2020

CONSTITUTION
AND POLICY MANUAL
Published by Junior Chamber International Nigeria
28 John Olugbo Street, Off Toyin Street - Ikeja, Lagos Nigeria as amended by the General Assembly of JCI Nigeria
on October 09, 2020
 PREAMBLE TO CONSTITUTION

"The Mission of Junior Chamber International Nigeria is to act as a definite positive factor in the
advancement of the Nigerian Society by providing opportunities for young people to develop
their personal qualities, management skills, national consciousness and fellowship necessary to
make the country a prominent member of the World Community".

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CONSTITUTION
TABLE OF CONTENT
CHAPTER I: Name ………………………………………………………………………….. 4
CHAPTER II: Registered Secretariat ………………………………………………………………… 5
CHAPTER III: Emblem ……………………………………………………………………………………. 6
CHAPTER IV: Declaration of Principles, Purposes and Creed ………………………….. 7
CHAPTER V: Membership ………………………………………………………………………………. 9
CHAPTER VI: Areas ………………………………………………………………………………………….. 15
CHAPTER VII: General Assembly ………………………………………………………………………. 18
CHAPTER VIII: National Convention …………………………………………………………………. 21
CHAPTER IX: Officers ………………………………………………………………………………………. 23
CHAPTER X: President …………………………………………………………………………………….. 31
CHAPTER XI: Executive Vice Presidents ………………………………………………………….. 32
CHAPTER XII: National Vice Presidents …………………………………………………………… 33
CHAPTER XIII: Executive Secretary …………………………………………………………………….. 34
CHAPTER XIV: Treasurer ……………………………………………………………………………….. 36
CHAPTER XV: General Legal Counsel ………………………………………………………………… 37
CHAPTER XVI: Board of Directors ………………………………………………………………………. 38
CHAPTER XVII: Executive Committee …………………………………………………………………. 40
CHAPTER XVIII: Planning ………………………………………………………………………………………. 42
CHAPTER XIX: Program Activities ……………………………………………………………………… 43
CHAPTER XX: Conferences ………………………………………………………………………………. 45
CHAPTER XXI: Senators …………………………………………………………………………………….. 48
CHAPTER XXII: Finances …………………………………………………………………………………….. 50
CHAPTER XXIII: Dues …………………………………………………………………………………………… 51
CHAPTER XXIV: Administration ………………………………………………………………………….. 54
CHAPTER XXV: Rules of Procedure ……………………………………………………………………… 55
CHAPTER XXVI: Amendments ……………………………………………………………………………….. 56
CHAPTER XXVII: Emblem, Insignia, etc. ………………………………………………………………….. 57
CHAPTER XXVIII: Policy Manual ……………………………………………………………………………… 58

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 CHAPTER I

NAME

ARTICLE 1-1. NAME:

The Organization shall be known as JCI NIGERIA (Junior Chamber International Nigeria) and
hereinafter in this Constitution shall be known as ‘the National Organization’.

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 CHAPTER II

REGISTERED SECRETARIAT

ARTICLE 2-1. REGISTERED SECRETARIAT:

The National Secretariat of JCI Nigeria shall be any place in Nigeria from where its administrative
functions are carried out and is approved by the General Assembly.

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 CHAPTER III

EMBLEM

ARTICLE 3-1. EMBLEM:

The emblem of the National Organization shall consist of the emblem of JCI (Junior Chamber
International, Inc). The Colour of the background shall be blue.

BY-LAW 3-2. RESTRICTIVE USE:

The use of the name, initials, and emblem of the National Organization and those of Junior Chamber
International shall be restricted to properly affiliated members of the National Organization and shall
not be used by others without the written consent of the President.

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 CHAPTER IV

DECLARATION OF PRINCIPLES, PURPOSES AND CREED

ARTICLE 4-1. DECLARATION OF PRINCIPLES:
The principles of Junior Chamber, inspired by the JCI Creed, are based on the belief in:

- Faith in God
- The Brotherhood of Man
- Individual Freedom and Dignity
- Government of Laws
- The Value of Human Personality
- Service to Humanity
-
ARTICLE 4-2. CREED:
The principles of the Junior Chamber International may be expressed by this Creed:
We believe:

That Faith in God gives meaning and purpose to human life;

That the brotherhood of man transcends the sovereignty of nations;

That economic justice can best be won by free men through free enterprise;

That government should be of laws rather than of men;

That earth's great treasure lies in human personality; And that service
to humanity is the best work of life.

ARTICLE 4-3. PURPOSE OF THE JUNIOR CHAMBER:

The purpose of the Junior Chamber, inspired by the Declaration of Principles.

Mission: To provide development opportunities that empowers young people to create positive
change.

Vision: To be the leading network of young active citizens.

Every local organization in Nigeria is encouraged to adapt the mission and vision to reflect the region,
city, or community they intend to impact.

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ARTICLE 4-4. PURPOSES OF THE NATIONAL ORGANIZATION:
The purposes of the National Organization as inspired by the JCI Declaration of Principles shall be:

1. To develop and advance the purpose of the Junior Chamber.

2. To co-ordinate the activities of its members to achieve these purposes
3. To promote the concept of universal interdependence.

ARTICLE 4-5. POLITICS:

This organization shall refrain from any partisan political activity and shall not undertake the
promotion of any one national interest over another within or outside its membership.

ARTICLE 4-6. RELIGION:

SECTION 1: RELIGIOUS ACTIVITIES: The organization shall refrain from sectarian or religious
activities. This shall not be construed as a prohibition upon any member organization from engaging
in religious activities which are acceptable to its own membership.

SECTION 2: CONCEPT OF GOD: The concept of God in the context of the JCI Creed or Declaration
of Principles is to be interpreted according to one's own religious belief.

ARTICLE 4-7. HUMAN RIGHTS:

The Organization, in affirming its Declaration of Principles, which is based on the ideals expressed in
its Creed, recognizes the Universal Declaration of Human Rights. The Universal Declaration of Human
Rights is commended to National organizations as an example of the promotion of universal respect
for, and observance of, human rights, freedom, and equality.

ARTICLE 4-8. RIGHTS OF THE CHILD:

The Organization, in affirming its Declaration of Principles, recognizes and supports the United
Nations Declaration of the Rights of the Child, and recommends that the National Organization and
Local Organizations conduct permanent and continuing programs which assist with providing for one
or more of the basic needs of Children as set out in the Declaration:

• THE RIGHT to affection, love and understanding.

• THE RIGHT to adequate nutrition and medical care
• THE RIGHT to free education
• THE RIGHT to full opportunity for play and recreation
• THE RIGHT to a name and nationality
• THE RIGHT to special care, if handicapped
• THE RIGHT to be among the first to receive relief in times of disaster.
• THE RIGHT to learn to be a useful member of the Society and to develop individual abilities.
• THE RIGHT to be brought up in a spirit of peace and universal brotherhood.
• THE RIGHT to enjoy these rights, regardless of race, colour, sex, religion, national or social
Origin.

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 CHAPTER V

MEMBERSHIP
ARTICLE 5-1. DEFINITION:

A Local Organization whose objects and activities are in accord with the purposes of JCI and the
National Organization and which are formally affiliated to the National Organization shall be
Local Organizations of the National Organization (herein after known as Local Organizations).

ARTICLE 5-2. QUALIFICATIONS:

Membership of the National Organization shall be open to any organization in the area of the
National organization provided that such organization:

(1) Comply with the requirements of the National organization as laid down in this
Constitution.

(2) Have objectives and policies, which are consistent with the purposes of the
National Organization and JCI

(3) Maintain age limits of not less than eighteen (18) years and not more than forty (40) years.

(4) Maintain a minimum membership of twenty (25) members.

(5) An intending Local Organization will be granted provisional admission at an Area

Conference, but final affiliation shall be at a National Convention.

BY-LAW 5-3. REQUIREMENTS:

SECTION 1. PROVISIONAL AFFILIATION: Application for provisional membership shall be

lodged in writing with the Executive Secretary at least 30 days prior to any Area Conference.
Such applications must be accompanied by:

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 i Evidence that the Protem Local organization has been meeting regularly at least once a
month for six calendar months (Minutes of such meetings should be forwarded). The
NEVP or NVP for the Area must have attended one of such meetings.

ii A copy of the applicant's constitution.

iii Evidence of training in under-listed areas conducted by certified JCI trainers.

a) History/Origin of the JCI and JCI Nigeria
b) JCI Vision, Mission and Values
c) Parliamentary Procedure
d) Areas of Opportunities available within JCI
e) Organizational Structure of the JCI and JCI Nigeria
f) Project Management
g) Marketing JCI
h) Local Organization Management

iv Potential Local Organizations have to be supported by a Local Organization which has

been in existence for at least two calendar years. The sponsoring Local Organization should
also show evidence of adequate support for the potential Local Organization.

v List of proposed activities

vi A minimum membership of 25 with regular attendance at meetings required.

vii The names and addresses of Protem Local Organization Officers and list of members.

viii For provisional affiliation, every application for membership in the National Organization
which meets requirements items i-vii shall be accepted upon approval by a two-thirds (2/3)
majority at the National Board Meeting.

ix Local Organizations with provisional affiliation can be represented at Conferences and

Conventions as delegates with Observer Status.

SECTION 2. FULL AFFILIATION: Application for full membership of the National Organization
shall be lodged with the Executive Secretary at least 30 days prior to the National Convention.
Such applications which must be made not less than six (6) months after provisional admission
has been granted. In addition, such applications shall be accompanied by a three- (3) to five- (5)
year long-range plan of development and the following:

i. The applicable National Organization and JCI dues for subsequent fiscal year.

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 ii. List of proposed activities for the ensuing year.

iii. A copy of the revised constitution if applicable

iv. A report of activities of the organization within the last six months

v. A proposed plan of action for the coming year.

vi. A proposed budget for the coming year.

BY-LAW 5-4. PROCEDURE:

Every application for membership in the National Organization which meets the requirements of
Article 52 and BY-LAW 5-3 shall be accepted upon approval by a two thirds (2/3) majority of the
General Assembly.

BY-LAW 5-5. AGE LIMIT:

Members of Local Organization shall maintain age limits of not less than eighteen (18) and not
more than forty (40) years for individual members provided that membership may continue until
the end of the calendar year in which the person reaches the age of forty (40) years, except for
the Immediate Past President who may serve in the capacity for not more than one (1) year.

BY-LAW 5-6. IN GOOD STANDING:

A Local Organization shall be in good standing with the organization provided it is in

compliance with the Constitution and Policy Manual, in general; and, in particular, if it has:

a) Registered its membership, as required by By-law 5-3, Section 1; and

b) Paid its dues in full, as required by By-law 24-3, unless the Executive Secretary or the
Finance Committee has accepted a proposal for later payment, under By-law 24-4 and

c) Complied in all respects with an agreement, under By-law 24-4, for delayed payment of its
dues; and

d) Made a complete and accurate membership registration to the satisfaction of the Finance
Committee; and

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 e) Settled any other outstanding financial obligation to JCI Nigeria within thirty (30) days of
invoice.

ARTICLE 5-7. RESIGNATION:

Any Local Organization may terminate its association with the National Organization and may
cease to be associated immediately upon its lodging six (6) months' advance notice of its wish to
do so with the Executive Secretary, accompanied by all monies due by it to the National
Organization.

ARTICLE 5-8. DISQUALIFICATION:

A. Where two-thirds (2/3) of the members of the Board of Directors are of the opinion that a
Local Organization is no longer qualified for membership to the National Organization,
the Board of Directors may suspend or terminate the membership of that Local
Organization subject to ratification by a two-thirds (2/3) vote of General Assembly.
B. By two-thirds (2/3) of the members of the Board of Directors, an individual member may
be suspended on the following grounds:
(1) fraud
(2) acts that are inimical to the aims and objective of the National Organisation;
C. Where a member is suspended, all rights and privileges accruing to such member as a
member of the National Organisation shall be withdrawn.
D. The conditions for the reinstatement of the member shall be stated by the Board of
Directors at the time of the suspension.
E. Where a member is suspended for (a) above, the suspension shall be for a period of a
minimum than one year otherwise proposed by the General Assembly.

ARTICLE 5-9. COLLEGIATE LOCAL ORGANIZATIONS:

For any Local Organization made up exclusively of individual members who are students of
institutions of higher learning (Universities, Polytechnics, Colleges of Education and like
Institutions) the following arrangements shall apply:-

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SECTION 1:

(a) Its members shall pay current National Organization dues and registration fees for
National Organization Conventions or Conferences in relation to the amount as approved
by the National Board.

(b) Its members shall not be entitled to contest any National Organization Office.

(c) Its activities shall hold within and or outside the school campus upon written approval
from the Registrar or Dean, Students’ Affairs of the Institution.

(d) The Collegiate Local Organizations shall have a Collegiate Council constituted as follows:

i. Collegiate Chairman - who shall be a member of the National Board and have an equal
status as a National Vice President

ii. 4 Collegiate Vice Chairman – representing the Areas (Southwest, South South/South East,
North West. North East)

iii. Council Secretary

iv. Treasurer

v. GLC

vi. JCI Nigeria GLC

vii. JCI Nigeria Treasurer

viii. JCI Nigeria Director of Training

SECTION 2: COLLEGIATE CODE OF CONDUCT: A code of conduct shall be approved by the

Board of JCI Nigeria as an operational document for Collegiate Local Organizations. The
Collegiate Code of Conduct shall prescribe all rules and regulations governing the conduct of
Collegiate Local Organizations. The National Board of JCI Nigeria shall be the final
approving authority on all collegiate matters including approving and amendment to
code of conduct.

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ARTICLE 5-9. OATH OF THE INDIVIDUAL:

The official oath of an Individual Member shall be as follows:-

"I do solemnly swear (or affirm) that I shall faithfully serve as a member of JCI
Nigeria (LOCAL ORGANIZATION NAME) and will, to the best of my ability, serve
as a living example of this organization’s philosophy and beliefs and will uphold
and enforce the Constitution of this organization at all times."

ARTICLE 5-10 LOCAL ORGANIZATION CONSTITUTIONS:

Each Local Organization shall file with the organization and other applicable laws, Amendments
shall also be filed within ninety (90) days of their adoption. The Executive Secretary shall review
these and, where deemed appropriate, shall request the General Legal Counsel to advise the
Local Organization, should there be conflict with the organization’s Constitution.

ARTICLE 5-11 RECOGNISED LOCAL ORGANIZATION OFFICERS

Each Local Organization shall submit, within thirty (30) days of election, a complete list of its
Board of Directors, including the Local Organization President. This list shall be accompanied by
a certification signed by the outgoing Local Organization President and Secretary General,
attesting to the fact that the Local Organization President and Board of Directors were duly
elected by the Local Organization, are qualified to take office, and requesting recognition by JCI
Nigeria.

In the event that more than one individual or group of individuals seek recognition from JCI
Nigeria as Local Organization President or Local Organization Board of Directors, the matter of
recognition shall be settled by the Executive Committee, based on the recommendation of a
committee of not less than three (3) members of the JCI Nigeria Board of Directors appointed by
the President. The decision of the Executive Committee shall be final.

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 CHAPTER VI

AREAS

ARTICLE 6-1. BOUNDARIES OF AREAS:

In order to facilitate the achievement of the purposes of the National Organization, Local
Organizations shall be grouped in four (4) Areas comprising the following geographical limits:

SOUTHWEST - LAGOS, OGUN, ONDO, EKITI, OYO, OSUN, KWARA

SOUTH SOUTH & SOUTH EAST - EDO, DELTA, ANAMBRA, ENUGU, IMO, RIVER, CROSS
RIVER, AKWA IBOM, ABIA, EBONYI, BAYELSA

NORTH WEST - KANO, SOKOTO, KADUNA, JIGAWA, KEBBI, KATSINA, ZAMFARA, KOGI,
NIGER, FEDERAL CAPITAL TERRITORY

NORTH EAST - NASARAWA, BENUE, PLATEAU, ADAMAWA, BAUCHI, BORNO, TARABA,

GOMBE, YOBE

ARTICLE 6 -2. ASSIGNMENT OF LOCAL ORGANIZATION TO AREAS:

Each Local Organization geographically located entirely within one of the Areas specified in
Article 6-1 shall be assigned to that Area. The Executive Committee shall have the prerogative to
assign to any Local Organization that is not geographically located entirely within one of the
Areas specified in Article 61.

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ARTICLE 6-3. EXECUTIVE VICE PRESIDENTS:

There shall be an Executive Vice President responsible for supervising and coordinating the
activities of the Area Vice Presidents within a specified Area, within the limits of the authority
given by the constitution. The Executive Vice President shall be the Chairman of the Area
Conference to be hosted by a Local Organization within the Area on behalf of the Area as a
National Event.

ARTICLE 6 -4. NATIONAL VICE-PRESIDENTS:

There shall be National Vice Presidents assigned to each of the Areas, responsible for supervising
and coordinating the Local Organizations within a district of the Area as described in Article 6-5
below.

ARTICLE 6 -5. DISTRICTS:

To further facilitate effective service to the Areas, each Area shall be sub-divided into Districts
comprising states as follows:-

SOUTHWEST
District 1 - Lagos, Ogun, Ondo, Ekiti

District 2 - Oyo, Osun, Kwara,

SOUTH SOUTH & SOUTH EAST District1 - Edo,

Anambra, Enugu, Imo, Abia,Ebonyin District 2 – Delta,

Cross River, Akwa Ibom, Rivers, Bayelsa

NORTH WEST

District 1 - Kebbi, Sokoto, Zamfara, Kogi, FCT

District 2 - Kaduna, Jigawa, Katsina, Kano, Niger

NORTH EAST

District 1 – Benue, Nasarawa, Adamawa,Taraba, Gombe

District 2 – Plateau, Bauchi, Yobe, Borno

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ARTICLE 6 -6. AREA CONFERENCES:

The Area Conferences shall be held in the months of April and August. The order and date shall
be approved at the Area Conference not more than 2 years before the conference.

