Bid/Tender Document

Our Ref No: UPMB/P01/1800278/9130001015 Date 08/12/2022

M/S A S Polycraft (OPC) Private Limited RFQ No: 6000000701

Address: 568, Gangapuram, Govindpuram Ghaziabad Uttar Pradesh India 201003

Tel-No: 99999057252
E-mail: aspolycraft@gmail.com
GST No: 09AANCA8947L2ZR
Subject : Supply of Porta Cabin for Customer care/O&M Office and Secuirty
cabin for DCS Kanth and DRS Kunderki Moradabad GA.

Dear Sir,

Offers are invited preferably by e-mail or in sealed cover for following items along with the terms and conditions
mentioned there in. You are requested to send your offer in two part i.e. price bid and unprice bid separately. Please submit
duly filled tender document along with supporting documents latest 15.12.2022 to Materials Department at below
mentioned address.

Reference Document : SECURITY CABIN _4' X 6'.PDF,PORTA CABIN WITH TOILET_20'X12'.PDF,

Sr No. Item & Description Plant QTY UOM Per Sch Qty Sch Date

10 12002072 PORTA CABIN (20' x 12') (WITH Moradabad 1 NOS 1

TOILET)
Supply of Porta Cabin/container of size 20’ x 12’ x 8’ with toilet
facilities including 2 table (working desk) with 4 chair & 3
storage
cupboards all fittings & fixtures Loading unloading
transportation
installation etc. complete

1 15.02.2023

20 12002072 PORTA CABIN (20' x 12') (WITH Moradabad City 1 NOS 1

TOILET)
Supply of Porta Cabin/container of size 20’ x 12’ x 8’ with toilet
facilities including 2 table (working desk) with 4 chair & 3
storage
cupboards all fittings & fixtures Loading unloading
transportation
installation etc. complete

1 15.02.2023

Torrent Gas Private Limited

CIN: U40100GJ2018PTC102554 GSTIN No. : 24AAGCT7889P1Z9

Procurement Department,"Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015, Gujarat , India
Phone - 079-26628300 Email : Paragshah@torrentgas.com
Regd. Office: "Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015 India. www.torrentgas.com

Amd No: 0 RFQ No: 6000000701 Page 1 of 6

 Bid/Tender Document
Our Ref No: UPMB/P01/1800278/9130001015 Date 08/12/2022

30 12002073 SECURITY CABIN (4' x 6') Moradabad 1 NOS 1

Supply of Security Cabin of Size 4' x 6' Including 1 table (working
desk) with chair & 1 storage cupboard all fittings &
fixtures Loading
unloading transportation installation etc. complete

1 15.02.2023

40 12002073 SECURITY CABIN (4' x 6') Moradabad City 1 NOS 1

Supply of Security Cabin of Size 4' x 6' Including 1 table (working
desk) with chair & 1 storage cupboard all fittings &
fixtures Loading
unloading transportation installation etc. complete

1 15.02.2023

Please refer General Terms and Conditions for submission of bid/tender document as per attached sheet.
Please mention any technical deviation in attached Technical Deviation Sheet.
You may propose / keep us informed about any energy efficient options available which is better than our
specifications to achieve energy conservation.

For Torrent Gas Private Limited

AUTHORISED SIGNATORY

Terms & Conditions

Please ensure that the offer is fully in line with our specification. Where deviations are involved, they may be indicated while quoting.

Applicable GST percentage to be clearly indicated in your offer. If you are not registered under GST, the same must be clearly mentioned
in your offer.

If address of delivering plant/ Invoicing party is other than mentioned in this enquiry, the same to be provided with GST No. in offer.

HSN Code/ SAC Code to be clearly mentioned in offer.

Offer should be for supply at our stores, preferably by road, where possible. This must be clearly mentioned in the offer.

Transit insurance is to be taken care of by you. If premium is payable extra, the same should be stated. We require 30 days time after
arrival of consignments for reporting discrepancies. All claims should be processed by you.

Payment terms to be considered will be as under and should be confirmed in your offer.

Price: Firm and Free on Road Moradabad GA location.

Payment Payment shall be released within 30 days through RTGS/ LC discounting/ cheque/ any other acceptable mode after receipt
Terms: of material at site. Bills shall be accompanied with all requisite documents duly certified.

