CHART MANAGEMENT

VERSION 1.0
Copyright © 2016 Transas Marine Limited. All rights reserved.

The information contained herein is proprietary to Transas Marine Limited

and shall not be duplicated in whole or in part.

Every reasonable effort has been taken to ensure that the information
contained in this manual is complete, accurate and correct at the date of its
issue. Nevertheless, Transas assumes no responsibility for any error or
omission and in no event shall Transas be liable for any loss of business or
profit, or for any direct or indirect, incidental or consequential damages
arising out of any use of this manual.

Note: The information contained herein is subject to change without notice.

Some information contained in this manual may also be inaccurate due to the
changes in the product since this version of the manual was completed. As a
reference for the correct handling of the product the original documentation
of the product should be used.

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Contents
Paper Charts vs. ENC .................................................................................................................. 3

Chart collection ..................................................................................................................... 3

To buy a chart ....................................................................................................................... 3

Chart correction and updates ............................................................................................... 4

Full License ............................................................................................................................ 5

Dataset ..................................................................................................................................6

Flow chart ..................................................................................................................................7

Request the latest catalogue ................................................................................................ 9

Are all required charts installed? ........................................................................................ 11

Select the reqired charts .................................................................................................1314

…by region .................................................................................................................. 1415

…by cursor .................................................................................................................. 1516

…by point on a map .................................................................................................... 1617

Optimizing the selection .................................................................................................1819

Check the coverage ......................................................................................................... 1920

Place the order ................................................................................................................ 2021

Request a Data Set .......................................................................................................... 2223

Are all required charts up to date? ................................................................................. 2425

Request for updates ........................................................................................................ 2627

Request Full License ........................................................................................................ 2728

Send request ................................................................................................................... 2829

Save to disk ................................................................................................................ 2829

Send request .............................................................................................................. 2930

Installation ...................................................................................................................... 3031

2
Paper Charts vs. ENC
Chart Collection
Historically, a ship using paper charts would
only have a small stock of charts on board
sufficient for use on the next intended
voyage. The complete world folio of paper
charts was only available in the store and
therefore could not be accessed during the voyage.

By using ECDIS the operator you are able to receive a complete world folio of
charts every three months, which means that the complete collection of ENC
are available on board. The only action that is required is for you to licence
the charts for use.

To Buy a Chart
Previously, if a paper chart was
required the process would be to
visit the store and contact the
chart supplier or agent. Then, the
delivery of any paper charts
ordered was confined to when a
ship was in port.
By using ECDIS, charts can be purchased from all over the world via email or
direct internet connection. The actual charts are already on board the ship
on the Base-DVD. Before you are able to use the ENC chart data and updates,
a licence must be purchased. The licence is simply a small file that allows the
ECDIS to install the selected ENC chart data.

3
Chart Correction and Updates
When using paper charts, a
great number of NtM are
received in port. Comparison
of the changes to different
charts with your stock of
charts on board is then
required. Once that is complete you can start the time consuming process of
chart correction. By using ECDIS, you receive an update CD or DVD when in
port (if requested from your company as additional service) meaning that
only an install update from the CD or DVD is required, or you can request via
e-mail updates for all of the charts installed on your ECDIS or for a selection
of the charts installed.

Base DVD update cycle

1 2 3 4 5 6 7 8 9 10 11 12

Weekly update cycle (Notice-to-Mariners)

Month Month 3
0
SENC TADS follow two different update cycles and require regular updates.
Updates are cumulative and contain all updates for the current Base-DVD
that was issued.
 Every 3 months a new base DVD of charts is issued and sent on board
the ship/to the office.
 On a weekly basis there are updates available for the latest Base-
DVD. These updates are only valid for this Base-DVD.

4
Full License
Every chart licence is linked to the current Base-DVD issued. The licence file
must be renewed periodically. In case of a Base-DVD change occurring during
a licence period, the licence for the chart must be updated. Please note that
updating a licence does not mean to purchase a new licence, it means
requesting the updated licence file.

Full Licence Full Licence

request request

License period
3 months

License period
6 months

Base DVD cycle Base DVD update cycle Base DVD

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W

A full license request is also required if a new edition of ENC chart(s) is

issued.

5
Dataset
The Dataset is the request that delivers the latest chart edition to you. This
includes the latest updates from the Transas ChartServer. Submitting a
request for the Dataset is required when you do not receive the latest Base-
DVD, your newly requested charts are not available on the latest Base-DVD
or a new chart edition has been issued since you received your last BASE-
DVD.

Note: As the Dataset will include the chart data itself it will induce a higher
amount of internet traffic.