ARTICLE 6-7. NATIONAL AREA TEAMS:

There shall be National Area Teams as further described in the Policy Manual.

ARTICLE 6-8. AREA COUNCIL OF (Local) PRESIDENTS:

There shall be an Area Council of (Local) Presidents for each Area as further described in the
Policy Manual.

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 CHAPTER VII

GENERAL ASSEMBLY

ARTICLE 7-1. SUPREME AUTHORITY:

The General Assembly shall constitute the supreme authority of the National Organization. It
shall direct the affairs of the National Organization and shall retain all rights and privileges not
specifically assigned to the Board of Directors, the Executive Committee, the President, or any
other officer of the National Organization.

ARTICLE 7-2. EXCLUSIVE PREROGATIVES:

The General Assembly shall have the exclusive prerogative to vote on any and all of the following
matters:-

(a) Election of all elective officers.

(b) Approval of appointments of Executive Secretary, General Legal Counsel and Treasurer.

(c) Affiliation of Local Organizations.

(d) Approval of the budget of the ensuing year.

(e) Determination of the National Organization’s convention site.

(f) Approval of Constitutional Amendments.

ARTICLE 7-3. SPECIFIC RESPONSIBILITIES:

The General Assembly shall receive and act upon reports and recommendations referred to it
by a Local Organization, the Board of Directors, or any members of that body.

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ARTICLE 7-4. COMPOSITION:

The General Assembly shall be composed of:

(a) Officers of the organization: All members of the Board of Directors shall also be members
of the General Assembly with speaking rights, but shall have no right to vote, except as
provided by Bylaw 7-8. All members of the Board of Directors shall have the right to
propose and second motions in General Assembly.

(b) The President of each Local Organization. In the event that the President of a Local
Organization is unable to attend a meeting of the General Assembly, he shall notify the
Executive Secretary in writing of his designated representative.

ARTICLE 7-5. MEETINGS:

The Annual Meeting of the General Assembly shall be held at the National Organization’s
Convention. Special meetings may be called by a majority vote of the General Assembly on a mail
ballot.

ARTICLE 7-6. QUORUM:

A quorum for the General Assembly shall comprise Local Organization Presidents (or their
authorized representatives) having thirty (30) percent of the total possible votes provided by
Article 7 - 7.

ARTICLE 7 -7. VOTING:

In any vote by the General Assembly, all Local Organizations where current dues as
prescribed by the constitution are paid shall have number of votes based on the following
schedule:

(a) One vote where the membership of the LO is 25 members or below.

(b) One additional vote for each additional ten members or fraction thereof, where fraction
is not less than 5 members.

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 (c) The 4 (four) Collegiate Vice Chairmen shall be the Chief Delegates of their respective
areas at the National General Assembly. Each area shall have one vote for 10 (ten) declared
votes or below at the Collegiate Conference and an additional vote for each additional 10
(ten) votes or fraction thereof, where fraction is not less than five.

Members of the Board of Directors shall have the right to speak and to move and second
motions in a meeting of the General Assembly but shall have no vote.

ARTICLE 7-8: VOTING PROCEDURE FOR ELECTIONS AND CONGRESS SITE SELECTION

SECTION 1

SECRET BALLOT: The election of officers and selection of the site of the National
Convention shall be by secret ballot.

SECTION 2

ANNOUNCEMENT OF VOTES: The number of votes received by each candidate shall be

announced to the General Assembly immediately after each ballot:

a. Each election of officers

b. Each selection of Convention site.

ARTICLE 7-9 MAJORITY:

Unless otherwise provided, all matters to be determined by General Assembly should be by a

simple majority of votes cast.

ARTICLE 7-10. CASTING VOTE:

The President shall have the casting vote in case of equality votes, except in the case of
election of National Organization’s officers and the selection of the National
Organization’s convention site.

ARTICLE 7-11. PROXIES:

Proxies shall not be recognized.

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 CHAPTER VIII

NATIONAL CONVENTION

ARTICLE 8-1. TITLE:

The annual meeting of the Organization shall be known as the 'NATIONAL CONVENTION'.

ARTICLE 8-2. PROGRAM:

The Convention program shall include meetings of the General Assembly, discussion groups,
meetings of the outgoing and incoming Boards of Directors, the outgoing and incoming
Executive Committees, seminars, forums and other activities centered around the Major
Emphasis Theme (which shall be the focal point of the Convention); other seminars and
meetings of direct interest to Individual Members attending the Convention to encourage the
maximum participation of all delegates.

ARTICLE 8-3. PURPOSE:

The Purpose and business of the Convention shall be:

(1) To receive the report of the Board of Directors and to receive the accounts for the year.

(2) To elect officers for the ensuing year.

(3) To approve the appointments of honorary auditors for the forthcoming year.

(4) To approve the budget for the ensuing year.

(5) To transact any other business appropriate to a National Organization’s Convention.

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ARTICLE 8-4. DATE AND PLACE:
The Convention shall take place each year during the month of October. The date and place shall
be decided upon by a majority vote of the General Assembly at the Convention, one-year prior
thereto.

ARTICLE 8 -5 CONTRACT

The Executive Secretary shall execute a contract with the successful bidder for an annual
National Convention or Area Conference during the calendar year in which the bid takes place.
Such contract shall be approved by the General Legal Counsel as containing the mutual
responsibilities and obligations of the parties as established by the Executive Committee. The
contract shall contain provisions and objectives in the best interest of the organization, and its
format and contents may from time to time be revised or amended by the Executive Committee.
Any such revisions or amendments shall not apply to a contract duly executed previously, except
with the consent of all parties to the contract.

ARTICLE 8-6. BUSINESS:

The supervision of business arrangements and general programs for the Convention shall be the
responsibility of the Board of Directors.

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 CHAPTER IX

OFFICERS

ARTICLE 9-1. ELECTED OFFICERS:

The elected Officers of the National Organization shall be:

(a) President

(b) Four (4) Executive Vice-Presidents of equal rank

(c) Eight (8) Vice-Presidents of equal rank

ARTICLE 9-2. APPOINTED OFFICERS:

The Appointed officers of the National Organization shall be:

a) General Legal Counsel

b) Treasurer

c) Director of Business Affairs

d) Director of Growth and Development

e) Director of International Affairs

f) Director Communication

g) Director of Skills Development

h) Director of Programmes and Projects

i) Director Corporate Organizations, Civil Society and Government agencies

j) Director UN/International NGOs

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 k) Director Award and Documentation

l) MET Director(s)

No person shall be appointed an officer of the organization without the written

approval of the appointee’s Local Organization.

ARTICLE 9-3. IMMEDIATE PAST PRESIDENT:

In addition to the elected Officers and the appointed Officers, the Immediate Past President shall
be an officer of the National Organization.

ARTICLE 9-4. DUTIES:

The officers of the organization shall:

(a) Carry out duties assigned by the President.

(b) Make recommendations to the President with respect to their assigned duties.

(c) Attend all meetings of the General Assembly and the Board of Directors

(d) If a member thereof, attend all meetings of the Executive Committee

(e) Promote the purpose of the Organization

(f) Conduct themselves in a manner befitting of officers of the organization.

ARTICLE 9-5. ELECTION:

Each officer designated in Article 9-1 must be elected by a majority of votes cast at a General
Assembly meeting during the National Organization’s Convention.

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BY-LAW 9-6. VOTING:

Announcement of Votes: The number of votes received by each candidate shall be announced to
General Assembly after each ballot.

ARTICLE 9-7. TIME OF APPOINTMENTS:

The appointed officers named in Article 9-2, shall be submitted to the Board of Directors for
endorsement not later than December 19th, in the year proceeding the actual term of office, as
set out in Article 9-8.

ARTICLE 9-8. TERM OF OFFICE:

The term of Office of each officer shall be for one (1) calendar year to commence on the first day
of January following his election or appointment and shall continue for the entire year for which
he was appointed (or elected).

ARTICLE 9-9. EMERGENCY:

In the event of the Cancellation of an annual National Convention, the officers may remain, in
office beyond the term set out in Article 9-8 until election can be held as prescribed in Article 9-
5.

BY-LAW 9-10. NOMINATIONS:

SECTION 1; DEADLINE: All nominations for elective offices must be made and forwarded by
Local Organizations to the Executive Secretary to arrive sixty (60) days prior to the convening of
the convention. The Executive Secretary shall, within ten (10) days after the deadline date for
nominations, forward copies of the list of nominees to all Local Organizations.

SECTION 2: EXTENSION OF DEADLINE: In the event that less than the minimum number of
nominations stated below have been received for any office, the General Assembly may extend
the time for the filing of nominations for that office for a period to expire not later than twelve

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(12) hours before the schedule time of the election. For the purpose of this Section, the minimum
number of nominations shall be:

(a) Two (2) for President

(b) Six (6) for Executive Vice President

(c) Twelve (12) for Vice President

SECTION 3: APPROVAL: When a nomination has been made by a nominee's Local

Organization, the nomination of the nominee shall be subject to written approval of the Local
Organization of the nominee, to be provided prior to the deadline set out in this BY-LAW. When
a nominee is himself the President of his Local Organization, a senior elected Officer other than
the nominee shall sign his nomination form.

BY-LAW 9-11. NOMINATIONS COMMITTEE:

The President shall appoint subject to the approval of the General Assembly a Nominations
Committee within 14 days of the opening of nominations.

SECTION 1. COMPOSITION: The President shall appoint subject to the approval of General
Assembly, a Nominations Committee, consisting of the Immediate Past President, who shall
serve as chairman, and the last four past Presidents. In the event that the last four past
Presidents are not able to serve, then the President shall appoint other individuals to make up
the number of members required for this committee. In the event that the IPP is not available to
chair the committee, then the preceding President and likewise is appointed.

SECTION 2. DUTIES: The duties of the Nominations Committee shall be to:

a. Examine and verify the nomination papers submitted by candidates.

b. Examine and approve the promotional material to be distributed by candidates.

c. Examine and grade the preparatory exercises submitted by candidates.

d. Examine and evaluate candidates’ ability to carry out the duties of the office being sought.

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e. Verify that the activities of the candidates are in accordance with the Constitution.

f. Certify to General Assembly whether individual candidates have or have not satisfied the
requirements of Bylaw 9-12 and Bylaw 9-13.

g. Certify to General Assembly the grades to individual candidates, except the candidates for
the office of President, resulting from the Committee’s examination of the candidates’
preparatory exercises and personal interview.

BY -LAW 9-12. NOMINEES:

Appearance before Nominations' Committee: Each Nominee shall appear personally before the
Nominations Committee.

BY-LAW 9-13. QUALIFICATIONS:

SECTION 1. AGE: No person shall be elected or appointed who will reach his fortieth (40th)
birthday prior to assuming office.

SECTION 2. MEMBER: Every nominee for election and every appointed officer shall be an
individual member of the organization and shall have been so for a minimum of two (2) years.

SECTION 3. FINANCIAL OBLIGATION: The Local Organization to which the nominee for
elected or appointed position belongs must be, at the time of election or appointment, current in
the payment of dues to the Organization.

SECTION 4. CONVENTION ATTENDANCE: Every nominee for election shall be registered and
shall be in attendance at the Convention at which he is a nominee.

SECTION 5. SPECIFIC QUALIFICATIONS: In addition to the foregoing qualifications, each

nominee shall meet the qualifications for the particular office for which he is nominated, as
stipulated in this Constitution.

27
BY-LAW 9-14. CONTINUED MEMBERSHIP:

SECTION 1. QUALIFICATIONS: Every Officer must not only qualify at the time of his election
but must continue to hold the same qualifications (except as to age) throughout the term of his
office.

SECTION 2. LOCAL ORGANIZATION AFFILIATION: The Local Organization to which an

officer is affiliated must remain affiliated with the organization throughout his term of office.
Should it become disaffiliated, the officer shall automatically lose his office.

SECTION 3. FAILURE TO MAINTAIN DUES: Failure of a Local Organization to maintain its

dues to the organization in good standing may result in the suspension or removal from office of
any officer of the National Organization who is a member of that Local Organization, upon the
approval of the Executive Committee.

BY -LAW 9-15. VACANCIES:

Vacancies in all offices, other than that of the President, may be filled by appointment by the
President, subject to the approval of the General Assembly. (For provisions as to the President,
see BY-LAW 10-4).

BY-LAW 9-16. OATH:

All officers-elect and officers-designate shall take the following Oath or Solemn Declaration of
Office, to be administered by the President at the National Convention or, if necessary, as soon
thereafter as possible:-

"I do solemnly swear (or Affirm) that I will faithfully execute the office of (.................) of JCI Nigeria
and will, to the best of my ability, serve as a living example of this organization's philosophy and
belief and will uphold and enforce the constitution and policy of this organization at all times."

BY-LAW 9-17. SUCCESSION:

No elected officer may hold the same office twice. However, an officer, at the discretion of the
President, shall be permitted to be elected to a full term in the same office if:

28
(a) That officer was appointed during the year and will not have served a full term in such
office prior to December 31st.
(b) For a valid reason, accepted by the President, that elected officer was obliged to resign
before expiration of his term of office.

BY-LAW 9-18. CONFLICTING OFFICE:

No officer of the National Organization shall hold office in a Local Organization while an officer
of the National Organization. However, the position of Immediate Past President of a Local
Organization shall not be considered an office of a Local Organization for the purpose of this BY-
LAW.

BY-LAW 9-19: REPRESENTATIVES TO NATIONAL AND OTHER INTERNATIONAL

ORGANIZATIONS:

The President shall endeavor to establish closer working relations with the Government of the
Federation and its Agencies, Inter-Governmental Organizations, and appropriate International
Non-Governmental Organizations. The President may appoint representatives to National and
other International Organizations with the approval of the Board of Directors. Specific Terms of
Reference for each appointment shall be established at the time of the appointment and shall be
subject to consideration by the Board of Directors. A senator is recommended for such
appointment.

BY-LAW 9-20. DISCIPLINE:

SECTION 1. DISCIPLINARY COMMITTEE: A Disciplinary Committee shall be established to

consider all complaints of misconduct's by Individual Members or Local Organizations
comprising:

(1) Immediate Past President (Chairman)

(2) GLC (Secretary)
(3) Two (2) Past National Presidents chosen by the current National President.
(4) Three (3) Local Organization Presidents appointed by the National President.

SECTION 2. PROCEDURES: The Committee shall use its own procedures to consider
all such complaints and make recommendations to the Board of Directors for
necessary action.

29
BY-LAW 9-21. APPOINTMENTS OF TRUSTEES:

The General Assembly shall have the powers to appoint Trustees for the organization on the
advice of the Board of Directors. There shall be five (5) maximum Trustees.

BY-LAW 9-22. POWERS AND DUTIES:

The powers and duties of the Trustees shall be Advisory to the Board of Directors and the
General Assembly.

BY-LAW 9-23. TENURE OF OFFICE:

A Trustee shall hold office for a period of five (5) years and may be re-elected by the General
Assembly.

BY-LAW 9-24. TERM OF OFFICE:

A Trustee shall cease to hold office if:

i. The person resigns

ii. The person becomes of unsound mind

iii. The person is an undischarged bankrupt

iv. The person dies

v. The person is convicted of a criminal offence or found guilty of misconduct or dishonesty

by a tribunal of inquiry, a professional body to which he belongs, a court of law or
disciplinary committee of the Junior Chamber International Nigeria.

In the case of a vacancy on the Board of Trustees for any of the above reasons, the General
Assembly shall appoint another person to fill the vacancy created.

30
 CHAPTER X
PRESIDENT

BY-LAW 10-1. DUTIES:

The President shall serve as the Chief Executive Officer of the National Organization. He shall
preside at all meetings of the General Assembly, the Board of Directors and the Executive
Committee. He shall supervise overall operations of the National Organization and shall travel
on its behalf. He shall report to the General Assembly, the Board of Directors and the Executive
Committee.

BY-LAW 10-2. SPECIFIC QUALIFICATIONS: A nominee for the office of President shall
currently be serving or shall have served, within three (3) years preceding the convention at
which he stands for election, as a member of the Board of Directors of the Organization, in the
capacity of Executive Vice President.

BY-LAW 10-3. TRAVEL:

The President shall during the tenure of his office do the following: -

(a) Travel to and from the Convention at which he presides.

(b) A visit to the Secretariat as soon as practicable following election, but prior to December
31st.

(c) Attend all meetings of the Executive Committee and Board of Directors.

(d) Visit a minimum of one-third (1/3) of the Local Organizations.

(e) Attend Junior Chamber International Africa & Middle East Conference

(f) Attend Local Organization Conventions and meetings when possible.

(g) Attend Junior Chamber International World Congress.

BY-LAW 10-4. VACANCY:
In the event of inability of the President to perform his duties for any reason whatsoever, the
Immediate Past President (IPP) shall immediately assume the office pending the election of a
new President within ninety days thereof.

31
 CHAPTER XI
EXECUTIVE VICE PRESIDENTS

BY-LAW 12-1. DUTIES:

The Duties of an Executive Vice President shall include:

(a) Supervision of and assistance to the Directors of Opportunities assigned to him by

approving their programmes of action.

(b) Coordinating, motivating and supervising their assigned vice presidents in the promotion
of the organizations activities.

(c) Encouraging the development of Major Emphasis Themes and programmes of

opportunities in the Local Organizations.

(d) Planning for the continuous development of the Organization within their specific areas
and recommending to the Board.

(e) Liaise with other Executive Vice Presidents

(f) Reporting to the General Assembly, the Board of Directors and the Executive Committee.

(g) Coordinating, supervising and chairing his assigned conference.

