GOVERNMENT OF PAKISTAN

PAKISTAN METEOROLOGICAL DEPARTMENT

APPLICATION FORM FOR ALLOTMENT OF HIRED ACCOMMODATION
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FOR OFFICE USE

APPLICATION No_____________ Dated: ______________ STATION ___________________

TO BE FILLED BY FEDERAL GOVERNMENT EMPLOYEE
1. Name: _________________________________S/O, D/O, W/O_________________________________

2. Designation & BPS ___________________________ 3. CNIC. No._____________________________

4. Date of joining the department: _____________________ 5. Service Status: _______________________

6. Date of posting at present station: _______________________ 7. Marital Status: Married/ Un-married_

8. Telephone No. Off: ___________________ Res:___________________ Mobile:______________________

9. E. Mail address _________________________ 10. Particular of Family members: ( Use a separate sheet if necessary).

Sl. Name _Age ___Relation_____

(i) __________________________________ _________ _______________

(ii) __________________________________ _________ _______________

(iii) __________________________________ _________ _______________

(iv) __________________________________ _________ _______________

(v) __________________________________ _________ _______________

(vi) __________________________________ _________ _______________

(vii) __________________________________ _________ _______________

PARTICULARS OF HOUSE TO BE GOT ALLOTTED / HIRED THROUGH

PAKISTAN METEOROLOGICAL DEPARTMENT

11. House No.__________ Floor_______ Block No. ________ Street No ________ Sector__________

Mohallah______________________________________________ City _____________________

12. Relation with the owner: Self/ Husband/ Wife/ Son/ Daughter/ Father/ Mother/ No.

13. Whether the house is already in occupation: Yes/ No. 14. Date of Occupation: _____________

PARTICULARS OF ACCOMMODATION ALREADY ALLOTTED TO FGS OR SPOUSE

15.House No.__________ Floor_______ Block No. ________ Street No ________ Sector__________

Mohallah_____________________________________________ City _____________________

16. Status of house: Govt owned/ hired house 17. Date of Occupation: ____________________

18. Expected date of vacation/ vacation of existing accommodation, if applicable: ________________

Dated: ______________ Signature: __________________________

 UNDERTAKING OF FEDERAL GOVERNMENT EMPLOYEE
I, do hereby undertake that :-
(a) Non provision of accommodation by Estate Office:
I am not an allottee/in occupation of any Govt. owned/Hired accommodation on the pool of Estate
Office.
(b) Adherence to the conditions of hiring procedure:
The house will be hired if it is found complete in all respects as per consent signed by the owner/
attorney and will thereafter be assessed by the Assessment Board in accordance with the Government
instructions on the subject. I also understand that the rent of the house is to be fixed by the Government
as per value assessed by the Assessment Board/owner’s demand or my rental ceiling which ever is less.
The payment to the owner/attorney cannot be made by the Govt. until and unless the owner/attorney has
produced ownership documents etc. and he/she (owner/attorney) has signed the lease agreement with
the Pakistan Meteorological Department.
(c) Payment of difference of rent:
I shall pay the difference of rent if any between the rent sanctioned by the Pakistan Meteorological
Department and my entitlement to meet the owner/attorney’s demand to him/her and that the Pakistan
Meteorological Department shall not be a party in this transaction.
(d) Payment of rent to owner/attorney in case of non-hiring:
If for any reason the house is not hired by the Govt even if I have been allowed to occupy it, I shall be
responsible for payment of rent to the owner/attorney. Thus I assume entire responsibility what so ever
in this regard.
(e) Handing over of possession of house/flat on vacation:
At the time of vacation of the house, I shall not hand over the house directly to the owner but will hand
over its possession to the Pakistan Meteorological Department in accordance with the inventory signed
by me at the time of taking over the possession of the house. I, further under take that I shall pay for
any breakages/damages cost to the property and utility bills for the period of my occupation of house.
(f) Non subletting of accommodation:
I shall not sublet the residence or the out houses attached thereto. For the breach of any rules or
conditions of allotment, I under take to abide by any decision given by the competent authority.