6
Flow Chart Request the
latest catalogue
This flow chart and the step-by-step guides that follow describe the
necessary steps for chart handling when using Navi-Planner. The
different steps in the flow chart are active hyperlinks, that when Install the latest
catalogue
clicked will lead you to the corresponding step in the step-by-step
guide that follows for an easy navigation.
Select the Are all required
NO charts installed?
required charts

Optimize your
selection

Check the
coverage

Place the order

YES
Install the
license

Is the latest Base

DVD available? YES
NO

NO

Request a Data Install the

Set charts using
the latest Base
DVDs
Install the Data
Set (there are two)

Are all required

charts Continue on
YES next page
installed?

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 Continuation
from previous
page

Select the Are all required

required charts NO charts up to date

Request for
updates

Install the
updates

Are all required YES

charts up to date?
NO

Request
Full License

Request
Data Set

Install
Data Set YES Finish

8
Request the Latest Catalogue
Ordering the latest catalogue will ensure that the latest, valid chart cells are
selected in the next steps.
Step 1.1: Press the Charts button from the left panel and then press the Order
tab.

Step 1.2: Press the Catalogue button in the Request for Data group.

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Step 1.3: Choose the format SENC or TX-97 and the Transmission period Send
once or Send weekly. Then press the Next button.

 Continue with sending the request

 Back to the flow chart

10
Are all Required Charts Installed?
The easiest way to check whether all charts for the next voyage are installed

is to create a chart report filtered by the route.

Step 2.1: Press the Charts button from the left panel, choose the Install tab
and press the Create Report button.

Step 2.2: Select Route filtered from the first drop down list and select the
route from the second drop down list.

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Navi-Planner will now generate a report that will include the following
columns:
 Cell Name
 Edtition
 Update
 Issue Date
 Status
 Expiry Date
 Action

The important column will be ‘Action’. This is where you will find the
following entries:
Action Definition

Renew If the cell expiry date is < 30 days from the time of the report execution.

To be ordered If, when running the route filtered report, a cell is identified within the
chart selection corridor (5 nm), but the cell is not currently installed.

The ‘advisory’ nature of this column should be clear to the user as there
may be very small scale charts which intersect a particular route, not all
of which the mariner may consider to be necessary.

No action If the cell expiry date is > 30 days from the time of the report execution.

To be removed If the cell is marked as cancelled or does not appear in the latest
catalogue, then it should be removed so that out of date information is
not maintained within the SENC.

To be installed If a cell is identified within the chart selection corridor and the license
is installed, but not the chart itself.

 Back to the flow chart

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Select the Required Charts
Step 3.1: Press the Charts button from the left panel and choose the Order
tab.

Step 3.2: Press the Chart Catalogue button from the left panel that opens
below the Charts button.

Step 3.3: Press <Select catalogue> from the right buttom panel and select the
format TADS (official Charts) or TX-97 (private Transas chart format).

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Step 3.4: Press the Select button from the Chart selection group.

There are four options available:

 by region
 by cursor
 by point on a map
 by route

…by region
Having chosen the by region option, a window with Selection by area will
open up. Check the checkboxes to the left of your required geographic
regions and press the Select button.

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The selected charts will be highlighted in red.

…by cursor
Having chosen by cursor the Select area cursor will appear. Left click in the
map, then by moving the trackball you will make the area larger or smaller.

Once you are happy with the area, click the left button again and the selected
charts will be highlighted in red.

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…by point on a map
Having chosen by point on map the Select charts cursor will appear. Position
the cursor, which will appear, on the necessary point of the chart and press
the left trackball button.

In the dropdown list, which will appear, all available charts under this place
will be displayed. Select the necessary charts by checking the checkboxes to
the left of the chart names.

Once you are happy with charts selected click the left button twice and the
selected charts will be highlighted in red.

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Having chosen by route a sub-menu will appear. Select a route for which the
charts are required.

Navi-Planner will display the selected route and automatically select all of the
charts within the chart selection corridor. By default this corridor is set to 5
nautical miles (nm). The selected charts will be highlighted in red.

 Back to the flow chart

17
Optimizing the Selection
By optimizing the selection, necessary airtime is reduced by deleting non-
necessary orders.
Step 4.1: Press the show settings button on the right side of the screen.

Step 4.2: Choose the Chart catalogue tab. The chart display can be filtered
according to the usage band, e.g. only harbour charts. After that non-
necessary charts, e.g. the harbour charts along the route, can be deselected
manually.

 Back to the flow chart

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Check the Coverage
The coverage area must be checked to ensure a full coverage with ENCs along
the route. ENCs are defined in cells and assigned to specific countries that
need to create the charts. However, some cells are not completely filled
because they reach further territorial waters. In this case additional ENCs
must be ordered to cover these gaps.