BY-LAW 12-2. SPECIFIC QUALIFICATIONS:

A nominee for the office of Executive Vice President shall currently be serving or shall have
served, within the three (3) years preceding the Convention at which he stands for election for
at least one year as a member of the Board of Directors of the Organization, in the capacity of
National Vice President / a current member of the Executive who has served as National Vice
President within the last five (5) years.

BY-LAW 12-3. VACANCY:

In the event of inability of the Executive Vice President to perform his duties for any reason
whatsoever, the President shall immediately assume the office, pending the election of a new
Executive Vice President within ninety (90) days thereof.

32
 CHAPTER XII
NATIONAL VICE PRESIDENTS
BY-LAW 13-1. DUTIES:
The duties of a Vice President shall be to: Communicate with, work with and visit the Local
Organizations assigned to him for the following purposes:-

(i) To promote the purpose of JCI.

(ii) To promote balanced activity among their Local Organizations, the major Emphasis
Theme of the Organization and JCI.

(iii) To guide and assist Local Organization officers in the development of their Local
Organizations.

(iv) To give training in Local Organization management.

(v) To promote and give guidance in executing planned extension.

(vi) To ensure effective communications between his assigned Local Organizations and the
National Organization.

(vii) To report to the Board of Directors and his Executive Vice President on the activities of
his assigned Local Organizations.

(viii) To liaise, where appropriate, with the Directors of Opportunities in their development
activities.

(ix) To ensure that the dues of Local Organizations assigned to him are paid. He must also,
during the course of his visit to his assigned Local Organizations, review the reported
membership figure and inform the Executive Secretary and Treasurer.

BY-LAW 13-2. SPECIFIC QUALIFICATIONS:

A nominee for the office of National Vice President shall currently be serving or shall have
served, within one year preceding the Convention at which he stands for election in the capacity
of City Local Organization President, or shall currently be serving as a National Board Member.

BY-LAW 13-3. VACANCY:

In the event of inability of the Vice President to perform his duties for any reason whatsoever,
the President shall immediately assume the office pending the election of a new Vice President.

33
 CHAPTER XIII

EXECUTIVE SECRETARY

BY-LAW 14-1 TERM OF OFFICE

The term of office of the Executive Secretary shall be for three (3) calendar years to commence on
the day stipulated by the President on the recommendation of the screening committee and shall
continue for the entire three-year period for which he was appointed. Any period designated as a
training or orientation period immediately preceding his taking office shall not be considered as
part of the three-year term. The Executive Secretary may not hold office twice, but his contract
may be extended for an additional term of three (3) years upon the recommendation of the
Executive Committee and with third approval of General Assembly at any time following the
twenty-third (23) month of the contract.

BY-LAW 14-2. DUTIES:

SECTION 1: ADMINISTRATOR: The Executive Secretary shall be the chief administrative officer
of the NOM, and shall be responsible for the operation of the National Secretariat and the
implementation of policies according to the direction of the President. The Executive Secretary
shall give notice of all meetings of the General Assembly, the Board of Directors and the
Executive Committee, to the members. He shall be responsible for keeping a permanent record
of the minutes of such meetings, which shall be open to inspection by members at all reasonable
times. The Executive Secretary shall be in custody of the National Organization’s seal. The seal
shall be used for the execution of all the National Organization's legal documents.

SECTION 2: FINANCE: The Executive Secretary shall have authority to receive and disburse
funds within the limits of the budget and as directed by the appropriate authority, and shall
maintain complete records covering all operations of the organization.

SECTION 3: EVALUATION: An evaluation committee shall be set up with the purpose of

preparing a written evaluation of the Executive Secretary’s performance. This Committee may
recommend to the Executive Committee the extension or termination of the Executive
Secretary’s contract. The tenure of the evaluation committee shall be for one year.
Provided that the appointment of the Executive Secretary may be terminated before the National
Convention upon recommendation by the Evaluation Committee to the Executive Committee in
respect of one of the grounds stated in Policy 14-4 of this Constitution.

34
SECTION 4: OTHER DUTIES: The Executive Secretary shall have other duties as follows:

(a) Carry out duties assigned by the President

(b) Make recommendation to the President with respect to his assigned duties
(c) Attend all meetings of General Assembly, the Board Directors and the Executive
committee
(d) Promote the purpose of the Organization
(e) Conduct himself in a manner befitting the Organization.

BY-LAW 14-3. PERSONNEL:

The Executive Secretary shall be empowered to employ (and to discharge) such personnel as may
be required and authorized within the limitations of the budget. The Executive Secretary shall be
responsible for the establishment of salaries of all other paid employees within the salary ranges
established by the Executive Committee. However, the terms and conditions of employment of
all National Secretariat staff be regulated by an operating policies and procedures, as approved
by the Executive Committee.

BY -LAW 14-4. RECORDS:

The Executive Secretary shall maintain records of dues receivable from Local Organizations. The
Executive Secretary shall keep the Treasurer informed on due matters.

BY-LAW 14-5. NATIONAL SECRETARIAT:

The Executive Secretary shall be responsible for the operation, maintenance and management of
the National Secretariat.

BY-LAW 14-6. CONTRACT:

The Executive Secretary shall be authorized to execute all contracts and commitments affecting
the organization, in consultation with the President, and the General Legal Counsel.

35
 CHAPTER XIV

TREASURER

BY-LAW 15-1. APPOINTMENT:

A Treasurer shall be appointed annually by the President subject to the approval of General
Assembly.

BY-LAW 15-2. DUTIES:

SECTION 1: RESPONSIBILITIES: The Treasurer shall issue notice of dues payable, be

responsible for their collection and keep books of accounts of the National Organization. He
shall also be responsible for the disbursement of monies at the direction of the Board of
Directors, and for the preparation of an annual report on the financial affairs of the organization
and for quarterly financial statements. All cheques and other orders relating to the banking
accounts of the National Organization shall be signed by the President or an Executive Secretary
and shall be counter-signed by the Treasurer.

SECTION 2: INTERIM STATEMENT: The Treasurer shall each year cause to be prepared and
presented to General Assembly at Convention an interim statement of accounts for the period
ending September 30 of the current year.

SECTION 3: AUDIT: The Treasurer shall cause to be prepared accounts for the financial year last
concluded for certification by a firm of Chartered Accountants to be appointed by the Executive
Committee in the preceding year; and certified copies of these accounts shall be forwarded to all
Local Organizations prior to the next succeeding Convention.

BYLAW 15-2.1 SUBSTITUTE:

In case of the temporary incapacity of the Treasurer, an alternate to be appointed by the

President may discharge his functions.

36
 CHAPTER XV

GENERAL LEGAL COUNSEL

BY-LAW 16-1. APPOINTMENT:

A General Legal Counsel shall be appointed annually by the President subject to the approval of
the General Assembly.

BY-LAW 16-2. DUTIES:

The General Legal Counsel shall:

1. Serve as parliamentarian to the Executive Committee, the Board of Directors and General
Assembly.

2. Rule on matters of parliamentary procedure at the request of the presiding officer.

3. Make sure that the JCI and JCI Nigeria Constitutions are respected at all times.

4. Propose amendments to JCI Nigeria Constitution and Policy Manual, if necessary.

5. Give advice and suggestions to the National Organization and Local Organizations on the
development of constitutions and policies which give a clear guide for activities.

BY-LAW 16-3. PARLIAMENTARIAN:

In the absence of the Legal Counsel, the President with the concurrence of the meeting shall
appoint a Parliamentarian who shall serve for the period of the meeting.

37
 CHAPTER XVI

BOARD OF DIRECTORS

ARTICLE 17-1. COMPOSITION AND DUTIES:

The elected and appointed officers of the National Organization plus the Immediate Past
President and the Chairman of the Editorial Board shall comprise the Board of Directors which
shall be the governing body of the National Organization. Directors of Opportunities will serve
under EVPs and are not Executive Board members. During its term of office, the Board of
Directors shall have control of the property of the National Organization and the administration
of its funds. It shall discharge all functions of the National Organization save those exercised by
the General Assembly.

BY-LAW 17-2. SPECIFIC DUTIES:

The specific duties of the Board of Directors shall be:

(a) To train and brief all officers in their duties and responsibilities

(b) To co-ordinate the activities of all officer in their duties

(c) To receive reports from all officers.

(d) To make recommendations to the General Assembly

(e) To act on all matters referred to it by the General Assembly.

(f) To plan and co-ordinate the National Organization’s activities

BY-LAW 17-3. MEETINGS:

SECTION 1. WHEN: The Board of Directors shall meet prior to the General Assembly meeting at
National Organization’s Convention in October. It shall also meet prior to each Area Conference
during April and August of its year of office and at such other times as a majority of the Board of
Directors may determine.

38
SECTION 2. JOINT MEETING: A joint meeting of the newly elected Board of Directors and the
outgoing Board of Directors shall be held at the National Organization’s Convention following
the adjournment of the General Assembly.

SECTION 3. INAUGURAL BOARD MEETING: Following the conclusion of the National

Convention, and before December 31st in the year prior to its term of office, the newly elected
Board of Directors shall meet and its Agenda shall include:

a) Assignment of specific duties resulting from the decisions of General Assembly.

b) Establishment of assignment of responsibilities, detailed time schedules and travel

plans relating to the Plan of Action for the following year.

BY-LAW 17-4. QUORUM:

Five (5) members at any meeting of the Board of Directors shall constitute a quorum.

BY-LAW 17-5. VOTING:

At all meetings of the Board of Directors, each member of the Board present shall have one vote.
Voting shall be determined by a show of hands.

39
 CHAPTER XVII

EXECUTIVE COMMITTEE

ARTICLE 18-1. COMPOSITION AND DUTIES:

The President, four (4) Executive Vice Presidents, Immediate past President, Treasurer and
General Legal Counsel shall comprise an Executive Committee, which shall:

1. Recommend action to the Board of Directors.

2. Implement the action decided upon by the General Assembly and the Board of Directors.

3. Receive reports from its members.

4. Constituted as a Finance Committee, review and revise the annual budget whenever
deemed necessary for submission to the Board of Directors for approval.

5. Propose, receive or consider constitutional amendments; endorse, recommend against,

or request changes to them. The proposal of the amendments shall be so informed and
may maintain, withdraw or alter his amendments.

6. Be empowered, on the recommendation of the President, by a vote of two-thirds (2/3) of

its members to recommend to the BOD for dismissal any officer who does not fulfil the
duties of the office.

BY-LAW 18-2. MEETINGS:

The Executive Committee shall meet at the Convention site following the conclusion of the
Convention in the year that it is elected; prior to the Area Conferences and the National
Convention in its year of office; and at such other times as the President or a majority of its
members shall determine.

BY-LAW 18-3. QUORUM:

A quorum of the Executive Committee shall comprise a majority of its members.

40
BY-LAW 18-4. VOTING:

At all meetings of the Executive Committee, each member shall have one (1) vote. Proxy votes are
not permitted.

BY-LAW 18-5: DISMISAL OF OFFICERS

The Executive Committee on the recommendation of the National President is empowered by a

vote of five (5) of its members to dismiss any appointed officer who does not fulfil his duties.

41
 CHAPTER XVIII

PLANNING

BY-LAW 19-1. STRATEGIC PLANNING COMMITTEE:

At intervals of not less than three (3) years and not more than five (5) years, a Strategic Planning
Committee shall be appointed to consider in detail the future and long-range policy, procedures
and finances of the National Organization, and the revision, if necessary, of the structure of the
National Organization.

42
 CHAPTER XIX
PROGRAM ACTIVITIES

BY-LAW 20-1. AREAS OF OPPORTUNITY:

To facilitate the achievement of the purposes of JCI, the program activities of the organization
shall apply to any or all of the following four (4) Areas of Opportunity:

(a) Individual Opportunities

(b) Community Opportunities

(c) International Opportunities.

(d) Business Opportunities.

BY-LAW 20-2. TERMS OF REFERENCE:

The Terms of Reference for the Areas of Opportunities shall be as follows:

(a) Individual Opportunities: To provide the opportunity for the Individual Member to
realize his or her personal potentials through training programmes.
(b) Community Opportunities: To develop the sensitivity of the Individual Member to
societal problems, and knowledge of community dynamics in solving these problems,
through actual experience.
(c) International Opportunities: To provide the opportunity for the Individual Member to
contribute to the development of goodwill, understanding and cooperation among all
peoples.
(d) Business Opportunities: To provide the opportunity for the Individual Member to
contribute to the development and enhancement of the economic infrastructure,
prosperity and well-being of all nations.

BYLAW 20 -2. JCI NIGERIA-ENDORSED PROGRAMS:

Programs of minor emphasis shall be known as JCI Nigeria-endorsed programs. These programs
shall be effective programs that have proven to be successful in the respective Local
Organizations which have carried them out and which can be implemented on a nationwide
basis. Sponsorship funds must be obtained for the support of such programs prior to their
receiving official recognition by the National Organization, and all materials for these programs

43
must be supplied by the respective Local Organizations for distribution by the National
Organization to other Local Organizations on request.

JCI Nigeria-endorsed programs shall be adopted for a period of not less than three (3) and no
more than five (5) years, requiring a two-thirds (2/3) vote of General Assembly. There may be a
maximum of four (4) such programs at any one time, with only one program under each Area of
Opportunity. The Executive Committee shall have the right to suspend any endorsed program
that is not fulfilling the goals of the organization, until such time as it is officially terminated by a
two-thirds (2/3) vote of General Assembly.

BY-LAW 20-3. AWARDS:

SECTION 1. FUNCTION: To recognize and Honour outstanding achievements in the fulfilment
of the purposes of the JCI by National Organization officers, Local Organizations or Individual
Members.

SECTION 2. DEVELOPMENT: The development of National awards shall be initiated by the

Executive Secretary who shall ensure their relevance to the Areas of Opportunity and to the
membership development of Local Organizations.

SECTION 3. NEW AWARD CHANGES: The adoption of new awards of substitutions or of

changes in the award description shall require a two-third (2/3) vote of the General Assembly.

SECTION 4. AWARDS JUDGING AT CONVENTION:

(a) Each Local Organization shall be entitled to designate up to three (3) members to serve
at the awards judging sessions at Convention. The Executive Committee shall appoint an
award judging panel from the names so designated by their Local Organizations, and each
member of that panel shall have one (1) vote.
(b) In case the Executive Committee feels that the number of names received is not sufficient
to constitute the panel, it may add more members. However, there shall not be more than
three (3) members from one Local Organization.
(c) Upon completion of judging, the awards judges shall review the entry rules and related
matters, and propose desirable changes to the Board of Directors, at their postconvention
meeting. The Board may adopt these proposals by a simple majority.

BY -LAW 20-4. REPORTS:

Annual Reports for the four (4) Areas of Opportunity and the Major Emphasis Themes,
prepared by the Executive Secretary, shall be submitted to each Convention.

44
 CHAPTER XX
CONFERENCES

BY-LAW 21-1. PURPOSES:

A maximum of two (2) conferences - Northern and Southern Conferences – shall be held every
year for the following purposes:

(a) To promote the purposes of the Junior Chamber and fulfil the purposes of the
organization.

(b) To conduct seminars, workshops and group discussions which have specific objectives to
meet the needs of Individual Members at the National Organization and Local
Organization levels.

(c) To educate delegates in the aims, objectives and activities of JCI.

(d) To consider plans for future activities and submit them to the Board of Directors.

(e) To afford the opportunity for exchange of ideas and thoughts among the Individual
Members.

(f) To adopt an area program, if appropriate.

(g) To review the development of participating National Organization officers and their
respective Local Organizations and to discuss procedures and techniques designed to
develop and strengthen the organization.

BY-LAW 21-2. CONFERENCE SITES:

The site and dates for a conference shall be decided at a conference held in that Area, one (1)
year prior thereto, subject to the approval of the Executive Committee at its meeting next
following such selection. In the event that no site has been selected for a conference in any Area,
the Executive Committee shall select the site and dates at either the mid-year meeting or the
pre-Convention meeting in the year preceding the year prior to the Conference.

BY-LAW 21-3. CONTRACT:

The Executive Secretary shall execute a contract with the successful bidder for each conference
after the conference has been approved or selected by the Executive Committee. This approval or
selection should not take place until a site inspection visit has been carried out by a JCI Nigeria
officer specifically designated by the President for this purpose.

45
The Conference Contract shall be approved by the General Legal Counsel as containing the
mutual responsibilities and obligations of the parties as established by the Executive committee.
The contract shall provide for the host Local Organization to be a party to the contract and to
guarantee and be responsible to JCI Nigeria for the fulfilment of all obligations under the
contract.

BY-LAW 21-4. PARTICIPATION:

At all Conferences, all Local Organizations shall be entitled to participate, those in good standing
and present shall have one (1) vote, and shall be entitled to:

(a) Announce and promote candidates for JCI Nigeria office.

(b) Bid for the site of a subsequent conference or any National meeting.
(c) Announce an intention to bid for a future convention and/or conference and
(d) Submit entries for Conference awards.

Provided however, that only Local Organization assigned to the Area in which the conference is
held shall be entitled to vote for the selection of conference site or an Area Program for that
Area.

The Chief Delegate representing a Local Organization shall be the President of the Local
Organization, but it shall be competent for a Local Organization to appoint an authorized
representative to the office of Chief Delegate, provided, however, that the said authorized
representative shall be an Individual Member of that particular Local Organization.

BY-LAW 21-5. SPEAKING RIGHTS:

All members of the Board of Directors shall have speaking rights at all conferences but they shall
have no right to vote.

BY-LAW 21-6. CHAIRMAN:

Each conference shall be convened and co-chaired by the two JCI Nigeria Executive Vice
Presidents assigned to the Area in which the Conference is to be held. If for whatever reason that
is impossible, the Conference shall be chaired by another member of the Executive Committee
appointed by the President.

