Basic Setting

SAP FM BCS Configuration

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SAP Funds Management

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Basic Setting

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Basic Setting

Contents
SAP Funds Management Basic Settings .................................................................................................. 4
Activate Global Funds Management Functions (PSM-FM) ................................................................. 5
Activate Global Functions for Budgeting ............................................................................................ 6
Define Global Parameters ................................................................................................................... 8
Define Number range for FM Area and Assign ................................................................................. 10
Define Number range for your FM Area ....................................................................................... 10
Assign Number Range to FM Area ................................................................................................ 13
Document Version History .................................................................................................................... 15

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Basic Setting

SAP Funds Management Basic Settings

Following activities need to carried out for basic setting in sap funds management

1. Activate Global Funds Management Functions (PSM-FM)

2. Activate Global Functions for Budgeting
3. Define Global Parameters
4. Define Number range for FM Area and Assign

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Basic Setting

Activate Global Funds Management Functions (PSM-FM)

In this step you can activate/deactivate specific functions in the system for the component Funds
Management (PSM-FM). You have to set this indicator to you budget control system.

IMG Menu SAP Customizing Implementation Guide  Public Sector

Management  Funds Management Government  Basic
Settings  Activate Global Funds Management Functions
(PSM-FM)

Transaction Code SPRO

Screen Shot of configuration table.

Note : This activation is at client level but it does not means that funds management got activated
for all the company codes in the system. You need to activate funds management separately on
company codes level.

Note: You should make this check once and should not be changed on later on. If you change it in
production system, there may be chance for data inconsistency in the funds management.

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Basic Setting

Activate Global Functions for Budgeting

In this IMG activity, you activate the Budget Control System (BCS) as an operative
budgeting tool of the component Funds Management Government. You define a from-
fiscal year for an FM area for this purpose.

Note: At this place we do the setting in the system from which year Budget Control System is going
to be used. If you do not activate the Budget Control System, then Former Budgeting
remains as the operative Funds Management budgeting tool.

Access the activity using one of the following navigation options:

IMG Menu SAP Customizing Implementation Guide  Public
Sector Management  Funds Management Government
 Basic Settings  Activate Global Functions for
Budget Control System (BCS)

Transaction Code SPRO

If you want to implement the Budget Control System as an operative budgeting tool,
define a from-fiscal year for your FM area and save the entry.

If you want to activate the Budget Control System, note that activating it has an effect
on the following Funds Management functions:

Fiscal year change

The carry forward of budget for commitments is only supported for the budget entered in
the Budget Control System. You can find more information under Prepare Budget Carry
forward for Commitment for BCS.

Budgetary ledger
If you use the budgetary ledger, only the budget postings that you entered in the Budget
Control System are updated in the budgetary ledger. For more information, see
Overview Information for the Budgetary ledger.

Availability control of Former Budgeting

The FB availability control is deactivated by default when the Budget Control System is
activated.

Revenues increasing the budget

The functions for revenues increasing the budget are available in the Budget Control
System from Release EAPS 2.00. For more information, see Derivation Strategy for
Revenues Increasing the Budget

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Basic Setting

In principle, it is possible to use both budgeting tools in the same fiscal year for test
purposes, however this is not recommended.

Standard settings
If you do not activate the Budget Control System, then Former Budgeting remains as the
operative Funds Management budgeting tool. If you were using Former Budgeting before
Enterprise Release 1.1 and want to continue using it as an operative budgeting tool, you
do not have to define any settings. The scope of functions of Former Budgeting remains
the same.
Screen Shot of configuration table.

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Basic Setting

Define Global Parameters

At this place you need to define basic parameters for your FM Area.

Access the activity using one of the following navigation options:

IMG Menu SAP Customizing Implementation Guide  Public
Sector Management  Funds Management Government
 Basic Settings  Define Global Parameters
Transaction Code OF15

Active Settings:

In this step, you can check whether you have maintained the required parameters and
assignments for each of your FM areas.
For each of your FM areas, you must have maintained the following parameters at
different points in the Implementation Guide:
Fiscal year variant
Ranking for generic search
Status profile
Budget profile (only for former budgeting)
Number ranges for actual transactions

In addition, you can define a budget profile for funds.

You also make the assignments at different points in the Implementation Guide. You can
make any assignments which are still missing here.

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Basic Setting

You may have same setting as shown above. Fiscal year variant has been kept as same as company
code to define the fiscal year.

Note As of now we keep number range as blank but later stage you need to define the number
range as assign it here.

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Basic Setting

Define Number range for FM Area and Assign

You need carry following two activities now,

1. Define Number range for your FM Area

2. Assign Number range to FM Area

Define Number range for your FM Area

Access the activity using one of the following navigation options:

IMG Menu SAP Customizing Implementation Guide  Public Sector

Management  Funds Management Government  Actual
and Commitment Update/Integration  Basic Settings  FM
Line Items  Define Number Ranges for Actual Transactions

Transaction Code OF19

Define Number Ranges for Actual Transactions

In this step, you define number ranges in each FM area for the actual data documents in Funds
Management.

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Basic Setting

For each number range, you specify the following:

1. Number range key, You must store the number range key in the FM area, to which it is to
apply. You do this in the step Assign number range to FM area below.
2. Number range from which the document numbers are to be selected
3. The type of number assignment (internal or external)
4. The numbers are always assigned internally for Funds Management.

You can define as many number ranges as you want for each FM area. However, one number range
is usually enough. If you define more than one number range, make sure that they do not overlap.

Activities

1. Specify the FM area for which you want to maintain number ranges.

2. Choose Interval ->Change.

3. Choose Edit -> Add interval.

4. In the dialog box, enter all the necessary information on the number range.

5. Save your input.

Further notes

You transport number range objects as follows:

Choose Interval -> Transport in the accounting document Number Range screen.

All intervals for the selected number range object are deleted in the target system first. After the
import, only the intervals you export are present. The number statuses are imported with their
values at the time of export.

Dependent tables are not transported or converted.

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Basic Setting

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Basic Setting

Assign Number Range to FM Area

In this step, you store a number range interval for actual data documents for each FM area.

Requirements

You must first have defined at least a number range interval in the previous step.

Standard settings

In the standard system, there is no number range key assigned to the standard FM area 0001. You
must, therefore, define and assign at least one number range interval.

IMG Menu SAP Customizing Implementation Guide  Public Sector

Management  Funds Management Government  Actual
and Commitment Update/Integration  Basic Settings  FM
Line Items  Assign Number Range to FM Area

Transaction Code OF33

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Basic Setting

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Basic Setting

Document Version History

Document Version Date Author Remarks

V 1.0 01Jan2011 FmBcs.com Initial Release
V 1.2 12Aug2012 FmBcs.com 1st Revision
V 1.3 02Jan2014 FmBcs.com 2nd Revision
V 1.4 30Jun2015 FmBcs.com 3rd Revision

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Help@FmBcs.com

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