Step 5.1: Press the show settings button on the right side of the screen.
Switch to the Chart catalogue tab and check the Show coverage area
checkbox.

The coverage area within the chart borders will be highlighted in red. For
those areas without a coverage you can select charts manually, e.g. by point
on a map.

 Back to the flow chart

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Place the Order
Step 6.1: The next step is to select the license period. Press the License button
in the Request for Data group.

Step 6.2: Choose the subscription period 3, 6, 9 or 12 month and check the
Receive Up-to-date charts from server checkbox if you need to receive the
chart from the server. Then press the Next button.

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Navi-Planner will optimize your order by deleting charts already available and
will then display a message with an optimization result.
Step 6.3: Press the Next button to continue.

Navi-Planner will display the price information for your order.

Step 6.4: Press the Next button to continue.

 Continue with sending the request

 Back to the flow chart

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Request a Data Set
Select the charts as described in step: Select the required charts

In order to reduce the amount of internet traffic it is recommended that you

also deselect any charts that you deselected in the step: Optimizing the
selection.

Step 7.1: The easiest way is to deselect these charts from the basket. To do
this, press the Charts button from the left panel and choose the Order tab.
You will find your selection in the lower right corner. Right click to have the
option to remove charts from the basket.

Note: As the Dataset will include the chart data itself it will induce a higher
amount of internet traffic.

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Step 7.2: Press the Data Set button in the Request for Data group.

Step 7.3: Select TADS and press the next button.

 Continue with sending the request

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Are all Required Charts Up to Date?
The easiest way to check whether all charts for the next voyage are up to date
is to create a chart report filtered by the route.
Step 8.1: Press the Charts button from the left panel, choose the Install tab
and press the Create Report button.

Step 8.2: Select Route filtered from the first drop down list and select the
route from the second drop down list.

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Navi-Planner will now generate a report including the following columns:
 Cell Name
 Edtition
 Update
 Issue Date
 Status

The important column will be ‘Status’. This is where you will find the
following entries:

Status Definition
Up to date The SENC has all the latest updates and/or new edition
information for the cell installed, as defined by the latest
catalogue.

Not up to date The SENC has not installed all the latest updates and/or new
editions for the cell.

Withdrawn The number of cells which have been withdrawn by the data
server or cancelled but which are still available within the
system.

Unknown Cells for which a status cannot be determined for any reason.

 Back to the flow chart

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Request for Updates
Step 9.1: Press the Updates button in the Request for Data group.

The Selection only checkbox is checked by default. If you need to order

updates for all installed charts, check the All installed charts checkbox.

Step 9.2: Choose the Transmission period Send once or Send weekly and
press the Next button to continue.

Navi-Planner will optimize your order by deleting those charts not installed
on the system and will display a message with an optimization result.

Step 9.3: Press the Next button to continue.

 Continue with sending the request
 Back to the flow chart

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Request Full License
Step 10.1: Press the Full Licence button in the Request for Data group.

 Continue with sending the request

 Back to the flow chart

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Send Request
If the Transas Gateway is installed and there is an internet connection
available you can send your request directly without a mail program (Send
request). If Transas Gateway is not installed, you must use a mail program to
send your request (Save to Disk)

Save to disk
Step 11.1: Check the Save to Disk checkbox and enter the email address to
which you want to receive the answer from the Chart Server. Press the Finish
button to continue.

Step 11.2: Specify the path to folder on the memory stick, in which the order
should be saved, e.g. Outbox, and press the OK button.

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A confirmation window will appear. For sending the request it is necessary to
follow the given instructions. Press the OK button.

The Transas Chart Server will send an answer back to you on your order.
When the reply is received save all attachments to your USB stick and
continue with  Installation

Send request
Step 11.3: Check the Send request checkbox and enter press the Finish
button.

 Back to the flow chart

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Installation
In Navi-Planner, when using TADS there is no difference in the type of data
you intend to install:
 Catalogue
 License for new charts
 Chart data
 Updates
 Full license

The installation process always follows two major steps:

 Select the installation source

 Select data for installation

Therefore, this step-by-step guide will also be used for all installation steps.

Step 12.1: Insert the DVD/CD or USB stick with the data you wish to install.
Step 12.2: Press the Charts button from the left panel and choose the Install
tab.

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Step 12.3: Press the CD Drive or Browse button from the Scan group.

If you are using a USB storage device you need to browse to the folder
where the TADS update is saved and then press Go

Navi-Planner will then start to scan the selected source.

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When the source scan is completed a Source scan completed window will
appear.
Step 12.4: Select the data that you intend to install and press the Install
selected items button.

The installation will start by itself and finish by itself. Navi-Planner will then
display a report about the installation operation.

 Back to the flow chart

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