BusinessPartner Config Vendor

1 Business Partner Configuration
A Business Partner can be a person, organization, group of people, or a group of

organizations, in which a company has a business interest. It is the single point of entry to
create, edit, and display the master data for business partners, customers and vendors. A
Business Partner consists of general data like name, address, bank information, etc. as well as
role specific information i.e. customer/vendor/employee data.
Why Business Partner?
1. Data Redundancy: A person can be a Vendor as well as customer, in traditional ERP
we have to create two objects. With business partner single object is only required.
2. Multiple Transactions: To create vendor or customer we have to go to different
transactions. With Business Partner single transaction “BP” is required both objects.
3. Centrally managing master data for business partners, customers, and vendors.
Customer and Vendor Integration to Business Partner:

In Traditional ERP, we have Customer and Vendor as different object.
For Customer, we have following views:
 General
 Finance
 Sale
For Vendor, we have following views:
 General
 Finance
 Purchasing
For creating their objects, we need different Transaction code:
Customer: XD01, FD01, VD01
Vendor: XK01, FK01, MK01
In S4 HANA both customer and vendor get created with Transaction BP.
All these T-Codes are Obsolete: FD06, FK06, MK06, MK12, MK18, MK19, VD06, XD06, XD0, V+21,
V+22, V+23, MAP21, VAP2, VAP3, FD0
Transactions that get redirected to transaction BP: FD01,FD02,FD03, FK01,FK02,FK03,

MAP2,MAP3, MK01, MK02, MK03, V-03,V-04,V-05,V-06,V-07,V-08,V-09, V-11, VAP1, VD01,
VD02,VD03, XD01, XD02, XD03, XK01, XK06, XK07, XK02, XK03
1
 Vendor Master Data Configuration

o Define Vendor Account Group and Number Range Assignment:
T-Code OBD3
Menu Path Spro > Sap Ref Img > Financial Accounting > Accounts Receivable And
Accounts Payable > Supplier Accounts > Master Data > Preparations
For Creating Supplier Master Data > Define Account Group With Screen
Layout (Vendors)
Click on Define Account groups with screen layout(vendors) and click on New Entries
Click on new entries and create your own

vendor account group
2
After clicking on new entries enter your vendor account group and meaning and click on Save
button
Also create Vendor account group for the foreign vendors and one-time vendors.
Now we have to create and assign Number Range for Vendor account Group.
 Create Number Range for Vendor Account Group
T-CODE XKN1
MENU PATH Spro > Sap Ref Img > Financial Accounting > Accounts Receivable And
Accounts Payable > Supplier Accounts > Master Data > Preparations
For Creating Supplier Master Data > Create Number Ranges For
Vendor Accounts
3
Click on Create number ranges for vendor accounts
Click on intervals
After clicking on intervals, Maintain Number range which is not same as present one or not
overlap or you can check in free interval which number range is available.
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Free interval-where you
Can Check available
Number range
Select any one and give number for interval

Or you can insert and define your own number range as per your business requirement
Click on insert line and Maintain your number

range
5
If Check Box not updated then it is

internal number range If check box is updated
then user can give number
manually in that given
 Internal Number Range and External Number Range number range
 Internal Number Range: The range of object numbers that are assigned internally by
SAP when a user attempts to create an object and does not provide an object number
Or
System given by the Number Automatically in Defined Number Range in sequence
 External Number range: Number that are given Manually by system is known as
external number range.
 Assign Number Range to Vendor account group
T-Code OBAS
Menu Path SPRO > SAP REF IMG > Financial Accounting > Accounts Receivable
and Accounts Payable > Supplier Accounts > Preparations For
Creating Supplier Master Data > Click On Assign Number Ranges To
Vendor Account Groups
Click on assign number range to vendor account groups
6
After clicking
Now Search your vendor account group and assign number range which was defined
7
save
After assigning number range to defined vendor account group need to save this. For save
click on save button
Here, completed creation of vendor account group, define number range for account group
and assignment of number range to vendor account group
 Business Partner Master Data Configuration:
 Define Number Range for Business Partner
T-Code BUCF
Menu Path SPRO > SAP REF IMG > Cross Application Component > Sap
Business Partner > Business Partner > Basic Setting > Number
Ranges >Click On Define Number Range
After clicking on Define Number Range interval screen open and then click on intervals
8
After clicking on the intervals, insert line and maintain number range. If number range
overlap then click on free interval and check which number range is available select any one
of them.
Insert line and maintain number range
Free
interval
check
After inserting line enter number range number and number range
Now, Click on Save.
 Now Define Grouping and Assign Number Range
Menu Path SPRO > SAP REF IMG > Cross-Application Components > Sap Business
Partner > Business Partner > Basic Setting > Number Range And
Groupings > Define Groupings And Assign Number Ranges
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After click on Define groupings and number range, click on new entries
After clicking on new entries enter business partner grouping as per your business
requirement
Now Assign Number Range to Grouping and Save

