AIMST UNIVERSITY

KEDAH
MALAYSIA

FACULTY OF MEDICINE

LOG-BOOK

NAME

MAT NUMBER

BATCH GROUP

POSTING FROM TO

YEAR V

POSTING NAME :ELECTIVE POSTING HOSPITAL / ONLINE

COORDINATOR’SNAME : Dr.Tin Soe @ Saifullah Bin Hashim

NOTE

 STUDENTS MUST HAVE THE LOGBOOK WITH THEM DURING WARD ROUNDS
/ CLINICAL SESSIONS AT THE HOSPITAL

 STUDENTS MUST OBTAIN SIGNATURES FROM THEIR

SUPERVISING CONSULTANT / DOCTOR ON A DAILY BASIS
 Table of Contents
Table of Contents…………………………………………. 1
Introduction……………………………………………….. 2
During Training…………………………………………… 2
Weekly Log……………………………………………….. 2
When Completing the training……………………………. 2
Misbehavior and Underperformance……………………… 3
Declaration by student…………………………………….. 4
Appendix A: Elective posting Reply Form………………... 5
Appendix B: Elective posting Weekly Log Form…………. 6-11
Appendix C: Elective posting Daily Log Form……............. 12-15
Appendix D: Elective posting Evaluation Form…………… 16-18
Appendix E: Form for Change of Elective posting Placement 19
Appendix F: 10 Cases……………………………………….
Appendix G: CME certificate………………………………..

1
 Introduction
The purpose of this guide is to serve as a manual to the Hospital Supervisor as the student
goes through the hospital training. During the hospital training period, the Hospital
Supervisor is expected to allocate task, guide and monitor the student.

The Elective Posting is of 6 weeks duration. You can select 1-3 specialties, each specialty
being not less than two weeks. The Hospital Supervisor is requested to ensure that the
trainees are attentive and responsible to their duties and show a determination to enquire
and learn in the new hospital environment.

The objectives of the Elective posting Training are:

1. to develop intellectual skills in, for example, analyzing problems, proposing solutions
to them, organizing work, and writing reports.
2. to develop the student’s personality and help in his/her understanding of individuals
and patients in the hospital.
3. to provide relevant information and experience which may help in a student’s career
choice.

During Training
Hospital Supervisor has to identify himself/herself as the immediate guide to the student,
once the student had joined the hospital. Please do try to help the student in getting used
to the new environment by introducing him/her to the staff who will be working closely
with them.

Please note that during the training, the student will be guided by two supervisors. The first
supervisor is the Hospital Supervisor with whom the student will interact almost daily
during the training. The second supervisor is the student’s Faculty Coordinator.

Weekly Log
Students are required to document all their activities during their Elective posting training
placements. A weekly log must be certified by the Hospital Supervisor (refer to Appendix
B).

The certain copies of the weekly logs must be attached in the Appendix of the Final Report.

When Completing the Training

When student is in his/her final phase of training, the Hospital Supervisor has to
complete
the evaluation form.

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Misbehavior and Underperformance
Cases of misbehavior or underperformance of a student during the training should be
reported to the Faculty Coordinator as soon as possible. In the absence of the
Faculty Coordinator, the case(s) should be reported to the Deputy Dean/ Dean of the
Faculty.

The Faculty Coordinator or the School will decide whether the particular student can
continue or be sent to another hospital for the training. The form for change of training is
given in Appendix D.

Special circumstances

Considering the movement control order and the restrictions imposed by the
Hospitals and regulatory bodies, the onsite electives will be converted to online
mode.
During the online mode

1. The students have will be allotted to the specialties that they have
originally opted for.
2. The Heads of units will allot a staff for the elective postings
3. The students will complete online CME's in consultation and discussion
with the respective staff allotted for the posting and record the details
in the logbook.
4. The student will complete online CME's and earn a minimum of 10 CME
points per week of electives, in the respective specialties
5. The student will, in consultation with respective consultants, schedule
online sessions for case-based discussions/ presentations/ other T-L
activities
6.The student will maintain a record of all activities, including the CME's, in
the logbook .
7. The student will submit the logbook and present a summary, on site or
online, of his/her experience and observations , when scheduled and called
,for by the Electives coordinator.
8. Submission of the logbook , signed by the respective consultants, is part
of the eligibility criteria for sitting the professional examination-V.
3
 DECLARATION

I…………………………………………………Mat No.............................., hereby

declare that this logbook is a record of all activities that I have undertaken and

completed online/onsite at

...................................................................................................................................

during my year 5 elective posting

from …………………. to………………………………..