Torrent Gas Private Limited

CIN: U40100GJ2018PTC102554 GSTIN No. : 24AAGCT7889P1Z9

Procurement Department,"Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015, Gujarat , India
Phone - 079-26628300 Email : Paragshah@torrentgas.com
Regd. Office: "Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015 India. www.torrentgas.com

Amd No: 0 RFQ No: 6000000701 Page 2 of 6

 Bid/Tender Document
Our Ref No: UPMB/P01/1800278/9130001015 Date 08/12/2022

Guarantee: 12 months from the date of commissioning or 18 months from date of dispatch whichever is earlier. Any defects noticed
during guarantee period should be rectified/replace free of cost. Where replacement is involved to and fro freight charges
etc will be to your account. The Replaced item should have a guarantee of six months from date of replacement or the
remaining period of main guarantee whichever is later.
Performance You will submit performance bank guarantee from (a) a Public Sector Bank or a Scheduled Indian Bank (except bank from
Bank co-operative sector) acceptable to us for 10.00 % of total basic order value valid up to 90 days beyond the actual
Gurantee : completion of guarantee period, PBG shall be handed over to Owner within 15 days after receipt of PO/LOA/LOI. The
Performance Guarantee will be returned to the Contractor without any interest.
Packing & Inclusive
Forwarding:
Liquidated In the event of supplies / services being delayed beyond scheduled date, the LD @ 1.00 % per Week delay for each
Damages (LD): calendar week of delay or part thereof and subject to maximum of 10.00 % of Order Value of Delayed Qty will be
applicable. Taxes, if applicable, will be payable by the supplier/ Contractor in addition to Liquidated Damages. Schedule
date indicated above is the date by which materials should be received at Torrent Gas Private Limited Store / Site or
services to be completed as the case may be. Any delay beyond the scheduled date will attract Liquidated Damages as per
Liquidated Damages terms. The payment of Liquidated Damages shall not relieve the Supplier / Contractor from its
obligation to complete the scope of work, nor from any other obligations and liabilities under the Order / Contract, and shall
not prejudice any other remedy the Torrent Gas may have in relation to the Supplier’s / Contractors non-compliance with
the Order / Contract.
With your offer, please send a list of organizations to whom you have supplied / are supplying similar equipment. The Company reserves the
right to place the need with one or more parties and the same must be acceptable to them.

Technical literature if applicable to be sent with your offer. The Company does not bind itself to accept the lowest or any offer.Canvassing
directly or indirectly may cause the offer to be rejected.
Arbitration : All disputes and differences arising between the parties hereto, including any dispute or difference in regard to the
interpretation of any provision or term or the meaning thereof, or in regard to any claim of one party against the other or in
regard to the rights and for obligations of any party or parties hereto under this Agreement or otherwise, however, shall be
referred to a common Arbitrator if agreed upon by all or otherwise to two or more Arbitrators, one to be appointed by each
party to the dispute or difference and such Arbitration shall be governed by the provisions of the Arbitration Act, for the
time being in force. The venue will be Ahmedabad.
Jurisdiction : The contract shall, in all respects, be construed and operate in conformity with the Indian Laws and will be subject to
jurisdiction of Ahmedabad Court Only.

Torrent Gas Private Limited

CIN: U40100GJ2018PTC102554 GSTIN No. : 24AAGCT7889P1Z9

Procurement Department,"Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015, Gujarat , India
Phone - 079-26628300 Email : Paragshah@torrentgas.com
Regd. Office: "Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015 India. www.torrentgas.com