BY-LAW 21-7. DURATION:

Conferences shall have duration of not less than two (2) days.

46
BYLAW 21-8. QUALITY ASSURANCE AND CONTROL:

SECTION 1: CONTENT: The content and structure of the Conference shall be elaborated by the
Executive Secretary and approved by the Executive Committee Meeting in January of the year in
which the Conference is being held and shall serve no other purposes but the furtherance of the
Mission of the organization.

SECTION 2: MINIMUM REQUIREMENTS: The Executive Secretary shall determine the

minimum standards of requirements to host a Conference. The Executive Secretary with the
approval of the Executive Committee shall determine such minimum standards of requirements
and to ensure the enforcement of the same.

SECTION 3: CONTROL: The Executive Secretary shall in the interest of organization control and
supervise the planning and execution of a Conference. Where the host organization fails to
facilitate such control and supervision the Executive Secretary shall file a report with the
Executive Committee which up to three (3) months prior to the Conference can cancel the
contract with a host city.

SECTION 4: CONFERENCE DESTINATIONS: While Local organizations and National

Organizations shall be encouraged to bid to host the Conference; the determination of the
Conference destination shall be based on extensive professional research and strategy.

47
 CHAPTER XXI
SENATORS

BY-LAW 22-1. DEFINITION:

A life membership entitled 'Junior Chamber International (JCI) Senator', may be awarded to
Individual Members or past members as a means of honouring them for rendering outstanding
service to the Junior Chamber organization. The award of such status shall not exempt the
member from paying regular dues to the organization.

BY-LAW 22-2. APPLICATION:

The application shall be approved by the President of the Local Organization of the applicant
and the President of the National Organization, a contribution of $350 shall be made to the JCI
and JCI Nigeria by the sponsoring local organization. It shall be a crime for any Local
Organisation to approach JCI without the approval of the National President.

BY-LAW 22-3. REVOCATION:

A senatorship may be revoked, temporarily suspended or withdrawn at any time by either of the
following:-

(a) The President of Junior Chamber International, subject to the approval of the Executive
Committee, or the recommendation of the National President to the World President if,
in the opinion of the President of this organization, that Senator has not conducted
himself in a manner worthy of a Senator.

(b) The Executive Committee, on the recommendation of the President of the organization,
if the actions of the Senator are not in the best interest of the organization.

BY-LAW 22-4. RIGHTS:

A Senator, as such, is not qualified to be elected an officer of the Organization and shall have no
special rights, except those which are granted to ordinary members of Junior Chamber age,
provided the Senator is within Junior Chamber age. Senators who have passed Junior Chamber
age shall have no rights whatsoever, except those which may be granted from time to time by the
organization. The President of the Senate is a member of the National Board.

48
BY-LAW 22-5: SENATE QUALIFICATIONS:

SECTION 1. CURRENT MEMBERS: Senatorship for current Individual Members shall be

restricted to members of at least three (3) years standing for services to the organization.

SECTION 2: ADDITIONAL REQUIREMENTS: The organization encourages each Local

Organization to establish additional regulations designed to upgrade the awarding of senatorship
with due regard to local conditions.

SECTION 3: PAST MEMBERS

Senatorship for past members whose membership extended for a period of at least three (3) years
may awarded by way presentation, subject to the written approval of the Local Organization and
National Presidents who are expected to make such inquiries with respect to the applicant as
may, in their opinion, be appropriate.

49
 CHAPTER XXII

FINANCE

BY-LAW 23-1. FINANCIAL YEAR:

The financial year of the National Organization shall be the calendar year.

BY-LAW 23-2 ASSETS

All funds and other assets shall be held in the name of the organization.

BY-LAW 23-3. BOOK-KEEPING:

The cash-book, ledger and other book-keeping records of the National Organization shall be
maintained by the Treasurer, under the supervision of the Board of Directors.

BY-LAW 23-4. BUDGET:

The Treasurer shall submit a proposed budget for the ensuing year to the Board of Directors at
its meeting during the National Organization’s Convention for its consideration. The proposed
budget, with the recommendations of the Board of Directors, shall then be submitted to the
General Assembly at the Convention for its approval.

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 CHAPTER XXIII
DUES

BY-LAW 24-1. DUES:

Local Organizations shall pay annual dues to the National Organization in such amounts as may
be fixed by General Assembly at the National Convention. The annual dues payable by Local
Organizations shall be reviewed by General Assembly at intervals not greater than two (2) years.
Local Organizations shall also pay to the National Organization, their JCI dues for onward
transmission to JCI. The JCI dues shall be paid by the Local Organization to the National
Organization in United States of America dollars. Both the dues to the National Organization
and to JCI shall be per member declared.

BY-LAW 24-2. MEMBERSHIP DECLARATION:

Membership declaration is to be made to the Treasurer at the following times - March and
August.

Increment of membership shall be done latest by March 31 and it takes effect during the current
year while membership reduction shall be done latest August 31 and takes effect the following
year.

a) Names with Contact address of the additional members shall be added, and minutes
of induction General Assembly shall be forwarded alongside the declaration notice as
well as reflect on the JCI website.

b) Increment shall not be more than 35% organic growth of the existing membership.

c) All membership declaration to be verified by the National Treasurer.

d) JCI Nigeria Executive Committee to confirm the validity and approve declarations base on
the National Treasurer’s verification report

e) Names of members being removed from the Local Organization list (in the case of
reduction) must reflect in the JCI Website and shall be submitted to the ES who will stop
any services being rendered to such person

f) Reduction shall not be more than 35% of current membership.

g) Approved Membership declarations shall be published by the National Treasurer by April

15th of every year.

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BY-LAW 24-3. DUE DATE:

Dues for the current year shall be payable annually on or before March 31st.

BY-LAW 24-4. SUSPENSION:

Local Organizations whose dues payments are more than three (3) months in arrears shall be
suspended from membership of the National Organization and shall lose voting rights until such
dues have been paid except where there is payment plan accepted, such payment plan must be
respected 100%.

BY-LAW 24-5. UNPAID FINANCIAL OBLIGATIONS:

SECTION 1. PENALTY: If any Local Organization shall fail to pay its dues or other financial
obligations to the National Organization by the date provided for payment, or as approved in the
payment plan submitted to the National Treasurer, services of the National Secretariat, including
but not limited to processing Senatorship applications, access to JCI Website shall be withheld
from such Local Organization.

SECTION 2. RESUMPTION OF SERVICES: Services of the National Secretariat shall be

resumed as soon as full payment of such dues or other financial obligations is received.

BY-LAW 24-6. TERMINATION:

Local Organizations whose dues are more than twelve (12) months in arrears shall cease to be
affiliated to the National Organization. Such disaffiliation shall be subject to ratification by a
two-thirds (2/3) votes of the General Assembly.

BY-LAW 24-7. TERMINATION OF LOCAL ORGANIZATION MEMBERSHIP:

A. Local Organizations which are delinquent for more than one full calendar year in the
payment of dues or other financial obligations shall cease to be affiliated to the National
Organizations, Such disaffiliation shall be subject to ratification by a two-thirds (2/3)
votes of the General Assembly.

52
 B. Any Local organization disaffiliated on dues default shall not be re-admitted until
after two (2) calendar years of disaffiliation. Such Local Organization shall be
admitted with a new name.

.
C. The Board members of such local organization shall not be allowed to join or
transfer their membership to another local organization until after one (1)
calendar year of disaffiliation.

BYLAW 24-8. REINSTATEMENT OF LOCAL ORGANIZATION MEMBERSHIP:

Such Local Organization whose membership has been terminated or disaffiliated shall be
readmitted only by going through the affiliation process a new name as contained in Chapter V
(Membership) after two (2) calendar years of disaffiliation.

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 CHAPTER XXIV

ADMINISTRATION

BY-LAW 25-1 NATIONAL SECRETARIAT

The National Secretariat’s function is to serve the members through:

a. Administrative and programme support to the President and other officers.

b. Administrative and programme support primarily to LOMs and individual members

c. Development of programmes and resource materials for use by LOMs and Individual
members

To fulfill this function, the Executive Secretary shall retain appropriate staff, in line with the
organizational structure currently endorsed by the Executive Committee.

BY-LAW 25-2 SERVICES

The services of the National Secretariat and officers of the organization shall be extended to all
officially recognized contacts, organizing committees and applicants for affiliation within the
limits of funds available for this purpose.

BY-LAW 25-3 PUBLISHER

All official publications of the organization, including manuals, handbooks, directories and all
other printed or mechanically reproduced materials, shall be published by the Executive
Secretary or, if produced elsewhere, under specific authorization by the Executive Secretary.

54
 CHAPTER XXV

RULES OF PROCEDURE

BY-LAW 26-1: DESIGNATION

The business of the organization shall be conducted according to this Constitution and, where
not otherwise provided, JCI Constitution or Robert’s Rule of Order Revised.

BY-LAW 26-2: MAIL BALLOTS

SECTION 1. PERMISSION: On matter within the scope of General Assembly, the Board of
Director and the Executive Committee and not directed to be done at the National Convention,
an Electronic mail (email) vote among their members shall be valid.

SECTION 2. Such votes by mail ballot shall be forwarded through e-mail that is duly
acknowledged.

SECTION 3. REPLIES: Two (2) days from the date of mailing shall be allowed for receipt of
replies via same electronic means

SECTION 4. MAJORITY: A majority of two-third (2/3) of the votes received is necessary for
adoption of a proposal submitted by mail ballots.

SECTION 5. MINIMUM VOTES: A minimum of twenty (20) percent of the total possible votes
provided in Article 6-7 must be received to validate the ballot.

SECTION 6. METHOD: Any mail ballot for appointments to National Officers shall be a secret
ballot. At least two (2) scrutinizers shall be appointed by the President and the count shall be
made at the National Secretariat. The number of votes received by each appointee shall be
announced to General Assembly by mail within two (2) weeks of the count.

55
 CHAPTER XXVI

AMENDMENTS

ARTICLE 27-1. ARTICLES:

Articles may be amended by two-thirds (2/3) votes of the General Assembly members present
and voting at a National Organization’s Convention, PROVIDED that written notice of the
proposed amendment is given to each Local Organization 30 days prior to the Convention.

ARTICLE 27-2. BY-LAWS:

By-Laws may be amended at a National Organization’s Convention in the same manner as

articles may be amended.

ARTICLE 27-3. WAIVER:

SECTION 1. ARTICLES: Any article of this Constitution may be waived by a unanimous vote
of the members at a National Organization’s Convention PROVIDED that four -fifths (4/5) of
the total voting strength in attendance participate in that vote.

SECTION 2. BY-LAWS: Any By-law of this Constitution may be waived by a unanimous vote of
the members at the National Organization’s Convention PROVIDED that two -thirds (2/3) of
the total voting strength in attendance participate in the vote.

ARTICLE 27-4. EFFECTIVE DATE:

This Constitution shall take effect immediately on approval by a two-thirds (2/3) majority of
members at a National Organization’s Convention.

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 CHAPTER XXVII

EMBLEM, INSIGNIA, ETC

ARTICLE 28-1 EMBLEM

There shall be an official emblem and a seal of the organization which shall be as reproduced
below

BY-LAW 28-2 RIGHT TO USE

SECTION 1. LIMIT: The use of the official insignia and its applications and the use of the phrase
“affiliate of Junior Chamber International, Inc. (JCI)” shall be limited to National Organizations,
Local Organizations and Individual Members of the organization whose affiliation is duly
recorded and whose membership is in good standing shall use the official logo ONLY with the
National or Local Organization’s name as per JCI Corporate Identity Guidelines.

SECTION 2. FORFEIT: The right to use the official insignia and its adaptations and the said
phrase shall be automatically forfeited on termination of any member’s affiliation or any such
group’s formal Recognition.

BYLAW 28-3. STRICT ADHERENCE TO CORPORATE IDENTITY AND BRAND

GUIDELINES:

Every individual member, Local and National Organization shall adhere strictly to the set of
Corporate Identity and Brand Guidelines, wherein all proper usage and display of corporate
identity and the official logo shall be listed by JCI. Refer to www.jci.cc

57
 CHAPTER XXVIII

POLICY MANUAL

ARTICLE 29-1. POLICY MANUAL:

There shall be a Policy Manual of the Organization, providing procedural and administrative
guidance to the contents of the Constitution.

ARTICLE 29-2. AMENDMENTS:

Policies may be amended by the Board of Directors by a two-thirds (2/3) majority of the votes
cast, provided that written notice of the proposed amendment is given to the Executive Secretary
not less than thirty (30) days prior to the convening of the meeting at which the amendment will
be considered.

ARTICLE 29-3 WAIVER:

Any policy may be waived by a unanimous vote of the members at a National organization
convention provided that two -thirds of the total voting strength in attendance participate in the
vote.

58
POLICY MANUAL
TABLE OF CONTENT
CHAPTER I: Name ………………………………………………………………………….. 60
CHAPTER II: Registered Secretariat …………………………………………………………… 61
CHAPTER III: Emblem ……………………………………………………………………………………. 62
CHAPTER IV: Declaration of Principles, Purposes and Creed ………………………….. 63
CHAPTER V: Membership ………………………………………………………………………………. 65
CHAPTER VI: Areas ………………………………………………………………………………………….. 69
CHAPTER VII: General Assembly ………………………………………………………………………. 70
CHAPTER VIII: Other Members …………………………………………………………………………. 71
CHAPTER IX: National Convention …………………………………………………………………. 73
CHAPTER X: Officers ………………………………………………………………………………………. 76
CHAPTER XI: President …………………………………………………………………………………….. 80
CHAPTER XII: Executive Vice Presidents ………………………………………………………….. 82
CHAPTER XIII: Vice Presidents …………………………………………………………… 83
CHAPTER XIV: Executive Secretary …………………………………………………………………….. 85
CHAPTER XV: Treasurer …………………………………………………………………………………….. 86
CHAPTER XVI: General Legal Counsel ………………………………………………………………… 87
CHAPTER XVII: Board of Directors ………………………………………………………………………. 88
CHAPTER XVIII: Local Presidents Elect ……………………………………………………………… 89
CHAPTER XIX: Executive Committee …………………………………………………………………. 90
CHAPTER XX: Planning ………………………………………………………………………………………. 91
CHAPTER XXI: Program Activities …………………………………………………………… 93
CHAPTER XXII: Conferences ………………………………………………………………………………. 98
CHAPTER XXIII: Senators & Noble House ………………………………………………… 103
CHAPTER XXIV: Finances …………………………………………………………………………………….. 106
CHAPTER XXV: Dues …………………………………………………………………………………………… 110
CHAPTER XXVI: Sexual Harassment Policy ………………………………………………………….. 112
CHAPTER XXVII: Administration ……………………………………………………………………….. 119
CHAPTER XXVIII: Rules of Procedure ………………………………………………………… 122
CHAPTER XXIX: Amendments ……………………………………………………………………………….. 123

59
 CHAPTER I

NAME

POLICY 1-1. NAME:

The name shall at all times be printed in the internationally recognized type style adopted by
the Junior Chamber International (JCI) in its corporate identity guidelines; and shall at all
times be printed or used in blue colour, except that it may also appear in black, in printed
documents using only that colour of ink.

60
 CHAPTER II

REGISTERED SECRETARIAT

POLICY 2-1. REGISTERED SECRETARIAT:

The National Secretariat of the Nigeria Junior Chamber shall be any place in Nigeria from where
its administrative functions are carried out and is approved by the General Assembly.

61
 CHAPTER III

EMBLEM

POLICY 3-1. EMBLEM:

The emblem shall at all times be printed in blue colour except that it may also appear in black
in printed documents using only that colour of ink.

62
 CHAPTER IV

DECLARATION OF PRINCIPLES, PURPOSES AND CREED

POLICY 4-1. MANAGING FOR THE ACHIEVEMENT OF THE MISSION:

The guiding management principle of the organization shall be to manage for the
achievement of the purpose of the National Organization as stated in Article 4-4 of the
Constitution, which shall be the guiding principle in all decisions affecting the activities and
services of the Organization. To this end, Nigeria Junior Chamber shall:

a) Develop and advance the purpose of the Junior Chamber.

b) Coordinate the activities of its members to achieve this purpose.

c) Promote the extension of membership to all young people in Nigeria.

d) Promote the concept of universal interdependence.

POLICY 4 -2. CODE OF CONDUCT:

SECTION 1. ETHICAL CONDUCT: The officers, appointees and employees of this organization
are expected to adhere to high standards of ethical conduct. Although it is impossible to describe
all conduct that is addressed, this policy specifically requires the following:

a) Dedication to JCI’s mission, vision and declaration of principles and recognition that the chief
function of JCI at all times is to serve the best interests of our membership.

b) The responsible and prudent management of JCI’s funds and assets.

c) Honest and ethical conduct, including the ethical handling of actual or apparent conflicts of

interest between personal and professional relationships.

d). Full, fair accurate and timely disclosure of relevant facts in all reports and documents dealing
with matters of program service, governance and business administration.

e). Compliance with all applicable governmental laws, rules and regulations.

f). Treatment of all persons with respect, equity and fairness.

63
g). Respect and protection of confidential and/or privileged information to which we have access
to throughout the course of our duties.

h). Prompt internal reporting of code violations to an appropriate person or persons within the
organization.

i). Personal accountability for adherence to this Code of Conduct.

POLICY 4 -3. WORLD PEACE:

The organization shall engage in initiatives including efforts and activities to create greater
engagement and awareness for peace. The initiatives shall be held at the National level, Local
Organizations are encouraged to support these initiatives with similar efforts and activities.

64
 CHAPTER V

MEMBERSHIP

POLICY 5 -1. DEVELOPMENT:

SECTION 1. GOALS: The President shall recommend the organization's goals for the ensuing
year. SECTION 2. COORDINATION: Extension efforts shall be coordinated by the National
Secretariat within the policy framework established by General Assembly. Organized extension
travel and mail efforts shall be carefully coordinated with the National Secretariat and approved
by the President and any Executive Vice President concerned.

