Teac PREREQUITES FOR EFFECTIVE ORAL PRESENTATION Dr Nagendra Kumar Professor THE BIGGEST CHALLENGE: TO GRAB THE AUDIENCE ATTENTION, SAR GS, oo the sprinkler system to keep "your audience awake”WANT LIKE THIS? ‘cee mth OR LIKE THIS. FOUR PILLARS OF SUCCESSFUL PRESENTATIONAND THE FIFTH + Technical competence + COVID 19 and the New normal + Challenges of talking to screen rather than REAL’ people FORE YOU START CREATING THE OUTLINE OF YOUR PRES THESE. QUESTIONS: TATION, ASK. * Who isthe audience? + How big is the audience? + Where will you be presenting? * How will you be presenting? (Online or face to fee) + What materials willbe available to you? + How long will you have to speak? + Will here be a Q&A afterward? + Who else is speaking?CONNECT WITH YOUR AUDIENCE how Pasion + Focus on Audiene's Needs. + Koop it Simple: Concentrate on your Core Message + ‘Smile and Make Eye Contact, + Start Strona. (ncedots, trios, rea ie experince, examples, sty ress) + Combine the thee: + What you say? (eerbat) + How you say it with your voice? (vocal) *+ What the audience can see about you? (isu) + While hard work and good ideas are essential to success, your ability to express those ideas and get others to join you is just as important, + Much of this verbal expression will be one on one or in small groups but periodically (and for some of us often) you will be involved in more formal and public speaking in front of larger numbersDO YOU PANIC IN THE NAME OF PRESENTAION ? snacnceeticteen cine md + Surveys show that fear of speaking in front of groups is one of the greatest fears people have. + Some surveys find people actually claiming that the thought of giving a speech is more frightening ‘than falling off cliff financial dficulties, snakes, and even death TO COPE WITH FRIGHT + Come prepared and practiced + Allow initial Nervousness: small changes in your voice or occasional mistakes + Your audience understands your nervousness; they know what you are feeling and will forgive it + Be yourself, let the real you come through, rela, practice some deep breuthing techniques. + Begin in your comfort zone; practice with friends; share your fears with friends + Begin with a slow, well-prepared introduction; have a confident and clear conclusion + Don’t deviate, concentrate on the message or topicFIRST IMPRESSION First impressions really count in any presentation. You've got just about 30 seconds to win over your audience, ‘Then, if they like you, or trust you, or respect you, or have some positive connestion, they'll listen to you. And) this holds true even for an audience who already knows you—your colleagues at work, for example. If you're ‘presenting, and they're watching, you've got to grab them or lose them. BEGIN WITHTHE BENEFITS ‘Consider your favourite movies: How do they start? The most exciting movies usualy begin in the middle ofthe action—to grab your attention right away. They fill in the details laterYou should do the same thing, + What is in it for them? ‘+ Make your talk obviously and immediately relevant to their concerns. + Emphasize the benefits right away,and follow them up with quick specifics.socce=s ~=STEPS TO FOLLOW + Formulate a strategy for the specific audience + Develop a flexible, flowing structure + Combine prepared material with an enhancing, not distrcting, presentation style; itis important to ‘remember that how you present is as important as what you present + Supplement the presentation with confident, informed responses to questions and challenges B.E.S.T. RECIPE + Bottom line + Evidence * Summary + Transition or Time Awareness BEST STRATEGY ue + Understand your purpose and role: Knowing your audience, the occasion, and the expectations of your audience, + Tailor your message to the audience - understand their needs, desires, knowledge level, attitude toward your topic + Clarify your objectives - isi to motivate? inform? .. persuade? . each? - each ells for a different approach + Clarify what role you will be performing - coach? advocate? teach? be devil's advocate, watch dog, or messenger? + Develop « logically compelling ease for your plan salient value, or help how will it help resolve a pressing problem, advan + Research your topic|| STRUCTURE reo su ‘The audience needs to have these basic questions answered. om + Now that Iam listening, why should T care about this issue? + Tagree with the significance of the opie, but how are you justifying your ideas? * So, now that Iam convinced, what do you want from me? ORGANIZE amine] | a = Begin by placing your topic in context: you might want to provide an outline or a read map Provide the intended expected Lanois, organization of the presertation, and wound rules. Onuanize the boy ofthe presentation logically ~ make i easy ofllow o from the simple tothe complex When appropriats, plan ways to eneourage audience paticpation Maintin ere: discuss the pros an cons ‘Conclude on a “high note" - include an overall summary and proposed actions or optionsEffective presenters recognize that communication is both intellectual and emotional. Organizing your ideas is part ofthe task The other is to gain and maintain attention. + Convey "controlled enthusiasm" for your subject - the audience will forgive a lot if the speaker is enthusiastic -pay attention to posture, tone; don't lean Your a 2 will mirror your attitude - radiate confidence without preaching Don't confuse enthusiasm with loudness; try to convey a range of emotions from concern, anticipation, ‘excitement, dismay ‘Where appropriate, candidly discuss pros and cons; explain advantages first; present risks or challenges; ENGAGING THE AUDIENCE + Interact wit the audience + Video and media bind the audience and create thei interests + Try toadd stories, anecdotes, testimonials, analogies, demonstrations + Use humor appropriately ~ make it in good taste + Try to positon yourself to enhance rapport with the audience + Bye contact is your primary tool for establishing audience rotating order volvement; look at your audience in random Avoid gestures like jingling change in a pocket, toying with notes, shifting from one foot tothe other ete.SIGNPOST PHRASES ‘To give your audience a clear sense of where you are in your presentation, introduce each step in the B. E. 8. T process with a signpost phrase. For example, to open a new section of your speech, you might say " Point # 2 of ‘my presentation is.” Then state the bottom line point, Next, you move on to presenting evidence, again begin ‘with a signpost phrase, such as “Let me give you some examples,” oF “ Here are some statistics you may’ find helpful” You can signpost your point’s summary with “To summarize this point...” or “The basic idea is. ‘Then, lead your audience to your next point with a transitional statement such as “That leads me to the next point. CHECKLIST FOR PRESENTATION ‘Start preparing early: dont walt unl the fst few days to prepare + Think about Your Audience + Be lear about your purpose: are you informing or persuading; inspiring advocating. explaining + Tell hem what you are going do, tl hem, ll hem what you tld them (Classic 3 stage formula) + What do you ant tho suense to kno, fel, or Blow aferwands + Us an Fffestive Inmodustion + Organize your presentation clearly and simply + Compose forthe Ear aswell asthe Eye + Conclude effctively + Give alae Call to Acton: Takeaway + End on HIGH