I certify that the information given above is correct to the best of my knowledge and belief. I agree to
abide by the rules framed or which may be framed by Government for allotment of accommodation.

Signature: __________________________________
Dated:__________________ Name & Designation:________________________________
 TO BE FILLED BY THE OWNER

(a) GENERAL INFORMATION

(i) Name of Owner/ Attorney :___________________________________________________________________
(ii) CNIC No. : __________________________________________ (iii) Legal Position : Self / Attorney
(iv) Bank A/C No. & Branch _____________________________________________________________________
(v) Vendor No. (If already allotted by the AGPR)
____________________________________________________
(vi) Postal Address : ____________________________________________________________________________
________________________________________________________________________________________
(vii) Telephone No. Off:_____________________ Res:____________________ Mobile:______________________
(viii) E.Mail : __________________________________________________________________________________

(b) CONSENT OF THE OWNER: (This is not required in case of self hiring)
(i) Rent Demanded
I, Mr./Miss/Mrs./M/s _____________________________________ Owner/ Attorney of House No.______________
Floor________ Block No. _________ Street No __________ Sector__________ Mohallah______________________
_______________________________________ City _____________________ do hereby give my consent to rent
out above stated house to Mr. /Miss/Mrs.________________________________________________ through Pakistan
Meteorological Department, at a monthly rent of Rs._____________ for the period of three years w.e.f.-
__________ to_____________ with __________ year(s) advance rent.
(ii) Status of difference of rent.
If the rent demanded by me is higher than the rent sanctioned by the Pakistan Meteorological Department, the
difference shall be payable by the above official direct to me. The Govt. shall not be a party in this transaction.
Moreover, I shall never claim the difference of rent from the Government.
(iii) Period of lease agreement.
I shall execute lease agreement for a period of three years at the rates sanctioned by the Government.
(iv) Refund of advance rent.
In case the house after having been hired by the Govt. is vacated by the above mentioned officer/ official during the
currency of agreed lease period, I shall refund the balance of advance rent, if any out standing for the remaining period
in order to get back the possession of the house/flat. If I fail to make this refund, the Pakistan Meteorological
Department may utilize the house for another Government employee for the residual period on the rent as agreed by
me in the lease agreement.
(v) Condition of house.
It is hereby affirmed/ declared that the house is complete in all respects and fully habitable. If, it is, not found so on
inspection, the permission of occupation allowed by the government shall automatically stand withdrawn.
(vi) Non renting of house/ flat earlier.
The house was not previously rented out through any Government Department/ Semi Government/ Autonomous
Bodies/ Corporation, if yes, please give details with dates and reference. _____________________________________

Dated: ____________________________ Signature of Owner/ Attorney

For Bank Use

Bank Account No. _________________________ maintained at___________________
__________________________________________________ in respect of Mr./Miss/Mrs.
_________________________________________ is hereby verified

Manager
 OCCUPATION REPORT

Reference Pakistan Meteorological Department, _________________

letter No. ________________________ Dated ______________ , the occupation of
House No.__________ Floor_______ Block No. ________ Street No ________
Sector__________Mohallah_______________________________________________
City __________________________ has been handed over to
Mr.______________________________________ (Allottee of the house) on behalf of
the Pakistan Meteorological Department w. e. f. ___________________________
by Mr. ______________________________________ ( Owner/Attorney of the house )
as per enclosed inventory, subject to the verification of the designated officer of the
department.

