PowerPoint

and Visuals

POWER UP
Guide
POWERPOINT & VISUALS
POWER UP Guide (part 1)
CTRL and SHIFT
2 keys to save you

Choose your charts wisely

4 types of charts

Get these zeroes out of your graph

Change fonts
In 1 single step
POWERPOINT & VISUALS
POWER UP Guide (part 1)
Tailor your colour palette
with your company logo

Waterfall Charts
2 ways to build them

Animations
Why you should use them
Too much time spent
on slides in
PowerPoint?

Use these TIPS to

X2 your productivity
 Use
CTRL and SHIFT
keys
with your
MOUSE
 CTRL + Drag
Copies and move selected
object in any direction
 SHIFT + Drag
Will move the selected object to
vertical or horizontal
CTRL + SHIFT + Drag
Will copy and move the selected
object to vertical or horizontal
SHIFT + CTRL + resize
Will resize the object from its
center
SHIFT + resize
W b ck h f m y ’
s g sq , c c ,…
 And
just like that
you save up to
50% time lost

in Powerpoint
 ’ k w which
chart to use?
Ask yourself
what the
purpose will be
’ b sh !
 And
focus on
4
types of analysis
Composition
Relationships
Distributions
Trends
 Composition
100
350 750 920

Area Chart
500 200

1250 1500 1352

Market A Market B Market C

100
350 750 920

Stacked Bar
500 200

1250 1500 1352

Market A Market B Market C

350

Pie Chart 500 1250

 Relationship

70.000
60.000 33%
50.000

Bubble Chart 40.000

30.000 42%
10%
20.000
10.000 12%
3%
0
0 5 10 15 20 25 30

70.000
60.000
60.000

Scatter Chart
50.000
40.000 32.000
30.000 24.400
20.000 12.200
10.000 5.500

0
0 5 10 15 20 25
 Distribution
Tuesday
1.500 Wednesday
Monday 1.352 Friday
1.250 1.200 Saturday
Thursday 1.082

Histogram Chart
1.000
Sunday
800

1.500
1.352
1.250 1.200
1.082

Line Chart
1.000
800

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

 Trends
1.500
1.352 1.320
1.250 1.200 1.254
1.190
1.082 1.130
1.000
880

Line Chart
800

01 02 03 04 05 06 07 08 09 10 11 12

1.500
1.352 1.320
1.250 1.200 1.254
1.190
1.082 1.130
1.000
880
800

Column Chart
01 02 03 04 05 06 07 08 09 10 11 12
 You must
choose
but choose
wisely
 Get these
zeroes
out of your graph
150
130
110

0 0 0 0
I guess that you
’ to see
this
1.307 Bud
1.205
1.081
1.039

LY

0 0 0 0 0 0 0 0

1 2 3 4 5 6 7 8 9 10 11 12
 Instead of
expanding the
series each month
 Go for this
workaround
Select and click on
Format Data Labels
Change Number to
Custom

Syntax
format when positive:
format when negative;
format when zero

#.##0;-#.##;""
 and h ’s

1.307 Bud
1.205
1.081
1.039

LY

1 2 3 4 5 6 7 8 9 10 11 12
So here are 5 minutes
of your life you can
use better

Great!!!
Replace all fonts in
1 single step
The typical pet
hate when you
consolidate
slides from
your team
Different fonts
 There is a
simple solution
On the Home
tab
Select the font
to replace
 Select the
target font
 And do it until you
have only 1 font left
Feeling better
now?

YESSSSS!!!!
Tailor your colour
palette with your
company logo
 y ’ f
these sad colours
in Excel and
PowerPoint
 Use your
company colours
with your logo

What a
great
employee!
 Why is it important

It helps you look more professional

It showcases your business acumen

It makes your presentation

memorable

It increases Finance influence

Create a colour
palette in
3 steps
Use the eyedropper
on your logo
When selecting a shape, use shape
format and colour it with the eydropper

You can see the

selected colours
appear
 Get the RGB or HEX
code
Select one of the coloured shapes and
go to More Fill Colours

Here you have the RGB

(Red Green Blue)

Here you have the HEX

code (#+6 characters)
 Use the codes in the
Go to Design>Variants>Colors>Customize Colors

And use your own

colours to replace the
classic ones
 And that gives you a
tailored colour
palette for your slides
and workbooks
Ready to be applauded
by your boss (and your
b ss’s b ss)?
Wanna know a
secret?!?
Go to the comments
Waterfall Charts
2 METHODS
TO BUILD THEM

WATERFALL
25.000

20.000

2.000
15.000
3.000
(6.000)
10.000
(3.000)
5.000 (1.000)
(1.750) (600)
5.000 10.000
7.650

-
Budget Higher sales Reduction in Release of Lower Higher Higher R&D Tax impact Others Actuals
rent provision margin personal costs
costs

NICOLAS BOUCHER
LIFE IS ABOUT
CHOICES

X NICOLAS BOUCHER
The EASY way

Take the existing option

in Excel

X NICOLAS BOUCHER
 The EASY way
Elements
added to
Vertical the
Axis not graph
hidden ’
(you copy
have to
delete it)

Diagonal labels
No automatic « wrap text »

y ’ g hs
Easy but not perfect

X NICOLAS BOUCHER
 Or
You can
Choose
the
HARD
way

X NICOLAS BOUCHER
 The HARD way
The rest should be calculated
automatically
(Labels being the MAX of BEFORE and
AFTER)
Start
Values Cumul Before After Labels
& End
Point A (Start) 650 650 650 650
Delta A 100 750 650 750 750
Delta B -150 600 750 600 750
Delta C -200 400 600 400 600
Delta D 350 750 400 750 750
Delta E 50 800 750 800 800
Point B (End) 800 800 800

Values are the the starting point

and the movements

Prepare a table like this

X NICOLAS BOUCHER
 The HARD way
Build a Bar chart with the column “Start &
End”

Chart Title
900
800
700
600
500
400
300
200
100
0
Point A Delta A Delta B Delta C Delta D Delta E Point B
(Start) (End)

X NICOLAS BOUCHER
 The HARD way
Add “Before” and “After” series in Line
graphs

Chart Title
900
800
700
600
500
400
300
200
100
0
Point A Delta A Delta B Delta C Delta D Delta E Point B
(Start) (End)

X NICOLAS BOUCHER
The HARD way
Add “Up/Down Bars” to your graph and
change the colours appropriately for bars
and lines

X NICOLAS BOUCHER
The HARD way
Add “Labels” series in secondary axis and
add labels by selecting from cells of
column “Values”

X NICOLAS BOUCHER
The HARD way
Finally Adapt the formatting to your needs
and own tastes

X NICOLAS BOUCHER
 Animations in
PowerPoint

Why you should

use them and
how
 In 2022
you MUST
use
animations
in your
slides
And this
for
5
reasons
High ranked
management
expect that
You will engage
audience
They tell more
than words
Your message is
memorable
 Low body
language digitally
Did you like this guide

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