Introduction

In response to the rising demand for 24-hour gyms in the region, the university plans to make certain
improvements at its Sports Village and wants to implement a 24-hour entrance system. Faculty at the
institution, academics, and locals all use the Sports Village. As the project manager, we are responsible
for monitoring the work and assessing the stakeholders. Successful people utilize stakeholder analysis as
a key strategy to earn others' support. Stakeholder analysis' initial step serves as the starting point
(RIAHI, 2017). We can work with you to ensure that our projects succeed where others might not come
through stakeholder analysis (Yawson & Greiman, 2018). In this report, we will identify all the
stakeholders for developing the gym in the sports village and analyze each of the stakeholders
thoroughly. This report has a complete stakeholders analysis for the sports village gym refurbishment.

Importance of stakeholder analysis

A very outstanding technique for creating high-caliber work is stakeholder analysis. Knowing the
different project stakeholders and how much they could affect the project is useful as it helps to
breakdown the task as per the different stakeholders involved. Stakeholder analysis identifies and
removes several barriers to comprehension of the project's progress. It also lowers barriers to the public
dissemination of successful efforts by learning about project supporters, opponents, and their relative
significance to the project (Agwu, 2019). The benefits of studying stakeholders in project management
and project planning include the following:

 Creating a project schedule: Understanding the stakeholders' points of view makes it easier
to identify risks, needs, and requirements for schedule management.
 Gaining more benefits: Where required, managing gym expenses will be easier by
understanding the project's stakeholders.
 Building trust: Sports Village will be able to identify and understand who needs to be
contacted to decide the various project development components with the help of a
beneficial stakeholder analysis.
 Maintain a competitive edge: Stakeholders' attitudes substantially impact project success
and its related repercussions. We could also land new positions by anticipating stakeholder
expectations and delivering results (Berényi, 2017).

Identifying relevant stakeholders

The stakeholders for the Sports Village gym refurbishment are as follows:

 Student-athletes
 Trainers
 Principals/Superintendents
 Teacher
 Parents
 School Board
  Community
 Governing Associations
 Gym equipment supplier
 Maintenance team

Stakeholder’s analysis
The first part of stakeholder analysis is to analyze the type of stakeholders. There are two types of
stakeholders they are:

Internal stakeholders

External stakeholders (Reqtest, 2019)

Internal stakeholders:

They are the individuals that are employed by a company or initiative. The parties involved are:

 Students and athletes

 Trainers
 Principal
 Teachers
 Gym equipment supplier
 Maintenance team

Secondary stakeholders

They are the people or organizations that are not involved in a business or project but can have
an impact on or be influenced by it. As follows:

 Parents
 School boards
 Community
 Governing bodies

We'll conduct many tests to get more information about the stakeholders' behaviors and
characteristics when we've successfully identified them. The complete stakeholders have been
performed with analyzing the essential factors such as the commitment of the stakeholders
towards the project, how the stakeholders will influence the project, their behaviors and also
their importance for the project. The complete analysis has been shown below (Dwivedi Rajeev,
2021):
stakeholder Stakeholder Influence Position Predictability of Actions to manage
importance /power suppose or behavior stakeholders
oppose
Student- A Very high Support: Predictable: We will frequently meet
athletes students aresponsor is them to find know their
very happy that inherently going to thoughts. They should
the project is be supportive of be kept informed as
underway asthe project and are they may be able to
they wanted unlikely to cause influence more powerful
gym renovation mush 0position and stakeholders.
from a long time will do whatever
ago. they can ensure
the project
Succeed.
Trainers B High Support: : they Predictable: The We'll speak with them
are very fond of sponsor will constantly for their
the goals and inevitably be in supervision. They need
vision of our favor of the very less supervision
team project, is unlikely and are constantly
to create too much seeking for updates and
trouble, and will are very interested in
take all reasonable the project. They need
steps to guarantee only a meeting or two in
the project's a week and are good to
success. go. Daily log record
given in
Principals/ A Very high Support: they Predictable: The Daily meetings will be
Superintende are the main project's sponsor held for progression
nts sponsors of the will unavoidably report. They are both
project. They support it, is powerful and interested
are very fond of inadequate to stakeholders. They are
the goals and experience too the main supporters and
vision of our much problem, and the sponsors of the
team. they want will take all project (McKim et al.,
to fully renovate practical measures 2019).
the sports to ensure the
department and achievement of
gym is the start project objectives.
of that.
Teacher B High Support : they Relatively They will be regularly
like the concept predictable: monitored to see their
and the They are going to behavior. They need to
strategies of our support the be constantly monitored
team project. But we and help other
cannot be sure that stakeholders influence
these stakeholders them.
won’t change their
 supportive
decision.
Parents C Medium Oppose: they Relatively Daily meetings will be
stand in the predictable: held for progression
middle ground They'll help out report. They are the one
as they like the with the project. opposing the most so
idea but does However, we we will try to change
not understand cannot be certain their behavior with
the while that these constant
concept. stakeholders won't communication and
decide to withdraw updates.
their support.
School Board A Very high Support: they Predictable: they They will be managed
like the idea of are powerful closely. They are both
24 hr. service. stakeholders and influential and
They are also main sponsors. enthusiastic
another sponsor Their behavior are participants. They are
for the project. quite predictable the project's primary
as they have clear sponsors and backers.
intention to
support the goal of
the project in order
to have a better
activity at the
university.
Community C Medium Oppose: they Unpredictable: They will be regularly
don’t feel like they are the only monitored to see their
the gym needs stakeholders that behavior. We will
renovation. does not like the attempt to change their
They are not idea of the actions by frequent
fond of the idea refurbishment of contact and updates as
of gym opening the gym and are they are the group that
24hrs for very unpredictable. is most opposed.
service. They might support
the project with
better convincing
but still can oppose
at any time.
Governing B High Opposition: they Relatively We will frequently meet
Associations feel like our unpredictable: them to find know their
team is not They are the thoughts. They are
communicating other stakeholders powerful stakeholders
with them that are unreliable but are not interested in
properly and and do not support the project so they need
they think this the notion of to be constantly
will attract renovating the interacted with to
unwanted gym. They may be increase their
 visitors to have more persuaded to motivation towards the
an open 24hr support the project (Akhter et al.,
gym. proposal, but they 2016).
could still object at
any time. they
stand in the middle
ground which
makes them even
more un
predictable.
Gym A Very high Support: they Predictable: We will frequently meet
equipment are fully on They are important them to find know their
supplier board of the supporters and thoughts. They will be
plan as they are important observed frequently to
the previous stakeholders. Their see how they behave.
suppliers of the actions are quite They must be monitored
gym predictable closely and given
equipment’s because they assistance by other
and they are clearly intend to partners in engaging
looking forward support the them.
towards this project's objectives
new project. in order to improve
activity at the
institution.
Maintenance A High Support: the old Predictable: They We'll speak with them
team gym was really play significant constantly for their
hart to maintain roles as supervision. 
so maintenance stakeholders and
team are quite members. They
fond of gym obviously seek to
renovation. support the
project's goals in
order to enhance
activity at the
facility, therefore
their behaviors are
relatively
predictable.
Stakeholder’s matrix

