Project Management

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 Project Management
 Introduction
 Course Outline
 Project Groups
 Today’s Topic

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 Facilitator
KHALID HUSSAIN CHOHAN, Tamgha-i-Imtiaz (M)

◦ MBA (“HR” and “Finance & Investment”)

NUST Institute of Management Sciences
◦ M.Sc. Mil Sciences & Management
Specialization in Project Management
NUST Institute of Management Sciences
◦ M.A (Economics)
Peshawar University
◦ B.Sc. (Hons)- War Studies
Balochistan University
Contact:0335-8457692
E-mail: chohankh@gmail.com
Introduction of Students

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Course outline + Project Groups
 A copy is available on the IQRA intranet
 Formulation of Project Groups
 Groups will be announced in next week
 Q&A
 Today’s Topic:
 Introduction to Modern Project
Management
 Different types of projects and context
 Role of Project Manager

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 Project Management
 What is a Project?
 A project is best defined as one time occurrence
with a well defined beginning and agreed upon
deliverable
Start
 Operations V/S Projects
 Overlaps Unique
 Performed by People
Performance

 Constrained by Limited Resources

 Planned, Executed, Controlled

End

 Differences
 Ongoing and Repetitive V/S Temporary and Unique

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 Project Management
 Temporary
 Definite beginning and a definite end
 Duration flexible but finite
 Lasting result
 Obtain objective and close
 Team is disbanded on completion

 Unique
 Different Owner
 Different Design
 Different Location
 Different Contractor

 Progressive
 Proceeding in steps
 Continuing steadily by increments
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 Project Management
 What is a successful project?
 Primary
 On time
 Within budget

 Meets its business goals

 Secondary
 Follow on work from this customer
 Using the customer name as reference

 With minimum or mutually agreed upon changes

 Lessons learnt

 Team developed

 Reusable parts identified for future use

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 Project Management
 Some examples of the Projects
 Developing a new product or service
 Designing a new transportation vehicle
 Constructing a building or facility
 Effecting a change in structure, staffing or style of
an organization
 Developing or acquiring a new or modified
information system
 Building a water system for a community
 Running a campaign for political office
 Implementing a new business procedure or process

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 Project Management
 Why Project Management?
 Project Management helps organizations meet
customers’ / stakeholders’ needs by
 Standardizing Routine Tasks

 Ensuring That Available Resources Are Used In

Most Effective And Efficient Manner
 The application of project management
principles enables senior executives to:
 Establish Measure Of Success
 Enables Customer Focus And Alignment

 Quantify Value Of The Work

 Optimize The Use Of Organizational Resources

 Ensure Fast Time-to-market

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 Project Management
 What is Project Management?
 “Project Management is the process: Partly
Management science and partly art: of defining an
objective or goal, for a one time undertaking and
planning (or re-planning) the work to accomplish that
goal, organizing resources and, monitoring progress,
and completing all the work to achieve the performance
goal in time and within budget…”

 “Project management is the application of knowledge,

skills, tools and techniques to the project activities in
order to meet stakeholders’ needs and expectations
from a project”
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 Modern Project Management
• What is Project Management?
− Knowledge of key areas and
integration
− Skills for managing all elements
− Tools and techniques to support
processes

• Requires a balance between

− Time, cost, quality and scope
− Stakeholder needs
− Project requirements

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 Modern Project Management
 The misconception about Project Management
 The project management requires more people and
add to overhead costs
 Project profitability may decrease
 Project management creates organizational
instability and increases conflicts
 Project management will create power and
authority problems
 Project management is Project focused and thus
compromises on organizational interests
 Only large projects needs project management
 The cost of project management may make us
noncompetitive

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 Modern Project Management
 Benefits of Project Management
 Productivity increases, thus more work in less time
with fewer people
 Increase in profitability
 Better control of scope changes
 Project management helps in developing synergy
among different organizational units resulting in
increased efficiency and effectiveness.
 Helps in identifying the risk in early phases thus
reduces the cost of risk containment
 Project Management encourages reusability of
efforts
 Project management helps in avoiding budget and
schedule overruns
 Ultimately results in increased business
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 Modern Project Management

 Project management is not new

 Examples: historical building, mosques,
wonders of the world like pyramids,
Great Wall of China etc
 Not limited to Private sector
 Increased demand for Project
Management skills

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 Modern Project Management
 Contributing factors
 Globalization
 Demand of sophisticated goods and services
 Rapid development of developing countries
 Compression of the Product Life Cycle
 Rapid advancement of technology
 Expansion of human knowledge
 More complex environments

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 Modern Project Management
 The Age of Project Management

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 Project Management Context

 Project Phases and Life Cycle

 Project Stake Holders
 Organizational Influences
 Key General Management Skills
 Social-Economic-Environmental Influences

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 Project Management Context
 Project Phases and Life Cycle
 Collection of phases
 Definition, Planning, Execution and Delivery
 We will discuss this in detail next week

 Project Stake Holders

(Involved or interested individuals)
 Project Manager
 Customer
 Performance Organization
 Project Team Members
 Sponsor
 Department Manager (Originator)
 Vise President In charge of R & D, Manufacturing
 Owner
 Community
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 Project Management Context
 Project Stake Holders
 Network of Stakeholders

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 Project Management Context
 Organizational Influences
 Organizational Systems
 Organizations performing projects for others
 Organizations that have adopted management by
projects

 Organizational Culture, Style and Structure

 High Risk Approach - Aggressive organization
 Participative Approach - Flexibility

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 Project Management Context

 Social - economic - environmental

influences
 Standards and Regulations
 Internationalization
 Cultural Influences

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 Role of Project Manager
 Managing versus Leading a Project
 Managing Project Stakeholders
 Social Network Building (MBWA)
 Ethics and Project Management
 Building Trust
 Strategic Planning, Tactical Planning,
Operational Planning
 Qualities of an Effective Project Manager

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 Role of Project Manager
 Qualities of an Effective Leading by Example
Project Manager
o Systems thinker
o Personal integrity
o Proactive
o High tolerance of stress
o General Business
perspective
o Good Communicator
o Effective time
management
o Skillful politician
o Optimist
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 Role of Project Manager
 Key General Management Skills
 Strategic Planning, Tactical Planning, Operational Planning
 Managing work relationships through motivation, delegation,
supervision, team building, conflict management
 Organizational Structures, Organizational Behavior, Personnel
Administration, Compensation, Benefits, Career Paths
 Finance & Accounting, Sales & Marketing, R&D, Manufacturing
& Distribution
 Managing oneself through time and stress management
 Skills
 Leading
 Communicating
 Negotiating
 Problem solving
 Influencing the Organization

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 ACTIVITY

 Identify any project

 Major resources Required to complete
 Objectives/ deliverables
 Stakeholders
 How the needs of these stakeholders were
conflicting

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 End of Lecture/ Wk 1
 Read today's topic
 Assignment due next week: Perform literature review of
what you think were the three major projects in the
country’s history. Write a two page synopsis of one of
these projects.
 Start using MS Project

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