Document Processing Assignment

1. Define the following tips (using your own words):

a. Enter Key: ctrl enter

b. Tab Key: ctrl tab

c. Highlight Text: arrow key and hold down shift

d. Save: ctrl s

e. Print: ctrl p

2. To create and design effective documents, you need to know how

to ___________________.Make your document easy to follow at a glance and accessible by

using a variety of document design features such as titles.

3. A professional size font is ________________.Best resume font sizes are: 11-12pt for

normal text, 14-16pt for section titles and headers.

4. You will notice these icons on the Word processing screen. Explain each term (using
your own words):
a. Title Bar:The main function of this title bar is to show the details or title of the

document that is currently open.

b. Menu Bar:The menu begins with the word File and continues with Edit, View, Insert,

Format, Tools, Table, Window, and Help.

c. Scroll Bar:a long thin section at the edge of a computer display by which material

can be scrolled using a mouse.

d. Tool Bar:If both Standard and Formatting have a checkmark next to them, press Esc

three times to close the menu.

e. Insertion Point:The location at which text or a node is inserted. The insertion point

for text appears as a flashing vertical bar.

 5. When starting a paragraph, you should automatically do what?Underline the first

word.

6. Document Processing: Define each term (using your own words):

a. Font: a different way to write

b. Paragraph: 5-8

c. Page Setup: numbered

d. Headers & Footers: how big u write

e. Text Box: typing

7. What are the 4 alignment options when creating a text?

a. left-aligned
b. center-aligned
c. right-aligned
d. justified

8. Why is font selection important when creating a document?

In order for your content to be the focus of your document, your text needs to be

professional and easy to read.

9. What is important to do before printing a document?

Calibrate your monitor

10. What are the 10 tips for working with graphics?

1. Know Your Audience
2. Know Your Brand Color Codes
3. Know Your Fonts
4.Provide Quality Images
 5.Be Realistic with Timeframes
6.Provide Examples
7.Give Timely and Quality Feedback
8.Ask Questions
9.Ask for a Design Contract
10.Have an Idea of What You Need
10. You must make sure you know exactly where your ____________ is before making
any changes to your document.

11.What are the 8 Proofreading tips?

1. Put It On Paper
2. Watch Out for Homonyms
3. Watch Out for Contractions and Apostrophes.
4. Check the Punctuation
5. Read it Backwards
6. Check the Numbers
7. Get Someone Else to Proofread It.
8. Concentration is Key

12._______________________ can draw the reader's attention to specific parts of the

document and help communicate your message.
Formatted text can draw the reader's attention to specific parts of a document and
emphasize important information.

13. Explain the meaning of formatting your document.

Document formatting refers to the way a document is laid out on the page—the
way it looks and is visually organized—and it addresses things like font
selection, font size and presentation (like bold or italics), spacing, margins,
alignment, columns, indentation, and lists.
14.Why is Proofreading so important?
The main purpose of proofreading is to improve the quality of the paper,
ensuring there are no lingering mistakes, and correcting generalized discourse
errors or writing inconsistencies.

15.Give an example of something that is in a ‘Header’ or ‘Footer’.

Headers and footers generally contain additional information such as page
numbers, dates, an author's name, and footnotes, which can help keep longer
documents organized and make them easier to read
 16.If you are creating a document, why would you highlight a specific text?
Highlighting is a common task in Microsoft Word because it allows the reader to
quickly find specific words or phrases.

17.What is considered the Golden rule relating to a document?

How does it relate to other documents? The first section you should write is an
introduction covering the document's background, purpose, scope and target audience.

18.What are the different page orientations? Explain each

The two basic types of page orientation are portrait (vertical) and landscape
(horizontal).

19.When working on a document, why should your pictures create a balance?

Balance in design covers how the visual weight of elements are balanced with
each other on both sides of a design to create cohesiveness.