By 2" year Communication Lip plus = we Shoubra faculty of Engineering Projects Management nay Sen dONE Lecture 5 Scope Management Part (2) December . 2020 aScope Management hE main processes are involved in scope management: Planning scope management Collecting Requirements Defining Scope Creating the Work Breakdown Structure (WBS) Validating Scope Controlling ScopePee aU Ou mR ECM ecu ee adil cee rem te) 3). rTe(Deal| ) c. Integrity Cen 2. Initiating involves developing a project charter, which is a part of.......... management area ER Integration b. Scope c.Risk d. Communication e. Human resources 3. Which process group involves measuring progress toward project objectives and taking Celica Tali) PRE Mg ae oN oat Reo seo alacant 4. Which of the following items is not normally included in a project charter? a. The name of the project manger _b. Budget information Liege rc CF PNcrcie ie 5. Which of the following processes (Sirispart of project integration management? Osa eae aT ut eo cate c. Develop the project management plan d, Close the project or phase OPES te go re SMU HOSA t tga bola costae easton ted an organization (Organizational culture)4= Effective communication skills. JLas¥! aij PR eveyatee (fe (es toe) ol CRP eNO Bem eller (vats(o Bit) omnia Rene Wetter eee Pag ts sree rs vse hats) Ay) E CE ne ee] CRM RSCTer morn tata) <1 Eaeeies AN PE ed Pees Bou caste ee oe eS In ETS) FoR erere meteors Ue Corn oll coeesee eae Coie rut lt Cs ane} Pm Oey acre ae tn)a. A Gantt chart is normally used for project scheduling management (em) b. NPV‘is a technique used for project execution. —— |) INPV: Net present value is the difference between the present value of cash inflows and the present value of cash outflows over a period of time. a. Project management addresses strategic goals of the organization 1) Doe) ramos) ob trc routes ett MMS ee -Cor) Le ere crite lev I Bec cad management addresses _tactical_ goals. Execution is the most time-consuming process group in the project EM acoA eM OV oM Iie CMe O Which of the following is not an attribute of a project? se a. Meeting communication goals is one of the main project requirements ( F) b. Improved productivity is an advantage of using formal project management (T ) Formal project management approach consists of using traditional project planing, scope, and benchmarking in order Renu ero a. Structural frame of an organization focuses on providing harmony between needs of the organization and needs of people, (| 13) (HR) frame focuses on producing harmony between the needs of the organization and the needs of people. a. Monitoring process measures progress of the project against all plans ( 1) b. SWOT is a tool used create project charter ( 13) SWOT : Strengths, Weaknesses, \ pportunities, and ‘hreats- swoTisa strategic planning tool used to evaliate the strengths, Wealmesses) Opportimities, and threats to a project OOa. Program 1. A group of projects being worked on by an organization Dy ae Tous) 2. a document used to coordinate all project planning documents and guide execution i c. Project 3. a group of related projects managed ina phenibroutois ct) coordinated way 4.a group of investments fi 5. is a certificate in project management B CCR poe ae mye cane Ce Le) Aicrume steno e a (re latiPovele) teres (sus omcH UMA TMAH ITAMODAMCeL boron ls lilca teu yFOleLUcae Moy MUN ope Key cuercHoCe MH OTe processes used to create them Ni geal Deliverables are only product-related, such as a piece of hardware or software. True Fales The term describes a product produced as part of a project, EMRE Vat Lies feast Cere1o) b. scope d. work package BStee) premiera (Oy a. each level of work that is outlined ina work breakdown structure. b. the end product created/as part of a project that is delivered to the client. c. tasks that are decomposed) into smaller tasks in work breakdown structury, Pm antes nt eer teenth tinea reteA-Hospital is required in the “TOWN X” which has a population of 50,000 people. >» There was a need for a hospital in the Town X for a long time. Earlier Patients had to travel to the nearest City which is 100 km..... So it was decided to construct a local hospital. This will improve health of inhabitants 441s! , reduce traveling time and cost. » The objective of the project is to achieve exposure into a new area of expertise, profitability, competitive advantages and publicity Pom N CEM =m) 901C- I =i l1a1e) 0 -1-1°)/91°) ele 2O22a Lice 8) NTI nie Rooms: Sasement (kitchen- Laundry)- Ground Floor (Medical Store- Emergency Ward- Laboratory..)