Amd No: 0 RFQ No: 6000000701 Page 3 of 6

 Bid/Tender Document
Our Ref No: UPMB/P01/1800278/9130001015 Date 08/12/2022

Standard Terms & Conditions for RFQ

1. Please mention our Order Number on your bill / Invoice and all correspondence.
2.1 Our GST No. 24AAGCT7889P1Z9
2.2 Style of business: City Gas Distribution.
2.3 Income Tax PAN No : AAGCT7889P
3. Duly signed Bill /Invoice in duplicate / Bank Guarantee (wherever applicable) must be submitted to Torrent Gas Private Limited,
Accounts Department at “SAMANVAY”, 600, Tapovan, Ambawadi, Ahmedabad – 380015, Gujarat along with original TR/ LR. If you
are authorized to charge GST, please mention your GST Registration No. & License No. on the bill.
4. The quality of materials to be supplied should be of approved standard, confirming to any standard specification related to energy
as specified in the Purchase order, otherwise it is liable to be rejected. The Company’s decision shall be final in this respect.
5. Delivery period stated should be strictly adhered to. Person should use appropriate PPE’s at the time of delivery of the material.
6. If the order is not executed as per delivery and rate specified therein, the Company will be at liberty to obtain such items as
necessary from other sources or cancel the order and in either event the Company reserves the right to debit to your account the
difference between the amount spent and price stated on the order plus 10% to cover incidental expenses.
7. The company reserves the right to reject the material received in damaged/broken condition. If the condition of the material
cannot be ascertained at the time of receipt due to packing or any other reasons, the Company reserves the right to reject the
material on the basis of report of the insurance surveyor with a finding that breakage/damage has resulted due to improper/
inadequate packing.
8. Delivery Instructions for local suppliers: Torrent Gas delivery schedule mentioned in the order.
9. Complete Agreement and Acceptance: The terms and conditions of this purchase order constitute the entire agreement between
the parties hereto. Changes will be binding only if the amendments in writing are accepted by the authorized representative of the
Company (Buyer). If the supplier (or his representatives) signs the PO, or no formal acceptance is received within 10 days from the
date of this purchase order, or the suppliers makes the delivery or performs his obligations (the earliest of events), the PO in its
entirety shall be deemed to have been accepted by the supplier/ vendor/contractor.
10. Quantity/Weight: Unless otherwise stipulated weight/volume recorded at our factory shall be deemed as final. Supply in excess
of the ordered quantity shall be acceptable at our sole discretion.
11. Insurance: In case of F.O.R. our Site price, the supplier shall insure the goods at the invoice value (including the cost of freight
and insurance, if any) against all risks including SRCC, for the entire transit including transshipment, loading and unloading, if any.
12. Our Banker is HDFC Bank Ltd.
13. Arbitration: All disputes and differences arising between the parties hereto, including any disputes or difference in regard to the
interpretation of any provision or term or the meaning thereof, or in regard to any claim of on party against the other or in regard and
for obligations of any party or parties hereto under this Agreement or otherwise, however, shall be referred to a common Arbitrator if
agreed upon by all or otherwise to two or more Arbitrators, one to be appointed by each party to the dispute or difference and such
Arbitration shall be governed by the provisions of the Arbitration Act, for the time being in force. The venue will be Ahmedabad.
14. Jurisdiction: The Contract shall, in all respects, be construed and operate in conformity with the Indian Laws and will be subject
to jurisdiction of Ahmedabad Court Only.
15. Delivery Addresses: Torrent Gas delivery schedule mentioned in the order.
16. The Supplier / Contractor shall not use our name in advertising, publicity, sales releases or in any other medium, photographs or
other reproduction of the Works under this Order / Contract, without prior written permission.
17. All suppliers of hazardous material shall provide the latest the Material Safety Data Sheet (MSDS) of the material under supply.
18. All gas cylinder shall be supplied with safety caps, shall be painted as per colour codes and shall be tested as per Gas Cylinder
Rules 2004.
19. All suppliers of petroleum / flammable material shall adhere to the conditions specified in the MVA 1988.
20. Contractor/ Supplier shall ensure the use of plastic sheets/ packing of thickness of 50 microns and above, as per Plastic Waste
Management Rules, 2016.
21. Company has Policy to curb illegal / unethical practices followed by any of the employee of the Company. You are requested not
to indulge into any illegal/ unethical practices while transacting with the Company. In case, you find any of the employee doing any
illegal / unethical practices, you are requested to inform the officials of the Company.
22. Contractor/ Supplier should comply all the Government/ RTO rules and regulations (i.e. usage & safety compliance) under MVA

Torrent Gas Private Limited

CIN: U40100GJ2018PTC102554 GSTIN No. : 24AAGCT7889P1Z9

Procurement Department,"Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015, Gujarat , India
Phone - 079-26628300 Email : Paragshah@torrentgas.com
Regd. Office: "Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015 India. www.torrentgas.com

Amd No: 0 RFQ No: 6000000701 Page 4 of 6

 Bid/Tender Document
Our Ref No: UPMB/P01/1800278/9130001015 Date 08/12/2022

1988 and amendments thereof.

Torrent Gas Private Limited

CIN: U40100GJ2018PTC102554 GSTIN No. : 24AAGCT7889P1Z9

Procurement Department,"Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015, Gujarat , India
Phone - 079-26628300 Email : Paragshah@torrentgas.com
Regd. Office: "Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015 India. www.torrentgas.com

Amd No: 0 RFQ No: 6000000701 Page 5 of 6

 Bid/Tender Document
Our Ref No: UPMB/P01/1800278/9130001015 Date 08/12/2022

Technical Deviation Sheet

Subject :
Bidder#s Name & Address: To,
M/S A S Polycraft (OPC) Private Limited
Torrent Gas Private Limited,
Address: 568, Gangapuram, Govindpuram Ghaziabad Uttar Procurement Department,
Pradesh India 201003 "Samanvay, 600 Tapovan, Ambawadi, ,
Tel-No: 99999057252 Ahmedabad - 380015,
Gujarat , India.
E-mail: Paragshah@torrentgas.com GST No.: 24AAGCT7889P1Z9
Dear Sirs,
The following are the Technical Deviations and variations from and exceptions to the specification & documents for subject
mentioned. These deviations and variations are exhaustive. Except for these deviations, the entire Material shall be supplied /
Work shall be performed as per your specifications and documents.

Clause No./ Page Text of Relevant Provisions of the Bidding Statement of Deviations/
Sl. No.
No./ Section/ Vol. Document on which deviation variation

Date: Signature:

Place: Printed Name:

Designation:

Common Seal:

Torrent Gas Private Limited

CIN: U40100GJ2018PTC102554 GSTIN No. : 24AAGCT7889P1Z9

Procurement Department,"Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015, Gujarat , India
Phone - 079-26628300 Email : Paragshah@torrentgas.com
Regd. Office: "Samanvay, 600 Tapovan, Ambawadi, , Ahmedabad - 380015 India. www.torrentgas.com

Amd No: 0 RFQ No: 6000000701 Page 6 of 6