Assign defined number
range to BP grouping
10
Here assignment of number range to grouping is completed
 Now Define Number Assignment for Direction BP to Vendor
Menu Path SPRO > SAP REF IMG > Cross Application Componenets > Master Data
Synchronization > Customer/Vendor Integration > Business Partner
Setting > Setting For Vendor Integration > Field Assignment For Vendor
Integration > Assign Keys > Define Number Assignment For Direction
Bp To Vendor
After clicking on define number assignment for direction BP to Vendor click on new entries
and enter business grouping and vendor account grouping
And click to save
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 Vendor Partner Determinations(configurations)

 Define Partner roles
Menu Path SPRO > SAP REF IMG > Material Management > Purchasing >
Partner Determination > Partner Roles > Click On Define Partner
Roles
You can use standard partner roles or you can define as per your business need. Here we
use standard partner roles
VN-Vendor
DP-Delivering Plant
PI-Invoicing Party
FS-Freight supplier
 Define permissible partner roles per account group
Menu Path SPRO > SAP REF IMG > Material Management > Purchasing > Partner
Determination > Partner Roles > Define Permissible Partner Roles
Per Account Group
After clicking on define partner roles per account group, click on new entries and enter
partner role and vendor account group
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Click on save
 Define Partner Schema in supplier Master record
Determinations > Partner Setting In Supplier Master Record > Define
Partner Schemas In Supplier Master Record
HERE, STANDARD
PARTNER SCHEMA
WE USED AND SAVE
Now assign Partner schemas to account groups
13
Menu Path SPRO > SAP REF IMG > Material Management > Purchasing >
Partner Determinations > Partner Setting In Supplier Master Record
> Assign Partner Schemas To Account Groups
Click on assign partner schemas to account groups
After clicking, position your account group and assign partner schemas
And Save
 Partner settings in Purchasing documents
 define partner schemas in purchasing documents
Determinations > Partner Setting In Purchasing Document > Define Partner
Schema In Purchasing Document
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Here we use standard partner schemas in purchasing documents.

All above is the Configuration required for Create a Business partner.
Business Partner Creation

Now we see the end user activities of Business partner creation.
Now we are creating Business Partner Vendor
Follow the path for vendor master or you can use the T-code BP
Click Organisation to create New Company as BP
Select 000000 as BP
15
Then click on Organisation for creating a company as a Business Partner.

Then click enter and then create.
It redirects you to above screen.

After that Select 000000 in create BP Role, it is Standard function for creating Business
Partner.
Then Specify account grouping that we created for local vendor TBPL-Local Vendor
We must select grouping Carefully. If we take wrong grouping then you cannot change it
after.
Add Name and address of supplier
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Check Button
Add mandatory Fields of Business partner

Click on check button to see our data is error free
After checking this massage shows the positive response to move forward.
Save the business partner data
My Business partner no. 1000000000 created
Now We need to add Supplier/Vendor in our company w.r.t Business partner.
17
We cannot edit the business partner screen that’s why click on switch display to change
button it will redirect you to edit screen.
Click this button to switch from display to change screen
Switch Between display

to Change Button
Change BP role in FLVN00 for new supplier/vendor.
Click Enter and then click on Company Code.

Click Enter Again
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After That click this button then you see a pop up.
You see this popup
Enter company code here and select tick supplier as this business partner and click adopt.
19
After that below hidden content gets visible Add all mandatory fields, reconciliation account
and other desired terms.
Click on check button
When you see this massage error free then save it.
20
Click on change button for maintaining the vendor account.
Select FLVN01 in change in BP role

Then click enter and then click on purchasing tab.
You redirected to this screen and update your purchasing org and click enter.
Enter Mandatory and desired terms below and check data is error free.
Click save.
You have now created vendor 1000000002 for purchasing org TP00 & CoCd TPCT.
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Customer Master
Following path for define account groups with screen layout for customers.
Menu Path SPRO > SAP REF IMG > FINANCIAL ACCOUNTING > ACCOUNT
RECEIVABLE AND ACCOUNT PAYABLE >CUSTOMER ACCOUNTS
>MASTER DATA >PREPARATIONS FOR CREATING CUSTOMER
MASTER DATA >DEFINE ACCOUNT GROUP WITH SCREEN LAYOUT.
Create Customer Account Group and give it a Description
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Follow the path for creating number range for Customer and execute define number range.
Click on Edit Number range button
Set new or existing Number range for customer.
Assign Customer account group to Number range
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For creating Number ranges for Business Partner Follow the path and execute define
number ranges
It redirected below screen where we can Define Number Ranges
24
Click on change intervals
Look for free intervals
Extend number range for business partner
25
Path for assign number range to customer master and save the data
Assign Number Range to Account Group.
Assign Business partner Number range to Customer master
26
Save the data
Assign Business Partner group to customer Account group.