- First floor( Waiting lounge- Patient Ward) > Electrical Equipment: Three phase- copper wires- ... » Doors: Main doors automatic- remaining doors wooding.... » Lift: Lift 8m2- 3 Lifts farthest apart- access to all floor through the lift » Uncovered area: at least 1/5" of the land to remain uncovered- car Fee B11 07400 Cae er-1kel nN LOO ne » Project Initiation no later than January 2020 » Project completion by Jan 2022 bs > Cost must not exceed $35 MillionSite Preparation (eis! j=3) ONConi cre We me -eile [0 (CBee eee) ESSite ie] melted ee)) Building Construction (4! «&3!); Concrete- Ceils- Walls ... Electrical works (42S! Je!); Wiring- Electrical appliances installation- Ol cota oNeor- lcm C1 eg) Plumbing works (4Si!I Jue!): Piping- Sanitary fitting aN Ned a tSib pede eel) aDIUTo are pm xeon auLUTe} Interior/Exterior Decorate (4!)S4!): Glass works- Paint Medical equipment installation is not part of this project. WV ofele Rod eoRe lor Me alice Velo OTN Oo Only Wiring for Networking will be done, Equipment will not be installed. 0Bu Hospital | ] l | J Site Arch, Struc. [q, Elec. prep. | design] design J °nSUEOMT Wor Works aa quipment PI LeRYm RAMA Lee keV Lena ve |) elles cis anelets tere ort TNUL https://www.futurehospital je/wp-content/uploads/2016/11/22-Project-Execution-Plan.pdf4) Create Work Breakdown Structure (WBS) WBS is a [2E@eencrdacs of activities involved in the project that TOR U-e Ke) 8 Intranet | 1 i Web site design | Home page design —_ Marketing pages Sales pages Text Text : Site map Text + Graphic design Images Images Images L 1 a 1 Programs Hyperlinks Hyperlinks Hyperlinks: The process of < project and project work into ; WBS provides the basis for planning and managing project schedules, costs, resources, and changes. petty ES Ore bars ttt ted ‘| .1 Scope management pla | 2 Project scope statement | 3 Requirements documentation 4 Enterprise environmental factors 5 Organizational procesé assets4) Create WBS (c d)y > The scope baseline includes the approved project scope PEE Cee INA e-))CoKe) eremcni the eran) BCs m 1) statement and its associated WBS and WBs dictionary. 5 > WBS can be organized by project products (deliverable), project phases, or the PM process groups | Web site design |Home page design | Marketing pages Sales pages | Site map Text Le Graphic design Images Images Images Programs Hyperlinks Hyperlinks Hyperlinks Fig. Sample intranet WBS organized by product4) Create WBS (cont'd) Intranet Project Level 1 - Entire Project Concept | Website Website design development Rollout Support i : 2 1 2 : Evaluate) Define Define Define Develop | Brief Web Level 3 “urent | requirements specific risks & risk | project plan | development systems functionality | management |p team approach 1 Define user | Define content | Define system Define server owner fequirements requirements —__ requirements ea ™ " requirements Ti lbevaCele-1.3| Define specific functionality 4 Define risks and risk management approach .5| Develop project plan .G Brief Web development team 1.2|WeD site design§ Summary Tasks: FS Tasks that are decomposed into smaller tasks summary ELL. Work Package: » Work package is the task at the /owest /eve/of each branch in WBS ( further decomposed) » Represents the level of work that the PM [imam and Bayes » Resources (e.g., cost, time) Fev yeerersat the work package level. > All other tasks are grouping or summary for work packages. Pam Medel WOK Oacielefe V0 9) = Awork package that is ‘00 4/9 would imply /oose contro/on the activities. = Awork package that is /oo sma//would consume a lot of effort in managing. —— i. ...°.°.°.