PHILIPPINE NORMAL UNIVERSITY

Isabela Campus Aurora, Alicia, Isabela

To: Date: Re:

Faculty Association August 3, 2011 ANSWER TO consolidated queries of Faculty Association re; Budget and Finance

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1. The guidelines for payment of financial Assistance: 1. There must be a request for seminar and seeking financial assistance 2. The request for the seminar must be finally approved by the Executive Director 3. The approval shall indicate the amount to be given 4. If there is no amount which means subject to availability of funds . Apply the 50% of seminar fee or P1,500.00 which ever is lower. Note that 50% of the seminar fees not the total seminar expenses which may include travel, food and lodging expenses among others. Which ever is lower of P1,500.00 and 50% of seminar fee means that the ceiling or maximum amount to be granted shall be P1,500.00 in every request. Reason for ceiling: The request is for Financial Assistance and therefore not a mandatory or compulsory on the part of the university to give/pay seminar expense of ite employees because the seminar will primarily benefits the employee. It is therefore reasonable to say that as a consequence of the personal benefit the employee is emcumbent on to bear the burden of such personal growth. 5. There is no assistance if there are no funds available. Availability depends on cash allocation, fund balance, date of request among others. 6. Submission of required supporting papers like certificate of appearance/participation, receipts of seminar fee; or itinerary of travel, travel order and travel receipts; as the case may be. 2. How many times can a faculty avail financial assistance for a seminar in a year?

It may be more than once as long as approved. However, due to limited budget and it s availability cash & fund balance, and the date of request subsequent financial assistance cannot be given. 3. When will we receive the November and December extra pay? Or will we never receive it? The payment of the November and December 2010 extra pay is primarily depend on the receipt by the University Isabela Campus for its cash allocation. Such extra pay was reported as accounts payable to DBM and now waiting for its cash allocation. 4. Faculty can avail 100% or full expenses paid by the university if the approval of the Executive Director indicates such. However, no 100% assistance if fund has zero balance or otherwise depleted or insufficient. There are two class of seminars based on who bear the expenses: 1) University Expense Seminar; and 2) Personal Expense Seminar. The first is all expenses shall be paid by the Unversity it may also include allowance, if the University sends you as its representative and indicate in the approval that all expense paid. In the second class, the employee bears all expense however the University may give assistance albiet limited financial assistance due to limited resources. The approved annual STF budget for training and scholarship expense is P70,000.00 for faculty. The MDS budget is P67,500.00 but not yet received its approval. This item is the only source of FINANCIAL ASSISTANCE to faculty when attending seminars.

Very Truly,

MARVIN E. LUCENA Accountant l