Follow the path
27
Click new entries
Add Number assignments for direction BP to Customer & Save the data.
28
Field Groupings
Click on field attributes per client
When we double click on BUPA or FMBY we can see the field grouping client wise
29
By Using above steps, we can see & change field groupings as per client, BP, Activity and BP
Type.
Following path is for Configuration of partner determination.

Execute the set-up partner determination.
Double click on set up partner determination for customer and supplier master.
Below screen shows us all set up fields to customer master and Supplier master.
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Partner determination procedure assignment for our customer account group.

Assign standard AG to Our Group TPCF
Assign standard account groups to our customer account.

Following are the mandatory field which we need to assign to customer group.
Save the data.

 Maintain partner determination.
By using T-Code VOPAN we can check the all fields in Business partner for sales
which we can maintain in organisation.
31
 Create Customer
Same as in vendor create an organisation and select BP role as 000000
Select Grouping we created earlier for customer and select enter
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Fill all the Desired and mandatory Fields and click check save.
After Get a massage error free we can save the data.

Our BP is created as 5000010000.
Click on switch to edit button to create customer master.
Select Customer for company code data FLCU00 in change in bp role and click on company
code.
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Enter company code and click enter and then select company code field ehich is besides to
company code.
Enter company code and tick mark on customer & Click adopt.
Fill all mandatory and desired fields.
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Check for any errors.
Click save.
Then change FLCU00 to FLCU01 for maintaining customer on sales org.
Click enter.
Enter the sales org data and click enter.

Then fill all desired fields.
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Check the data is error free and save.
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BusinessPartner Config Vendor

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BusinessPartner Config Vendor

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1 Business Partner Configuration

A Business Partner can be a person, organization, group of people, or a group of

Customer and Vendor Integration to Business Partner:

Transactions that get redirected to transaction BP: FD01,FD02,FD03, FK01,FK02,FK03,

 Vendor Master Data Configuration

Click on new entries and create your own

Click on Create number ranges for vendor accounts

Free interval-where you

Can Check available

Select any one and give number for interval

Click on insert line and Maintain your number

If Check Box not updated then it is

Click on assign number range to vendor account groups

Insert line and maintain number range

Now, Click on Save.

 Now Define Grouping and Assign Number Range

Now Assign Number Range to Grouping and Save

Here assignment of number range to grouping is completed

 Now Define Number Assignment for Direction BP to Vendor

And click to save

 Vendor Partner Determinations(configurations)

 Define permissible partner roles per account group

 Define Partner Schema in supplier Master record

Click on assign partner schemas to account groups

Here we use standard partner schemas in purchasing documents.

Business Partner Creation

Click Organisation to create New Company as BP

Then click on Organisation for creating a company as a Business Partner.

It redirects you to above screen.

Add Name and address of supplier

Add mandatory Fields of Business partner

My Business partner no. 1000000000 created

Now We need to add Supplier/Vendor in our company w.r.t Business partner.

Switch Between display

Change BP role in FLVN00 for new supplier/vendor.

Click Enter and then click on Company Code.

You see this popup

Click on check button

Click on change button for maintaining the vendor account.

Select FLVN01 in change in BP role

Create Customer Account Group and give it a Description

Click on Edit Number range button

Set new or existing Number range for customer.

Assign Customer account group to Number range

It redirected below screen where we can Define Number Ranges

Click on change intervals

Look for free intervals

Extend number range for business partner

Assign Business partner Number range to Customer master

Save the data

Assign Business Partner group to customer Account group.

Click new entries

Click on field attributes per client

Following path is for Configuration of partner determination.

Partner determination procedure assignment for our customer account group.

Assign standard account groups to our customer account.

Save the data.

Select Grouping we created earlier for customer and select enter

After Get a massage error free we can save the data.

Fill all mandatory and desired fields.

Check for any errors.

Enter the sales org data and click enter.

Check the data is error free and save.

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