#@8 utsofficialswik UNIVERSITY OF TECHNOLOGY SARA , = £7) Nou, Jalan Universit, 96000 Sibu, Sarawak Baek 084 - 367 300170 180 190 20 20 20 230 240 ‘Table of Contents Preece ‘Students Responsby Gossary ‘The Academie Session ‘Student Situs ‘Semester Registiaion ‘course Registraton Types of Courses Credit Evaason Scheme ‘Change of Academic Programe Creat Transer Course Exemption ‘Te Conon for Transfer of Credis ‘Alcan for Cre Trancter Grade System Bahasa Kebangsaan Reuse ‘Aterdance Eighityo Stor Final Examinations Evaluation Scheme -Aeadeie Staning Dearis List, Gradvateg ‘Appel to Conte Study Re-Adnission afer Withdrawal o Teminaton of Studies General Alocatens UNDERGRADUATE ACADEMIC RULES AND ~ REGULATIONS 5! EDITION PREFACE Universiy of Technolgy Saranak (UTS) Undergraduate Academic Rules and Regulations (VAR) provides framework for the conduct of academic actvites andre ‘The UARR includes iatest updates based onthe requirement ofthe i (Quaklication Agency (MOA) on DasarDasar Serkatan Kua (re: 2012, These ube and regulations shal apply all underracuate students, of Education (Mo) and MalaysiaSTUDENT'S RESPONSIBILITY font of UT is required the Unversity. | ©) tocomplete the registration exercises inthe course enle within the specie time: al requirements of his bachelor degree program and of his own progress those requirements, avoid reproduc or iitating cisely he work lctorie materi wihout acknowiedging of dic holds the ofce ofthe Chief Execute 2 provided by Section 28 of the UTS Cor ighest exeouive appointed by the Board Directors of UTS to anage and aan the Unversity. "Schoo!refers tothe leaning center where the academic program ofthe University ae delivered "Dean refers to he person appointed bythe University 2s the head of Schoo. ‘Academic Program refers tothe program of study specid by UTS forthe conferment of @ bachelors degre. “Reademie Sta? refers to teeching profesional appoined by the University, These include professos, associate professors, serior lectures, lectures, specials and anyother person whois epoyed to teach atthe Universi. "University Academie Commitee refers tothe standing commitee for The Senate, appcinted by the University to manage issues pertaining to ecadericmatirs. © He ned bythe University to manage issues pertaining fo examination. "School Board of Examiner’ cefers to the commie at School level handing all mates petaining to examinations, appinted by the Deen. program structure which bears a unique cade. A "Course als refers“Coursework reer to assignments that are assessed and evaluated in which the ess contributed tthe final grade A student academic performances evlusted inthe form of coursework thoughout a semester Sina examinaon a the end of he semester, However, in some subjects, the asassmert, are based ony on coursework. “Bxamination’ fers to any farm of evaluation based ona Ist of questo adminsered io students forthe purpose of assessing their academic achievement. ‘Students’ refer to those wh undergone programs of study that iy registered into the Universty’s academic programs and ham tobi their bachelors degree. ‘New studens’ refer to students who are registered with the Univesity for he fist ime ina parlor program. "Returning Students efrto students who ae allowed to proosed io he next semester of har sti. "HelHimiHis’ The usages ofthe tems apply to male are female student “Academic Year refer to academic session consising of two semesters of 17 weeks (14 weeks of classes, 2 weeks of examinations and 1 week of eision) and a semastr of 8 weeks (7 weeks of asses and one (1) weak fer examinations). However, certain programs may flow diferent forms of academic year. “Semester refers to & study session alec by the University’s Senate for lectures, assessments and Sinilarinstrucbonal acvites. “Semester Registration’ refers to the process to activate the academic status ofthe students. ‘GPA’ (Grade Point Average) refers tothe average of grade pnts received in a patcular semester. smulative Grade Point Average) refers to the cumulated average of rade pont received in “Academie Afairs & Registry’ refers to the department managing academic administration of studens) admissons, records, exaintions and graduation. SRADUATE ACADEMIC RULES AND REGULATIONS 4. THEACADEMIC SESSION ‘U1, The University’s Academic Session i ded int two long semestrs and shart semester. 