°°” ——_ 8i Ei Ey }.4Define Requirements, Ser requirement * 2 Web Site Design ® 3 Web Site Development * 4 Roll Out * § Support Fig. Intranet Gantt chart in Microsoft Project4) Create WBS (co — yaaUsing guidelines or template: > TIGRE ieeed: uses WBS of a similar project as the starting point yaa the mind-mapping approach: [OS=Seeelte-tme-telrl Une im cole Mele idea to structure thoughts and ideas = allows people to write and draw pictures of ideas in a non/inear format = increase participation and morale among teams <3: il! tone] call by yu The top-down approach) Uae flow charts, spider diagrams yaa The bottom-up approach) and thought maps.4) Create WBS (cont'd)4) Create WBS (cont'd) B crea ig WBS Approaches: = Start with the /argest items of the project and break them into subordinate items Refining the work into greater and greater levels of detail h Best suited to project managers who have vast technical insight and a big-picture perspective y ou = Identify as many specific tasks related to the project as possible (required deliverables) Then aggregate the specific tasks and organize them into summary activities, or higher levels in the WBS Best suited for projects that represent entirely new systems or approaches to doing a jobPa ELL) eet be described nt Peon TOR \-10 (18 MS UCL) understanding of what it involves > (TESIRICUE is a document that provides detailed information about each WBS item. ZaWBS dictionary can include: Code of account identifier (code Gf accounts is a unique lettering or numbering system in which letters on numbers ar@ assigned to/each unique component of the work breakdown structure. ) BI Solgl Clo M elLG frei nesPyy Assumptions and constraints eperalre ese] EXole elle Real -(010] (0171 oe Uwe Oe Resources required EINES) (ONS Els} Pr ca) fe en eT ac=teltTi tual 1) Exes nele ey Acceptance criteria rreslerery4) Create WBS (cont'd) Sample WBS dictionary entry Project Title: Information Technology (IT) Upgrade Project WBS Item Name: Update Database, i Description: The IT department maintains an online database of hardware and software on the corporate intranet, However, we need to make sure that we know exactly what hardware and software sing and if they have any unique needs before we decide what to order for the eviewing information from the current database, producing reports that list each depa SGmployees and location, and updating the data after performing the physical inventory and receiving inputs from department managers. Our project sponsor will send a notice to all department managers to communicate the importance of this project and this particular task. In addition to general hardware and software upgrades, the project sponsors will ask the department managers to provide information for any unique requirements they might have that could affect the upgrades. This task also includes updating the inventory data for network hardware and software. After updating the inventory database, we will send an e-mail to each department manager to verify the will be r» Aunit of work should appear at only one place in the WBS. > The work content of a WBS item is the sum of the WBS items below it. > AWBS item is the responsibility of only one person, even though many people might be working on it. >» The WBS must be consistent « ““l--with the way work actually will be performed; it should serve the project team first > Project team members should be inVolvealin| developing the WBS. > Each WBS jiem (RaREIRAeTener in a WBS dictionary to ensure accurate understanding of the scope of work >» The WBS must be a fiexible {cal/to accommodate changes. EyOran} ered Crue cd Seo ace eu aes “ia eae validation involves formal acceptance of the I 3) Defining Scope Cer en od bey Sire (wes) 5) Validating Sc Validating scope is often achieved by a CSOT ponnceen inspection(<*+<)and then sign-off on key deliverables. | completed project deliverables. Sears aWEhst crete Validating scope can Pont Beene a | Scope control involves managing changes to the’ project scope while Ly Deciding whether corrective or preventivezaction is required Lofola ie) liale Mere) XM (<1 91-1410 Mo) elie py etetia Neal eee OES ela e 0 tom Variance analysis is a technique for determining the cause and degree of Collier ecmolci8N-.-1N) cil= 212 \\=1||91=> Noite ote “1 RS a es, mere a Dons “it» Help users manage different aspects of all 10 project management knowledge areas. » Free trial for MS project 2016: https://www.microsoft.com/en-us/evaleenter/evaluate-project- professional-2016 » Task1: Use MS Project for WBS» Task!: Use MS Project for WBS —— 4 Tracking Database 4 Linitating 1.1 Kickoff meeting 1.2 Develop project charter 1.3 Charter signed 4 2Planning 2.1 Develop project plans 2.2 Review project plans 2.3 Project plans approved 4 3 Executing 3.1 Analysis 3.2 Design 3.3 Implementation 3.4 System implemented 4 4Controlling 4.1 Report performance 4.2.Control changes 4 5 Closing 5.1 Prepare final project report 5.2 Present final project 5.3 Project completedh alle Ni y FT | Na for Attention