POLICY 5-2. DEVELOPMENT OF PROTEM LOCAL ORGANIZATIONS:

SECTION 1. METHOD: The steps in the process of development of Protem Local Organizations
will be:

a) Initial inquiries from any person or Local Organization interested in the establishment
of JCI in a new City or location within the Country will be forwarded to the Executive
Secretary, who will handle such inquiries and forward relevant material.
b) In those cases where the organization takes the initiative without initial inquiries
having been made by any person or Local Organization, the method to be used to
develop the Protem Local Organizations shall be decided upon by the Executive
Secretary in consultation with the President, and the development of the Protem Local
Organization shall be pursued using the Officers and other resources.
c) The Executive Secretary, in consultation with the appropriate Executive Vice President,
will maintain and coordinate the various contacts established in a City or location for
development purposes and encourage and assist them towards establishing JCI.
d) The Executive Secretary, in consultation with the appropriate Executive Vice President,
will continually review the level of contacts in various City or location for development
purposes. When a viable Local Organization has been established, or when it appears
that there is sufficient interest in the establishment of JCI or that a visit may be useful,
the Executive Secretary, in consultation with the President and on the
recommendation of the appropriate Executive Vice President, shall prepare a plan for
the development of a Local Organization in that particular City or location. Such
development plans shall include details of objectives, assignment of specific
responsibilities, services to be given by elected Officers and the World Headquarters,
deadlines, and may include the assignment of a Vice President.

SECTION 2. LIMIT: The organization will direct its organizing efforts toward people who
profess a belief in the principles and purposes of JCI.

65
POLICY 5 -3. DEVELOPMENT OF EXISTING LOCAL ORGANIZATIONS:
SECTION 1. METHOD: This will be achieved through Vice Presidents who will promote
development in their assigned Local Organizations. The Executive Vice Presidents will encourage
the Vice Presidents assigned to them to conduct appropriate seminars and give guidance on
Local Organization structure and encourage Local Organizations to set up extension targets and
work towards increasing the number of Individual Members.

SECTION 2. COOPERATION: All efforts on behalf of a Local Organization to expand and

strengthen the aims and purposes of the organization in a given City or location will proceed
only with the cooperation of an existing Local Organization.

POLICY 5-4. PROCEDURES FOR PROTEM, PROVISIONAL AND FULL AFFILIATION:

The procedures for Protem, Provisional and Full Affiliation of new Local Organizations shall be
as follows:

SECTION 1. PROCEDURES FOR INQUIRIES COMING FROM WITHIN THE

ORGANIZATION:
a) Not later than 15 days to the Executive Committee meeting, the Executive Secretary
shall transmit copies of the application documents received from the Protem Local
Organization to the President, the Executive Vice President assigned to the respective
Area of the applicant, the General Legal Counsel and the assigned Vice President. These
Officers may comment on the application before its presentation at Executive
Committee meeting and National Board meeting 51 where it stands for provisional
affiliation.
b) The President shall appoint an Admissions Committee to deal with applications for full
affiliation at National Convention. The Admissions Committee shall comprise five (5)
members, including the General Legal Counsel, who shall act as Chairman. The
appointments are subject to approval by the Board of Directors.
c) Announcements of applications for full affiliation will be made at the opening General
Assembly.
d) The Admissions Committee will meet at the discretion of the Chairman prior to the
closing of General Assembly.
e) The Admissions Committee shall examine the qualifications of all applicants and
certify its findings to General Assembly.

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POLICY 5-5. PROVISIONAL MEMBERSHIP:

Documents required for consideration of an application for provisional affiliation are

i. Evidence that the Protem Local Organization has been meeting regularly at
least once a month for six calendar months (Minutes of such meetings
should be forwarded). The NEVP or NVP for the Area must have attended
one of such meetings.

ii. A copy of the applicant's constitution.

iii. Evidence of training in under-listed areas conducted by certified JCI Nigeria

trainers.
a. History/Origin of the JCI and JCI Nigeria
b. JCI Vision, Mission and Values
c. Parliamentary Procedure
d. Areas of Opportunities within the Jaycees
e. Organizational Structure of the JCI and JCI Nigeria
f. Project Management
g. Marketing JCI
h. Local Organization Management

iv. The potential Local Organization has to be supported by a Local

Organization which has been in existence for at least two calendar years.
The sponsoring Local Organization should also show evidence of adequate
support for the potential Local Organization.

v. List of proposed activities

ENTITLEMENT OF SERVICES:
Provisional Local Organizations shall receive basic services from the National Secretariat as
determined by the Executive Secretary and approved by the National President.

POLICY 5 -6. APPLICATION FOR FULL AFFILIATION:

Application for full membership of the National Organization shall be lodged with the Executive
Secretary at least 30 days prior to the National Convention. Such applications which must be
made not less than six (6) months after provisional admission has been granted. In addition,
such applications shall be accompanied by a three- (3) to five- (5) year long-range plan of
development and the following:
vii. The applicable National Organization and JCI dues for subsequent fiscal year.
viii. List of proposed activities for the ensuing year.

67
 ix. A copy of the revised constitution if applicable
x. A report of activities of the organization within the last six months xi. A proposed
program of activities for the coming year.
xii. A proposed plan of action for the coming year.
xiii. A proposed budget for the coming year.

POLICY 5-7. LOCAL ORGANIZATIONS NOT IN GOOD STANDING:

SECTION 1. NOTIFICATION: If a Local Organization fails to meet the requirements of By-law

5-6, the Executive Secretary shall forthwith notify the Local Organization in writing that it is not
in good standing with the organization.

SECTION 2. APPEAL: A Local Organization which wishes to challenge any notification under
Section 1 of this policy may present its case to the Finance Committee, whose decision shall be
final. Until that decision is reached, the Local Organization shall not, for purposes of the
Constitution and Policy Manual, be regarded as in good standing.

POLICY 5 -8. LOCAL ORGANIZATION NAME:

SECTION 1. NAME: Names of Local Organizations must be closely associated with the assigned
City or Location.

SECTION 2. PROCEDURE FOR REQUESTING A NAME CHANGE: Any protem, provisional, or

fully affiliated Local Organization wishing to change its name shall submit such request in
writing to the Executive Secretary thirty (30) days prior to the Executive Committee meeting at
which it is to be considered. Such requests must be certified by the Local Organization President
and Secretary as being a Local Organization resolution and be accompanied by the appropriate
minutes of the Local Organization General Assembly wherein the resolution was approved. Any
such request must receive a four -fifths (4/5) majority vote of the Executive Committee for
approval.

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 CHAPTER VI

AREAS

POLICY 6-1. EXECUTIVE VICE-PRESIDENTS:

An Executive Vice-President shall not be assigned to more than one Area.

POLICY 6-2. VICE-PRESIDENTS:

A Vice -President shall not be assigned to more than one District.

69
 CHAPTER VII

GENERAL ASSEMBLY

POLICY 7-1. DISTRIBUTION OF NATIONAL CONVENTION GENERAL ASSEMBLY

MINUTES:
The JCI Nigeria National Secretariat shall distribute the minutes of General Assembly by January
15 of the New Year.

70
 CHAPTER VIII

OTHER MEMBERS

POLICY 8-1 LOCAL ORGANIZATIONS

SECTION 1: LOCAL ORGANIZATION MEMBERSHIP

a) The minimum membership required for affiliation of a new Local
Organization in the National Organization will be twenty (25) members.

b) Local Organizations shall establish policies to require that a minimum

membership of twenty (25) members in each Local Organization be
maintained.

c) No Local Organization with less than 25 members shall have voting rights
at any level nor shall its members or activities be considered at National
Organization level.

d) Local Organizations should establish a provisional membership period of

a minimum of three (3) months to allow for orientation, activation and
induction procedures for New Members.

SECTION 2: SERVICE TO NEW LOCAL ORGANIZATIONS:

In order to assist the development of new Local Organizations, the National Secretariat
may provide free services including publications, information and guidance to the new
Local Organizations, prior to their affiliation to the National Organization, provided that
this free service shall not be given for more than one year.

SECTION 3: COLLEGIATE LOCAL ORGANIZATION

a) Collegiate Local Organizations shall be defined as Local Organizations that operate under
the principles and philosophy of JCI in any tertiary institution in Nigeria.
b) Such Local Organizations shall admit members who are attending the tertiary institution
in which they are located.
c) Collegiate Local Organizations shall form an association to be lead and known as the
Collegiate Council.

71
 d) Collegiate Local Organization shall have JCI Nigeria or JCIN in front of its name.

POLICY 8-2. OATH OF AN INDIVIDUAL MEMBER:

The official oath of an Individual Member shall be as follows:

"I do solemnly swear (or affirm) that I shall faithfully serve as a member of JCI (LOCAL
ORGANIZATION NAME), and will, to the best of my ability, serve as a living example of
this organization’s philosophy and beliefs and will uphold and enforce the Constitution of
this organization at all times."

72
 CHAPTER IX

NATIONAL CONVENTION

POLICY 9-1. THEME:

All Local Organizations shall be circulated for suggestion for the theme of each convention.
The theme shall emphasize a Junior Chamber subject related to world-wide Junior Chamber
concern. The Board of Directors shall, not less than six (6) months prior to the Convention,
select the theme from all suggestions received.

POLICY 9-2. SCHEDULE:

The entire schedule of events of each convention shall be controlled by the Board of
Directors, and shall include the following aspects with the objective of providing Individual
Members with the maximum opportunities to obtain effective training, experience, national
involvement and inspiration to continue to serve the organization with enthusiasm:

(a) The Major Emphasis Theme shall be the focal point of Convention.

(b) Formal and informal meetings shall be provided. Individual delegates

are to have the opportunity to discuss matters of interest to them, such
as membership recruitment, leadership training, retention and other
subjects of value to Local Organizations, and to take back from the
Convention information helpful to them.

(c) Delegate involvement in symposia and seminars dealing with topics of

current importance.

(d) Home hospitality, whenever this can be arranged.

(e) Opportunities, whenever this can be arranged, for delegates to mix

freely with JCI Nigeria Officers.

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POLICY 9-3. MEETINGS:

The following meetings will be conducted at each Convention:

(a) Meeting of the General Assembly, the Executive Committee and the Board
of Directors and standing committees, as required by the Constitution.

(b) General membership meetings of the organisation's four Areas of

Opportunity in a total number of meetings determined by subjects of
interest in these areas, and special seminars and events concerning the
organization's Major Emphasis Theme.

(c) Training sessions, seminars, workshops and discussion groups for

Individual Members which shall be specific in their objectives and offer
multiple choice opportunities. The topics for all seminars shall be
announce to Local Organizations at least sixty (60) days prior to the
commencement of the Convention.

Each Chief Delegate is urged to join in caucuses where the Local Organizations’ delegates may
listen to candidates for office. Chief Delegates are encouraged to allow individual delegates a full
opportunity to participate in deciding how the votes of the Local Organization will be cast.

POLICY 9-5. BIDDING FOR NATIONAL CONVENTION:

(a) The site of each Convention shall be determined two (2) years prior to such
convention.

(b) i. All bids for the hosting of the National Convention shall be lodged at the
Secretariat by the bidding Local Organization not less than 30 days to the
commencement of the National Convention at which the bid is to be considered.

ii. In the event that no bid is received by the stipulated deadline, the Executive
Secretary may extend the deadline for the submission of bids to 24 hours to the
General Assembly where the site will be selected.

(c) Bidding Local Organizations shall provide such information and assurance as
requested for in the Bidding Proposal.

(d) i. Each bid shall be accompanied by a bid site inspection fee and bid security
deposit of N50, 000.00.

74
 ii. Bid Security Deposit: The said sum of N50, 000.00 shall represent a Bid
Security Deposit to secure the obligation of the bidding Local Organization for
the full and faithful performance of all conditions of the contract. If the bidding
Local Organization withdraws its bid or if the bid is not accepted by the
organization, the bid security deposit will be returned to the bidding Local
Organization forthwith.

(e) Each bidding Local Organization shall be represented at the Board Meeting
preceding the Convention and shall answer all questions as the Board shall ask
them.

(f) Only bids that are certified by the Board shall be included in the balloting.

(g) Bidding Local Organizations shall provide such information, commitments and
assurances as the Executive Committee shall require, and at such times as the
Executive Committee shall require. Amendments to such requirements shall not
apply until at least six (6) months after their adoption by the Executive Committee

(h) There shall be a bid certification committee appointed by the President. The
committee shall consist of the Executive Secretary, a designated staff member;
General Legal Counsel, Treasurer and a Local Organization President from a
previous host Local Organization. The committee shall present at General
Assembly at the National Convention where the bid will be presented an executive
summary of their report.

POLICY 9-6. PUBLICITY:

All releases to the press, with regard to business at a Convention, shall be approved by the
National President. No releases on business at the Convention shall be made until final action
has been taken on that business.

POLICY 7 -8. PRESS CONFERENCE:

In an effort to achieve national recognition, a national press conference shall be held in
conjunction with the General Assembly, to include the President and the Executive Committee,
as well as such other members of the organization as the President deems advisable.

75
 CHAPTER X
OFFICERS

POLICY 10-1. TRAVEL:

SECTION 1. CONSULTATION WITH LOCAL ORGANIZATIONS: In travel on behalf of the

organization, officers shall always consult with the Local Organization which they intend to visit,
in order to arrange a time for the visit which is agreeable to all concerned.

SECTION 2. TRAVEL PRIORITIES: The new elected Executive Committee is responsible to

determine travel by all officers, excluding the President.

POLICY 10-2. STANDARD EVALUATION REPORTS:

Standard Evaluation Reports shall be prepared for all officers (except the President and the
Immediate Past President). Such reports shall be completed by the officeholder's immediate
superior twice a year; the first to be prepared for the June meeting of the Executive
Committee and the second to be prepared for National Convention and issued to the
Nominations Committee. In all cases, a copy of the report will be supplied to the office holder
concerned.

POLICY 10-3. RESTRICTION ON PROMOTIONAL AIDS FOR CANDIDATES FOR OFFICE:

SECTION 1. RESTRICTION: There may be only one (1) piece of promotional material in
respect of each candidate, except in the case of the candidates for the office of President, for
whom there may be up to three (3) pieces.

SECTION 2. DEFINITION: A brochure, poster, matchbox, button, or other printed,

mimeographed or manufactured item in any way promoting a candidate, shall be regarded as
promotional material for the purpose of this policy. A personal or official letter of an
individual nature, directed by or on behalf of a candidate, with or without his knowledge and
approval, to another Local Organization officer, will not be considered promotional material
if it is of a sufficient personalized nature and not distributed in quantity in identical form.

76
SECTION 3. LOCAL ORGANIZATIONS’ PROMOTION OF THE CANDIDATE: Local
Organizations promoting the candidature of two (2) or more nominees may produce one (1)
piece of promotional material in respect of each one of them, or, alternatively, only one (1)
single comprehensive piece of material promoting the candidature of all their candidates.

SECTION 4. CONTRAVENTION: Any action considered by the Nominations Committee to be a

contravention of any of the above Clauses, Sections 1, 2 and 3, shall invalidate the candidate's
nomination for the office in question.

POLICY 10-4. ATTENDANCE AT EXECUTIVE COMMITTEE AND BOARD MEETINGS, PRE-

CONVENTION CANDIDATES TRAINING SCHOOL AND TRAINING PROGRAMS:

SECTION 1. BRIEFING PRIOR TO CONVENTION: All candidates will receive a briefing as to

their duties and responsibilities prior to the commencement of the Convention.

SECTION 2. CANDIDATES' ATTENDANCE AT PRE-CONVENTION MEETINGS AND

CANDIDATES' TRAINING SCHOOL: Unless for valid reasons he is excused by the President,
each candidate must attend the pre-Convention Board Meetings and the Candidates' Training
School, and in addition, each candidate for an executive office must attend the pre-
convention Executive Committee Meetings. Failure to comply will invalidate the candidate's
nomination for the office in question.

SECTION 3. ATTENDANCE AT CONVENTION REQUIRED: Unless for valid reasons he is

excused by the President, each candidate for office must be present at the Convention at
which he seeks election, and failure to comply shall invalidate the candidate’s nomination for
the office in question.

SECTION 4. ATTENDANCE AT POST-CONVENTION MEETINGS AND TRAINING

PROGRAM: Each candidate shall disclose to the Nominations Committee whether, in the
event of his selection, he is able to attend the post-Convention Incoming Board of Directors
Meetings and training program and, in addition, if a member thereof, the post-Convention
Executive Committee Meeting. If any candidate is unable to attend these post-Convention
meetings and training program, this fact shall be announced to General Assembly by the
Nominations Committee in its report on candidates.

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SECTION 5. OFFICERS-ELECT ATTENDANCE AT POST CONVENTION MEETINGS AND
TRAINING PROGRAM: Each officer-elect must attend the post-Convention Incoming Board of
Directors Meetings, and Training Program and, in addition, if a member thereof, the post
Convention Executive Committee Meeting, unless for valid reasons he is excused by the
President-elect. In that event, the officer-elect shall arrange for his Chief Delegate or other
suitable person to represent him.

POLICY 10-5. VOTING:

During the election of EVP and VP, Chief Delegates shall vote for the total number of officers
to be elected otherwise the Local Organization's total vote at that election shall be invalid.

POLICY 10-6. CEREMONY:

After the President has administered the Oath of Office to all officers elected at the
Convention, all officers elected shall with him, recite the JCI Creed.

POLICY 10-7. EXECUTIVE AND SPECIAL ASSISTANTS:

All Executive and Special Assistants shall be observers at General Assembly sessions and shall
act as consultants to the Board of Directors upon request of the President.