112, The Academie Sessions dived a ilustatod in Tabe 1 Table 1: Academic Session” 2 STUDENTSTATUS 2.1, Student status is based on te foloningcondtens. A student musthave; inthe study plan forthe said semester wihin the specified {92s or commited fo pay fr his fees under ary schobaship, age of 163. SEMESTERREGISTRATION 1. Allstudets must register their academic semester within the time ncetod bythe University. 32. Registrations are opened unt the Friday onthe fst week ofthe academic semester. 33. Teter 2s to why be cannot be dismissed from the Univesity 4 COURSEREGISTRATION 44, Allstudens must reper for ther courses before the acadaric semester begins; 4.4. Students wi at be alowed to attempt examinations fr unregistered courses, 412. Astudentsegistrton fortis semester wilbe revoked ands stucens status wile deered or terinetd i he fal to este his courses within te specie period, ules he provides ‘ali reasons acceptable by the Dea. 42. Adding Cours; 42.1, Students may add courses before the end of week? ofan academic semester but the approval to. sols subject tothe avaabity of paces in the classes concerned. 43. Dropping Courses; 42.4, Courses may be rapped before the er of wook 4 ofan academic semester, 4432. Students must apply crop their courses; not attending ectures orto orale to submit coursework wllnct be consiered as courses being dropped. 44, Wihdraning Courses; 44.4. Applcatons to withdraw registered courses must be made from week § to week 9 of an acacerne semester Wihranals are rot alowed fir wook 3 442. Courses withcrann wii he species period wil be recorded inthe resus sip as Wand ‘his grade will act be calculated inthe GPA forte respecve semester. 45. Veitiaion of Registration; 45.1. Students ae responsible to vor the corecnoss ofthe recistraton records by week 4 452. Aer week 4, any coecton ofcourse regstation record wil be penalized at RUSO.00 for each request 453, Aer week 9, any conection tothe course registration recor wil be penalized RMOO for each request 454, Al corectons mustbe recommended by he Head o Programme and approved bythe Dean, 5. TYPESOFCOURSES 51. Unersty and Rgultory Compulsory Courses: 5.14. These Courses ae deemed compulsory bythe Univers or the Misty of Eduction or Page 20f18 ‘he Nelasie Qualification Agency. Allstudents re required lo pass these Courses before they canbe considered for graduation, 52 Core Courses; 521. Major Courses provide scents wih knowledge pertaining to their area of specilzaton, ‘The knonledge wil arovde students vith clearer understanding ofthe edo sty, 53. Elective Couses; 153.1, Blectve Courses ae related tothe core Courses. The alactve Courses erhance he students understanding of ec programme of stud. 54, AudtCouses; 54.4. Aut Courses ae courses of study whee students are request pass this course inorder to graduate atroughthe credit and grade wil rot be courted in he GPAICGPA calculations. (CREDIT EVALUATION SCHEME. 8.4, Credit Each Course wil cary a specie ce value 62. Crest Evaluation; 821. One 1) cet is equivalent to fry (0) notional hous of student’ learning time pe course, Stu 8) Face t taco inteactoniuides leaming with lecturers! instuctors such as; testsiqizzes; examinations; seminars! inutod spoakers; tule; nbortery werk: fold wrk; studio wordlincal work; project presentation; and indus placements, ») Independent Student Learning Time such as; Preparing for lessons uri / practical | presentaton, Completing Assignments; Competing Project Work J Final Year Project; Revsing fr Examination; & Atopting Examiratons. 63. Credit Loed per Semester, 6.3.4. ‘Students are acvsed to register not more than 20 credits per semester. Sudents are only alowed to register more tan 20 cds in specc siuations where a wien approval isobtahed trom the Dean, The approval mus then be produced dug rgistaten. 