L.

No : RS-08/STORE/C&W/HW/2023 Office of The

Date : 12.01.2023 SSE(Ic)/C&W/HW

To,
Sr.DME/C&W,
MB/NR.

Subject : Review of General Cash Imprest (FY 2023-24)(Sanction Code 07150196)

(Party Code G0700027) from Rs 10,000/- to Rs 20,000/- at C&W/HW Depot.
Ref : Sr.DFM L.No 2022/Misc/A/cs/MB dated 04.01.2023.
*****
In reference to the above subject, it is for your kind information that Cash Imprest of Rs
10,000 / - was approved from 18.04.2022 vide letter No. MC-II / Cash Imprest /C&W/
Moradabad/2022 which is falling short.
Following are the justification to increase Cash Imprest : -
● Enroute Mechanical Failure,Periodical wear tear/damages of Eicher Truck Pro 2075 and
various miscellaneous charges (Schedule maintenance etc)
● Price of Repair/purchase items which are done with cash money have been increased a
lot due to inflation.
● Sprays like heat spray, Room freshener, odonil, mosquito repellent etc. are to be
purchased from the local market to attend public complaints of cleanliness in coaches of
terminal trains so that the passenger who has complained can be redressed and the
officer's carriage.
● Emergency Repair of M&P in the depot so that the maintenance work is not affected.
● Regular Refilling and maintenance of Fire Extinguishers to follow the safety standards.
Qty of Fire Extinguishers have also been increased in large numbers due to recoupment
in GS coaches of PM based trains/Coach holding of depot which is currently 68 including
spare coaches.as per orders of HQ
● Miscellaneous works(like printer cartridge repair , mseal , grinder wheel blades etc) for
which purchase/repair has to be done immediately with cash imprest.
● Buying of Retro-Reflective tape in foggy weather in SLR.
● Flexi banner printing for special drives run by HQ like swachhta pakhwada etc , display
board of maintenance procedures/activities for staff.
● Buying stationery items for the office.
● Purchase of Plumbing material and socket pipe for LHB AC Coaches.
● Ferrule and dummy plug for Emergency air pipe joint failure.
● Sealants for AC Window glass and wooden wedges from the local market for securing of
rake/Coach.
● Color printing ,Photocopies of Statistical charts & pictures , technical drawings from local
market for handout & other records.
● Sending registry to staff through post office related to SF-5/SF-11 and various other
complaints and registered letters to vendors etc.
Therefore, arrangements should be made to increase this cash amount from Rs 10,000/-
to Rs 20,000 / - so that railway work is not affected and railway work can be run smoothly.

Submitted for your kind information and necessary action please.

DA : 1. Annexure - 1
2. Annexure - 2
 Annexure - 1

Haridwar ( HW ) coaching depot comprises large infrastructure with 2 maintenance pit lines of
24/22 coaches , 1 RPC - 4 maintenance lines of 18 coaches each . It also has a 4 coaches sick
line . The depot is being equipped with various M & P and tool & plant machineries .
A monthly imprest of Rs 10,000 / - is assigned to the depot . This amount of imprest was
sanctioned on 18.04.2022 . Since then several M&P , T&P items , Eicher Truck Pro 2075 & 2
Primary Trains and NMG rake are nominated at HW Depot . The present imprest of Rs 10,000 /
- is insufficient to meet the expenses . A monthly IMPREST of an amount Rs 20,000(Rs.
10,000(Current imprest) + Rs. 10,000 (New Expenses) ) is required to meet various expenses ,
to facilitate the effective day to day working of the depot. Previous sanctioned cash imprest
breakup is attached herewith as Annexure - A.

Following is the break - up of the new additional expenses of Rs. 10,000 Per month ,
likely to be covered by this amount to meet various expenses.

Item wise estimate of Additional General Cash Imprest required for HW

S.No Items Rs.

1. Newly received Eicher Truck Pro 2075 10,000

a. Fast tag service charges
b. Enroute tyre puncture repairs
c. Enroute Mechanical Failure.
d. Periodical wear tear/damages of various
Vehicle parts not covered under warranty and
insurance.
e. Light and horn , Switches etc repairs
whenever defective.
f. Scheduled maintenance of the engine
depending upon months/distance run by the
vehicle and service charges after warranty.
g. Engine Oil, Lubricating oil , Fuel Filter, Air
Filter etc.
h. Battery maintenance/repair , electrical wires
etc
i. Windshield wipers change when needed.
 Annexure - 2

Following are the details of last 6 months expenditure of Store at C&W,HW Depot
during the period July-2022 to Dec-2022.

S. Time Period Expenditure Sanctioned Remarks

No Amount

1. July - 2022 Rs. 8612 The amount spent/expenditure

shown in the table is the amount
2. Aug - 2022 Rs. 9667 spent during the availability of
cash amount. It takes approx 20
3. Sep - 2022 Rs. 9496.05 Rs. 10,000 days to get the cash money after
submitting the bills. Hence this
4. Oct - 2022 Rs. 9793.10 above amount is spent during
merely 10 days.
5. Nov - 2022 Rs. 9634.96

6. Dec - 2022 Rs. 9273.41

Submitted for your kind information please.