POLICY 10-8. POLICY OPERATION OF THE NOMINATIONS COMMITTEE:

Further to the duties of the Nominations Committee as stipulated in By-law 9-11, the
Nominations Committee shall :-

a. Examine and verify the nomination papers submitted by candidates.

b. Examine and approve the promotional material to be distributed by candidates.

c. Examine and evaluate candidates’ ability to carry out the duties of the office being
sought.

d. Verify that the activities of the candidates are in accordance with the Constitution.

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 e. Certify to General Assembly whether individual candidates have or have not
satisfied the requirements of By-law 9-12, By-law 9-13 and either By-laws 10-2, 11-2
or 12-2.

f. Certify to General Assembly the grades given to individual candidates, except the
candidates for the office of President, resulting from the Committee's examination
of the candidates.

POLICY 10-9. EMPLOYMENT/ PROFESSIONAL STATUS OF CANDIDATES FOR OFFICE:

SECTION 1. All Elected officers of the Organization must be gainfully employed with a
presentation of evidence, or an Affidavit of means, to the Nomination Committee before any
election they stand for.

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 CHAPTER XI

PRESIDENT

POLICY 11-1. CONTINUITY AND COORDINATION:

The President and President-elect shall meet at the site of the Convention immediately
following the close of all scheduled meetings. The purpose of this meeting is an exchange of
information to maintain continuity and coordination.

POLICY 11-2. TRAVEL:

The President shall travel on behalf of the organization. This travel schedule should include the
following:

(a) A site visit to the National Convention host city before the Midyear and travel to
and from the Convention at which he presides.

(b) A visit to the National Secretariat as soon as practicable following election, prior to
December 31.

(c) Attendance at all meetings of the Executive Committee and Board of Directors.

(d) A visit to a minimum of one-third (1/3) of the Local Organizations.

(e) Attendance at all Area Conferences.

(f) Attendance at JCI Africa and Middle East Conference and World Congress.

(g) Attendance at Local Organization conventions and meetings when possible.

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POLICY 11-3. TRAVEL PLANS:

The President's travel shall be guided by a two-year travel plan, subject to annual review
and projection by each President.

POLICY 11-4. TRAVEL LIMITATION:

The President shall not visit a Local Organization in two (2) consecutive years, unless
itinerary requirements or urgent needs necessitate a special exception.

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 CHAPTER XII

EXECUTIVE VICE PRESIDENTS

POLICY 12-1. DUTIES:

Further to the provisions of Bylaw 12-1, an Executive Vice President shall supervise and assist
the Vice Presidents assigned to him by:

a. Approving their travel plans.

b. Coordinating their travel with that of other officers.

c. Coordinating, motivating and directing their promotion of the organization's

activities.

d. Encouraging the development of Major Emphasis Themes from their Local

Organizations.

e. Coordinating Local Organization -to- Local Organization development programs,

including the approval of Local Organization to- Local Organization development
teams, in their Local Organizations.

f. Planning for the continuous development of the organization within their Local
Organizations and recommending to the Executive Secretary future activities of
Area Officers in these Local Organizations.

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 CHAPTER XIII

NATIONAL VICE PRESIDENTS

POLICY 13-1. DUTIES:

Further to the provisions of Bylaw 12-1, a Vice President shall:

a. Communicate with, work with and visit Local Organizations assigned to him
for the following purposes:

(i) To promote the purpose of JCI.

(ii) To promote balance activity among their L Local Organizations and the
major Emphasis Theme of the National Organization and JCI.
(iii) To guide and assist Local Organization officers in the development of
their Local Organizations.
(iv) To give training in Local Organization management.
(v) To promote and give guidance in executing planned extension.
(vi) To ensure effective communications between his assigned Local
Organizations and the organization.

b. Collect and pass on program information from Local Organizations to the

National Secretariat.

c. Comply with the minimum standard of performance as established by his

Executive Vice President.

d. Liaise, where appropriate with other officers in their development activities.

e. Ensure that the dues of the Local Organizations assigned to him are paid. He
must also, during the course of his visit to his assigned Local Organization,
review the reported membership figures and inform the Executive Secretary
and Treasurer accordingly.

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POLICY 13-2. STANDARDS OF PERFORMANCE:

The minimum requirements for standards of performance for a Vice President are as follows:

a) To submit all reports, as determined by his assigned Executive Vice President.

b) To communicate with all assigned Local Organizations by 15 January in his year of

office.

c) To visit at least fifty (50) percent of his assigned Local Organizations before the end
of May, unless his assigned Executive Vice President grants special exemption. The
Vice President is encouraged to visit at least two-thirds (2/3) of his assigned Local
Organization.

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 CHAPTER XIV
EXECUTIVE SECRETARY

POLICY 14-1 SELECTION:

Vacancies in the office of Executive Secretary shall be filled by selection by a screening
committee of five persons, including the incumbent President, the incumbent Executive
Secretary, one of the two most recent Past Presidents and two individuals appointed by the
President with the approval of the Board of Directors. Such selection shall be from applicants
invited from the widest possible field and not necessarily by means of training another staff
member for this position.

Upon making the selection, the selection Committee shall review and finalise the terms of
employment.

POLICY 14-2 VACANCY

In the event of a vacancy in the office of Executive Secretary, the President may appoint an
Interim Executives Secretary, until the vacancy in the office is filled.

POLICY 14-3 INABILITY

In the event that the Executive Secretary is temporarily unable to perform the duties due to
health challenges, the President may appoint an Acting Executive Secretary for a period not
exceeding 30 days. Such appointment is subject to approval of the Executive Committee.

POLICY 14-4: TERMINATION OF APPOINTMENT

1. The appointment of the Executive Secretary shall be terminated on the following grounds:

a. Fraud.
b. Gross misconduct
c. Intentionally neglects duties
d. Unsatisfactory performance of duties
e. Breaching the terms of contract of employment

2. The Executive Secretary shall be issued with not more than two queries and a final warning
within the terms of the contract before the employment is terminated. The Executive Secretary
shall within 48 hours respond to the queries issued by the National President.

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CHAPTER XV

TREASURER

86
 CHAPTER XVI

GENERAL LEGAL COUNSEL

87
 CHAPTER XVII

BOARD OF DIRECTORS

POLICY 17-1. TRAINING PROGRAM:

A training program for the purpose of training and preparing them for the offices they will
hold in the following year, shall be conducted for the newly elected Board of Directors,
following the conclusion of Convention but prior to the incoming Board Meeting.

POLICY 17-2. FORMAT OF BOARD OF DIRECTORS TRAINING PROGRAM:

The format of the Board of Directors Training Program shall include:

a. Explanation and discussion of the office of Executive Vice President, including

supervision of Vice Presidents, responsibilities of conference chairmen and travel.

b. Explanation and discussion of the office of Vice President, including service to

Local Organizations, travel and visitation requirements.

c. Training seminars covering such topics as Membership growth and Extension, the
Major Emphasis Themes, National Secretariat services to officers, communications,
meetings, visitations, conference activity, the transition from Local Organization
officer to Vice President, motivation and individual overviews and experiences.

d. Material evaluation - questionnaires and analysis.

e. Meetings of Executive Vice Presidents-elect with assigned Vice Presidents-elect to

consider, among other matters, reports by outgoing officers on assigned Local
Organizations, and the drafting of objectives for their year of office.

POLICY 17-3. HANDOVER OF FILES:

Following the election of officers at the Convention, out-going Executive Vice Presidents and
Vice Presidents shall meet with the newly-elected Executive Vice Presidents and Vice Presidents
for handover of files and exchange of information.

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 CHAPTER XVIII

LOCAL PRESIDENTS-ELECT

POLICY 18-1: LOCAL PRESIDENTS-ELECT TRAINING SEMINAR

SECTION 1: PURPOSE
The Local President-Elect training seminar shall take place for the purpose of orientation and
training of Local President- elect and preparing them for their role. The Local President-Elect
training seminar shall be held annually preferably in October during the National Convention.

SECTION 2: FORMAT
The format of the local presidents-elect training seminar shall include:

a. Explanation and discussion of the office of Local President, including Working with
assigned National Vice Presidents, Executive Vice President and Executive Secretary.

b. Training seminars covering such topics as Roles and Responsibilities, Goals Setting,
Selecting and Preparing Board members, Local Organization administration, Public
Relations and Communication with National Secretariat, National Flagship projects,
Membership growth, the Major Emphasis Themes, National Secretariat services to
Local organization, conference hosting, Team Building Exercise, policies and
Procedure, The Art of Chairmanship.

c. Review of Local Organization’s Membership Growth and Development action plan

d. Meeting of Executive Secretary with Elected Local Presidents and Current Local
Presidents.

SECTION 3: PARTICIPANTS

The Local President-Elect training seminar shall include all Local organizations Presidents-elect
and candidates for Local Presidents of fully affiliated city Local organization only (where Local
organization’s has election has not be conducted before the seminar).

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 CHAPTER XIX

EXECUTIVE COMMITTEE

POLICY 14 -1. MINUTE APPROVAL:

The Executive Committee and Board of Directors shall approve their respective minutes at a
subsequent meeting, but recommendations from each of these bodies on matters only within the
prerogative of General Assembly shall be submitted to that body for approval. These minutes
shall be prepared to reflect two parts:

a) Minutes of discussions and decisions on general items to be passed to General

Assembly for their information only.

b) Recommendations which must be finally approved by General Assembly.

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 CHAPTER XX

PLANNING

POLICY 20-1. STRATEGIC PLANNING COMMITTEE:

SECTION 1. MEMBERS: The Strategic Planning Committee shall consist of a chairman and
members to be appointed on the joint recommendation of the incumbent President, the
Immediate Past President and the Secretary General, and shall be subject to ratification by
the Board of Directors. Membership shall include the incumbent President and Secretary
General at the time the Committee is appointed. The President and Secretary General in the
year in which the Committee is to make its final report shall be additional members if they
are not already members.

SECTION 2. TERMS OF REFERENCE: At the time of appointment, the Board of Directors shall
provide to the Strategic Planning Committee its terms of reference.

POLICY 20-2. STRATEGIC PLANNING:

It shall be the responsibility of the Board of Directors to keep forward and long-range planning
constantly under review. In order to discharge this responsibility, successive Boards shall:

a. Review the current JCI Nigeria Strategic Plan at its June meeting and present a
report to General Assembly at the Convention that year for approval, which shall
include:

i. such recommendations as are necessary to modify those aspects of the Strategic

Plan as may need updating in the light of changing circumstances;

ii. financial projections for one further year, with the intent that the JCI Nigeria
Strategic Financial Plan will always cover a three-year period.

b. Give special attention in their deliberations to matters of medium- and long-

term importance to the National Organization, and not be concerned only with
the decisions affecting only their particular year of office.

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POLICY 20-3. ANNUAL PLAN OF ACTION:

The annual Plan of Action shall be prepared and approved in the following manner:

a. It shall be prepared within the framework and in accordance with the provisions of the
current JCI Nigeria Strategic Plan.

b. The President shall submit to the Board of Directors at its June meeting for its approval,
a proposed Plan of Action for the following year, which shall include objectives,
policies, activity plans, time schedules and budgetary provisions.

c. The proposed Plan of Action approved by the Board of Directors shall be mailed no
later than the second week in August, to all members of General Assembly for their
review and consideration, and it shall also be mailed to all candidates for JCI Nigeria
office.

d. General Assembly, at the National Convention shall approve the Plan of Action for the
year following.

e. The Board of Directors shall consider the approved Plan of Action at the Incoming
Board meeting; and shall establish the detailed assignment of responsibilities to
individual Board members, detailed time schedules and deadlines, travel plans, for the
following year.

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 CHAPTER XXI

PROGRAM ACTIVITIES

POLICY 21-1. TERMS OF REFERENCE:

The terms of reference for the Areas of Opportunities shall be as follows:

a. Individual Opportunities: To provide the opportunity for the Individual

Member to realize his or her personal potential through training programs.

b. Management Opportunities: To develop the managerial skill of the Individual

Member by offering managerial training and actual experience as a leader at all
levels of the organization.

c. Community Opportunities: To develop the sensitivity of the Individual Member

to societal problems, and knowledge of community dynamics in solving these
problems, through actual experience.

d. International Opportunities: To provide the opportunity for the Individual

Member to contribute to the development of goodwill, understanding and
cooperation among all people.

e. Business Opportunities: To provide the opportunity for the Individual Member

to contribute to the development and enhancement of the economic
infrastructure, prosperity and well being of all nations.

POLICY 21-2. NAMES OF PROGRAMS:

The names of all JCI Nigeria programs shall include the initials JCIN or JCI Nigeria (e.g. JCIN or
JCI Nigeria TOYP).

POLICY 21-3. PROGRAM ACTIVITIES MANAGEMENT:

Each Area of Opportunity shall be managed in a manner to ensure:

a. Education of the Individual Member.

93
 b. Exchange, among members, of knowledge and experience.

c. Pertinent records and efficient retrieval of information.

d. Critical evaluation of achievements.

e. Maintenance of staff liaison organizations of interest.

f. Comprehensive research and the widening of resources.

POLICY 21-3. COMMITTEES:

The President may form and appoint committees within the framework of the Areas of
Opportunity for the execution of specific assignments.

POLICY 21-4. TRAINING ADVISORY COUNCIL

The President shall appoint Training Advisory Council made up of minimum Certified National
Trainers level to support the Training Director. The council shall establish all policies, improve
training quality, develop new training courses and resolve training related issues. The Training
Advisory Council shall comprise one chairman and four (4) members, the National Director of

Training and JCI Nigeria Executive Secretary. Excluding the National Director of Training, the
Council shall have a two years tenor at first instance and their tenor can be renewed by the
National President for another term. The Commission shall meet as regularly visible to review
the training strategy of the National Organization and make recommendation to the
Executive Committee. Their role REMAINs purely and solely advisory.

POLICY 21-4. TRAINING ACTIVITIES

JCI Nigeria training content will be designed by Certified JCI Nigeria Curriculum
Development Course to meet the needs and skill development of the members. After
graduating from JCI Nigeria Curriculum Development Course, participants shall design
One Hour Course which must have been approved by the Training Advisory Council before
you can be certified a graduate.

94
1. Graduation from both JCI Presenter and JCI Nigeria Train The Trainer shall be made
compulsory for anyone to become a trainer or training at any JCI Nigeria event.

2. List of eligible trainers (Haven met all the criteria to become a trainer) shall be drawn
by current National Director of Training and approved by the Training Advisory
Council before it becomes valid.

3. Names on the list of eligible trainers available on JCI Nigeria website or designated
database shall be the only valid list of trainers.

4. Every training and trainers shall be evaluated after each session.

5. Trainers shall be invited officially to conduct trainings at all levels. E-mail shall be the
minimum acceptable form of invitation.

6. Only the National Organization should organize Train The Trainer course.

7. Only Trainers certify by the Training Advisory Commission shall train at Train The
Trainer course

8. JCI Presenter is a prerequisite to participate at Train The Trainer Course.

9. Participants at Train The Trainer must have recorded 10 hours training time post
Train The Trainer and duly evaluated before certificate can be issued.

10. The Training Advisory Council shall reserves the right to determine qualification for
TTT TRAINERS

11. Only two Leadership Academy shall hold in one year, JCI Nigeria Leadership Academy
(sponsored by the Senate) shall be for only JCI Nigeria Local Organization members
while Banjo Okunnuga Collegiate Academy (BOCA) shall strictly be for JCI Nigeria
Collegiate Local Organization members.

12. Only the National Organizational shall be eligible to organize Leadership Academy to
maintain quality of Trainers, Content and Delivery.

13. Banjo Okunuga Collegiate Academy shall focus on Leadership while one module shall
teach entrepreneur.
74

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POLICY 21-5. NATIONAL ORGANIZATION ENDORSED PROGRAMS:

Programs of minor emphasis shall be known as JCI Nigeria -Endorsed Programs. These shall
be effective programs that have proven to be successful in the respective Local Organizations
which have carried them out, and which can be implemented on a National basis.
Sponsorship funds must be obtained for the support of such programs prior to their receiving
official recognition and being adopted by a two-thirds (2/3) votes of the General Assembly.
There may be a maximum of four (4) such programs at any one time.

POLICY 21-6. AREA PROGRAMS:

Groups of Local Organizations are encouraged to join together to conduct programs of special
interest to their areas. The organization will provide financial or other assistance to the area
programs at the direction of the Executive Committee.

POLICY 21-7. PROGRAM ACTIVITIES EXCHANGE:

SECTION 1. PROGRAM INFORMATION CENTRE: A comprehensive Program Information

Centre shall be maintained at the Secretariat consisting of the program and project ideas
collected from around the world. The contents shall be advised annually to Local
Organizations and detailed information will be made available to them upon request.

SECTION 2. AT CONFERENCE AND CONVENTION: Local Organizations are encouraged to

bring ideas, techniques and suggestions for improvements to Convention and Conferences.

POLICY 21-8. AWARDS:

SECTION 1. FUNCTION: To recognize and honour outstanding achievements in the fulfilment

of the purposes of the JCI by National Organization officers, Local Organizations and Individual
members.

SECTION 2. DEVELOPMENT: The development of National awards shall be initiated by the

Executive Secretary who shall ensure their relevance to the Areas of Opportunity and to the
membership development of Local Organizations.

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SECTION 3. NEW AWARD CHANGES: The adoption of new awards or substitutions or of
changes in the award description shall require a two-third (2/3) votes of the General Assembly.