64, Programme Credt Roquremonts; 64.1. The number of minimum ced needed to complete a bachelor’s deme, depends on 65. TheMaxmum Period ot Stty: 654, The maximum period of study for students in cexempfionscredt transfer is between six (6) to those who have ebiained credit (8) years depending onthe fypes age of16 Sa a itch kc SS EES aR lad Iof bachelor's degree programmes, 7. DEFERMENTOF STUDY 7A n event at national or intematonal level may ol be 7.3. Applicaton fr defement is also alowed for reasons cther than medlesl ground. The ‘application canbe mace: have pay her tution fees acoringly andthe eco oftheir couse registrations wil be nul, 73.2. Students who defered inc) wil have o pay the fu tuton fs; and his course grades wil be recorded as W. cd 0 deer is stuties or hasbeen suspended due to ciscpnary aon wil have th periods of defeement counted into the umber of semesters win the pert of sti. 7.5. Change of Siaus ftom Deferment t> Actve in Study - Students may apply to re acivate thei regisraton stats from Defer the certfcste of metal size. 8. WITHDRAWAL OF sTUDY 8.1, Application to withraw canbe made eter Page of 36 eee ee 184.2. Students who wihérew the Semester. (CHANGE OF ACADEMIC PROGRAMME 9.1, Students can nly change programme ONCE a are only alowed io do so win the 15° ‘Academic Session ofthe study nthe curent academic programe, 92 al tee¥ange tom one academic programme to another must be obtain to comets Sous ches 93. 94. 96. 96, _Themasimum stidy durations based on the new academic programme: (CREDIT TRANSFER on he folowing stun recognized by he Uriversty Senate 10:12, There are two types the UCTS’ grating ystom, 9 Only ‘Students rom insttuton outside Page Sof6) Grade point and credit vale willbe mapped to UCTS's programme. Grade Point and Cred Valuo of sear cous taken inthe provious programme wile transfered and calodstod ine nw GPA and COPA, ©) The maximum crest transfer is subject to at least one year residential requirement of the university, unless oerwise requted by professional bods fora longer resiental prod 1) Lateral Cred. Transéer is ble © studens on Student Exenangeblty Programme, but liad toa maxinum of wo semesters ony. Maximum eect transer under Student ExchangelNetity Programme i 1/3 afte edits requeeé to graduate ard wil bo based on rmuual agreement wi the host insttuton. Grades obtained dung the ‘exchangeimobilty programme willbe mapped to UCTS grading system, ‘wansfoed and caleulatein the GPA and CGPA, 1) The tranefrof credits shal also meet the guidelines set by MOA. 10.14.22, Vertical ret Transfer, Vertical ret Tensei oven to tose students who obtained good relevent Diploma, subject 0 the follwing condtion; 2) Vertical Credit nse is ol allowed for sila or quant courses 5) Maximum cect tanserrom a Diioma programme is 50% ofthe total red to graduate (approximately 2 years of suc), except for piocremmes approved by relevart professional bodes, dsr buted as flows Percentage of Gredt Transfer | Minimum Course Grade Valve 1-05 CGrade 31-50% 3 Grade 4 conned peretg of evn mot seni stn and Provous Exparinco Based Loaring fr Granting Cre Nassive Open Online Courses (MOOCS) end Mico-Creden ofthe toll credit o graduate ‘COURSE EXEMPTION ‘Students can apply for couse exemption subject fo the following condtons: ‘1.4. Couse Exemption apples to tudes who have not taken eny sinlar couses but are considered akeady competent in the subject mater. 112, Course exemption Is not calculates in the GPA and the CGPA. Students must repiane the exemple ours with ober courses to flithe required number of cred for gradation, 11. Courses added to replace exempled courses must be of he same level. the programme Involvedisajoint programme, the causes added canbelrom fe programmes oferedby ether ners, or rom progrime colaboraons, Etracuicular courses ae ais allowed ‘14, _Subjectto approval the School, stunts can enrol courses fom oer Schools, uding co-cufeulum to replace tho exompiod couens. Page 6 of 6 115, The maximum course exemption is 30% ofthe total erect requirement fr graduation except ‘0: programmes approved by eleven Profesional THE CONDITIONS FOR TRANSFER OF CREDITS 121. The cede ofa course may be transfered forthe folowing conden: of he same cre vaue or equivalent 6 mare tothe courses) in the new the course must be equblentsimiar