Signature

Name:

Mat No:
 Appendix A:

ELECTIVE POSTING TRAINING REPLY

FORM
Student Details:
Name: Student Id.No:
Department/Speciality
Address during training:

Telephone Number: Mobile No:

Contact Email :

Hospital Details:
Hospital Name:
Address:

Postcode:
Telephone Number:
Hospital Supervisor’s Details
Name & Job Title:

Contact Telephone No: Mobile No:

Contact Email:
General Information
Date of Commencement Date Due To Finish:
Any Additional Information:

Please attach the details of the original electives’ hospital and the replies from them

5
Appendix B: Weekly Log 1

1. Week No_ ONE Date: From: To:

2. Specialty : Mode : Online / Onsite

3.Summary of activities for the week

3.Supervisor’s comments

Supervisor’s Signature

Date:

Name: ( )

6
Appendix B: Weekly Log 2

1. Week No_ TWO Date: From: To:

2. Specialty : Mode : Online / Onsite

3.Summary of activities for the week

3.Supervisor’s comments

Supervisor’s Signature

Date:

Name: ( )

7
Appendix B: Weekly Log 3

1. Week No_THREE Date: From: To:

2. Specialty : Mode : Online / Onsite

3.Summary of activities for the week

3.Supervisor’s comments

Supervisor’s Signature

Date:

Name: ( )

8
Appendix B: Weekly Log 4

1. Week No FOUR Date: From: To:

2. Specialty : Mode : Online / Onsite

3.Summary of activities for the week

3.Supervisor’s comments

Supervisor’s Signature

Date:

Name: ( )

9
Appendix B: Weekly Log 5

1. Week No_FIVE Date: From: To:

2. Specialty : Mode : Online / Onsite

3.Summary of activities for the week

3.Supervisor’s comments

Supervisor’s Signature

Date:

Name: ( )

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Appendix B:Weekly Log 6

1. Week No_SIX Date: From: To:

2. Specialty : Mode : Online / Onsite

3.Summary of activities for the week

3.Supervisor’s comments

Supervisor’s Signature

Date:

Name: ( )

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Appendix C: Daily Log

1. Date:

2. Details of Online CME done:

Number of Discussed
Points
Sl No ONLINE site Specialty hours with
earned
spent supervisor
1 YES / NO
2 YES / NO
3 YES / NO
4 YES / NO
5 YES / NO
6 YES / NO
Total YES / NO
Please download and attach the proof of successful completion of each CME & the point
earned
2. Summary of discussions with the supervisor:

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This page must be filled in after your CME activity & discussions with your supervisor

What did I learn from today’s CME and discussions?

What changed in me after the CME and discussions?

Factors that hindered my learning experience:

Factors that enhanced my learning experience:

Supervisor’s Signature
Date :
Name:

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Appendix C: Daily Log

1. Date:

2. Details of Online CME done:

Number of Discussed
Points
Sl No ONLINE site Specialty hours with
earned
spent supervisor
1 YES / NO
2 YES / NO
3 YES / NO
4 YES / NO
5 YES / NO
6 YES / NO
Total YES / NO
Please download and attach the proof of successful completion of each CME & the point
earned
2. Summary of discussions with the supervisor:

14
This page must be filled in after your CME activity & discussions with your supervisor

What did I learn from today’s CME and discussions?

What changed in me after the CME and discussions?

Factors that hindered my learning experience:

Factors that enhanced my learning experience:

Supervisor’s Signature
Date :
Name:

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 APPENDIX D:

ELECTIVE POSTING TRAINING EVALUATION - I

Student Name:

Hospital Name (During Training) / Online

Address:
Specialty:
Training Period

Date of Starting:

Date of Completion:

To the Supervisor

Kindly complete the following sections:

I) Student’s Assessment: Eight (8) Appraisal Qualities – (refer the Appraisal Qualities Guidelines)

II) Overall Outcome

APPRAISAL QUALITIES SCORES

Score Appraisal Code Description

5 Excellent Notable achievements beyond normal expectations
4 Good Balanced and consistent performance
3 Satisfactory Requires some development to fulfill all capabilities
2 Average Incapable of performing at the required level
1 Weak The student is weak in receiving and delivering task.
0 No Contribution No tangible contribution at all

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I.STUDENT’S ASSESSMENT

1.Individual Skills: Technical & Learning Skills Score Remarks

Ability to develop/ acquire necessary skills to perform
specified activities.

2. PLANNING AND ORGANISING Score Remarks

(e.g. Using time & resources effectively, setting
priorities and planning for contingencies)
3.PROFESSIONALISM Score Remarks
(e.g. Possess maturity & confidence in working
relationships, appearance & manners)

4.COMMUNICATION SKILLS Score Remarks

(e.g Verbal and written communications, asking
questions, presenting a point to view)

5.MOTIVATION & COMMITMENT Score Remarks

(e.g Aiming for perfection, devoting time necessary to
meet challenging goals)

6. RESPONSIVENESS & FLEXIBILITY Score Remarks

(e.g. Adapting well to changing circumstances and
taking interest in new opportunities)

7. ANALYSIS & JUDGEMENT Score Remarks

(e.g.Identifying inter-relationships from a wider
perspective & finding practical solutions to problems)

8.OVERALL PERFORMANCE Score Remarks

(e.g. Discipline, attendance, functionality, etc)

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II. Overall and General Comments (Improvements required if any)

Signature of supervisor

Date:

Name:

18
Appendix E:

Form for Change of Elective posting Training Placement

I, with IC/Passport No, hereby

request for the change of Hospital for my Elective posting training due to the reasons
given below.

Signature: Date:
Student ID No:

I agree to release this student from ongoing Elective posting training from our hospital.
(Attached is the release letter from the hospital)

Name of hospital:

Name of Hospital Supervisor:

Signature: Date:

Approved by: (Faculty Coordinator)

Signature: Date:

Name:

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