SECTION 4. AWARDS JUDGING AT CONVENTION:

a. Each Local Organization shall be entitled to designate up to three (3) members to

serve at the awards judging sessions at Convention. The Executive Committee shall
appoint an award judging panel from the names so designated by their Local
Organizations, and each member of that panel shall have one (1) vote.
b. In case the Executive Committee feels that the number of names received is not
sufficient to constitute the panel, it may add more members. However, there shall
not be more than three (3) members from one Local Organization.
c. Upon completion of judging, the awards judges shall review the entry rules and
related matters, and propose desirable changes to the Board of Directors, at their
post-convention meeting. The Board may adopt these proposals by a simple
majority.

POLICY 21-9. REPORTS:

Annual Reports for the Major Emphasis Themes, prepared by the Executive Secretary, shall be
submitted at the National Convention.

POLICY 21-10: NATIONAL DEBATE COMPETITION

The Executive Vice President with the Area Team and conference COC will organize the debate
championship at the Area Conferences; submit names of the three winners or nominees as the
case maybe to the JCI Nigeria secretariat for the finale at the National Convention.

The National Debate organizing committee will write each EVP every year before each
conference in respect of the above.

JCI Nigeria Secretariat will provide a guideline for the Debate Championship committee to
operate with; it will be the basis of organizing the competition both at Area Conferences and
National Convention.

The Organizing Committee will seek for 100% sponsorship for delegate fee, transportation and
accommodation for the three final winners to AMEC and providing support for the team to
World Congress.

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 CHAPTER XXII

CONFERENCES

POLICY 22-1. BIDDING FOR A CONFERENCE:

a) Any Local Organization wishes to bid to host a conference must submit a completed
Conference Bid, together with attachments containing such information,
commitments and assurances as the Executive Committee shall prescribe, by mail,
to the Executive Secretary, to be received not later than 30 days to the Conference
at which the Local Organization would be bidding.

b) Each bid shall be accompanied with Twenty Thousand Naira (=N=20,000) in cash,
or bank draft payable to Junior Chamber International Nigeria and drawn on a Lagos
bank or branch, to secure the obligation of the bidding Local Organization for the
full and faithful performance of all conditions of the contract. If the bid is not
accepted by the organization, this bid security deposit will be returned forthwith to
the bidding Local Organization.

c) The responsibility for all matters concerning the bid for the site of a conference, and
all expenses of promoting such bid, is that of the bidding Local Organization, known
as "the Host Local Organization ". This responsibility will not be affected by the final
outcome of the bid.

d) Except where the deadline for the submission of bids has been extended in
accordance with sub-section 'a' of this policy, only bids which have been certified as
eligible by the Executive Secretary, shall be included in the balloting at a conference
for the selection of the site of a future conference. Where the deadline for
submission of bids has been extended, a bid which has not been certified as eligible
before balloting, shall require to be so certified by the Executive Secretary prior to
approval by the Executive Committee.

e) Upon the organization's acceptance of a bid to host a conference, and upon approval
of the conference by the Executive Committee, the bid presentation and all
supporting material shall be incorporated into and become part of the conference
contract.

f) The Executive Secretary is empowered to act on behalf of the organization, and is

designated as the officer with whom the Host Local Organization shall work out all
details, mechanics and performance of the conference contract.

98
 g) The bid security deposit will be refunded by the organization to the Host Local
Organization immediately upon receipt of a report from the conference chairman
indicating the satisfactory conclusion of the conference, and upon receipt of the
Report of Proceedings from the conference director.

h) JCI Nigeria Southern Conference (To include South West and South South/South
East Areas); the conference shall be rotated annually amongst Local organizations
in South West and South South/South East regions.

i) JCI Nigeria Northern Conference (To include North West and North East Areas)

POLICY 22-2. PRE-CONFERENCE INSPECTION VISIT:

The Conference Chairmen shall make a pre-conference inspection visit to the conference site
before end of February; if any of the Chairmen is unable to make such a visit, the President shall
appoint someone from the Executive Committee to make the visit in his place.

POLICY 22-3. CONFERENCE THEME:

(a) The Theme of each conference shall deal with socio-economic issues of the
particular Area, and each conference shall have the goal of adopting declarations or
resolutions aimed at resolving them.

(b) The conference organising committee shall submit a proposed theme(s) to the
Executive Secretary not later than January; the Board of Directors shall approve the
theme of the conference and the Executive Secretary shall advise the conference
organising committee within fourteen (14) days of the meeting.

POLICY 22-4. SCHEDULE OF EVENTS AND AGENDAS:

SECTION 1. PROGRAM REQUIREMENT: A Minimum of two-thirds (2/3) of time allotted to
business meetings at conference shall be devoted to JCI subjects. At least one-and-half-day
sessions shall be devoted to seminars, workshops, discussion groups or similar meetings on the
JCI Major Emphasis Theme, and sufficient time shall be devoted to the Presidential emphasis
theme (if any).

SECTION 2. SCHEDULE OF EVENTS: The Executive Committee shall be responsible for the
approval of the conference schedule of events. The Executive Secretary, after consultation

99
with the Local Organizations assigned to the Area, shall establish a proposed schedule of
events with the conference organizing committee, which he shall submit to the Executive
Committee for its approval at a meeting not later than ninety (90) days prior to the
conference. The Executive Secretary shall forward the approved schedule of events to the
conference organizing committee within thirty (30) days of the meeting.

SECTION 3. TOPICS AND AGENDA: The Conference Chairman shall be responsible for the
approval of the topics and agenda for official Junior Chamber International Nigeria meetings,
seminars and workshops. The Executive Secretary shall prepare draft topics and agendas and
shall submit same, together with recommendations as to chairman and speakers, to the
Conference Chairman before the post-Convention Executive Committee meeting in the year
prior to the conference. The Conference Chairman shall discuss those proposals with the
conference organizing committee on his pre-conference inspection visit, and shall establish
the approved topics and agendas prior to the conclusion of the February Executive
Committee meeting, If the Chairman shall fail to establish the approved topics and agenda by
deadline, then the draft topics and agenda shall be sent to the conference organizing
committee by the Executive Secretary immediately after they are established, and in no event
later than fifteen (15) days after the conclusion of the February Executive Committee meeting.

SECTION 4. SUBMISSION TO LOCAL ORGANIZATIONS AND OFFICERS: The approved

schedule of events and agendas for a conference shall be circulated by the conference
organizing committee, at least sixty (60) days prior to the opening of the conference, to all
Nigeria Junior Chamber officers and to all Local Organization assigned to the Area in which
the conference will be held.

POLICY 22-5. CHAIRMEN OF JCI MEETINGS, SEMINARS AND WORKSHOPS:

The names of such Chairmen and speakers shall be forwarded to the Conference Organizing
Committee by the Conference Chairman or the Executive Secretary, no later than thirty (30) days
before the opening of the conference.

POLICY 22-6. SERVICES TO CONFERENCES:

Conferences shall receive the following services from the organization:

a) Coordination of the timing and site of conferences.

b) Publicity through publications of the organization.
c) Receive and approval of conference bid.

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 d) Supervision and guidance from the Conference Chairmen
e) Arrangements for specialized speakers for JCI seminars and workshops.
f) Supply by the JCI Nigeria Secretariat of necessary materials,
g) Provision of email addresses by National Secretariat for the purpose of every form
of correspondences within and outside the organization

POLICY 22-7. CONFERENCE RESOLUTIONS:

The Conference Chairmen shall, within twenty-eight (28) days of the conclusion of a JCI Nigeria
Area Conference, submit details in writing to the Executive Secretary of all resolutions passed;
copies of such resolutions shall be forwarded by the Executive Secretary to all members of the
Board of Directors.

POLICY 22-8. CANDIDATES TRAINING

SECTION 1: There shall be a candidate training organized by the National Secretariat at every
Area Conference for all candidate who has or will announce intention at the same conference.
Among many other things, the training shall address attitude and knowledge of the organisation.

POLICY 22-9. CONFERENCE REGISTRATION FEES:

The registration fees for the Area Conferences, Collegiate Conference and National Convention
shall be paid into JCI Nigeria prescribed account.

POLICY 22-10. CONFERENCE ACCOMMODATION FEES:

The accommodation fees for all JCI Nigeria programmes shall be paid as follows:

( a) Area Conferences: The accommodation fees shall be paid into the JCI Nigeria
prescribed account. The signatories to these accounts shall be the Host President and the
Conference Director as A signatories, and the Conference Chairmen as B signatories. The
Mandate shall at all times be that an A signatory must sign with a B signatory before all
instruction is honoured in respect of the account.

(b) Collegiate Conference: The accommodation fees shall be paid into the JCI Nigeria
prescribed account. The signatories to these accounts shall be the Host President and the
Conference Director as A signatories, and the Collegiate Chairman and National Treasurer
as B signatories. The Mandate shall at all times be that an A signatory must sign with a B
signatory before any instruction is honoured in respect of the account.

(c) National Convention: The accommodation fees shall be paid into the JCI Nigeria
prescribed account. The signatories to these accounts shall be the Host President and the

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Conference Director as A signatories, and the JCI Nigeria official signatories as B
signatories. The Mandate shall at all times be that an A signatory must sign with a B
signatory before any instruction is honoured in respect of the account.

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 CHAPTER XXIII

SENATORS AND NOBLE HOUSE

POLICY 23-1. SENATORSHIP:

SECTION 1. PROSPECTIVE SENATORS: A Senatorship is awarded to honour current JCI

Nigeria Ambassadors, present or past Individual Members who have rendered outstanding
service to JCI. In this context, the awarding of a Senatorship shall be available not only to
current or past officers, but also to outstanding members who, because of personal or
business circumstances beyond their control, were unable to serve as officers of their Local
Organization or National Organization.

SECTION 2. STATUS OF SENATORS: The organization encourages each Local Organization

to include a self-operative provision in its constitution that, upon the awarding of a
Senatorship to any member, past or current, the said member shall also be a life member of
his Local Organization. The question of whether Senators shall be liable for the payment of
Local Organization and National Organization dues is a matter wholly for local policy
legislation.

SECTION 3. PRESENTATION OF SENATORSHIP: The organization urges each Local

Organization to conduct the presentation of Senatorship with appropriate dignity, preferably
at a formal presentation ceremony.

SECTION 4. SENATE GROUPS: Local Organizations shall include in their constitutions a

provision indicating that Senate groups are subject to the bylaws, policies and regulations of
the Local Organization.

SECTION 5. SENATE GROUP REPORTING: Senate groups shall submit to the Senate

Chairman of the organization at the Convention, a report of their activities for the year. Each
report shall be accompanied by details of the following matters and such additional details as
may be deemed appropriate by the Executive Committee.

a. Name and mailing address.

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 b. A statement of its purpose.
c. Names and addresses of its officers.
d. Description of its current activities and future plans, including
i. description of activities for the current year,
including the activities of state Senate
groups, when applicable
ii. schedule of meetings for the coming year
iii. description of planned activities for the
coming year
Failure of any Senate group to submit such annual report and plan, or any attempt to violate
the Constitution of the National Organization or impinge on the freedom of any Local
Organization, shall be interpreted as failure to comply, under the provisions of Bylaw 19-4.

POLICY 23-2. NOBLE HOUSE:

SECTION 1. PROSPECTIVE AMBASSADORS: An Ambassadorship is awarded to honour

current JCI Nigeria members who have rendered outstanding service to Junior Chamber
International. In this context, the awarding of an Ambassadorship shall be available to
outstanding current members who have served the National Organization as a member of the
Board of Directors or an Area Officer or served their Local Organisations for a minimum of
two years in the capacity of a member of the board or a committee.

SECTION 2. PROSPECTIVE COUNCILLORS: A Councillorship is awarded to honour current

JCI Nigeria members who have rendered outstanding service to Junior Chamber International. In
this context, the awarding of a Councillorship shall be available to outstanding current members
who have served their Local Organizations a minimum of two years in the capacity of a member
of the board or a committee.

SECTION 3. PRESENTATION OF NOBLE HOUSE MEMBERSHIP: The organization urges

each Local Organization to conduct the presentation of the Noble House with appropriate
dignity, preferably at a formal presentation ceremony.

SECTION 4. NOBLE HOUSE GROUPS: Local Organizations shall include in their

constitutions a provision indicating that Noble House Groups are subject to the bylaws,
policies and regulations of the Local Organization. There shall not be more than one Noble
House Group within a Local and National Organization.

Where such a Noble House Association is approved by the governing board, it is

recommended that the Noble House Association be presided over by the Immediate Past
President of the Local or National Organization where such an Immediate Past President is
an Ambassador or JCI Senator

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The Immediate Past President shall review and approve all applications into the Noble House
and the secretariat shall keep record of all its members.

All Noble House must seek approval from their governing JCI Nigeria Board for any programs,
contracts, and/or projects that they wish to enter into or conduct, and any such programs,
contracts and/or projects must not in any way conflict with or be contrary to the programs,
contracts and/or projects of their governing JCI Nigeria Boards.

All budgets of Noble House organizations must be approved annually by their governing JCI
Nigeria Board. It shall include in their constitutions a provision indicating that Noble House
groups are subject to the bylaws, policies and regulations of the National Organization.

SECTION 5: The amount to be paid as administrative fees for prospective Ambassadors and
Counsellors shall be decided by the Finance Committee and approved by the Board of Directors.

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 CHAPTER XXIV

FINANCES

POLICY 24-1. GENERAL BUDGETARY POLICY:

SECTION 1. BUDGET:
a. Preparation: Each year, on or before the National Convention, a draft Budget for
the ensuing fiscal year shall be prepared by the Treasurer for presentation, in
accordance with Bylaw 22-3 to the Board of Directors.

b. Cash flow Projections: Based on the Expenditure Budgets referred to in (a) of

this policy, the Treasurer shall prepare cash flow projections of receipts,
payments and bank account balances on a monthly basis. These projections are
to be presented to the Board of Directors at its February meeting and shall be
subject to review in June each year as part of the general budget review.

SECTION 2. BUDGET SURPLUS: The annual operating budget shall provide for a surplus of not
less than three (3) percent of dues income.

SECTION 3. CONTINGENCIES ACCOUNT: General Assembly may include in the budget a

sum not exceeding two (2) percent of dues income under the heading of Contingencies
Account. The President is empowered to expend all or part of the amount allocated to further
the interests of the organization within the limits of current policy. No more than one-third
(1/3) of the Contingencies Account shall be spent under any one budgeted heading.

POLICY 24-2. REVISION OF BUDGET:

In June of each fiscal year, the Treasurer shall recommend to the Board of Directors, revisions
to the budget based on any unusual or unexpected changes in income or expense. The Board
of Directors shall submit such budget revisions to the General Assembly for approval at a
General Meeting or mail ballot.

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POLICY 24-3. INCOME BUDGET:
Dues income will be estimated as accurately as possible for budget purposes on the basis of
membership registrations submitted by Local Organizations to the Executive Secretary. Local
Organizations which have a substantial amount of unpaid dues at a Convention shall not be
considered when establishing the dues base for the following year.

POLICY 24-4. ACCOUNTING POLICIES:

The accounts of the organization shall be prepared in accordance with the generally accepted
accounting principles as established by the Institute of Chartered Accountants of Nigeria (ICAN).

POLICY 24-5. OFFICER EXPENSES:

SECTION 1. PRESIDENT: The budget shall provide for the travel, administrative and other
business-related expenses of the President, to enable the effective fulfilment of his duties. No
other person's expenses shall be covered by the President's budget and, in no case shall
reimbursement for expenses exceed the total amount budgeted for the President's expenses.

SECTION 2. PROCEDURE: Claims for reimbursement within the budgeted amount of

expenses incurred before August 31st in any year shall be made in duplicate as soon as
possible, but no later than September 30th of the year in which the expenses is incurred, with
the original and vouchers forwarded to the Executive Secretary. A copy shall be forwarded to
the appropriate Executive Vice President (where applicable). Claims in respect of expenses
incurred after August 31st must be so submitted within 30 days. No reimbursement for
expenses will be made for claims submitted later than January 31st following the fiscal year to
which they relate.

SECTION 3. ADVANCES: The President may authorize advances against travel and
administration budgets of officers and appointed officials at his discretion.

SECTION 4. AUTHORIZED TRAVEL EXPENSES: Authorized travel expenses are the actual
cost to the officers of transportation, travel insurance, actual cost of hotel and meals and
similar expenses connected directly with official travel on behalf of the organization.

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POLICY 24-6 FINANCIAL POLICY:

a. Membership dues or subscription should cover service to members.

b. Programmes should be financed as in ‘a’ above or by special sponsorship.
c. The budget of the organisation shall take into account sponsorship money, which
is firmly committed, but not any conditional or anticipated sponsorship
d. The organisation shall budget each year to provide, out of its dues income or other
internal income, all services and publication of a continuing nature, without taking
into account sponsorship potential.
e. Noble House funds and/or dues income and /or sponsorships should finance
development

POLICY 24-7 INVENTORIES:

All the properties of this organisation shall be held in the name of the organisation. The
Executive Secretary shall be the accountable officer and shall be responsible for all property held
in such name. He shall maintain a perpetual inventory of all property including. Furnishing,
office equipment and gifts presented to the National Secretariat. Upon assuming office, a new
executive Secretary shall immediately become accountable for the organisation’s property and
shall sign a written inventory of properties received - a copy or which shall be furnished to the
President, ac and General Legal Counsel.

ADDITIONAL

POLICY 24-8. BANK SIGNATORIES:

All disbursements from the organization's bank accounts or certificates of deposit shall require at
least two (2) authorized signatures. The authorized persons shall be the President, Treasurer and
Executive Secretary. The mandate shall be minimum two (2) must sign, two being the National
Treasurer and either the President or Executive Secretary.

POLICY 24-9. CHANGE OF SIGNATORIES:

Change of signatory to all accounts shall be performed and submitted to banks latest by 24th of
December every year to take effect by 1st of January of the next year.

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POLICY 24-10. SALARIES:
SECTION 1. SALARY RANGES: The Executive Committee shall from time to time establish salary
ranges for all employees of the organization.