io 0% in content based on couse to couse comparison: 12:3, the couse have siniar earring outcomes; 12.14, thecourse must be rom an acceded programme: and 12:18, the sudent must have cbained at east a grade C or equivalent in the courses. (excopt for courses undorStafot ExchangeMobilty Pegrame) 122. Fora combination of courses ftom the previous academic programme tobe conser for xed ranserto one (1) couse, the student must have obtained a minimum average of grade inthe corbined couses, 123. Students who have been approved to change rogram lowes to appl or Credit Transfer. Grade Pont and C: Lnarsty or School ae sila cous akon in [APPLICATION FOR CREDIT TRANSFER 12:1. Applications forcredit vanser must be accompanied wih 4) carted copes ofthe oral ransript or examirtion results, and »)_sylabus or cutine ofthe courses fom the elvan schools 13.2, Applications must be made within 4) the fest semester at te Univesity for new students or new programme \orchange programe) ot b) within te fist semester of returning to the University. GRADESYSTEM 14:1. Grade and oie Values 4. A student's peormance ina couse is recog by he grade received. 2. Tho elatorship betwoen the grade and tre pont value 2 shown in Table 3 Table 3 The Relationship between Grade and Pont Value Point Value | Mark Grade Levels of Achievement Page 7 of 161413, 2 42a. 422, a. 1434. 30-0 eT ‘a0.80 & “4.00. Excolont 75:18 he 387 | 70.78 Be 338 5.60 a 300 Credit [eee B 267 5558 or 238 50.54 200 Pass 4549 167 aad “100 Weak Pass 038 F 000 Fail “The relationship between grade and status for Industrial Tranng is as shown in Table 4 “able 4: The Relatonship between Grade and Status fer Industria Training atk Grade Description ‘Status w-i00 W Wert Pass 078 Ss Satsfacony Pass ir F Fai Fai Passing Grade “The general passing grade inal courses isO and above excoptfr Indust Trinng and Co cureuum. However, in some UTS programmes, the pasing grade for each course may depend on the requrements of the School, whch would have reeived endorsement from the Sere “The passing grade fo ll MPU courses is Grade C. rade Ports lous which cames 3 creas receives 12 grade pois forthe course (3 hours x 409 point vase for an A) 1432. The semester rade points the total rede points from al courses taken in one semester 144, 144. Calculating the GPA ard OSA ‘Te Grade Point Average (GPA) is defined as the total grade pont cated by a student in 8 semester iid by tho numberof re calcuatod in hat semester, Tote Grade Pein for one semester ‘Tova Cec Celouaed for ne semester 11442. The Cumulative Grae Pont Average (CGPA)s defined asthe sum ol the semester grace Page Bf 15 points divided bythe ttl cect hours ccunted foal semestars 145. 1453. 148. 1484. 1482 al. 1474. ara, 148, 148. Cumulative Cre Calelted for Al Semesters ‘Please referto Append for examples Repeat Course for Faure Students who faled a course are requie to repeat the fale course dung the sty. For ‘he purpose of calculating the CGPA, th fled course wil be eeplaced wih the best credo receive, Repeat Course for Grade Improvement ‘Stuns wih grade °C" and lower wil be given a chance orapetthe couse ONCE. Forthe purpose of CGPA caleuaton, he repeat couse willbe replaced wt the bei grade fecehed, Resit Braination ‘Studens wo fled in thera examination in courses requeyg passes in ot couse-work and final examination are alowed to resi ho final exarinaton, Ressitis alowed ery once. Students who fale re-st ae required fo repeat the couse ‘Stats Other Than Grades Other than the above, te folowing tas ae also usd 8) 1 Incomplete. The Incomplete (I) tus is awarded to students who fl to stor ‘examination as replacement for the intel exzminaton or fngh the ‘ncomplete assignment at a date tobe faxed by the Dean. An appropiate extension wil be consiered butte grade forthe course must be avaiable tobe endorsed at he rent Incomplete duet lege breach of ataderc integrity ponding recut of enquires. 