adie wete usrarf srfereect case aftres ait asmmf ware) FAT Phone : 91-11-8074 100725074200 WEG) Fax :91-11-25003607 / 2500514 National Highways Authority of India (Ministry of Road Transport and Highways) Sh-s wi 6, Saet-10, acH, 7 Reet: 110075 G-5 & 6, Sector-10, Dwarka, New Delhi-110075 NHAI/Policy Guidelines/Miscellaneous Guidelines/2020 No. 18.53/2020, Dated 17" September, 2020 Subject: Issues encountered by Stakeholders during Implementation of Projects. A detailed discussion was held with various stakeholders regarding issues encountered by them during implementation of projects and on the basis of feedback/suggestions received from them, following decisions were taken to address the issues raised by them for compliance by all concerned: si. Suggestion/Issue Decision taken ‘Action By No. ‘A) GENERAL ISSUES 01. | Regular meetings at PIU level with | ROs & PDs to hold meetings through | All ROs and AE/IE/Contractors through Video | VCs, especially during COVID Regime. PDs Conferences. | 02. | Clarification to be issued regarding | For various computations regarding | All ROs, PDs Use of more than 3 digits after | progress percentage and related | and Finance decimal in computation of various | payments, use of only 3 digits after | Officers in ROs calculations regarding progress | decimal or as specified in the contract | and PTUs percentage and related payments. | shall be used. 03. | Videography of Project at the time | NHAI may provide complete DPR | All CGM(T) and of DPR and pre survey of Project | alongwith NSV/LIDAR data as per the | GM(T) at HQ. should be provided to bidder along | availability to bidders. All ROs, PDs with REP. 04, In case approved GAD of ROB is | Technical divisions shall ensure | All CGM(T) and not available at the time of | approved GAD is avallable at the time | GM(T) at HQ, | bidding, any deviation during | of bidding. However in case of any| All ROs, PDs execution should be treated as | change in finally approved ROB Change of Scope under the | drawing for execution compared to Contract. drawing issued during bidding process, the same shall be treated under CoS. 05. | Even after disbursement of the | PDs to ensure that after disbursement, | All PDs Compensation, in many Projects, | proper documents related to taking no document is available with | over of possession of land are obtained HAI for taking over of possession | from CALAs/Revenue Authorities. of land ftom land owner. 06, | Issuance of IPCs and payment | Timelines for IPC payment given in| All ROs, PDs thereof as per the timeline and in | agreements should be strictly adhered | _and Finance the manner provided in the | to. In case of deduction/ withholding of | Officers in ROs agreement must be ensured, any payment, contractor should be duly | and PIUs informed the reasons thereof. Further, compliance of guidelines issued for “Submission of bills related to project payments of NHAI through PMS/Data Lake Portal vide NHAI/Policy Guidelines/ Project Payment/2020 No. 6.23/2020 dated 15" September, 2020 shall be ensured, 4 wemore than 90% progress has _ already been achieved. been achieved. si. Suggestion/Issue Decision taken ‘Action By No. 07. | Obligations of AE/IE to be strictly | ROs and PDs to ensure strict | All Os and fulfilled / monitored such as | monitoring of obligations of AE/IE. PDs providing Monthly Inspection Report (the “Inspection Report”) to the Authority and the Contractor. 08. Payment of Miscellaneous Items in | In case all works are completed as per All ROs and Schedule G and H. scope, payment against misc. items to PDs be released without see “4 additional details. 09, | Frequent extension of Bid Due | There shall not be more than 2| All CGM(T) and |__| Date be avoided. extensions except in exceptional cases. | _GM(T) at HQ B) CTS BAS IN OLD Mt EPC AC 01. Contrary to the provisions of NHAI | In case PD and RO have no material All ROs and circular dated 02.08.2018, the | observation on AE's proposal, the date PDs Provisional/ Completion certificate | proposed by AE may be agreed for should be issued w.e.f. the date of | Provisional Certificate/ Completion ‘successful completion of the Tests, | Certificate. as defined in Schedule K of Agreement. 02. | NHAI, PIUs continue to insist on | The works once de-scoped, to be taken | _ All CGM(T), the Contractor to take up works in | up with the mutual consent of both the | GM(T) at HQ & some stretches after land is made | parties only. All PDs and available even after de-scoping of ROs works by competent authority. 03. In EPC Agreements, the Authority |_In future EPC bids, it may be All CGM(T), insists for payment of electricity | incorporated that the Authority will GM(T) at HQ & bill for highway lighting during | bear the cost of electricity charges of | All PDs and maintenance period on the basis of | highway lighting. Ros Manual provisions, which is actually an obligation of a Concessionaire in the O & M Period in a PPP Agreement. 