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IN THE SPOTLIGHT:
HOW SOFTWARE ACCELERATES
SUSTAINABILITY REPORTING
AND PERFORMANCE MANAGEMENT
CONTENTS
Introduction 2
Why Sphera? 15
Summary 16
1
INTRODUCTION
The global business community is witnessing a regulatory shift that has
massive implications for operations and compliance. Driven by climate
change and the pressing need to control greenhouse gas (GHG) emissions
and use resources more responsibly, regulatory bodies around the world are
issuing new guidelines to drive better tracking and reporting of businesses’
GHG emissions.
This white paper outlines the criteria business leaders should know to
start or enhance their emissions reporting and management capabilities.
It also provides guidance on how to identify a software solution that
includes data collection, reporting and performance management;
includes high-quality emissions factors; and is delivered by consultants
with deep domain expertise.
2
CHAPTER 1:
THE CHANGING SCOPE OF REPORTING REQUIREMENTS
Many companies have been voluntarily reporting achievements on environmental protection, social
responsibility, employee diversity and other areas aligned with the UN’s Sustainable Development
Goals (SDG). But it is still not enough to fight climate change. Now we are seeing a massive regulatory
shift that has major implications for companies across the globe.
Regulatory requirements for GHG emissions reporting vary by jurisdiction, company size, company
value and ownership status. (See Figure 1.) This challenge is compounded for companies with a
global presence; they will need to navigate distinct regulations for each region they operate in.
Each of these components is critical to success. In this white paper, we provide guidance on
software solutions that help reduce the complexity of ESG and sustainability disclosures.
Figure 1: 2022 Regulatory Updates for Corporate Sustainability Reporting (as of April)
3
CHAPTER 2:
FROM BEST-IN-CLASS SUSTAINABILITY REPORTING
TO PERFORMANCE MANAGEMENT
Here are the two main use cases for corporate sustainability software:
• Report efficiently to all relevant standards (e.g., GRI, CDP, SASB, etc.),
ratings (e.g., MSCI, DJSI, etc.), and regulations without gathering similar
information twice.
Once companies have achieved the Corporate Sustainability Reporting must-haves, they are
well prepared for the next step, enhancing sustainability and ESG performance. At this stage,
companies should be able to:
4
CHAPTER 3:
HOW SOFTWARE ACCELERATES YOUR JOURNEY
It’s time to start navigating and optimizing your organization’s sustainability journey.
SpheraCloud Corporate Sustainability software delivers an advanced solution at scale for
organizations across the globe. Built on years of sustainability expertise and the diverse
customer experiences we’ve witnessed around the world, our solution provides the most
relevant emissions factor sources, including Sphera’s powerful life cycle assessment
(LCA) database, which is updated annually.
5
3.1
INPUT AND AGGREGATE The Compliance & Control
module allows the creation
of custom rules or plausibility
Data Collection and Integration limits to check the collected
data for deviations. This helps
SpheraCloud Corporate Sustainability provides a powerful data identify vulnerabilities and
collection tool kit that formats data for efficient aggregation and initiate corrective measures as
soon as possible.
reporting. It offers robust and intuitive web forms — apart from
automatic integration capabilities via APIs or Excel/CSV files — for Data can be collected at any
manual collection of quantitative information like electricity or natural frequency (e.g., monthly,
gas data. It also allows for qualitative information like text or multiple- quarterly or annually) to suit
choice questions. The collected data can be easily consumed from an organization’s different
external BI tools and used as needed in related processes and data collection needs, which
external workflows. may vary by location. When
dated information does not
The software offers several tools to simplify data entry, such as correspond to an exact time
period, (e.g., utility bills or
multiple-choice checkboxes, drop-down menus, a responsive search
meter readings) the Prorating
function, lists-as-you-type, customizable descriptive text boxes and module allows the data to be
commenting capabilities. A context-sensitive, online help function processed and aggregated by
supports the user in navigating through the system and across the analyzing it for a start and end
platform. date and then splitting it into
daily averages.
Data Quality
Gaps in cyclical data collection
Strong data quality ensures confidence in the accuracy and can be caused by skipped,
missed or interrupted data
auditability of the data, and it optimizes decision-making. With
collection. Excessive data gaps
SpheraCloud Corporate Sustainability software, inaccurate or out-of- can lead to serious reporting
range data is immediately flagged to reduce data-entry errors. deviations. With the Gap
Filling function, businesses
can localize and fill data gaps
based on comprehensive
calculation rules. They can
enrich reports by extrapolating
data without affecting the
actual data collection. Gap
filling is achieved by applying a
fixed set of calculation rules to
the detected number of gaps.
6
3.2
VISUALIZE AND REPORT
Manage Data and Communicate Results to Stakeholders
The software allows organizations to present data on personalized dashboards with dynamic
charting. Reports are always up to date, thanks to real-time analytics.
• Dashboards can be shared among users, • For publishing, the software offers several
but role-based access control ensures that options. For example, with just one click,
users see only the information they need to organizations can send out a quarterly
do their job. In this way, specific data can be performance report to all national managers,
shared with the entire company or with an giving them an update on how they
authorized group of users. performed against their individual Energy
Reduction Targets. Businesses can also
• By using interactive inline frame technology, provide a detailed building summary report to
the SpheraCloud Webconnect module all asset managers on an annual basis. This
provides the ability to embed up-to-date is all possible using the Publishing module,
reports from your software application which allows businesses to present
directly onto company websites. Reports can corporate sustainability data, tables and
also be shared externally. reports in a preformatted document that can
be distributed via email to authorized users,
either in regular intervals or immediately.