Handed Over Taken Over

Signature :__________________ Signature :_______________

(Owner/ Attorney of the house) (Allottee of the house)

Counter Signature & Stamp

Authorized Officer of P.M.D.
 INVENTORY REPORT

House No.____________ Floor_________ Street __________________ Sector___________

Mohallah ________________________________________________ City _____________________

WC. Indian/ English

Water Tank , Plastic

Electric Door Bell

Wire Gauze Door

Towel Railing
Water Pump
Exhaust Fan

Wash Basin
Gas Burner
Ceiling Fan

Flash Tank
Tube Light

Main Gate
Sink Steel
Window

Railing
Heater

Door
Location
Sl
1 2 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

1 Entrance
Drawing/
2
Dining
3 T.V. Lounge
4 Bed Room-1

5 Bed Room-2
6 Bed Room-3

7 Bath Room-1

8 Bath Room-2

9 Kitchen

10 Store-1

11 Store-2

12 Veranda

13

Total

Signature of Owner:_____________________ Signature of Occupant:____________________

Counter Signature
Authorized Officer of P.M.D.
 LEASE AGREEMENT

1. THIS INDENTURE is made and entered into at _________________ on this day the __________________________between
________________________________________ here in after referred to as “the lessor” (which expression shall unless repugnant to the context, mean
and include his heirs assignees executors administrator and legal representatives) of the one part and President of Pakistan, Pakistan Meteorological
Department here in after referred to as “ the lessee” (which expression shall where the context admits be deemed to include the assignees of the
President of Pakistan) of the other part.
2. WHEREAS the said lessor is the owner and in possession of and has agreed to give on lease a House No.________________
Floor__________________ Block No.__________________ Street ___________________________ Sector_______________
Mohallah_____________________ ____________________ City _____________________ measuring _________________ Esq., and the lessee has
agreed to take on lease for a period of ______________________________ year(s). The said house consisting
___________________________________________________________________________________________ here in after be called said premises
for the residential accommodation of the employee of the lessee.
3. PERIOD: NOW THIS INDENTURE WITNESSETH THAT pursuant to the aforesaid agreement and in consideration of the rent herein reserved and
of the covenants and conditions herein contained the lessor do-hereby grant and demise into the lessee the said premises for the period of
____________________________ year(s) commencing from __________________________________ which period can be extended if necessary for a
further period of one year on the same terms and conditions if the lessee notifies the lessor one month prior to the termination of the lease: otherwise the
lease shall terminate automatically.
4. RENT: The rent of the said premises shall be Rs.________________ (Rupees _____________________________
________________________________________) per month inclusive of fittings and fixtures. The rent of __________ month has been kept in reserve
to meet the repair charges etc; which shall be used by the lessee in case the lessor fails to carry out the repairs etc., after he has been served with a notice
of 30 days. If any balance is left out of the said reserve after expiry of the lease period. In case the lessee is obliged to incur expense in excess of
____________ month rent, it will be recoverable from the lessor. The lessee shall have to render the account to the lesser of the expenditure incurred on
repair etc on his behalf
5. LESSOR : The lessor hereby covenants with lessee as follows:-
(i) TAXES: The lessor will pay all rates, taxes and assessment including urban property taxes etc. as assessed and revised on the said
premises by government or Municipal Authority or any other local Provincial or Central Authorities.
(ii) The lessor shall provide (a) Gas connection into kitchen and drawing cum dinning room. (b) Geyser for supply of hot water to bath
room/rooms and kitchen. (c) Oven/Gas Burner shall be provided in the Kitchen. (d) Ceiling fans. The aforesaid rent includes rent for these
fixtures and the lessor shall not claim rent separately for the same.
(iii) REPAIR: The lessor shall have the said premised white washed and repaired every year at his own cost. Distempering shall be done once
every two years. If he/ she does not do so, the work will be carried out at his cost by Pak-PWD after 30 days notice. The charges shall be met
from the lessor.
(iv) POSESSION: The lessor shall take over peaceful possession of the said premises after the expiry of the lease period if it is desired by the
Government. If the leasor fail to take over the premises, the Government Chowkidar will be posted in the premises at his own cost.
6. LESSEE: The lessee do hereby covenant with the lessor as follows:-k
(i) The lessee shall not carry out any alterations or additions to the premises or demolish any part there of without the consent of the lessor in
writing, except non structural repairs these to including minor repairs to sanitary, water and electrical installation which shall be the
responsibility of the lessee.
(ii) The lessee shall be responsible for charges and consumption of electricity, Sui Gas, water and conservancy charges during the subsistence of
lease.
(iii) The lessee shall deliver peaceful and vacant possession of the said premises after the expiry of the lease period in the original condition as far
as possible and subject to normal wear and tear.
7. LESSOR AND THE LESSEE: It is also hereby covenanted between the lessor and the lessee as follows:-
(i) Whenever the said premises or any essential part thereof is destroyed damaged by fire, earthquake, war, civil disturbance or any other natural
calamity or due to faulty constructions so as to make it unfit for further- tenancy, the lease shall stand terminated at once.
(ii) The opinion of the lessee that the premises or part there of have become unfit for further tenancy, shall be final.
(iii) If for the reasons stated in sub-para (i) the premises is partially damaged, the lease shall be terminable on the part of the lessee by 30 days
notice.
(iv) Pakistan Meteorological Department may terminate a lease agreement in public interest due to change in Govt. policy by giving 30 days
notice to the owner.
(v) No rent shall be paid to the lessor from the date of such termination of the lease: and leasor shall refund to the lessee the unadjusted portion
of the advance rent paid. If he does not so, the matter shall be referred to an arbitration, Secretary, Aviation Division being the sole arbitrator,
the award giving by the arbitration shall be final and acceptable to the lessor and the lessee both.

