

1. Write an email to your manager to say that you can’t attend the office party this year.
2. Send your company’s price list to a customer.
3. You want to book a hotel conference room for your company. Write an email to the hotel manager.
4. You want to arrange a meeting with a colleague from another branch. Write an email to her and
attach a map that shows where exactly your office is located.
5. You are interested in applying for a job and you want to know if it is still available.
6. You are using a website and you have a technical problem. Contact the website.
7. You have to cancel or change the time of your English lesson. Write an email to your English
teacher.
8. Write an email to a potential customer. Offer your product or service.
9. Write an email to a potential business partner to propose a deal.

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