7
3.3
DIAGNOSE AND STRATEGIZE
Identify Options to Improve Performance
Gain valuable insights into your company’s data by using industry-leading data mining methods
such as deviation analysis, regression forecasting and benchmarking.
After analyzing company benchmark data, it is time to identify opportunities and create a
strategy for change. Creating an effective data strategy is not just a core requirement for
sustainability reporting; it also provides businesses the opportunity to identify alternative
consumption habits and drive innovative solutions.
9
CHAPTER 4:
THE RIGHT TECHNOLOGY DRIVES
OPERATIONAL EXCELLENCE
In today’s business environment, data means power. It is a corporate asset that can inform
better business decisions, improve marketing campaigns, optimize business operations
and reduce costs, with the goal of increasing revenue and profits. It is not only a catalyst for
increasing returns on assets, it’s the key to a successful net-zero transition, as it goes beyond
commitment to facilitate action and change. Without accurate data on an organization’s total
emissions footprint, net-zero targets become meaningless.
Enterprise data is expected to grow by 42.2% each year according to a survey by Seagate and
IDC². But only 32% of enterprise data is used — meaning most of the information collected is
underutilized. This points to the biggest challenge companies currently face related to data:
management. The lack of proper data management can leave organizations with incompatible
data silos, inconsistent data sets and data quality issues. It limits their ability to run business
intelligence and analytics applications and can lead to poor business decisions. The Seagate
and IDC survey identifies five common barriers to working with data:
Big Data
Companies need technologies to help break down barriers. However, collecting, managing
and disclosing company data is a big task. The days of depending on Excel and SharePoint
are over. Companies need to provide a transparent, auditable trail to ensure accurate and
repeatable results. Defensible ESG reporting requires the effective use of technology.
Therefore, it’s essential to choose the right applications and processes to collect, analyze
and report the right sustainability data. This helps companies fully understand where emissions
are coming from and what opportunities exist to reduce them. Big data is a commonly used
buzzword, but it’s more than just an innovative way of analyzing data. Rather, it provides the
opportunity to use untapped potential and sets the stage for other innovative technologies,
such as artificial intelligence, machine learning, data warehouses and data lakes.
With its deep data management expertise, Sphera is leading the transition from manual
data collection to automated data aggregation at higher intervals and higher granularity for
better decision-making. The introduction of the latest big data processing techniques makes
it possible to manage more data sets than traditional data processing software. Additional
features such as utility bill and meter data proration and rule-based gap filling make
SpheraCloud Corporate Sustainability a leader in innovative sustainability solutions.
10
Reliable, High-Quality GHG Emissions Data
Calculating your company’s GHG emission baseline, including Scope 1, 2 and 3, often involves
emission factors derived from different data sources. Often these sources use varying collection
methods and update cycles. SpheraCloud Corporate Sustainability software makes this easy with
consolidated, up-to-date emissions factors embedded directly into the platform. Flexible, real-time
analytic metrics provide accurate GHG emissions calculations. The integrated Impact Libraries offer
emission factors from external data sources such as Defra, IEA, EPA, IPCC and GHG Protocol, as
well as Sphera LCA databases (GaBi). This ensures your business is using high-quality, extensive
data sets for a fact-based and science-driven approach to GHG emissions calculations. Additionally,
custom factors can be incorporated in the Impact Libraries.
The SpheraCloud Corporate Sustainability software offers a prepackaged GHG Scope 3 emission
factors library with frequently used material factor sets for purchased goods and services, based
on existing Scope 3 projects. Additional category data sets can be added based on demand.
travel. Fly less? Reduce emissions directly by flying on Sustainable Aviation Fuel (SAF)? Purchase
carbon credits through proven carbon offset programs? The Sphera Flight Distance Calculator
allows companies to collect, manage and calculate flight data based on the destination airport and
travel class. Impact factors are user-defined based on the software’s embedded Impact Library,
which helps precisely calculate the carbon footprint of each trip.
All embedded emission factors are updated annually to ensure consumption data is relevant. Users
are automatically informed when updates are available, and they can decide when to load them.
The SpheraCloud Corporate Sustainability enterprise solution is comprehensive and flexible, to fit
the changing needs of companies with more specific and diversified reporting requirements. Our
experienced implementation consultants not only deliver tailor-made system configuration, but also
advise on how to best adopt various reporting requirements. Sphera’s experts guide organizations
through the process—starting with scope definition, system design and user acceptance testing—all
the way to final configuration, training and system go-live. Sphera’s consultants are domain experts
on sustainability reporting and GHG accounting and they support their clients with best practice
advice. This includes guidance on content of reporting frameworks, selection of appropriate
emission factors and integration of different reporting schemes into one solution.
12
Cost-Efficient Reporting Process Credible Communication for a Better Brand
13
C A S E S T U D Y
Sustainability at ista
Help people make their contribution to climate protection.
15
SUMMARY
From Best-In-Class Sustainability and ESG Reporting to
Performance Management
Though opinions differ on how climate change will affect investors and
companies, one thing is certain: Mandatory reporting of climate-related
disclosures is quickly approaching. More than ever before, businesses
must be transparent and able to back up sustainability and ESG
commitments with auditable, transparent data.
16
SOURCES
1. https://www2.deloitte.com/content/dam/Deloitte/us/
Documents/audit/us-esg-preparedness-disclosures-
reporting-requirements.pdf
2. https://www.seagate.com/files/www-content/our-story/
rethink-data/files/Rethink_Data_Report_2020.pdf
3. Internal project documentation
About Sphera
Sphera is the leading provider of Environmental,
Social and Governance (ESG) performance and
risk management software, data and consulting
services with a focus on Environment, Health,
Safety & Sustainability (EHS&S), Operational Risk
Management and Product Stewardship.
www.sphera.com