WRITING - A LETTER TO THE EDITOR

How to Write a Letter to the Editor?

Here are all the elements of the Letter to the Editor format:

● Address of the Sender: This segment includes the address of the person
sending the letter addressed to the Editor. It can be an office or residential
address, as the question specifies.
● Date of Letter: The date on which the letter was addressed to the Editor. This
data must be accurate as it serves as a point of reference at many points.
● Designation: The designation of the person receiving the letter. In the case of
a Letter to the Editor, this is generally filled in as “The Editor”.
● Address of the Receiving Editor: This must include the office address of the
Editor, as well as the name of the organization to which he or she belongs.
● Letter Subject: The letter subject must reflect the objective of writing the letter
in very few words. It must be concise, as written in a way as to cover
everything the sender deems necessary.
● Salutation: This part reflects the courtesy of an individual, hence is extremely
important. The writer should use words like Madam, Sir, Miss, or a salutation
of both sexes in case of information ambiguity.
● Body: The body of a letter is the main point of all its contents. It is generally
divided into three sub-sections, namely- Introduction, Content and Conclusion.
● Introduction: Gives a brief abstract of the content to follow.
Content- Includes the main details and subject matter of the letter.
Conclusion- This part concludes the information to provide a summary and
give fluidity to the whole content.
A letter appears better structured if the writer adheres to this sequence of
writing.
● Complimentary Conclusion: This part should add a kind reminder for the
Editor to take the appropriate action if any needs to be taken or give an
appropriate conclusion to the main content.
● Name of the Sender: The name or signature of the person who addressed the
letter is required to add reliability to the letter and the information provided.
● Sender’s Designation: If the sender belongs to any organization, he or she may
choose to add their designation right below their name or signature.
WRITING - A LETTER TO THE EDITOR

Letter to the Editor Format

Formal letters format do not vary much in general, be it a Letter to the Editor,
Principal or Internship request letter.

Sender’s Address

Date

Receiver’s Designation

Address

Subject: ______________________________________________

Respected Ma’am/ Sir (may vary)

Body of the Letter

Introduction- Gives a brief abstract of the content to follow.

Content- Includes the main details and subject matter of the letter.

Conclusion- This part concludes the information to provide a summary and give
fluidity to the whole content.

A letter appears better structured if the writer adheres to this sequence of writing.

Yours Sincerely,

Sender’s Name

Sender’s Designation (Optional)

Sender’s Signature
WRITING - A LETTER TO THE EDITOR

SAMPLE LETTER

8th September 2020

The Editor

The Times

New Delhi

Subject: An appeal to not neglect stray animals during the Covid19 pandemic

Sir/Madam,

With great admiration and belief in the columns of your newspaper, I seek to bring to
your kind notice that in the current pandemic situation in the country and the world,
stray animals, especially dogs and cats which stay in the streets around us are
suffering due to lack of people who feed them.

Today, we are amidst a terrible pandemic, where many of us are without jobs or
working from home and going out seems like a taboo. Due to this, many of us who
would usually feed stray animals in our neighbourhood have stopped doing so,
especially due to the spread of fake news that covid can spread through animals. As
a result, many of these strays are dying from a lack of food, and the continuing
pandemic may witness more such deaths if we do not do anything about it.

Hence, through the pages of your esteemed newspaper, I would like to appeal to the
people of our country and the world, to help these animals survive this unfavourable
situation by stepping up to make sure that they are fed.

Thanking you in anticipation

Yours Faithfully,

ABC

● If you used someone’s name at the start, end with ‘Yours

sincerely,’
● If you used ‘Dear Sir or Madam’ instead, end with ‘Yours faithfully,’