7 c) IREEME! SED ON ‘HYBRID MODI 01, | If EOT is necessary and granted | In case EoT is granted on Authority's | All CGM(T), due to default of the Authority, | default, expenditure against | GM(T) at HQ & maintenance of existing road | maintenance of the affected stretches | All PDs and should be paid to the|of the existing road beyond the ROs Concessionaire beyond Scheduled | scheduled completion date will be __| Completion Date. borne by Authority, 02, C&G should be allowed _in | ROW demarcation and possession to be | All ROs & PDs development period to identify any | allowed during Development Period. encumbrances existing on the site, 03. | Applicability “oF Policy Circulars | The provisions of circulars issued by | All| CGM(T), issued after Bid Due Date. NHAT after Bid Due date can be made | GM(T) at HQ & applicable with mutual consent of both | All PDs and the parties. ROs 04. | Circular dated 14.08.2020 of NHAT | Can be agreed on case to case basis | _AIlCGM(T), with respect to reduction in scope | with mutual consent of both the GM(T) at HQ & in HAM Projects should not be | parties, in case of HAM Projects, where All PDs and applied for the projects where | more than 90% progress has already ROs asi. Suggestion/Issue Decision taken ‘Action By No. COVID REI \TMNIRBHAI RAT The Delegation of Powers in Para (ii) of Circular Policy No. 18,46/2020 dated 22.06.2020 is modified to following extent Relief Procedure Delegation of : Powers (i) [Extension “of Time —_to | Whenever an application is made by a | Project Director Contractor/Concessionaire for | contractor/ concessionaire who is notin | for Extension of meeting their obligation under the | default of any contractual obligations | Time of three Contract for 03 months to upto 06 | and where FMC is invoked by a months months depending on site | contractor/concessionaire and the conditions. requirement of FMC are fulfilled, interim/final extension of three months of construction period without imposition of any cost or penalty shall be granted. Extension of more than three months | Regional Officer and upto 6 months may be decided and | for Extension of granted without imposition of any cost | Time of more or penalty based on specific| _ than three circumstances of the case. months and upto six. months. E] PROJECT PREPARATION 01. | Prior to finalization of Land] The DPR consultants are required to All PDs. Acquisition Plan, the proposed | ensure correctness of land acquisition centre line must be verified, process. All PDs to ensure that correct alignment is transferred by DPR | consultants on ground by demarcating with reference points/boundary pillars, 02, | Provision of Sight Distance (ISD The plan and profile as well as | AllROs & PDs and SSD) Schedule-B should clearly —show/ mention requirement of ISD or SSD. ROs and PDs shall ensure the same at the time of preparation of or DPRs/Bidding documents. 03. | Location and type of Junctions to | The location and type of junctions | All ROs & PDs be developed to be clearly defined | should be clearly mentioned in in the Scope of Work and the | Schedule-B and required ROW to be required ROW must be acquired. | acquired. ROs and PDs shall ensure the same at the time of preparation of DPRs/Bidding documents, 04. | Words “Tentative, approximate, | Schedule-B & C should clearly mention | All ROs & PDs minimum etc.” must not be used in | the scope of work. ROs and PDs shall defining the Scope ensure the same at the time of preparation of DPRs/Bidding documents. 05. Digitisation of survey conducted by | All survey data collected will be made All ROs and various DPR consultants and | available to agencies, PDs to send | PDs, CGM(IT), creation of data base under one | digitized data of their respective DPRs NHAI-HQ platform needs to be done for all | to IT Division for uploading on DATA projects PAN INDIA. Lake. 4/-=t— si. ‘Suggestion/Issue No. Decision taken ‘Action By 06. [Provision for Rain Water Harvesting should be clearly defined in Scope of work in Schedule B or C. Schedule-B should clearly mention the provision of Rain Water Harvesting equirement in each project. ROs and PDs shall ensure the same at the time of preparation of | DPRs/Bidding documents. All ROs & PDs 07. | Standard drawings for Toll plazas, | Toll Building, Way side amenities / Service Areas, Truck bays/ Bus bays, Traffic Aid post, Medical Aid post/ROW boundary wall must be issued to all bidders. HAI to provide broad framework and minimum — requirements. Detailed architectural design should be based on local characteristics. ROs and PDs shall ensure the same at the time of preparation of _-—_-DPRs/Bidding documents, AIIROs & PDS 08. | Scope of Works in the Project should be precisely defined in ‘Schedule B & C. Schedule-B & C should clearly mention the scope of work. ROs and PDs shall ensure the same at the time of Preparation of + DPRs/Bidding documents. AILROs & PDs | This issues with the approval of competent authority. All Officers of NHAI HQ/RO/PIU/CMU (Amarendra Kumar) CGM(Coord)