Project: Travel Module-Sap

Effective Date: Date of HR Live with Proper Travel Privileges

assignment to employee

Process of Travel Accounting in SAP Travel Module:

T-Code TRIP

PROVIDE PERSONNEL NUMBER (SAP ID OF EMPLOYEE)

NOW PRESS RIGHT SIGN (EXECUTE)

THIS WILL TAKE YOU TO THE NEXT SCREEN

NEXT SCREEN…..

Now select Create Travel Expenses Report (it will show SAP ID of employee)
This will open another window for inputting travel data:

Provide the relevant information as

1 Date of start/return, timing, destination & region (category of the city) in
General Trip data
2 We may select additional destinations if employee is traveling from one
location to another (DEL-MUM-BLR-DEL)

Date & Timing for another location to be provided

Now go to Mileage and per diem reimbursement:

Select expenses type in from expenses receipt

After provide necessary expense type:

Now Post the Transaction. (One Step is completed)

Once above transaction is completed we can see in travel there are two folders
1 Open Trips
2 Paid Trips

Go to open trip

See if any changes to be made or addition information to be provided.

Now go to Travel Expense Manager T-Code PR05

It will show all travel made by the employee:

Now select the parked row and approve and save expense report

Once you press approve it will show “Trip Completed”

Now Press Settle:

WZ is payroll area for TIL –Execute

Now Trip is settled but not transferred to FI.

Now to transfer the trip to FI (Financial Accounting) T-CODE : PRFI

Provide Payroll Area as WZ

Personnel ID of employee
(To check for error click on Posting Run as Simulation)

It will give Red Sign if an error, above transaction has no error.

We can see personnel ID & Trip number which is approved.

Now go back and deselect “Posting run as simulation”

And Execute …..

It will give new Posting ID

To complete the transaction for FI we need go “Posting Run Management”

T-CODE PRRW

This will show all the transactions:

Now select the row and post

Select post immediately

Now the process is completed.
Now to see the FI document

Click on FI/CO document

Double click on accounting doc #

Now this is gone to the employee account as credit, when APP run will happen it
will be paid.

Prepared by Supervised by Approved by