Figure 1 stake holders matrix

Challenges/ suggestions
The researcher must be aware of the study's limits, just like any other research. In an interview study,
it's critical to recognize my contribution to the research process. I cannot avoid influencing or being
impacted by the data collected. Throughout collecting and analyzing the data, I must be conscious of
doing this and account for it (Bell, 2010). To engage in the research process as an interviewer, I must be
aware of the threat I pose to the validity of the data and consider that threat throughout the data
collection and presentation processes. This study was additionally subject to extra constraints because
of the nature of fieldwork. Recruitment of participants may take a lot of work. One of the difficulties this
research encountered was the project's construction timeline (Deane et al., 2019). The problem I faced
most while analyzing the stakeholders are lack of communication with the stakeholders. To properly
examine the stakeholders we needed proper communication with the stakeholders. Some of the
stakeholders were very open minded to share their thoughts and behaviors towards the project but
some of them were very arrogant. The data collection was also a difficult process since we have limited
resources and limited time.

Solutions

Our project team should set up a workshop and create a defined workshop process that describes the
objective, desired outcomes, and the importance of the work being done before performing a
stakeholder analysis. Workshops can benefit from using the "POWER" start method (Purpose,
Outcomes, What's in it for them, Engagement, Responsibilities). When dealing with difficult
stakeholders, think about altering our usual approach. We can win their trust by bringing up a shared
interest, highlighting the significance of the project, or providing examples of previous efforts that
succeeded (Francisco de Oliveira & Rabechini Jr, 2019). Better communications help us to analyze the
stakeholders properly and then we can understand the proper intentions of the stakeholders (Ihlen,
2013).

Based on these findings, future research may examine the decision-making stakeholders' perspectives
and determine whether specific organizational or individual characteristics increase the likelihood that a
stakeholder engagement approach will be adopted. To have a proper relation with the stakeholders for
the project to complete smoothly, we have to apply following things:

 We have to properly communicate and share our goals, vision and scope of the project with the
stakeholders.
 We have to gain trust of the stakeholders from the start of the project by communicating
frequently and holding meetings regularly to ensure project progression.
 For those stakeholders who are not willing to change we have to directly meet them and
communicate them to find the middle ground.

Conclusion
In summary, the goal of this study was to better understand stakeholder management from the
perspective of the project manager for the gym remodeling. The results showed that athletic directors
included stakeholders in the choice-making procedure to win their trust by being open and truthful
about the decisions made in the athletic department. A mixed-methods approach was used to
accomplish this. After conducting a thorough stakeholder analysis, we identified the stakeholders
involved in the renovation of the sports village gym and learned more about their motivations,
behaviors, and priorities. Finally we have the report of complete analysis of the stakeholders for the
sports village gym refurbishment in which I was appointed as the project manager of the project.
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