THE LESSEE as well as the lessor do hereby irrevocably commit themselves not to dispute or raise any objection to the agreed amount of rent and the terms and
conditions of this lease through the lease period.

IN WITNESS WHERE OF THE lessor and the lessee have executed this indenture of agreement and here into subscribed there names and set their respective seal
as the date first above written.

LESSEE LESSOR
Pak Met. Deptt ______________________________ OWNER ________________________________

WITNESS-1 : WITNESS-2 :

Signature: ______________________________ Signature: ____________________________________

Name: ________________________________ Name: _______________________________________

N.I.C. No. ______________________________ N.I.C. No. _____________________________________

Address: _______________________________ Address: ______________________________________

Documents required for hiring of Private Residential Accommodation

Documents required from the applicant.
1 Application on PMD prescribed proforma.
2 Attested copy of CNIC of the applicant.
3 Copy of last pay slip.
4 PMD prescribed undertaking, given by the applicant.
5 Prescribed affidavit of employee on stamp paper dully attested by the Oath Commissioner.
6 Vacation Report of previous allotted house (If applicant was previously an allottee of
government owned or hired house).
7 N.O.C from previous office of posting (If applicant has joined on transfer or posting from
another station).
8 Road map leading to the house showing the land marks to assist the inspection team.
Documents required from the owner of the house.
1 Attested copy of CNIC of the owner of the house.
2 Consent of the owner of the house on prescribed proforma.
3 Bank Account Verification.
4 Prescribed affidavit of owner of the house on stamp paper dully attested by the Oath
Commissioner.
5 Attested copy of the ownership documents of the said house.
6 Attested copy of existing map of the house.
7 Unfilled copy of lease agreement dully signed by the owner of the house.
8 Occupation Report dully signed by the owner.
9 Inventory Report dully signed by the owner.

Rental Ceiling for Hired Residential Accommodation w.e.f 01-07-2018

Other Covered
Islamabad
Sl BPS Stations Area Specification
(Rs.)
(Rs.) (Sq. ft)
One to two rooms with cooking area,
1 1-2 4,881 4,577 300
bath/WC
2 3-6 7,625 6,704 500 -do-

3 7-10 11,391 10,196 500 Two to three rooms Kitchen Bath/WC

4 11-13 17,183 14,904 600 -do-

Drawing cum dining room two bed

5 14-16 21,587 18,843 700
rooms kitchen bath/WC
6 17-18 28,574 24,929 1100 -do-

Drawing cum dining room two to three

7 19 37,989 32,511 1300 bed rooms with two baths kitchen
servant quarter with toilet

8 20 47,709 41,027 1800 -do-

Drawing cum dining room three bed

9 21 57,126 49,380 2200 rooms with three baths, kitchen, one
servant quarter with toilet

10 22 68,364 61,965 2500 -do-