SECTION 2. EXECUTIVE SECRETARY: The President following the approval of the Executive
Committee shall have the authority to set the salary of the Executive Secretary within the salary
range, subject to the limits of the budget.

SECTION 3. EMPLOYEES: The Executive Secretary shall recommend to the Executive Committee
when there is need to set the salaries of all other employees within the salary ranges, subject to
the limits of the budget.

SECTION 4. SALARY RANGES REVIEW COMMITTEE: A Salary Ranges Review Committee shall
be established each year by the President, and this committee shall be comprised of the
President, Immediate Past President, Executive Secretary and Treasurer, together with others
whom the President may deem necessary. This committee shall meet at least once every year.

POLICY 24-8. JCI NIGERIA OPERATION HOPE:

A permanent fund made up of donations from members and non-members shall be maintained
to assist, through JCI members, the victims of natural or other disasters. The fund shall be
administered by the Executive Committee.

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 CHAPTER XXV

DUES

POLICY 25-1. LOCAL ORGANIZATION MEMBERSHIP DECLARATIONS:

Local Organizations are encouraged to send, on a quarterly basis, a complete list of names
and addresses of their members.

POLICY 25-2. MEMBERSHIP REGISTRATION DETAILS:

SECTION 1. ANNUAL REGISTRATION: The details to be supplied by a Local Organization

when registering its membership on March and August 31st each year shall include:

a. The total number of Individual Members registered with the Local

Organization during the previous 12 months.

b. The name and current mailing address of each of its members.

c. Explanation of any reduction of 5% or more in total membership of the Local

Organization from the previous year.

d. A copy of its financial statements (preferably audited) for the financial period
ended 12 months. The financial statements shall be sent to the Executive
Secretary within 10 months of the end of the financial period.

e. A copy of the current Local Organization constitution. Any amendments to it

since the last membership registration must be filed within 90 days after they
have been adopted. The Executive Secretary shall review these and, where
deemed appropriate, shall request the General Legal Counsel to advise the
Local Organization, should there be conflict with the organization's
Constitution.

SECTION 2. CHANGES DURING THE YEAR: Local Organizations shall notify the Executive
Secretary immediately of any changes in their current membership registration, as a result of:

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 a. The induction of new members, by registering their names and mailing address.

b. Resignation or expulsion or passing of Age 40.

SECTION 3. DATA ON INDIVIDUAL MEMBERS: If required by the Executive Secretary, a Local

Organization shall submit the following details of the individual members of the Local
Organization:

a. Name
b. Mailing address
c. Date of birth
d. Occupation
e. Date of joining Junior Chamber International
f. Senate number (if any)

POLICY 25-3. ACCEPTABLE FORMS FOR DUES PAYMENT:

Remittance of dues by a Local Organization to the National Organization will be

accepted through the following methods of payment:

a. Naira cash or bank draft drawn on a Lagos Bank

b. US dollars cash
c. US dollars bank draft or check drawn on a US Bank.

POLICY 25-4 INSURANCE/ WELFARE SCHEME

a. A compulsory insurance scheme as coordinated by the National secretariat shall

apply to all members of JCI Nigeria.

b. Insurance premium shall be paid at the same time as membership dues according
to the number of members declared by local organizations.

c. The Organization shall maintain a welfare account which shall be for the purposes
of the Membership Welfare and payment of Insurance Premium on Annual basis.

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 CHAPTER XXVI

SEXUAL HARASSMENT POLICY

POLICY 26-1 OBJECTIVE

The objective of this policy is to define sexual harassment and to outline procedures for filing
complaints, investigating sexual harassment claims, and issuing appropriate disciplinary
measures in the case of violations within the international organization.

POLICY 26-2: SCOPE

This policy applies to all members of the JCI Nigeria Board of Directors, JCI Nigeria Advisors, JCI
Nigeria employees, JCI Nigeria Members and attendees at JCI Nigeria events (including but not
limited to academies organized by JCI Nigeria, official JCI Nigeria meetings, Area Conferences,
National Conventions and summits) at all locations. All JCI Nigeria Members and employees
will be subject to discipline, up to and including removal from the organization or termination
of employment, for any violation of this policy.

Although JCI Nigeria is an organization in more than 20 states of the federation, it currently
has its National Secretariat in Ikeja, Lagos State. As such, this policy is based in Nigeria and
Lagos State law. Any legal claims arising under this policy shall be under the jurisdiction
Nigeria federal law and Lagos state law.

As per the constitution, it is contrary to the tradition of JCI Nigeria to interfere in the internal
affairs of a Local Organization. Therefore, this policy only applies to activities of the National
organization and does not apply to local events, unless a JCI Nigeria Officer or staff member is
present and the alleged harassment is from the JCI Nigeria Officer or staff member. Local
Organizations are encouraged to create their own Sexual Harassment Policy to govern their
respective events and activities.

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POLICY 26-3 DEFINING SEXUAL HARASSMENT

SECTION 1. DEFINITION

Sexual harassment is unwelcome conduct of a sexual nature that is persistent or offensive, and
interferes with a member’s activities or an employee's job performance or creates an
intimidating, hostile or offensive environment for the member or the employee. Sexual
harassment is defined as unwelcome sexual advances, requests for sexual favors, and other verbal
or physical conduct of a sexual nature.
Sexual harassment can be physical or psychological in nature. An aggregation of incidents can
constitute sexual harassment even if one of the incidents considered on its own would not be
harassing.

SECTION 2. EXAMPLES OF PROHIBITED CONDUCT

Though sexual harassment encompasses a wide range of conduct, some examples of specifically
prohibited conduct include, but are not limited to, the following:

(a) Physical assaults of a sexual nature, such as rape, sexual battery, molestation or
attempts to commit these assaults, and intentional physical conduct that is sexual in
nature, such as touching, pinching, patting, grabbing, and brushing against or poking
another’s body.

(b) Unwelcome sexual advances, propositions or other sexual comments, such as sexually
oriented gestures, noises, remarks, jokes or comments about a person's sexuality or
sexual experience.

(c) Preferential treatment or promises of preferential treatment to a member or an

employee in exchange for submitting to sexual conduct, including soliciting or
attempting to solicit any member or employee to engage in sexual activity for
compensation or reward.

(d) Subjecting, or threatening to subject, a member or an employee to unwelcome sexual

attention or conduct, or intentionally making the activities of the member’s or
performance of the employee's job more difficult because of that member or
employee’s sexual orientation.

(e) Sexual or discriminatory displays or publications.

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 (f) Retaliation for sexual harassment complaints.

POLICY 26-4 RESPONDING TO CONDUCT IN VIOLATION OF POLICY

SECTION 1. MEMBERS

(i) If a member feels that he or she is being subjected to sexual harassment, he or she may
immediately inform the harasser that the conduct is unwelcome and needs to stop. If
the inappropriate conduct does not cease—or if the member is unable to or
uncomfortable with addressing the alleged harasser directly—he or she should report
the incident to his or her assigned JCI Nigeria Officer. If the Officer is the harasser,
then the member should report to the supervisor of the officer or to JCI Nigeria Senior
Secretariat Staff Member. It is helpful—but not required—to provide a written record
of the date, time and nature of the incident(s) and the names of any witnesses.

Assigned JCI Nigeria Officer is defined as the JCI Nigeria National Vice President
assigned to that member’s Local Organization or any member of the JCI Nigeria
Executive Committee.

(ii) If the incident is reported to a JCI Nigeria National Vice President, that individual must
immediately report the incident to his or her assigned Executive Vice President, unless
the Executive Vice President is the alleged harasser, then the National Vice President
must report the incident to any other member of the JCI Nigeria Executive Committee.

Senior JCI Nigeria staff is defined as director level or above.

SECTION 2. EMPLOYEES

If an employee feels that he or she is being subjected to sexual harassment, he or she may
immediately inform the harasser that the conduct is unwelcome and needs to stop. If the
inappropriate conduct does not cease— or if the employee is unable to or uncomfortable with
addressing the alleged harasser directly—he or she should report the incident to Senior JCI
Nigeria staff or to the National President. It is helpful—but not required—to provide a written
record of the date, time and nature of the incident(s) and the names of any witnesses.

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It is important to report all concerns of sexual harassment or inappropriate sexual conduct to the
assigned JCI Nigeria Officer, Senior JCI Nigeria staff, or as soon as possible. The JCI Nigeria
Executive Committee and/or Senior JCI staff must be made aware of the situation so that it can
conduct an immediate and impartial investigation and take appropriate action to remediate or
prevent the prohibited conduct from continuing.

SECTION 3. SUPERVISING OFFICERS AND EMPLOYEE SUPERVISORS


Supervising officers and supervisors must deal expeditiously and fairly when they have any
knowledge of sexual harassment, whether or not there has been a written or formal complaint.
They must:

(i) Take all complaints or concerns of alleged harassment seriously no matter how minor
or who is involved.

(ii) Report all incidents immediately to the JCI Nigeria Executive Committee and/or Senior
JCI Nigeria staff so that a prompt investigation can occur.

(iii) Take appropriate action to prevent retaliation or prohibited conduct from recurring
during and after any investigations or complaints.

JCI Nigeria O cers, managers and supervisors who knowingly allow or tolerate sexual
harassment or retaliation—including the failure to immediately report such
misconduct to the appropriate individual—are in violation of this policy and subject
to discipline.

POLICY 26-5 RESPONSIBILITY OF THE NATIONAL ORGANISATION

SECTION 1: The responsibility of the organization is as follows:

(i) To maintain confidentiality of both the complainant and respondent and the details
of the alleged incident throughout the entire process.

(ii) To ensure that both the individual filing the complaint (complainant) and the
accused individual (respondent) are aware of the seriousness of a sexual harassment
complaint.

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 (iii) To explain the JCI Nigeria sexual harassment policy and investigation procedures to
all parties involved.

(iv) To explore informal means of resolving sexual harassment complaints.

(v) To notify the police if criminal activities are alleged.

(vi) To arrange for an investigation of the alleged harassment and prepare a written
report.

(vii) To submit a written report summarizing the results of the investigation and make
recommendations to designated organization officials.

(viii) To notify the complainant once the investigation has been concluded.

(ix) To notify the respondent of the corrective actions to be taken—if any—and to

administer those actions.

The JCI Nigeria President, in consultation with the JCI Nigeria Executive Secretary and the JCI
Nigeria General Legal Counsel, and/or the senior JCI Nigeria staff will determine if an
investigation will be conducted by JCI or if a third party will be contracted to complete the
investigation. All complaints involving members of the JCI Nigeria Board of Directors or senior
JCI staff will be handled by an external third party.

POLICY 26-6 CONFIDENTIALITY

All complaints and investigations will be treated confidentially as far as possible. Information
may only be disclosed strictly on a need-to-know basis. The identity of the complainant will be
revealed to the parties involved during the investigation. The supervising officer and employee
supervisor to who the incident was originally reported must take adequate steps to ensure that
the complainant is protected from retaliation during and after the investigation. All information
pertaining to a sexual harassment complaint or investigation will be maintained in a log at the
JCI World Headquarters.

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POLICY 26-6 COMPLAINT RESOLUTION PROCEDURES

SECTION 1 Complaints should be submitted as soon as possible after an incident has occurred,
preferably in writing. The complainant may have a written statement or—in the event the
complainant refuses to provide information in writing—the supervising officer or employee
supervisor to whom the incident was originally reported will provide a written report of the
complaint.

SECTION 2 To ensure the prompt and thorough investigation of a sexual harassment

complaint, the complainant should provide as much of the following information as is possible:

(i) The name and position (JCI Nigeria Officer, JCI Nigeria staff member, JCI Nigeria
member, or Local Organization, etc) of the person or persons allegedly committing
harassment. A description of the incident(s), including the date(s), location(s) and the
presence of any witnesses.

(ii) The effect of the incident(s) on the complainant's ability to perform his or her member
activities or employee job

(iii) The names of other individuals who might have been subjected to the same or similar
harassment.

(iv) What, if any, steps the complainant has taken to try to stop the harassment.

( v) Any other information the complainant believes to be relevant to the harassment

complaint.

SECTION 3. DISCIPLINE

Members or employees who violate this policy are subject to appropriate discipline. If an
investigation results in a finding that this policy has been violated, the mandatory minimum
discipline is a written reprimand. The discipline for very serious or repeat violations is
termination of membership or employment. Persons who violate this policy may also be subject
to civil damages or criminal penalties under Nigeria Federal law.

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SECTION 4. OTHER AVAILABLE PROCEDURES

If the incident takes place outside the borders of the Nigeria, the procedures available under this
policy do not preempt or supersede any legal procedures or remedies otherwise available to a
victim of sexual harassment under the laws of the jurisdiction where the harassment took place.

POLICY 26-7 ADMINISTRATION

This policy will be administered, by the JCI Nigeria Executive

Secretary.

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 CHAPTER XXVII

ADMINISTRATION

POLICY 27-1 CORRESPONDENCE

Since correspondence is the life bond of an international organisation, it shall be the policy of
the organisation for all officers, official and committees to furnish information copies of their
correspondence to all interested persons.

POLICY 27-2 DATE AND LEGAL AUTHORITY

All manuals or handbooks containing rules of procedures of the organisation shall indicate the
date of printing and the authority of the rules or the procedures.

POLICY 27-3 NATIONAL SECRETARIAT SERVICES

The National Secretariat shall provide the following services:

a. Publications, manual and handbooks of general interest and application in such

languages as General Assembly may direct and special publications manuals and
handbooks as the Executive Secretary may determine within budgetary limits set
General Assembly.

b. Directory of officers and committees, and Local Organization and of their officers

POLICY 27-4 SERVICES TO LOCAL ORGANIZATIONS

The Executive Secretary shall, after consultation with the President, have discretion to adjust
National Secretariat services to individual Local Organizations with a view to best meeting
their needs.

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POLICY 27-5. CODE OF CONDUCT:
SECTION 1. CONFLICT OF INTEREST: JCI Nigeria expects its officers, appointees and its
employees to avoid actual or potential conflicts of interest. An actual or potential conflict of
interest occurs when an officer, appointee or employee is in a position to influence a decision
that may result in direct or indirect personal gain for the officers, appointees, employee or a
relative whether or not they exercise their influence.

a) All officers, appointees and employees, especially those with influence on

transactions involving leases, purchases, contracts, partnerships or other business
transactions must immediately and fully disclose any actual or potential conflict
of interest to the Executive Secretary. If the conflict of interest involves the
Executive Secretary, the President will be notified.

e) Furthermore, any officer, appointee or employee is expected to abstain from the

decision making process when a conflict of interest exists. When a conflict of
interest exists, the officer or appointee should state the reason for the abstention
which shall be noted in the minutes of the meeting.

SECTION 2. NO RETALIATION: It is the intent of JCI Nigeria to adhere to all laws and
regulations that apply to the organization. Any officer, appointee or employee is protected from
retaliation when bringing forth alleged unlawful activity, policy or practice to the Executive
Secretary providing them with an opportunity to investigate and correct the alleged unlawful
activity. If an officer, appointee or employee believes a policy, practice or activity of JCI Nigeria is
in violation of law, a written complaint may be filed by any member or employee with the
Executive Secretary. In the event the situation involves the Executive Secretary, the written
complaint shall be filed with the President.

a) Any officer, appointee or employee who complies with this requirement is offered
protection from retaliation as defined in this policy. JCI Nigeria will not retaliate
against an officer, appointee or an employee who in good faith has made a protest or
raised a complaint against JCI Nigeria or any individual or entity which JCI Nigeria has
had a business relationship when the practice violates law or a clear mandate of public
policy.

b) JCI Nigeria will not retaliate against any officer, appointee or employee who discloses
or threatens to disclose any activity, policy or practice of JCI Nigeria that individual
reasonably believes is a violation of law, rule or mandated regulation or is a violation
of public policy concerning health, safety, welfare or protection of the environment.

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POLICY 27-9. CONFIDENTIALITY:

Officers, appointees and employees of JCI Nigeria may have access to information that is
confidential. This information includes, but is not limited to, membership information, JCI
Nigeria business, financials, contracts, partnerships, trade secrets, compensation data, employee
personnel data, computer programs (code and passwords), marketing strategies and business
development strategies. Some confidential information may be protected by law and must be
treated with the utmost confidentiality. Officers, appointees or employees with access to this
information may not disclose or make accessible confidential information obtained through their
affiliation with JCI Nigeria other than those with a legitimate need for such information and to
whom the Executive Secretary has authorized disclosure.

This policy is not to prevent disclosure where disclosure is required by law. In addition, this
policy is not intended to prohibit JCI Nigeria, at the Executive Secretary discretion, from making
any and all business records and documents open as possible to Individual Members.

At the termination of service or employment, confidential JCI Nigeria information may not be
taken or retained. All confidential information shall be destroyed and the obligation to maintain
the confidentiality of the information obtained through involvement in JCI Nigeria remains.

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 CHAPTER XXIX

RULES OF PROCEDURE

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 CHAPTER XXIX

AMENDMENTS

POLICY 26-1. CONSTITUTIONAL AMENDMENTS REVIEW COMMITTEE:

SECTION 1. COMPOSITION: The President, Immediate Past President, General Legal Counsel,
Executive Secretary and One but very experienced Local Organization President, appointed by
the President shall constitute the standing Constitutional Amendments Review Committee, to be
chaired by the General Legal Counsel. If necessary at National Convention, the President may
appoint additional members to replace those who may be absent.

SECTION 2. DUTIES: The Constitutional Amendments Review Committee shall review all
proposed constitutional amendments, after they have been considered by the Executive
Committee whenever it may be required to do so by the President, and may recommend changes
to them or necessary consequential amendments. The Committee shall endeavor to ensure that
all constitutional amendments contain clear, simple and uniform language, and readily
translatable terminology.

Amended and adopted this 9th day of October 2020

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