1) CT =CreditTransor i given to students wh have been granted rect transfer for ‘etain Courses in accordance io relevant regulation, ©) GE = Course Exemption s gen io the couse which hes been gated Cause vemption, 1), $= Satisfactory and F = Failed Tis status ie given to courses such as Industial “raining and Co-Curicuum. The S situs willbe given to stoderts who have flied the requremantssatstactony. The S status is not cacustd the GPA and CGPA, ‘Astudent whe obtains an stats is required to repeat the Course to qualify fran ‘8 staus 2) M= Merit Ths statusis given o students who obtained > 80% inthe Indust Tang assessment. The sits Mf wil be given o students wha Rave ules te requirements ‘excelent. The Mt stats i not calculates inthe GPA and CGPA 1) W= Course Withdrawal. This status is given to stucents who withdrew 2 registered Page 8 of 846. cous within he alocated time, 2s provided forin 4, The cbursewilnctbe calculated intte GPA, | AU= Auelt. This tus wi be gvento students who have regstered fora cours which '3 notin the programme requrement an wil not be calculated in the students GPA oc CGPA, |) XB = Bar from Examination liven to students who flo tend ‘more than 80% of lessons. Siu ‘ae consdered fo have fale in the nl examination and aio in he cveral assessment of ing Final Examination. This sats wil racks forall cours works as require by the parteuar courses ins course stucre 1482. Studets wih Grade XB, XA and XM 1483. The XB, XA and XM wil appear in te academic tensa. ven grade point of 000. ination resus sips but wil nt eppesr in their BAHASA KEBANGSAAN REQUISITE 15:1. Students are required to take Bahasa Kebangsaan if they are subjected to these wo conditions: 2), Sudents winout cre n Bahase MelayulBahasa Malaysia at SPM level 5) Engh isthe medium of instucton forthe University 152, Students who are subjected to bot condtons wil only take Eohase Kebangsaan 10 salsy both concitons. 153, Bahasa Kebangsaan san Ault Course 154, Students’ perormance in aust courses is assessed trough course works such a5 tsi, assignments project ond quizzes. 185, Assessment result wil bein the form of asso ‘fal’. Students who fallin aut courses will hava to repeat and pas the course belore they ae eile o graduate [ATTENDANCE 18:1. Students must tend all dasses and other nstucona aces conducted by the University 162. Students hess than 80% attendance from te tal contact hours for every course without reasone sccaptable by the Dean, wil be bated ftom the fal exam, For courses wihout final exerinatiore, the coursework willnot be evaluated, Students willbe given Grade XB. 183. Some progammes conducted at UTS may folow ciferent percentage of atendance requirement Page 10 of 184, Foronine erring courses attendance wl be evaluated threugh course completion. Studens witless than the minimum percentage ofcourse completion andlor achieved less than he ‘minimum total marks fr al course works wihout reasons acospable by te DirectorDean, barred trom completion of the couse. Student willbe gven Grade XC. ELIGIBILITY TO SIT FOR FINAL EXAMINATIONS 17-1, Students must attend atest 80% of clases, 172. Students must pass he course works 173. Students sal net bo allowed o attempt fre examination for Courses which they have NOT regatered fo. tution fes prio siting for their examiation. Otherwise students 39 the examinations. EVALUATIONSCHEME 18.4. Course Evaluation; 18.1.1, Assessments fr each Course willbe carried 0 ‘work cone wihin the academic wooks na semester rin accordance with University’s approval lly and cortruousy based on manner detemined bythe School 182, Assessment or regular courses; 1821. Students performance is assessed inthe fllonng manne, 1) Coursework though tests, assignments / project and quizes. Contrtution from outsework should rot be mare than 60% except for courses which ae assessed tenrely based on coursework o courses approved by profesional bodies, ) Final Examinatons wil beheld the end ofeach semester for each cous taken. ©) Fal examinaions must be held wihin the allocated time and in modes approved by the Univesity. &) All students, wth the excepton to barred students, are equred to sit for final ‘examinations for courses which they have registered 1822, Students who flo stfor he fnal exerinations; b) Without reasons or with reasons not acoptable to the Dean the student willbe given forthe course that semester andi equod to repeat ho course. «) Due to poor attendance record and ae barred fom examinations, willbe awarded with grade XB fo: the course that semester and is requed to repeat the couse 183, _Assessmentfor online Jeaming courses; 183.1. To pass any online eening courses, tudons must metfuil he folowing ere, Page 12 0f 18, sess eee4) Must complete the minimum percent 18:33, Corticate of Completions sal be issueéto students who passed the eleven onlineeaming 184. courses. Announcements oe Provisional Examination Rests 419. ACADEMIC STANDING 191. 192 Page 120f16 Students! academic performs (GPA DEAN'S LUST 203.” Students resus sips wil cary the Dean's List ward notation. ‘GRADUATING 21.1. Dagree Clasifcaton; Fist Clas Honours Suen who achieved CGPA trom 2.75 to 4.0 wl receive First Cass Honours degree 21.1.2, Second Class Upper Honours ‘Students who achieved CGPA ftom 3.33 to 3.74 wil receive Second Class Upper Honoursdegree. 21.13, Second Glass Lower Honours ‘Students who achieved CGPA from 2.50 to 332 wil receive Second Class Lower Honours degre. 21.44, Tid Class Honours ‘Students who aciaved CPA from 200 to 2.49 wll ecsve Td Clase Honours degree 212. Graduation Requirements; 21.2.1, Stunts are awarded the Bachelor's Degree wien the ul the flowing cit: ') Passed all the requied courses and complete the minimum ced o graduate for ‘he academic programme; rl CGPA2 2.0; cadamic requirments o gradato 213. Veiing sy completin situs 213.1, Students in their fral semester are required to very their stay completion status for graduation purposes. [APPEAL TO CONTINUE STUDY 224. Students are alowed to appeal to continue study because offal (FO status) ONLY ONCE inthe pegramme oye: 222. Studonts wih an FO status can appeal continue study to the Doan of tho especie School vithin tree weeks ater he oficial announcement ofthe provisional recut, 223. further appeal io te Senate may be possible. The deision madeby the Senate on appeals ‘tinal 224, the appl approved, student il continu study fom the pont of terminatontlsissal (FO statis) RE-ADVISSION AFTER WITHDRAWAL OR TERMINATION OF STUDIES 231. ONLY ONE recadnissionis alowed fo stents; 28.1.1. who withdraw from an academic programme ot 2.1.2. wo have been erinated by the Univer on academic reasons. 232. A student who has wirawn or was terninated from an academic programme may apply {or readmissin into the same acacemic programme or oterefgle academic programmes via regula omission procedures, (GENERAL ALLOCATIONS. 244. Any mode and administrative procedure codes can be made to the University res under this provision. Such modes and administrative procedures must be obeyed, However the Senate reserves te right to make amendment fem fom time fo tne as deemed nooessary. 242, _ Provision to this ru is applicable to students entering Universty of Technology Sarawak in Page 180f16, Aopendic iy reserves the coh 1 require for acceptable reasons ‘he per this edn is enforced. Honever the thal the apecaton of the ers amended fom te 243. Vice ChancelorChiefExecatve can consider appeals on any regulations provided fe herein and on his/her diserefonalons for exemptions where apposite, Caleiatorot ne Grade Pont Average (GPA) as shown belo 2) The Grade Port Average ( ed the ttl grade pont received by a studentin a sembsir vided by the number of cet hous counted in hat semester. 'b) The semester grade pont the otal grace pont fam al curses taten in one semester. “Total Somester Grade Pos for One Somaster SPAS ——~"ofal Crt Caleuted for One Semesier Example 1 - Semester Cour rade | Point Vaue | Credt Hous | Pome Vabe x Credt Hours re Grate | Point value | Creat Ho ae a_| a0 z 1200 [200 2 0 Be [38 3 298 0 [1.0 3 300 Be [333 2 656 ia 355 cae 3565 a PAS = =m ‘Calculation ofthe Curiae Grace Point Average (CGPA) is shown below, ‘The Cumuative Grade Point Average (CGPA) is defined es the sum ofa the semester orade ont divided bythe ttl ceit hours courted fra semesters, = Total Semester Grae Point for ll Semesters (CPA = "oa Credit Caled for Al Semesters Example 2- Semester Course Grade | Pointvaue | CredtHours A_| 400 ‘| 200 Be [385 D. 4.00 Be [as Example 2 - Somostor 2; Course Grade | Poi Vatve Page 5 015